HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERSTuesday, October 01, 2019

9:00 AM600 S. Commerce Ave. Sebring, FL 33870

AGENDA

1 MEETING CALLED TO ORDER: Invitation to fill out “citizens not on the agenda” forms.Please silence all cell phones and devices.

2 INVOCATION

3 PLEDGE OF ALLEGIANCE

4 ANNOUNCEMENTS

The Construction Licensing, Enforcement & Appeals Board will meet on Tuesday, October 1,2019 at 7:00 p.m., in the Board room of the Highlands County Government Center, 600 S.Commerce Ave., Sebring

Negotiations between the Highlands County Board of County Commissioners (through itsappointed negotiating committee) and the Highlands County Professional EMS & Fire, IAFF 5147will be held on October 3, 2019 at 11:30 a.m., in the Engineering Conference Room, 505 S.Commerce Ave., Sebring

The Veterans Advisory Board will meet at 3:30 p.m., on October 3, 2019 at the Veterans ServicesOffice Conference Room, 7209 S. George Blvd., Sebring

The Highlands County Tourist Development Council will hold a Grant Sub-Committee meeting at2:00 p.m., at 501 S. Commerce Ave., Sebring

A Public Hearing of the Highlands County Zoning Board of Adjustment will be held at 3:00 p.m., onOctober 8, 2019, in in the Board room of the Highlands County Government Center, 600 S.Commerce Avenue, Sebring

The Children’s Services Council of Highlands County will hold an Agenda Planning Meeting at 8:30 a.m. on Wednesday, October 9, 2019, in the Engineering Training Room, 505 S. Commerce

Ave., Sebring

The Historic Preservation Commission will hold a regular meeting on Thursday, October 10, 2019, at 2:30 p.m., in the Engineering Conference Room, 505 S. Commerce Ave., Sebring

A Public Hearing of the Highlands County Code Enforcement Special Magistrate Pamela T.Karlson will be held at 1:30 p.m., on October 10, 2019 in the Kelly Courtroom of the HighlandsCounty Courthouse, 430 South Commerce Avenue, Sebring

The Children’s Services Council of Highlands County will hold a General Body Meeting at 7:30a.m., on Wednesday, October 16, 2019, at the Health Department, 7205 South George Blvd.,Sebring

The Children’s Services Council of Highlands County’s CAC Advisory Board Subcommittee willhold a meeting at 11:00 a.m., on Tuesday, October 22, 2019, in the Engineering ConferenceRoom, 505 S. Commerce Ave., Sebring

5 CONSTITUTIONAL OFFICERS – ANNOUNCEMENTS:

6 RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: 6.A County Administrator Randy Vosburg Presentation of Years of Service Awards.

Ellery Uribe, Paramedic, 5 years of service presented by Daniel Spillman, Deputy ChiefOperations No fiscal impact10.01.2019 Bios.docx

6.B Request approval of a proclamation recognizing October 2019 as Fire PreventionMonth.James Branca, Fire Marshal FPW19_HIGHLANDS COUNTY_proclamation.pdf

6.C Request approval of a Proclamation recognizing the month of October 2019 as "SafeSleep Awareness Month" .Ms. Tonya Akwetey, MPH/Community Liaison & FIMR Coordinator, Healthy StartCoalition of Hardee, Highlands & Polk Counties, Inc. No fiscal impact.Safe Sleep Month Proclamation 2019.docx

6.D 2019 National 4-H Week ProclamationWalker Dressel, Highlands County 4-H County Council PresidentAshley H.K. Stewart, Highlands County 4-H Agent None20194HProclamation.docx

7 CONSENT AGENDA 7.A Request approval to pay all duly authorized bills October 1, 2019

7.B Request to approve authorizing the Property Appraiser to extend the 2019 ad valoremproperty tax roll prior to completion of the Valuation Adjustment Board HearingsRandy Vosburg, County Administrator No fiscal impactRandy Vosburg Extend Tax Roll 2019.pdf

7.C Request approval of First Amendment to the Contract between Juliano AirConditioning Inc. and Highlands County Board of County Commissioners.Richard Fleeger, Parks and Facilities Superintendent

The fiscal impact for HVAC Preventative Maintenance and Repair Services will beapproximately $87,300, which is budgeted annually from Funds 005 and 176 (CourtFacilities).BD Maintenance renewal 2019.pdf

7.D Request approval to authorize Norma Rizer from HiRize Creative to utilize the CountyLogo for the advertisement of the 2019 Veterans Thanksgiving event.Randy Vosburg, County Administrator No fiscal impact.17-18-03 - (Adopted 10-03-17).pdfVeterans-thanksgiving-thank-you-sponsor-banner2018.jpg

7.E Request to appoint Jim Burhans and Walter Evans to the Veterans Advisory BoardHoward Osgood, Vice President, Veterans Advisory Board No Fiscal Impact. Burhans App.pdfEvans App.pdf

7.F Request approval of the new Highlands County Safety Handbook October 1, 2019Sherri L. Bennett, Risk Management Coordinator

There is no fiscal impact.Proposed Highlands County Safety Handbook 9-20-19.docx

7.G Request to waive the Landfill tipping fee for The Lake Placid Arts and Crafts CountryFair.Clinton Howerton, Jr., P.E., County Engineer. Landfill staff estimates that the Lake Placid Arts and Crafts Country Fair will haul anestimated one (1) ton of Class 1 waste at a cost of $45.00 per ton for a total of $45.00 tobe waived. The figures are based upon The Lake Placid Arts and Crafts Country Fairestimate of one (1) roll off bin for this event.Letter from Lake Placid Arts and Craft Country Fair 09-12-19.pdfTable of Waived Tipping fees LPACCF.pdf

7.H Request approval of Budget Amendment 19-20-001 Property Appraiser DORAdjustment.David Nitz, OMB Manager There is no fiscal impact to Fund 005 (General) and the overall budget. This budgetamendment is realigning $509 from cost center 9990 (Budgetary Expenditure 005),account 59900 (Reserve for Contingency) to cost center 2211 (Property Appraiser).19-20-001 Prop Appraiser Salary ADJ (BA).pdf19-20-001 Prop Appraiser Salary ADJ (Reserve).pdf

7.I Request approval of Budget Amendment 19-20-002 and Resolution to rollover Project18034 Fire/EMS Admin Bldg.David Nitz, OMB Manager The fiscal impact is an increase to Fund 151 (Infrastructure Surtax) in the amount of$37,500.00.19-20-002 Proj 18034 Fire SVCS Admin Bldg Rollover (BA).pdf19-20-002R Proj 18034 Fire SVCS Admin Bldg Rollover (Resolution).pdf

7.J Request approval of Budget Amendment 19-20-004 to realign and appropriate Sheriffbudgeted funds within the General Fund to accomplish the grant/project programgoals.Paul Blackman, Sheriff The fiscal impact is a decrease to Fund 005 (General) and the overall budget in theamount of $85,324. This budget amendment is realigning and setting up grant/projectfunds within the General Fund that have been budgeted or offset by incoming revenues.19-20-004 Sheriff Appropriations 19-20 (BA).pdf19-20-004R Sheriff Appropriation 19-20 (Resolution).pdf

8 CONSENT AGENDA (2): Request approval to pay all bills with voting conflicts

9 PUBLIC HEARING 9.A An Ordinance Pertaining to the Sun 'n Lake of Sebring Improvement District,

Amending Chapter 9, Article V, Section 9-107 of the Code of Ordinances, HighlandsCounty, Florida, Providing for Filling of Vacancies of the Board of Supervisors;Providing for Severability; Providing for Inclusion of Code; Providing for Conflict; andProviding for an Effective Date.Joy Cook Carmichael, County Attorney There is no fiscal impact.Resolution 2019-04-12-13.PDFNotice of Public Hearing.pdfORDINANCE - Filling of Vacancies - 091019.pdf

10 ACTION AGENDA 10.A Request Approval of the Highlands County Health Department’s FY 19-20 Core

ContractMary Kay Burns and/or Cynthia Scott The fiscal impact is the funding amount of $251,505 in Fund 005 (General) which isincluded in the Adopted Budget for Fiscal Year 2019-2020.Highlands_FY19-20_CoreContract.pdf

10.B Request for consideration of a Resolutions to convey two parcels of real property toHope Haven Transitional Housing, Inc. pursuant to Section 125.38, Florida Statutes,and waive the variance application fee needed to build six tiny homes on theproperties. Leslie Behm, Chief Executive Officer of Hope Haven Transitional Housing The fiscal impact will be an increase to the general fund (005) of $60 from the transfer ofthe property, forgoing the potential sale of the revenue, and waiving the varianceapplication fee of $650. Hope Haven Transitional Housing Property Request.pdf3 Hope Haven Deeds.pdf

10.C Request approval of a Resolution for the extension of the Certificate of PublicConvenience and Necessity for Lifefleet Southeast Inc. d/b/a American MedicalResponse from October 3, 2019 to April 3, 2020.Tim Eures, Deputy Chief No Fiscal Impact

Resolution.docx

10.D Request approval of a Resolution for the extension of the Certificate of PublicConvenience and Necessity for Atlantic Palm Beach Ambulance, Inc. d/b/a AMR(hereinafter referred to as "AMR") from October 3, 2019 to April 3, 2020.Tim Eures, Deputy Chief No Fiscal ImpactResolution.docx

10.E Request approval of a Resolution for the extension of the Certificate of PublicConvenience and Necessity for Affordable Transport Inc. a Florida corporation fromSeptember 6, 2019 to April 3, 2020.Tim Eures, Deputy Chief No Fiscal Impact Resolution.docx

11 COUNTY ADMINISTRATOR AND LEGAL 11.A County Attorney File Log

Joy Cook Carmichael, County Attorney COUNTY ATTORNEY LOG.pdf

11.B Pending Items/Project Report Update Randy Vosburg, County Administrator No Fiscal Impact.Status - Project Updates (FINAL) 10.01.19.pdf

12 CITIZENS NOT ON THE AGENDA

13 COMMISSIONERS

14 ADJOURN Any person who might wish to appeal any decision made by the Board of County Commissioners of Highlands County, Florida, inpublic hearing or meeting is hereby advised that he will need a record of the proceedings, and for such purpose may need to ensurethat a verbatim record of the proceedings is made which will include the testimony and evidence upon which such appeal is to bebased. The Board of County Commissioners of Highlands County, Florida, does not discriminate upon the basis of any individual'sdisability status. This non-discrimination policy involves every aspect of the Board's functions, including one's access to,participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for inthe Americans with Disabilities Act or Section 286.26 Florida Statutes should contact Ms. Pam Rogers, ADA Coordinator at:863-402-6509 (Voice), or via Florida Relay Service 711, or by e-mail: progers@hcbcc.org. Requests for CART or interpreterservices should be made at least 24 hours in advance to permit coordination of the service. PLEASE NOTE OUR WEB SITEADDRESS: For more information on the meeting, see the County Commission page online: www.hcbcc.net

Any invocation that may be offered before the official start of the Commission meeting shall bethe voluntary offering of a private citizen, to and for the benefit of the Commission. The views orbeliefs expressed by the invocation speaker have not been previously reviewed or approved bythe Commission, and the Commission is not allowed by law to endorse the religious beliefs orviews of this, or any other speaker.

