Library Acquisitions: Practice & Theory, Vol. IO, pp. 243-244, 1986 0364-@08/86 $3.00 + .OO Printed in the USA. All rights reserved. Copyright 0 1986 Pergamon Journals Ltd.

ALA ANNUAL CONFERENCE 1986

HIGHLIGHTS OF THE RTSD AUTOMATED ACQUISITIONS/IN-PROCESS CONTROL SYSTEMS

IN LIBRARIES DISCUSSION GROUP, JUNE 30, 1986

GERALDINE ADAMS

Oklahoma Department of Libraries

200 N.E. 18th Street

Oklahoma City, OK 73 105

Chairperson Jane Treadwell of Texas A & M University opened the meeting by introduc- ing the three speakers and the Chair-Elect, Amy Dykeman of Rutgers University. Then with approximately 75 people in attendance, Carol Hawks, Head of Acquisitions at the Univer- sity of Houston, was elected Vice Chair/Chair-Elect for 1987-88.

The topic of discussion for this meeting-automated acquisitions systems as a source of management information- was addressed by Carol Hawks; Bill Robnett, Director, Division of Reader Services at Rice University; and Randy Olsen, Assistant University Librarian for Collection Development at Brigham Young University. Each of the speakers discussed the automated acquisitions systems in use at her or his library and the types of reports which can be generated from those acquisitions systems.

The first speaker, Carol Hawks, addressed the management and implementation of the GEAC acquisitions system, plus the reports it generates. Her discussion was geared toward program managers, department heads, and administrators, and is appended in its entirety to this report.

The second speaker was Bill Robnett of Rice University. His discussion centered around how to implement a semiautomated acquisitions system and the fund account reports gener- ated for management from his system. Rice previously used Baker & Taylor’s BATAB, had a manual acquisitions system, then went to a semiautomated system, and is now waiting to use the NOTIS acquisitions system. Collection development had a large hand in how the semi- automated system was designed which ran on a microcomputer, the Phillips LMicom 2000. Fur- ther discussion was given to the fund accounting reports which had been generated by the Phillips Micom 2000, and the pros and cons of local programming for fund reports were pointed out.

Randy Olsen, of Brigham Young University, outlined the evolution of the acquisitions sys- tem in use at BYU’s Harold B. Lee Library, describing its features, advantages and disad- vantages. Detailed information was given on the manual system, the change to RLIN,

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problems NOTIS. The acquisi- tions was brought up slowly RLIN, and currently

mode. all presentations, there answer session. agreed

that management fiscal control in acquisitions.