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Ellery Uribe, Paramedic, 5 years of service presented by Daniel Spillman, DeputyChief Operations

SUBJECT/TITLE: County Administrator Randy Vosburg Presentation of Years of Service Awards.

STATEMENT OF ISSUE

The following employee has reached a milestone in their years of service and are recognized by the Board of CountyCommissioners: Ellery Uribe, Paramedic, 5 years.

RECOMMENDED ACTION

Award certificate and pin to the appropriate recipients.

FISCAL IMPACT

No fiscal impact

Attachments: 10.01.2019 Bios.docx

BIOSOctober 1, 2019

5 Years of Service Ellery Uribe began his career with the Board of County Commissioners in October of 2014 as a Paramedic in the EMS Department where heremains today.

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: James Branca, Fire Marshal

SUBJECT/TITLE: Request approval of a proclamation recognizing October 2019 as Fire PreventionMonth.

STATEMENT OF ISSUE

Each year Highlands County Fire Rescue participates in Fire Prevention Month as an opportunity to help inform andeducate residents to prevent fire, and injuries related to fire. We are often requested to provide public educationpresentations for children in both daycare's as well as elementary schools. Highlands County Fire Rescue concentrateson public education programs through the entire month of October. We would like to recognize October 2019 as FirePrevention Month with the Fire Prevention theme “Not Every Hero Wears a Cape. Plan and Practice Your Escape!” and respectfully request that chairman of the Board read the proclamation into the record.

RECOMMENDED ACTION

Move to approve October 2019 as Fire Prevention Month.

Attachments: FPW19_HIGHLANDS COUNTY_proclamation.pdf

Highlands County Fire Prevention Month Proclamation

 

WHEREAS, The Highlands County Board of County Commissioners are committed to ensuring 

the safety and security of all those living in and visiting Highlands County; and 

WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the 

locations where people are at greatest risk from fire; and 

WHEREAS, home fires killed 2,630 people in the United States in 2017, according to the 

National Fire Protection Association, and fire departments in the United States responded to 

357,000 home fires; and 

WHEREAS, the majority of US fire deaths (4 out of 5) occur at home each year; and 

WHEREAS, the fire death rate per 1000 home fires reported to US fire departments was 4 

percent higher in 2017 than in 1980; and 

WHEREAS, when the smoke alarm sounds Highlands County residents may have less than two 

minutes to escape to safety; and 

WHEREAS, Highlands County residents who have planned and practiced a home fire escape 

plan are more prepared and will therefore be more likely to survive a fire; and 

WHEREAS, Highlands County residents should make a home escape plan, drawing a map of 

each level of the home, showing all doors and windows; and  

WHEREAS, Highlands County residents should practice the home fire escape plan with everyone 

in the household, including visitors; and 

WHEREAS, Highlands County residents should practice the home fire escape drill at least twice a 

year, during the day and at night; and 

WHEREAS, Highlands County residents should teach children to escape on their own in case 

adults can’t help them; and  

WHEREAS, Highlands County residents should make sure everyone in the home knows how to 

call 9‐1‐1; and 

WHEREAS, Highlands County residents should get out and stay out, never going back inside the 

home for people, pets, or things; and 

WHEREAS, Highlands County residents are responsive to public education measures and can act 

to increase their safety from fire, especially in their homes; and 

Highlands County Fire Prevention Month Proclamation

 

WHEREAS, the 2019 Fire Prevention Month theme, “Not Every Hero Wears a Cape. Plan and 

Practice Your Escape!” effectively serves to remind us that we need to take personal steps to 

increase our safety from fire. 

THEREFORE, I Chairman of the Highlands County Board of County Commissioners, do hereby 

proclaim October, 2019, as Fire Prevention Month throughout Highlands County, and I urge all 

the people of Highlands County to be aware of their surroundings, look for available ways out in 

the event of a fire or other emergency, respond when the smoke alarm sounds by exiting the 

building immediately, and to support the many public safety activities and efforts of Highlands 

County Fire Rescue during Fire Prevention Month 2019. 

DONE AND ADOPTED this _______ day of ____________, 2019. 

HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS

 

 

____________________________________________________      

James L. Brooks, Chair        

 

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Ms. Tonya Akwetey, MPH/Community Liaison & FIMR Coordinator, HealthyStart Coalition of Hardee, Highlands & Polk Counties, Inc.

SUBJECT/TITLE: Request approval of a Proclamation recognizing the month of October 2019 as"Safe Sleep Awareness Month" .

STATEMENT OF ISSUE

Sudden Unexpected Infant Death (SUID) is one of the leading causes of death in infants (0-364 days) and is oftenassociated with preventable unsafe infant sleep practices and environments. The Healthy Start Coalition of Hardee,Highlands & Polk Counties, Inc. has submitted a Proclamation for the Board's consideration to both raise awareness ofthe dangers contributing to SUID and to educate the public on safe sleep practices to prevent this public health issue.

RECOMMENDED ACTION

Move approval to adopt a Proclamation recognizing the month of October 2019 as "Safe Sleep AwarenessMonth" .

FISCAL IMPACT

No fiscal impact.

Attachments: Safe Sleep Month Proclamation 2019.docx

SAFE SLEEP AWARENESS MONTH

WHEREAS, Sudden Unexpected Infant Death (SUID) is heartbreaking, and can happen in any family regardless of income, education, or community; and

WHEREAS, SUID is one of the leading causes of death in infants (0-364 days) and is often associated with preventable unsafe infant sleep practices and environments; and

WHEREAS, Research shows that a child’s brain grows rapidly during safe sleep;and

WHEREAS, Babies should always be put to sleep on their backs, alone in their own crib or bassinet; with no bumpers, pillows, quilts, comforters, or other soft surfaces in the crib; and

WHEREAS, Moms and dads should not share beds with their babies and anyone under the influence of drugs, alcohol, or smoking should not be resting with the baby; and

WHEREAS, Local and national agencies such as Drug Free Highlands, Florida Department of Health in Highlands County, Healthy Start Coalition, Nurse Family Partnership, Redlands Christian Migrant Association, Early Steps, Department of Children & Families; and their and their partnering agencies educate Highlands Countyresidents on safe sleep practices; and

WHEREAS, the Highlands County Board of County Commissioners recognizes that infant unsafe sleeping is a public health issue in Highlands County and across the country, and together we can help by ensuring any person caring for a baby is using safe sleep practices

NOW, THEREFORE, BE IT PROCLAIMED, that the Highlands County Board of County Commissioners of Highlands County, Florida does hereby proclaim the month of October 2019, as

SAFE SLEEP AWARENESS MONTH

Highlands County and extend their continued support for the efforts of local agencies to promote safe sleep practices in Highlands County.

DONE AND ADOPTED this 1st day of October 2019.

HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS

____________________________________James L. Brooks, Chair

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: 09/25/2019

PRESENTER: Walker Dressel, Highlands County 4-H County Council PresidentAshley H.K. Stewart, Highlands County 4-H Agent

SUBJECT/TITLE: 2019 National 4-H Week Proclamation

STATEMENT OF ISSUE

2019 Highlands County 4-H Proclamation

WHEREAS, the goal of Highlands County 4-H is to provide youth ages 5-18 with opportunities to learn life skills suchas citizenship, leadership, communication and responsibility while enhancing critical S.T.E.M. (science, technology,engineering and mathematics) abilities; and WHEREAS, the Highlands County 4-H program serves thousands youth though community, school, and special interestclubs, judging teams, school enrichment and camping programs; and WHEREAS, Highlands County 4-H youth continue to excel in shooting sports, judging teams and leadershipopportunities at the national level; andWHEREAS, through the theme of “4-H Grows Here”, youth will continue to show their 4-H pride and demonstrate totheir communities the skills they have mastered and confidence gained as a result of participating in 4-H programs. NOW THEREFORE, the Board of County Commissioners of Highlands County, Florida, is subscribing to the aims andobjectives of the 4-H, and recognizing the importance of the University of Florida/ IFAS Extension Highlands County4-H Program and by virtue of the authority vested in us do hereby proclaim the week of October 6 – 12, 2019 as:“4-H WEEK IN HIGHLANDS COUNTY”And earnestly suggests that all citizens take part in the County and community observances being planned in HighlandsCounty so that they may more fully realize the many and varied contributions of 4-H to our State’s progress. DULY PROCLAIMED this 1st day of October, 2019.

RECOMMENDED ACTION

Proclaim National 4-H Week in Highlands County as October 6 – 12, 2019

FISCAL IMPACT

None

Attachments: 20194HProclamation.docx

2019 Highlands County 4-H Proclamation

WHEREAS, the goal of Highlands County 4-H is to provide youth ages 5-18 with opportunities to learn life skills such as citizenship, leadership, communication and responsibility while enhancing critical S.T.E.M. (science, technology, engineering and mathematics) abilities; and

WHEREAS, the Highlands County 4-H program serves thousands youth though community, school, and special interest clubs, judging teams, school enrichment and camping programs; and

WHEREAS, Highlands County 4-H youth continue to excel in shooting sports, judging teams and leadership opportunities at the national level; and

WHEREAS, through the theme of “4-H Grows Here”, youth will continue to show their 4-H pride and demonstrate to their communities the skills they have mastered and confidence gained as a result of participating in 4-H programs.

NOW THEREFORE, the Board of County Commissioners of Highlands County, Florida, is subscribing to the aims and objectives of the 4-H, and recognizing the importance of theUniversity of Florida/ IFAS Extension Highlands County 4-H Program and by virtue of the authority vested in us do hereby proclaim the week of October 6 – 12, 2019 as:

“4-H WEEK IN HIGHLANDS COUNTY”

And earnestly suggests that all citizens take part in the County and community observances being planned in Highlands County so that they may more fully realize the many and varied contributions of 4-H to our State’s progress.

DULY PROCLAIMED this 1st day of October, 2019.

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER:

SUBJECT/TITLE: Request approval to pay all duly authorized bills October 1, 2019

RECOMMENDED ACTION

Move approval to pay all duly authorized bills October 1, 2019

Attachments:

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Randy Vosburg, County Administrator

SUBJECT/TITLE: Request to approve authorizing the Property Appraiser to extend the 2019 advalorem property tax roll prior to completion of the Valuation Adjustment BoardHearings

STATEMENT OF ISSUE

Tax Collector Eric Zwayer is requesting that the Board authorize the Property Appraiser to extend the 2019 ad valoremproperty tax roll prior to completion of the Value Adjustment Board Hearings

RECOMMENDED ACTION

Move to approve authorizing the Property Appraiser to extend the 2019 ad valorem property tax roll prior tocompletion of the Valuation Adjustment Board Hearings

FISCAL IMPACT

No fiscal impact

Attachments: Randy Vosburg Extend Tax Roll 2019.pdf

September 16, 2019

Randy Vosburg, County Administrator

600 South Commerce Avenue

Sebring, Florida 33870

Dear Mr. Vosburg:

This letter is being submitted as a formal request asking the Board of County

Commissioners to authorize the Property Appraiser to extend the 2019 ad valorem

property tax roll prior to completion of the Valuation Adjustment Board hearings. It is

important to afford the taxpayers of Highlands County the opportunity to pay their taxes

during each of the four discount periods allowed by law. Prompt action by the Board will

ensure this. This extension will also allow the collection of revenue for the various

taxing authorities to begin November 1, 2019. Authority for early extension of the tax

roll is provided in F.S. 197.323. Thank you.

Sincerely,

Eric T. Zwayer

Tax Collector

Serving Highlands County

cc: Commission Members

Honorable Raymond McIntyre, Property Appraiser

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Richard Fleeger, Parks and Facilities Superintendent

SUBJECT/TITLE: Request approval of First Amendment to the Contract between Juliano AirConditioning Inc. and Highlands County Board of County Commissioners.

STATEMENT OF ISSUE

Juliano Air Condition is a local vendor serving Highlands County since 1986. Mr. Juliano has been devoted toHighlands County doing 30 plus buildings and roughly 115 units visited quarterly. Service includes full inspection ofunits with report, system function, coil cleanings, filter changes to include an hourly rate for any on site repair needsnecessary to keep the unit in extended life duty. Mr. Juliano is a level 2 back ground approved vendor and is trusted toenter the Court house and our other buildings on weekends or after hours to complete service. We have never had anyissues finding doors unsecured, personal items disturbed or reports of mess left behind. Mr. Juliano’ s contract alsoincludes very expensive Hepa filters at our larger locations that cost has risen over the years and would total a 1/3 of thecontract price we are now being charged if purchased in-house. That said he is willing to renew at no cost increase thiscontract for the next 3 years. Please consider this request and I would be happy to answer any questions necessary.

RECOMMENDED ACTION

Move to approve First Amendment to the Contract between Juliano Air Conditioning Inc. and the HighlandsCounty Board of County Commissioners, to extend the contract for an additional three years for HVACPreventative Maintenance and Repair Service.

FISCAL IMPACT

The fiscal impact for HVAC Preventative Maintenance and Repair Services will be approximately $87,300, which isbudgeted annually from Funds 005 and 176 (Court Facilities).

Attachments: BD Maintenance renewal 2019.pdf

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Randy Vosburg, County Administrator

SUBJECT/TITLE: Request approval to authorize Norma Rizer from HiRize Creative to utilize theCounty Logo for the advertisement of the 2019 Veterans Thanksgiving event.

STATEMENT OF ISSUE

Following County policy, we are requesting authorization from the Board to approve the use of the County seal for thepromotion of the 2019 Veterans Thanksgiving Event.

RECOMMENDED ACTION

Move to approve the authorization of the use of the County logo for the 2019 Veterans Thanksgiving event

FISCAL IMPACT

No fiscal impact.

Attachments: 17-18-03 - (Adopted 10-03-17).pdfVeterans-thanksgiving-thank-you-sponsor-banner2018.jpg

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1st, 2019

PRESENTER: Howard Osgood, Vice President, Veterans Advisory Board

SUBJECT/TITLE: Request to appoint Jim Burhans and Walter Evans to the Veterans AdvisoryBoard

STATEMENT OF ISSUE

Presently there are three (3) board member vacancies for the Highlands County Board of County CommissionersVeterans Advisory Board. Of these three vacancies; one position is for the Sebring district, one position for the AvonPark district, and one is for the Member at Large district. No applications were submitted for the Avon Park district. We respectfully recommend Jim Burhans for a three (3) term serving as the Member at Large and further recommendWalt Evans for a three (3) year term serving the Sebring district.

RECOMMENDED ACTION

Move to appoint Jim Burhans to a three (3) year term representing the Member at Large District andWalter Evans to a three (3) year term representing the Sebring District.

FISCAL IMPACT

No Fiscal Impact.

Attachments: Burhans App.pdfEvans App.pdf

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Sherri L. Bennett, Risk Management Coordinator

SUBJECT/TITLE: Request approval of the new Highlands County Safety Handbook October 1,2019

STATEMENT OF ISSUE

In the constant endeavor to protect against the consequences of accidental losses, preservation of assets, and reductionof the cost of operations through loss prevention, it is necessary for the County to support and administer current andeffective safety protocols. Risk Management has undertaken a project to provide an updated Safety Manual for allCounty Departments over the past several months. The prior Safety Manual, although still relevant, had been in usesince 2004. The new proposed Safety Manual was created from a new template and is in an entirely new format.

Important factors in the current Safety Manual include:

Confirming Departmental Safety procedure oversightRe-Establishing Safety Committee Introduction of Emergency Action Plan General, Administration and Task-Specific Safety Guidelines

Important areas of focus during this update include:

Legal review Driving privilege requirements

RECOMMENDED ACTION

Move to approve the new Highlands County Safety Handbook effective October 1, 2019

FISCAL IMPACT

There is no fiscal impact.

Attachments: Proposed Highlands County Safety Handbook 9-20-19.docx

Safety HandbookAugust 2019

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Table of Contents

SECTION 1 – INTRODUCTION------------------------------------------------------------------------------------------Page 51.1 Safety Mission Statement

SECTION 2 – SAFETY RESPONSIBILITY--------------------------------------------------------------------------------Page 62.1 Risk Management Coordinator2.2 Managers2.3 Supervisors2.4 Employee

SECTION 3 – SAFETY COMMITTEE------------------------------------------------------------------------------------Page 93.1 Organization and Agenda3.2 Responsibilities

SECTION 4 – INJURY RECORD KEEPING----------------------------------------------------------------------------Page 11SECTION 5 – EMERGENCY ACTION PLAN--------------------------------------------------------------------------Page 12SECTION 6 – GENERAL SAFETY---------------------------------------------------------------------------------------Page 13

6.1 General Safety ProceduresSECTION 7 – OFFICE SAFETY and HEALTH-------------------------------------------------------------------------Page 15

7.1 Office Housekeeping7.2 Office Safety 7.3 Ergonomics7.4 Other Helpful Tips

SECTION 8 – FIRE PREVENTION--------------------------------------------------------------------------------------Page 19SECTION 9 – HAND TOOLS and POWER TOOLS------------------------------------------------------------------Page 21

9.1 General Precautions9.2 Hand Tools9.3 Screwdrivers9.4 Hammers9.5 Files9.6 Pry Bars9.7 Wrenches9.8 Drill Bits9.9 Shovels, Pick Axes and Axes9.10 Power Tools9.11 Electrical Safety with Power Tools9.12 Ground Fault Current Interrupters (GFCI)9.13 Pneumatic Tools (Air) - General9.14 Chainfalls and Comealongs9.15 Pedestal, Bench, and Portable Grinders – General

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SECTION 10 – PERSONAL PROTECTIVE EQUIPMENT------------------------------------------------------------Page 2910.1 Training and Education10.2 Eye and Face Protection10.3 Welding 10.4 Hard Hats10.5 Reflective Protective Clothing 10.6 Hand Protection10.7 Foot Protection10.8 Fall Protection10.9 Hearing Protection

SECTION 11 – MOTOR VEHICLE OPERATION---------------------------------------------------------------------Page 3311.1 Pre-trip Safety11.2 Safety Operations11.3 Motor Vehicle Report (MVR) - Driving Record Requirements

SECTION 12 – HEAVY EQUIPMENT----------------------------------------------------------------------------------Page 3612.1 Driving and Operating12.2 Maintenance and Repair12.3 Parking and Security 12.4 Safety Rules for Working Around Heavy Equipment 12.5 Crane and Rigging

SECTION 13 – LOCK OUT TAG OUT (LOTO)------------------------------------------------------------------------Page 3913.1 Definitions13.2 Training and Education13.3 Preparations for Lock Out Tag Out Procedures13.4 General Lock Out Tag Out Procedures – Shutdowns13.5 Machine or Equipment Isolation13.6 Lock Out Tag Out Device Application 13.7 Stored Energy13.8 Verification of Isolation13.9 Extended Lock Out Tag Out 13.10 Release From Lock Out Tag Out13.11 Lock Out Tag Out Procedure for Electrical Plug-Type Equipment13.12 Lock Out Tag Out Procedures Involving more than One Employee13.13 Management’s Removal of Lock Out Tag Out 13.14 Contractors

SECTION 14 – SAFETY REQUIREMENTS ON ABOVE FLOOR WORK SPACES------------------------------ Page 4314.1 Guardrails and Toeboards14.2 Working Surfaces14.3 Scaffold Footing and Anchorage14.4 Tubular Welded Frame14.5 Tube and Coupler (Tube-Lock)14.6 One and Two Point Suspension Scaffolds

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14.7 Knee Brace / Cantilever14.8 Ladders used with Scaffolding

SECTION 15 – LADDERS------------------------------------------------------------------------------------------------Page 4615.1 Ladder Types15.2 Care of Ladders15.3 Use of Ladders

SECTION 16 – TRENCHING and EXCAVATION SAFETY----------------------------------------------------------Page 4816.1 Definitions16.2 Soil Types16.3 Soil Testing Methods 16.4 Excavation and Trenching Requirements16.5 Hazardous Atmospheres and Confined Spaces16.6 Testing for Atmospheric Contaminants16.7 Protective Systems Requirements

SECTION 17 – CONFINED SPACE ENTRY----------------------------------------------------------------------------Page 5417.1 Identifying Confined Spaces17.2 Identifying Confined Space Hazards17.3 Confined Space Entry Program17.4 Personnel Responsibilities and Training17.5 List of Terms as related to Confined Space Entry

SECTION 18 – HAZARDOUS COMMUNICATION PROGRAM (HCP)-------------------------------------------Page 6918.1 Container Labeling 18.2 Safety Data Sheets (SDS)18.3 Employee Training and Education 18.4 Non-Routine Tasks

Appendix A SECTION 19 – HEAT STRESS-------------------------------------------------------------------------------------------Page 72

19.1 Health Disorders Associated with Heat Stress19.2 Control of Heat Stress

SECTION 20 – MAINTENANCE of TRAFFIC-------------------------------------------------------------------------Page 7520.1 Employee Safety 20.2 Pedestrian Safety

SECTION 21 –LIFT EQUIPMENT SAFETY----------------------------------------------------------------------------Page 7721.1 Traveling21.2 Loading21.3 Operation of the Truck21.4 Maintenance of Industrial Trucks21.5 Training

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SECTION 22 – SANITATION--------------------------------------------------------------------------------------------Page 8122.1 Potable Water22.2 Restroom Facilities

SECTION 23 – BLOODBORNE PATHOGENS------------------------------------------------------------------------Page 8223.1 Definitions23.2 Preventative Procedures23.3 Reporting Exposures23.4 Vaccination23.5 Training

SECTION 24 – FIRST AID----------------------------------------------------------------------------------------------Page 8424.1 Minor First Aid Treatment24.2 Non-Emergency Medical Treatment24.3 Emergency Medical Treatment

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SECTION 1 – INTRODUCTION

This handbook is designed to acquaint you with the general health and safety rules and guidelines that are the basis of the Highlands County Board of County Commissioners Safety and Riskprogram. Provisions in this handbook apply to all County employees and volunteers, including any of those included in a collective bargaining agreement.

Most accidents are preventable. The most obvious causes of accidents are unsafe acts or unsafe conditions. It is your responsibility to seek out and eliminate the cause.

This handbook is intended to heighten your awareness and encourage prevention of common workplace hazards.

Written Departmental safety policies specific to job functions shall supersede minimum requirements set forth in this Safety Handbook.

All employees should incorporate safety procedures into their everyday work performance andare responsible for reviewing and becoming familiar with the guidelines contained in this handbook. All employees are expected to use their best judgment in performing their work in a safe and efficient manner.

This handbook should not be interpreted to create a legal standard of care or impose any greater duty or responsibility on the County other than that required by law or prevailing industry standards. The handbook is available on employee’s desk top.

1.1 Safety Mission Statement

The County is dedicated to conducting all work operations with the utmost regard to the safety rules.

The County’s goal is to seek out and correct unsafe work conditions and promote a safety culture that will drive continuous improvement through the development of procedures, training processes and services ensuring a safe environment for all employees, customers and the general public.

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SECTION 2 – SAFETY RESPONSIBILITY

It is the desire of the County to protect employees from accidental injury, damage to health and to property while working for our organization. This matter must receive top priority and attention from all employment levels.

Safety is the functional responsibility of each supervisor who has the right to demand safe operations. It is the Supervisors obligation to ensure that all employees work safely. Notwithstanding the responsibilities of Supervision, each employee of our organization is accountable for safe performance.

General duties and responsibilities of all personnel under the County’s Safety Handbook are assigned as follows:

2.1 Risk Management Coordinator

Implement and administer the Safety Program.

2.1.1 Administers and supports the County’s risk management program regarding property, casualty, fleet, and general liability including workers compensation.

2.1.2 Attends mediation, lawsuit negotiations, third party claims, and workers compensation claims.

2.1.3 Assists in the technical and administrative supervision of the safety program. 2.1.4 Supports property, casualty, and liability claim organization, submission and

tracking.2.1.5 Coordinates development of disaster-related insurance claims, as well as

submission to FEMA and other agencies. 2.1.6 Provides technical assistance to top management officials and departments on

risk management, workers compensation, property, liability, and other insurances.

2.1.7 Assists in formulating specifications for commercial insurance requirements for current and potential vendors.

2.1.8 Researches safety and risk management training topics. 2.1.9 Conducts training programs using all media forms and aids. 2.1.10 Participates in joint accident/incident investigations with adjusters and

management. Performs incident investigations as necessary.2.1.11 Assists in special investigations (i.e. workers compensation and liability situations,

as directed). 2.1.12 Reviews facilities to detect existing or potential accident and health hazards.

Recommends and coordinates corrective actions on deficiencies. 2.1.13 Maintains a system for timely recording of losses, claims and related costs. 2.1.14 Helps develop statistical data for use in promoting accident and property damage

loss control programs.2.1.15 Maintains a Risk Management and Safety Handbook.2.1.16 Coordinates Safety Committee meetings.

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2.1.17 Oversees the preparation and management of the Risk Management budget. 2.1.18 Maintains a professional and safe unit and work area adhering to established

safety policies and the image desired for the organization. 2.1.19 Follows consistently the Board policies and procedures. 2.1.20 Responds productively to change and performs all other related tasks as directed.

2.2 Managers

Management will demonstrate support for the safety program by:

2.2.1 Providing a safe and healthful workplace.2.2.2 Providing personal protective equipment as well as machine guards and safety

devices.2.2.3 Reviewing accident reports and accomplishments of the safety program with the

safety committee.2.2.4 Evaluating effectiveness of the safety program.2.2.5 Participating in safety activities to maintain the enthusiasm and interest of all

concerned.2.2.6 Abiding by safety rules and regulations when exposed to conditions governed by

the rules.2.2.7 Directing that any flagrant disregard of safety rules and regulations by employees

be grounds for corrective actions up to and including termination.2.2.8 Participating and directing in the planning of details for accident prevention which

will bring the best results for all employees. Expanding and adapting programs and procedures to all departments within the organization.

2.2.9 Demonstrating support of the safety program through personal participation and approval of necessary expenditures for such items as personal protective equipment, mechanical guards, good lighting, good ventilation, and other physical improvements to the working environment.

2.2.10 Actively support and enforce all County, group and local safety, health, and loss prevention policies, practices and procedures.

2.2.11 Ensuring that subordinate personnel have been delegated adequate safety, health, and loss prevention responsibility and authority for which they are held accountable as part of their performance review.

2.2.12 Including safety, health, and loss prevention issues as part of the established agenda for subordinate supervisory staff meetings.

2.3 Supervisors

Because of the close relationship with the employees and intimate knowledge of operating procedures, Supervisors are the key persons responsible for loss control, quality and quantity of production and employee work conduct within their department. Supervisors should be afforded the necessary knowledge to carry out their duties with efficiency and safety.Supervisors should:

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2.3.1 Have a thorough knowledge of the safety policy2.3.2 Provide instruction and training to workers so that they may fulfill their job in a

safe manner.2.3.3 Make periodic inspections of the department to ensure that no unsafe conditions

or unsafe practices exist. Immediately correct any unsafe action or unsafe work practice observed.

2.3.4 Properly complete accident reports and investigate all accidents to determine corrective action to prevent reoccurrence of a similar accident.

2.3.5 Be familiar with procedures that must be followed in the event of an emergency.2.3.6 Ensure that employees understand and properly follow all established safe work

practices and procedures and enforce safety rules and regulations. 2.3.7 By personal example, communicate and demonstrate to the employees the

importance of working in a safe and healthful manner.2.3.8 Enforce the wearing of required personal protective equipment.2.3.9 Insist upon good housekeeping practices.2.3.10 Respond to all employee safety suggestions and provide feedback on any action

taken.2.3.11 Instruct each new or transferred employee on the hazards of the job or task that

the employee will be assigned.2.3.12 Immediately investigate all accidents or incidents to determine cause and develop

corrective actions needed to prevent reoccurrence. These accidents and incidents are to be communicated to Risk Management immediately. The written reports must be completed within one business day unless otherwise approved by Risk Management.

2.3.13 Plan, organize, and conduct periodic, effective Safety meetings. Document each meeting by providing the date, subject matter and list attendees.

2.3.14 Include safety, health, and loss prevention issues as part of the established agenda for subordinate supervisory staff meetings.

2.4 Employee

Each employee has a responsibility for their own safety, the safety of their co-workers, and the Highlands County community.

In the performance of their duties and responsibilities, employees are expected to observe all safety, health, and loss prevention rules, practices and procedures, as well as specified instructions related to the safe and efficient performance of their work.

An effective and viable safety, health and loss prevention program will be attained only when all employees are safety conscious and keenly aware, both mentally and physically, of the potential hazards of their environment.

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SECTION 3 – SAFETY COMMITTEE

The Safety Committee provides:

A channel for action and suggestions submitted by employees. It encourages a close relationship between management and employees to

continually improve attitudes towards safety. Is an excellent means to maintain good employee morale and public relations. Provides suggestions necessary to maintain safe working conditions and safe

workers.

3.1 Organization and Agenda

The committee shall consist of:

3.1.1 Risk Management Coordinator3.1.2 Department Managers and/or Board Employee representative(s)3.1.3 Employee representatives from each Constitutional Office

Committee members shall assist the Risk Management Coordinator in the formulation and implementation of the safety program as follows:

3.1.4 Meet quarterly or more often if necessary during regular scheduled work hours.3.1.5 Devise methods of promoting safety among all employees.3.1.6 Solicit and evaluate employee suggestions to improve safety within the County.3.1.7 Review accident statistics and develop an action plan to help reduce

injuries/illness in the work place.3.1.8 Discuss difficult accident problems and make suggestions for preventative

measures.

3.2 Responsibilities

3.2.1 The safety committee will be responsible for assisting management in reviewing and updating workplace safety programs by evaluating employee injury and accident records, identifying trends and patterns and formulating corrective measures to prevent reoccurrence. All recommendations shall be in writing and submitted to the County Administrator for approval.

3.2.2 Management will make the minutes available to all employees.

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The following activities require periodic attention:

Suggest addition: Safety Committee members will ensure the following activities within their department(s).

3.2.3 Departmental self-inspections3.2.4 Maintenance or fire prevention and suppression equipment3.2.5 Review of safety regulations3.2.6 Maintenance of material handling equipment

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SECTION 4 – INJURY RECORD KEEPING

Risk Management will maintain a record of illness and injuries. Once record of illness or injury is completed record is to be retained in the employees Personnel Medical File.

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SECTION 5 – EMERGENCY ACTION PLAN

The County maintains an Emergency Preparedness Plan. Obtain and learn your Department’s specific plan for your workplace for fire, chemical release, severe weather, bomb threat, or other critical situations. The general rules and actions should be learned before an emergency andfollowed in the event of an emergency. The Highlands County Board of County Commissioners Emergency Preparedness Plan is provided to all new employees and is available on the County’s O: Drive.

IF FIRST RESPONDERS ARE REQUIRED YOU MUST CALL 911 TO REPORT THE EMERGENCY.

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SECTION 6 – GENERAL SAFETY

Safety means efficient performance. Safety must therefore be a part of the planning for every job, equal in importance to all other operational considerations. Observing safety procedures will make our operations safer.

Unsafe conditions and unsafe procedures must be identified before they can be corrected. Consequently, every employee should report those they recognize immediately. All accidents are to be reported, whether or not personal injury or property damage is involved. Remember the “near misses/near accidents” are danger signals. The accident you prevent may be the one that could have injured you.

6.1 General Safety Procedures

The following general safety procedures apply:

6.1.1 Report all personal injuries, no matter how minor, to your immediate supervisor as soon as possible, whether the injury resulted in medical attention or not. Prompt reporting of accidents is a requirement under the Workers Compensation Law.

6.1.2 The County does not expect you to take any unnecessary chances or to work under hazardous conditions. If you are not sure you thoroughly understand the job, ask your supervisor for further instructions.

6.1.3 Avoid horseplay and practical jokes on the job. Any employee participating in such activities will be subject to corrective action.

6.1.4 Use of alcoholic beverages on the County premises, job sites, in vehicles or during scheduled working hours including lunch breaks or reporting to work under the influence of alcohol is strictly prohibited and an employee shall be subject to disciplinary action, up to and including termination, in accordance with the County’s Personnel Policies and Procedures.

6.1.5 Possession, purchase, sale or use without prescription of controlled or illegal drugs or substances on County premises, job sites, in vehicles or during scheduled work hours is strictly prohibited and an employee shall be subject to disciplinary action,up to and including termination, in accordance with the County’s Personnel Policies and Procedures.

6.1.6 Use of prescription drugs which may affect your alertness or work abilities must be reported to Human Resources. Failure to do so may subject the employee to disciplinary action.

6.1.7 Use the handrails on stairs or elevated places. Avoid running in passage ways or on stairs. Work at a speed consistent with safety. Jumping from an elevation such as a table, bench, or platform can result in injury.

6.1.8 Inspect tools and equipment before use. Report defects to supervisors and other potential users. Do not use tools and equipment that are defective. Refer to the Lock Out Tag Out procedures in Section 13.

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6.1.9 Remove splinters from workbenches, tables, bins, shelves, or chairs before someone is injured.

6.1.10 Remove, cut off, or hammer down protruding nails, staples, or steel straps.6.1.11 Do not work under suspended loads; if a load is moved above where you are

working, stand aside until it has passed by.6.1.12 Obey warning tags and signs. They are posted to point out hazards.6.1.13 Operate only the machinery or equipment you have been authorized and trained

to operate safely.6.1.14 Do not reach over moving parts of machinery or equipment.6.1.15 Do not operate machinery or equipment with guards removed.6.1.16 Report to work in appropriate clothing suitable for the type of work you perform

including the proper footwear. Avoid wearing loose clothing near machinery or tools with moving parts.

6.1.17 Wear the protective equipment that is required for the job task being performed. 6.1.18 Common sense, along with health and sanitation rules, must be observed for the

welfare and consideration of other employees. Report any unsafe conditions or practices to your immediate supervisor.

6.1.19 Repeat violators of safety rules and procedures may be subject to disciplinary action up, to and including termination, in accordance with the County’s Personnel Rules and Policies.

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SECTION 7 – OFFICE SAFETY and HEALTH

This section covers health and safety concerns in an office environment on a day-to-day basis. Orderliness in our workplace contributes to a safe working environment by minimizing obstacles, trip hazards, office safety and ergonomic issues.

7.1 Office Housekeeping

Good housekeeping is possibly the most visible evidence of management and employee concern for safety and health that a company displays on a day-to-day basis. Orderliness in our workplace contributes to a safe working environment by minimizing obstacles and potential safety and health threats such as slips and trip hazards. Employees will work towards maintaining their respective workplaces in a clean and orderly manner. The following general housekeeping practices must be applied to all areas within the Department.

7.1.1 Storage may not obstruct, or adversely affect, means of exit.7.1.2 A clearance of 24 inches must be maintained around the path of travel of fire

doors. Material must not be stored within 36 inches of a fire door opening. 7.1.3 Do not place supplies on top of lockers, boxes or other moveable containers at a

height where they are not visible from the floor.7.1.4 When piling materials for storage, make sure the base is firm and level. Cross tie

each layer. Keep piles even and do not stack too high.7.1.5 Clearance of at least 36 inches must be maintained between the top level of the

stored material and the sprinkler heads/ceiling.7.1.6 Clearance must be maintained around lights and heating units to prevent ignition

of combustible materials.7.1.7 Garbage, scrap, debris and other trash materials are to be properly disposed of in

designated containers and shall be removed on frequent and regular intervals. Containers used for garbage and other oily, flammable or hazardous wastes shall be equipped with covers.

7.1.8 Floors should be maintained clean and as dry as reasonably practicable. Liquid spills are to be cleaned up immediately.

7.1.9 Equipment is to be kept clean and in good working condition. 7.1.10 Tools, supplies, parts, and equipment will not be used in a manner that would be

hazardous or adversely affect the work quality.7.1.11 Storage of unnecessary combustibles such as cardboard boxes are discouraged. 7.1.12 Every floor, working place, and passageway shall be kept free from protruding

nails, splinters, loose boards, and unnecessary holes and openings. 7.1.13 Do not use chairs, desks or other office furniture as a makeshift ladder.7.1.14 Keep the blades of a paper cutter closed when not in use.7.1.15 Keep paper clips, thumb tacks, and push pins in a container or desk drawer.7.1.16 Do not run electrical cords through doorways as it creates a pinch point that can

break the integrity of the cord. 7.1.17 Extension cords can only be used on a temporary basis and must not be installed

for permanent use. Extension cords shall not be affixed to structures, extended

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through walls, ceilings or floors, or under doors or floor coverings, nor shall such cords be subject to environmental damage or physical impact.

7.2 Office Safety

Office work can be more hazardous than is commonly thought since many accidents occur during ordinary office routines.

7.2.1 Every employee should see that his or her desk and work area is clean and orderly. Pick up items such as pencils and paperclips and wipe up any spilled liquids. Good housekeeping is the key to a safe office environment.

7.2.2 Keep an eye open for loose or rough floor coverings. Loose tiles or carpeting can create a trip hazard.

7.2.3 Be extra cautious when you come up to a door that can be pushed toward you. Take it easy when pushing one open. Also, slow down when coming to a blind corner.

7.2.4 Haste when walking between desks can result in bruises and falls. Watch out for electrical cords and keep them out of aisle ways. If a cord needs to be run through the walkways, ensure that a cord cover is used.

7.2.5 All file, desk and table drawers should be kept closed when not in use. If you leave them, close them.

7.2.6 Furniture such as tables, desks, and chairs must be maintained in good condition and free from sharp corners, projecting edges, wobbly legs, etc.

7.2.7 Tilted chairs can be a hazard when improperly used. Take care to assure that they are in good condition. Be sure your chair is behind you before you sit down.

7.2.8 Do not use chairs, desks or other office furniture as a make shift ladder. Use a step ladder or step stool and do not over reach.

7.2.9 Scissors, paper cutters, glass and razor blades can cause painful injuries. Reportsuch injuries at once to protect yourself from infection.

7.2.10 Paper can cut, and it hurts. Use a sponge or other wetting device for envelopes, use rubber finger guards when working with stacks of paper.

7.2.11 Be sure equipment is grounded and that the cord is in good condition. If a machine gives you an electrical shock or starts smoking, unplug it and report it immediatelyto the Supervisor.

7.2.12 Filing cabinets are a major cause of accidents and should be used with care. When caution is ignored, filing cabinets can pinch, cut, crush or trip a user. Be alert for a top-heavy filing cabinet as it may tip over if a drawer is open. Heavy filing cabinets shall be secured to prevent tipping. Overloading the top drawer of unsecured file cabinets has caused many injuries and damaged the file cabinets.

7.2.13 Exercise care in opening and closing filing drawers. Do not open more than one file drawer at a time and close it using the handle, making sure your fingers are clear. Do not close a drawer with your knee, elbow or any other part of your body other than your hand.

7.2.14 If unfamiliar with the file cabinet, test the drawers and be careful not to pull them

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out too far if there is no locking device on them.7.2.15 Do not climb on open file drawers.

7.3 Ergonomics

Here are some suggestions for setting up your computer workstation properly:

7.3.1 Make sure that your workstation is not too low or too high for you. Most work should be conducted while in a seated position with the keyboard and mousewithin two inches above or below your elbow. If you share a work area with a co-worker, look for ways to adjust your chair so that you are comfortable in relation to your desk surface.

7.3.2 Select a sturdy comfortable chair.7.3.3 Use a chair that swivels to avoid unnecessary reaching. The base should have five

legs for greater stability. 7.3.4 Adjust the chair height so that when seated, your feet are flat on the floor. If this

makes the chair too low for the desk surface, you can use a footrest for added support and comfort.

7.3.5 Sit up straight! Poor posture can increase problems with your back, neck and shoulders and increase the strain you feel in these areas.

7.3.6 Make sure that the top of the computer monitor is at eye level to help prevent head and neck strain. If you wear bifocals, you may want to have the monitor slightly below eye level.

7.3.7 If you enter data into your computer from hard copies, use a document holder positioned next to your screen. This helps keep your eyes focused at the same distance and reduces eyestrain associated with moving your eyes from the document to the computer.

7.3.8 Use a cushioned pad or wrist rest to support your wrists when working at a computer workstation. This support can reduce the pressure on your wrists and reduce strain as well. Try to keep your wrists straight or in a neutral position.

7.3.9 Glare on your screen occurs when reflections or images of the lights or other objects on your computer screen are visible. Glare can produce eyestrain. Be sure to blink every so often as your eyes will get dry if focusing on an object for long periods of time. It is also helpful to glance away from the monitor regularly to focus on a distant object. Use of glare screens can also be considered to reduce glare on computers screens.

7.3.10 You can also reduce glare on your screen by tilting the front of the screen down. Most monitors have an adjustable tilt, which should be used to keep the face of the monitor down, thus reducing glare from overhead lights.

7.3.11 While ergonomics can help improve your comfort and productivity, remember that micro-breaks can also be beneficial. During a micro-break, you perform other job tasks that allow you to get up and move around. Filing, making copies, or performing other functions can provide that micro-break which allows you to increase your circulation, relieve tension and improve your mental attitude. Try

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stretching while you are taking a micro-break to get your limbs working freely parallel to the floor and your feet flat on the floor or on a footrest.

7.3.12 Adjust chair so that your elbows are bent at right angles and your forearms are approximately parallel to the floor.

7.3.13 Keep your wrist neutral (straight) by using a wrist rest that is the same height as the keyboard.

7.3.14 Place your mouse on the surface close to the same height as your keyboard.7.3.15 Position your monitor directly in front of you approximately an arm’s length away

with the top of the screen at or slightly below eye level, tip the monitor back at an angle similar to that used when reading a book.

7.3.16 When performing tasks involving repetitive motions or awkward positions, take periodic stretching breaks or alternate with other tasks.

7.3.17 Serious strains often result from improper lifting and handling of boxes andbundles, office supplies, ledgers, office machinery etc. Such objects shall be moved with a hand truck or unpacked and handled in smaller parcels. Bulky objects shall be carried in such a way as not to obstruct the view ahead or interfere with the uses of handrails or stairways.

7.4 Other Helpful Tips

7.4.1 If a repetitive job is awkward try to find a better way to accomplish it.7.4.2 Use your hand to grasp objects, not just your thumb and index finger.7.4.3 Alternate easy and hard tasks that require the use of your hands.7.4.4 Give your hands and wrist time to recover after forceful movements.7.4.5 Don’t carry heavy objects for long periods. Use jacks, dollies or carts whenever

possible.7.4.6 SITTING: Sit with your knees slightly higher than your hips with lower back against

a firm backrest or pillow and feet flat on the floor or placed on a foot rest. Move, cross and uncross your legs frequently.

7.4.7 DRIVING: Move seat forward so wrist rest on top of steering wheel. Sit up straight with your knees slightly above your hips, with support for your lower back. Check the position of the mirrors and BUCKLE YOUR SEAT BELT.

7.4.8 STANDING: Stand straight and maintain lumbar curve. Avoid bending at your waist or prolonged standing.

7.4.9 WALKING: When walking, maintain good posture, look forward and wear slip resistant, comfortable and supportive shoes that prevent slips, trips and falls.

7.4.10 When backing down from a height of more than eight inches, step down backward, not forward.

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SECTION 8 – FIRE PREVENTION

One of the most fearsome and damaging disasters that can occur is a fire. Due to the various activities performed in public entity facilities, the potential fire hazards that exist must be recognized and addressed. Fires can be prevented through planning, sensible arrangement of fire or spark-producing activities in relation to combustible materials, good housekeeping, and observance of practical work practice controls (no smoking) when flammable substances are present.

It is necessary that maintenance shops and office containing potential fire hazards have a fire plan.

The plan should include:

8.0.1 Each building is to have an emergency fire plan. 8.0.2 Adequate warning measures for alerting all people in the area of the existence of

a fire. 8.0.3 Rapid reporting to the Fire Department by calling 911. 8.0.4 Evacuation of affected personnel from area. 8.0.5 Procedures for containing the fire if safely possible, particularly to the extent to

maintain safe exit for affected personnel. 8.0.6 Employee training for those who regularly work in the area, and their duties, if

any, in a fire situation. 8.0.7 Adequate fire extinguishing equipment is to be prominently displayed, inspected

regularly as required by manufacturer, labeled for usage, and kept clear for easy access at all times.

8.0.8 After using an extinguisher, report the use immediately to your supervisor so a replacement may be obtained, or the extinguisher recharged.

8.0.9 Do not use water-type extinguishers on electrical fires because of the danger of electrocution and damage to equipment. Water-type extinguishers are intended for use on Class ‘‘A’’ fires only (combustibles such as wood, paper, rags, etc.).

8.0.10 Keep oily rags and other flammable wastes in covered metal containers. Such debris must be removed from the building as soon as possible and, in no case, should it be left unattended in a building overnight.

8.0.11 Keep cleaning solutions that have flammable properties (a flash point below 140 degrees Fahrenheit) in UL Listed or Factory Mutual Approved safety containers having spring-lift caps. Each container must also be labeled as to its contents. Use of gasoline is prohibited for cleaning purposes.

8.0.12 Gasoline used in small quantities in shops for fueling engines being repaired, tested, adjusted, etc., must be handled and dispensed in the smaller (one gallon) approved safety containers, having a spring-lift cap. Containers must be labeled as to contents.

8.0.13 The fueling of any type of motorized equipment while the engine is running or hotis prohibited. When transferring flammable liquids, make sure the filler nozzle

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touches the equipment or container to be filled in order to guard against the build-up of static electrical charge.

8.0.14 Do not overfill a tank but rather, under-fill it to allow room for expansion of the liquid.

8.0.15 No artificial light, except UL Listed electric flashlights will be used near escaping gasoline or other flammable vapors or when entering an enclosure suspected of containing gas.

8.0.16 Do not enter dark places, without proper light. The use of any open flames is strictly forbidden.

8.0.17 The use of fuel oil or kerosene for starting fires is allowed only in outside areas. Caution must be observed. Do not use fuel oil or kerosene for starting fires in stoves. Under no circumstances will gasoline be used for starting fires.

8.0.18 Smoking is prohibited in all County facilities.8.0.19 A ‘‘No Smoking’’ rule will be enforced in all areas where hazardous substances are

stored or used and in all other areas where ‘‘No Smoking’’ signs are posted. 8.0.20 Exits are not to be locked from the inside and chains are never to be used on exits.8.0.21 All motorized equipment will have an appropriate fire extinguisher. 8.0.22 Inspect fire-extinguishing equipment on a regular basis and as required.

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SECTION 9 – HAND TOOLS and POWER TOOLS

The purpose of this section is to provide direction and to establish the general requirements to be implemented when using hand or power tools.

Many accidents and/or injuries which occur each year can be attributed to tools which are in poor condition or improper and unsafe use. All hand, power, and similar equipment shall be maintained in a safe working condition.

9.1 General Precautions

9.1.1 Do not remove or interfere with the operation of any tool guard or safety features.9.1.2 Use the right tool for the right job.9.1.3 Keep tools clean and check their condition prior to using. If heads or striking tools

become mushroomed or burred, have them dressed. If handles of tools are splintered, broken, or loose, have them replaced.

9.1.4 Tools must be returned to their proper storage place and not left where they create a hazard.

9.1.5 Do not carry tools in pockets, it is dangerous, especially if tools are sharp or pointed.9.1.6 Do not use excessive pressure or force on any hand tool or the use of cheater bars

to apply more force.9.1.7 When working on or near energized electrical circuits or equipment do not use

measuring tapes with metal strands woven into fabric, brassbound rules, wire or metal bound hose or rope with wire care.

9.1.8 Tools should neither be dropped nor thrown from place to place or from employee to employee.

9.1.9 Tools that must be raised or lowered from one elevation to another shall be placed in an approved tool bucket or firmly attached to hand-line (rope).

NOTE: Handmade or job made tools should not be used. In the event a special tool is needed for a specific task for which no such manufactured tool exists, Management approval should be obtained prior to construction of such a tool.

9.2 Hand Tools

9.2.1 Employees shall inspect tools prior to use. Damaged or defective tools shall be tagged ‘‘Do not use or operate’’ and removed from service as soon as the defect or damage is discovered.

9.2.2 Wooden handles of tools, such as hammers, picks, etc. shall not be taped or covered in such a way as to hide damage or defects.

9.2.3 Cracked or damaged wooden handles of tools, such as hammers, shall be replaced immediately upon discovery of the damage.

9.2.4 Every tool requires and was designed to do a certain job. Use it only for its intended purpose.

9.2.5 Tools shall not be altered such as welding extensions on wrench handles.

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9.2.6 Keep your hand tools in peak condition; sharp, clean, oiled, and not abused.9.2.7 Do not use tools for pry bars.9.2.8 Do not use two wrenches to increase leverage capacity.

9.3 Screwdrivers

9.3.1 Use the right size and type screwdriver for the job.9.3.2 Do not hold screwdriver tip in palm of hand. The screwdriver may slip causing injury.9.3.3 Screwdrivers should be filed properly to prevent slipping.9.3.4 Do not use a screwdriver as a pry bar.

9.4 Hammers

9.4.1 Hammers shall have a clear path for back swing and the target area shall be free from obstructions.

9.4.2 Hammers with mushroomed heads shall not be used as they might glance off the target or the damaged head may splinter and send metal fragments flying.

9.4.3 Do not hold, with your hands, any object to be struck with a hammer by another employee. Hold the object with pliers or another tong-type device.

9.4.4 Wooden handles shall be kept tight in the tool and replaced when splinters or cracks develop.

9.5 Files

9.5.1 Do not use a file for a pry bar or hammer as it is brittle and breaks easily.9.5.2 Files should be fitted with wooden handles to protect employees from the pointed

file end.

9.6 Pry Bars

9.6.1 Be sure the bar is secure under the load by first applying a slight pressure.9.6.2 Check your own balance before exerting full force.9.6.3 A cheater bar shall not be used on pry bars.

9.7 Wrenches

9.7.1 Wrenches should be pushed away from the body, if possible, to reduce the chance of the wrench slipping and striking the user in the face or body.

9.7.2 Adjustable (crescent) and combination wrenches should be snug on bolts and nuts to avoid slipping.

9.7.3 Do not use a wrench as a hammer or a hammer on a wrench.9.7.4 Do not use a cheater bar on a wrench or ‘‘double wrench’’ a nut. Use a hammer

wrench or impact wrench instead.9.7.5 Wrenches shall not be used when jaws are sprung to the point that slippage occurs.

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9.8 Drill Bits

9.8.1 Replace drill bits that are worn, showed battered heads, over tempered, dull cutting edges or other defects.

9.8.2 Do not use drill as a reamer (get a larger bit), use proper bit for drilling steel, brass or copper without removing the lip, or change bits without unplugging cord.

9.9 Shovels, Pick Axes and Axes

9.9.1 Be aware of unsafe defects, rough, loose, cracked, or split handles, dull or nicked edges, or over tempered surfaces.

9.9.2 Do not use as a wedge, pry bar, or hammer.

9.10 Power Tools

9.10.1 All tools shall be inspected for defects or damage prior to use. Tools found to be damaged or defective shall be immediately tagged ‘‘Do Not Use’’ and removed from service.

9.10.2 Protective guards on power tools shall not be removed. Do not use tools without guards in place.

9.10.3 Tools shall not be dropped or allowed to strike another object in such a fashion that damage may occur.

9.10.4 The power source on tools shall be physically disconnected prior to attempting any repairs or attachment changes. Double check to make sure no one has come along and plugged the cord back in. (For further Lock Out or Tag Out procedures, reference Section 13).

9.10.5 Employees shall avoid wearing loose fitting clothing when operating power tools.9.10.6 Electrical tools shall be the double insulated type with Underwriters Laboratory

approval or be of the three wires grounded type.9.10.7 All electrical tools and power cords must be used with a Ground Fault Interrupter to

protect against faulty ground.9.10.8 Electrical tools should not be hoisted or carried by their power cords.9.10.9 Employees should not operate electrical tools while standing in water or wet

locations.9.10.10 Extension cords should be the three wires grounded type and be continuous

without splice or repair.9.10.11 Extension cords should be kept clear of traffic aisles and shall not be placed across

vehicle traffic paths unless guarded to prevent damage. (Recommend running cords 7 feet over head to prevent tripping hazards.)

9.10.12 Extension cords shall not be placed through doorways unless stops or guards are put in place to prevent pinching of the cord by the door.

9.10.13 Extension cords shall not be suspended by wire or nails.9.10.14 Do not operate power tools without instructions from your supervisor.

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9.10.15 Torque: The circular or rotating motion in tools such as drills, impact wrenches, saws, etc. which results in a strong twisting force. Be prepared in case of jamming.

9.10.16 Have good footing. Use two hands. Ask for help as necessary and be prepared to release the power switch or trigger.

Flying objects can be the result from operating almost any power tool, so you must:

9.10.17 Warn people around you9.10.18 Use proper personal protective equipment9.10.19 Avoid contact with moving parts9.10.20 Keep moving parts directed away from your body9.10.21 Do not ‘‘swing around’’ with the tool running, as someone might be behind you

Be sure replacement parts conform to correct specifications. For example, grinder wheels shall be approved for the maximum RPM of the machine, wood cutting bits shall be for woodwork only, etc.

9.11 Electrical Safety with Power Tools

The use of portable power tools can make a job go faster and easier. The misuse of portable power tools can cause electric shocks, burns, cuts and puncture wounds, severed fingers and limbs, broken bones, loss of eyesight, and even death. The slightest shock when using electrical equipment is an ominous warning of a potentially serious safety hazard. A slight shock when using the equipment in one location might result in electrocution if the body makes a little better contact with the earth or a grounded object in another location.

Electrocution is a leading cause of fatal injury in construction related activities. Most such injuries result from the use of portable tools powered by 110-volt electricity.

Hazards of Using Electrical Power Tools Are:

Electrical shock from improper grounding or from attempting to adjust, clean, or service the tool without disconnecting the power.

Contact with rotating and fast-moving parts. Poor housekeeping, broken bits and blades, and lack of concentration can lead to serious cuts or amputations.

Fire caused by defective electrical cords, overheated motors, sparking, and working near flammable liquids or gases.

You Can Protect Yourself By:

9.11.1 Choosing the right tool for the job. This will depend on the work to be done. Most commonly used power tools include drills, saws, sanders, routers, and grinders.

9.11.2 Know how to use the tools safely and properly before use.9.11.3 Repair tools when needed. Worn or defective electrical tools should be taken out

of service and repaired immediately.

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9.11.4 Transport and store tools properly. Power tools should be transported with extra care. Hold the handle (not the cord) with your finger off the trigger. Place each tool in a safe storage area after use, preferably in a locked cabinet or tool box.

9.11.5 Keep your work area clean, dry, and orderly. Power tools should not be used when working on slippery floors, in poorly lighted work areas, or near flammable liquids or gases.

9.11.6 Electric cords also deserve attention. They may become frayed leading to electrical shock or fire. Light-duty extension cords may become overheated when improperly used. They can also present tripping hazards.

9.12 Ground Fault Current Interrupters (GFCI)

9.12.1 GFCIs are used to protect people from shock hazards.9.12.2 GFCIs will be required whenever an employee uses an extension cord or a

receptacle that is not part of a permanent building or structure that exceeds 120volts.

9.12.3 Prior to using, employees will visually inspect all cords, receptacles, and attachment caps to insure there are no deformed or missing pins or insulation.

9.12.4 GFCIs shall be used on all, 120-volt, single phase, 15 and 20-ampere receptacle outlets, which are not part of the permanent wiring of the building or structure. Receptacles on a two wire, single phase portable or vehicle mounted generator rated not more than 5kw, where the circuit conductors of the generator are insulated from the generator frame and all other grounded surfaces, need not be protected with GFCIs.

NOTE: A job site close to electrical lines shall be pre-planned and written procedures outlined before attempting to do a job. The County must review and approve any procedures that involve working in an area that has any electrical exposure. A 20ft buffer is a safe zone, anything closer should be handled by a qualified vendor.

9.13 Pneumatic Tools (Air) – General

When gas or diesel compressors furnish the air source, keep them outside or vent them to the outside to prevent carbon monoxide poisoning.

9.13.1 If you are using a permanent source of air, make sure it is not oxygen. Oxygen mixed with the oil in your air hose and tool will or may cause an instant explosion and fire.

9.13.2 All hoses exceeding 1/2 inch inside diameter shall have a safety device at the source of supply or branch line to reduce pressure in case of hose failure.

9.13.3 Air hoses and connections shall be checked for defects prior to each use.9.13.4 Air hoses should be protected from vehicle traffic, pedestrians, and sharp objects.9.13.5 Attachments on air tools shall be secured by retainer pins and rings. The retainer

rings should be taped to prevent accidental displacement.9.13.6 All crows foot type air connections shall be wired or pinned.

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9.13.7 Disconnect source and ‘‘bleed’’ hose before breaking connection on any air tool. To ensure proper bleeding, close the valve at the air source and ensure all valves and regulators between the source and the tool are in the open position before bleeding air from tool.

9.13.8 Do not crimp hoses to stop air.9.13.9 Do not let your hoses create tripping hazards. Keep out of traffic areas, walkways,

stairs, etc.9.13.10 Do not point a pneumatic hammer at anyone. There is the chance the retainer may

fail.9.13.11 The bit of a pneumatic tool should be in contact with the work surface before pulling

the trigger.9.13.12 Governors require strict maintenance to prevent dangerous over speeding of

grinders, drills, wrenches, etc.9.13.13 Wear eye, face, and ear protection when using air tools.9.13.14 Air used for cleaning machines shall be regulated to 30 psi or less.9.13.15 When compressed air is used for cleaning purposes, a nozzle must be provided with

a shut off valve at the outlet of the hose.9.13.16 Extreme care shall be taken when working with compressed air. It should not be

blown against clothing or any part of the body.9.13.17 Storage and cleaning are very important with any tool. Keep tools clean and stored

properly where they belong.9.13.18 Air tools shall not be hoisted or carried by their air hoses.

9.14 Chainfalls and Comealongs

Employees must rely on special lifting and hoisting equipment. Some of our work requires moving equipment and materials that can seldom be lifted by hand alone. These portable hand hoists are very useful. Knowledge of the following portable hoisting tools and their safe use can save you much time in performing work duties and make lifting and pulling bulky items an easier task.

9.14.1 Chainfalls and comealongs are designed to be operated by one employee only. If it takes two people to raise or move a load, chances are the load is greater than the capacity of the lifting device or the device is malfunctioning. Do not wrap the chain around the load.

9.14.2 Know the weight of the load and do not exceed the capacity of the lifting device.

9.14.3 Inspections; for chainfalls and comealongs are completed by staff periodically.

Chainfalls

9.14.4 Lifting chainfalls are low speed, geared for precision lifting, and have built-in, no-slip brakes. There are two lifting hooks; one swivel hook mounted on the housing and the other located at the end of the lifting chain. Chainfalls are available in a variety

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of weight capacities ranging from 1/4 ton to 10 tons with assorted pulling chain lengths for longer reaches to the work area.

9.14.5 Chainfalls are designed primarily for vertical lifting. The lifting hooks on the housing and chain are tempered, but can or may be partially straightened, and shall be provided with a safety clip latch to prevent hooks from being dislodged. Before making a lift with the chainfall, be sure the load is rigged properly, and the lift area is barricaded and free of personnel. Make all lifts true vertically to prevent a shifting, swaying load and undo wear on the hoist. Do not use a chainfall for a horizontal pull, as the designed chain sprocket engagement will not be obtained.

Comealongs

9.14.6 This compact hoist offers use in close area, toolbox size storage, and versatility in almost any lifting and pulling situation.

9.14.7 The comealong is most popular because of its heavy-duty construction and greater lifting ability. A ratchet lever moves the lifting chain or cable. The lever has three positions, forward for lifting or pulling, neutral for free gear travel, and reverse for lowering or releasing tension.

9.14.8 Comealongs have one hook attached to the gear housing and one at the end of the lifting chain or cable. They are available in various lifting chain and cable lengths for longer reaching pulls and lifts. They range in capacities from 1/4 ton to 6 tons.

9.14.9 Considered the most versatile of the hand-operated hoists, the comealong can be used in vertical lifting (only in certain situations), pulling, and binding on any plane and in moving heavy objects. A ratchet movement of the hand lever, even under tension accomplishes pulling or releasing. Therefore, if it takes two employees to crank the hand lever, the hoist is overloaded for the job. Avoid using cable-type lever hoists if the cable is frayed or damaged. Do not use a cheater bar on the handle of the come along.

9.15 Pedestal, Bench, and Portable Grinders – General

9.15.1 Each employee is responsible for inspection of the grinder in use.9.15.2 Wheel rating must exceed the maximum potential RPM of the grinder on which it is

mounted.9.15.3 Special adapters, arbors, or other improvisation are not permitted, nor may more

than one wheel be mounted between a single set of flanges.9.15.4 All abrasive wheels shall be mounted between flanges which are at least 1/3 the

diameter of the wheel.9.15.5 On all portable tools, the control switch shall be instant-pressure controlled without

a locking pin.9.15.6 Wheels should be stored in a dry place with constant temperature above freezing

and protected from physical damage, which could cause cracking.9.15.7 Guards shall be installed and maintained.9.15.8 The proper respiratory protection shall be used in the event dust hazards exist.

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9.15.9 The proper eye/face, hand, and ear protection shall be used.9.15.10 Guards, work rests, eye shields, and other permanent protection devices shall not

be removed from any grinding or buffing wheels.9.15.11 Initial inspections and subsequent maintenance inspections should be performed

on all grinders. 9.15.12 The operator shall be responsible for installing all wheels and determining that they

are designed for the speed of the grinder.9.15.13 The operator shall be responsible for maintaining the maximum distance between

the work rest and the wheel – 1/8 inch and tongue guard 1/4 inch.9.15.14 Grinding shall not be performed on the side of the wheel.

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SECTION 10 – PERSONAL PROTECTIVE EQUIPMENT

When it is impractical or impossible to place a guard over the source of the hazard, then it becomes necessary to place appropriate guards on the worker. This is done by wearing approved personal protective apparel such as hard hats, safety belts, safety goggles, face shields, gloves, aprons, toe guards, respirators, etc. Supervisors should insure that all their employees are properly protected. Dress codes may be established within a department or work area, and each employee is expected to know and follow these codes where applicable. Safety is knowledge of the hazards, knowledge of the protection available, and a frame of mind that makes use of available protection a safe work habit.

It is the County’s intent to provide the necessary Personal Protective Equipment (PPE) required in performing routine operations. Those items could include, but are not limited to:

Rain Gear Gloves Protective Headgear Eye Protection Visibility Vests Welding Shields Breathing Apparatus Protective Clothing Life Preservers Protective footwear (as required by the position)

Request for equipment not immediately available should be directed to the employee’s supervisor. Failure to use available and required PPE is the employee’s responsibility and ignoring this requirement will not be tolerated. It is the responsibility of the employee to use the available and required PPE. Failure to do so may result in disciplinary action. A work-related injury due to non-compliance of PPE requirements may result in a 25% reduction of Workers Compensation Indemnity Benefits per Florida Statutes.

PPE devices alone should not be relied on to provide protection against hazards, but should be used in conjunction with guards, engineering controls, and sound manufacturing practices.

The County will provide employees with the proper PPE for use in their specific task. PPE includes but is not limited to eyes, face, head, respiratory and extremities. The PPE will be used, maintained and stored in accordance with the manufacture’s recommendations.

Prior to the beginning of any job the supervisor will determine the PPE necessary to safeguard the employees assigned to do their work. PPE determined for the job will be verbally communicated to the employees prior to the commencement of the job.

Defective or damaged equipment will not be used. When PPE is removed for disposal it will be tagged as such, if not disposed of immediately.

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10.1 Training and Education

Departments will provide training to each employee who is required to use PPE. Each such employee shall be trained to know at least the following;

10.1.1 When PPE is necessary10.1.2 What PPE is required10.1.3 How to properly don, remove, adjust, and wear PPE10.1.4 Understand the limitations of the PPE10.1.5 The proper care, maintenance, useful life and disposal of the PPE

Each affected employee shall demonstrate an understanding of the training, and the ability to use PPE properly, before being allowed to perform the work requiring its use. When the supervisor has reason to believe that any affected employee, who has already been trained, does not have the understanding and skill required, the employee must be retrained. Circumstances where retraining is required include but are not limited to situations where:

10.1.6 Changes in the workplace render previous training obsolete10.1.7 Changes in the types of PPE to be used render previous training obsolete10.1.8 Inadequacies in an affected employee’s knowledge or use of assigned PPE indicate

that the employee has not retained the requisite understanding or skill

10.2 Eye and Face Protection

Face and eye protection are to be provided for any task where there is any probability that an injury may occur without such protection. Employees assigned to perform tasks that require eye protection are to wear the protection provided.

Safety glasses, goggles, and other eye protection equipment offer a vital protection. If sufficient care is not exercised to maintain eye protection properly, dirty or scratched lenses may provide another hazard from reduced visibility. Protection allowed outside of an office area must meet American National Standards Institute (ANSI) regulation Z.87.1-1989 safety glasses.

Goggles that can be worn over corrective glasses without disturbing the adjustment are acceptable. Goggles are to be impact-resistant and provide a secure shield around the entire eye area to protect against hazards coming from any direction. Goggles may have regular or indirect ventilation. Indirect ventilation may be required if splash hazards exist.

10.3 Welding

10.3.1 For electric arc welding, a welder’s helmet with proper filter lenses is to be worn. During gas welding or cutting operations, welder’s goggles with proper filter lenses should be worn.

10.3.2 Portable welding screens are to be used to protect the eyes of others in the vicinity whenever potential exposure to others exists.

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10.3.3 Helpers and observers are to wear safety glasses, goggles, or hand-held shields with the proper filter lenses.

10.3.4 Full face shields shall be worn over safety glasses or chemical goggles for grinding and chipping and any other designated assignment.

Face shields and helmets are not in themselves protective eyewear, rather they are used in conjunction with eye protection. Full face shields are often used when a chemical, heat, or glare exposure exists. Helmets are worn when welding or working with molten materials.

10.4 Hard Hats

Hard hats are to be worn in work areas where there is a potential for injury to the head from falling or flying objects. When near exposed electrical conductors, that could come in contact with the head, metal hard hats shall not be worn. Affected employees shall wear protective helmets designed to reduce electrical shock hazards. Hard hats are to be worn in designated areas where hard hat signs are posted.

10.5 Reflective Protective Clothing

County employees are required to wear Class 2 orange or lime green reflectorized vests, apparelor jackets whenever they are working in the roadway, areas which are in immediate vicinity of traffic, or in construction areas identified by supervisors as being danger areas.

10.6 Hand Protection

Approved work gloves can be useful in preventing cuts, bruises and abrasions resulting from handling rough materials or sharp objects. Be mindful of wearing gloves at the wrong time and in the wrong place. This would involve jobs where gloves may be caught by moving parts or machinery. Employees will select the required appropriate hand protection when employee’s hands are exposed to hazards.

Follow these basic safety rules to keep hands and fingers strong, healthy and free from injury:

10.6.1 Wear work gloves when handling items that are heavy, abrasive, or have sharp points or edges.

10.6.2 Don’t use substitutes like bolts or wrenches for hammering. Use a hammer when a hammer is needed.

10.6.3 Don’t operate tools and machines with missing guards.10.6.4 Don’t try to repair, adjust or clear moving machinery parts. Shut down machinery

first.10.6.5 Use tag lines to control heavy loads when they are hoisted into place.10.6.6 Be aware of pinch points on gears, chain and belt drives, rigging, concrete chutes

and keep hands and fingers clear of them.

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10.7 Foot Protection

Affected employee shall wear protective footwear when working in areas where there is a danger of foot injuries due to falling and rolling objects, objects that may pierce the soles of the shoe, or where such employees are exposed to electrical hazards. Shoes and boots, reinforced with steel toes or soles, can help prevent foot injuries from the impact of falling objects, stepping on sharp objects, electrical hazards or exposure to blades of power tools.

The wearing of canvas shoes is prohibited. A leather-type shoe shall be worn. Exceptions can be made by department heads for those employees whose duties would require other types of footwear (i.e. recreation leaders, meter readers, office personnel).

10.8 Fall Protection

In jobs involving potential fall hazards, appropriate lifelines, body harnesses and lanyards must be used.

Inspect fall arrest systems carefully before each use. Check for signs of deterioration such as torn fibers.

Lanyards shall be short enough to allow a fall of less than six feet and have a minimum breaking strength of 5,000 pounds. They shall be firmly secured above the working surface.

Employees working near excavations, pits, wells and shafts six feet deep or more shall be protected from falling by guardrail systems, fences, barricades or covers.

10.9 Hearing Protection

Hearing protection devices are available to employees. Hearing protection must be worn when the employee is working in an area above 90 dBA.

Two types of hearing protection devices are available. Each type provides a different degree of protection and the employee must be properly trained in its use to obtain the maximum protection.

Ear Muffs: Seals the entire outer ear and may be used in conjunction with ear plugs

Ear Plugs: Pre-formed user-friendly plug inserted into the ear canal.

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SECTION 11 – MOTOR VEHICLE OPERATION

All drivers of County vehicles, and those using their personal vehicle for County business, will comply with all applicable laws of the state as well as any additional regulations of the County.Emergency vehicles, under emergency situations, are exempted from the usual motor vehicle laws and rules but are required to exercise due to caution and care in travel, in accordance with Florida Statutes, Chapter 316.

Drivers are required to carry their valid driver’s license at all times when operating motor vehicles.

Each employee who operates a vehicle regularly or occasionally is required to report the suspension or revocation of his/her license to their supervisor. Failure of any employee to report a change in license status may result in disciplinary action in accordance with the personnel policy.

Consumption of alcoholic beverages or narcotics (prescribed or non-prescribed), prior to or during the operation of a vehicle, is strictly prohibited and an employee shall be subject to disciplinary action, up to and including termination, in accordance with the County’s Personnel Policies and Procedures.

Non-County employees are prohibited from riding in County vehicles without obtaining prior authorization from the County Administration or Risk Management.

These rules may be updated periodically and may be amended as necessary.

11.1 Pre-trip Safety

11.1.1 Before initial use of any vehicle each day, the driver will walk around and inspect the vehicle for damage, inoperable lights, loose hardware, under inflated tires, or any other condition which may create an unsafe situation. It is the driver’s responsibility to see that a vehicle is in safe operating condition.

11.1.2 The vehicle registration shall be in the vehicles at all times.11.1.3 The maximum number of passengers riding in a vehicle shall not exceed the

number of seat belts/seating space prescribed.11.1.4 No County vehicle is to be left unattended with ignition key left in the ignition

(excludes Fire Department). All County vehicles will be locked when not in use (excludes Fire Department).

11.1.5 Any deficiency encountered will be reported to a supervisor immediately. It will be the supervisor’s responsibility to ensure that appropriate action is taken to correct the problem.

11.1.6 All drivers are subject to periodic review of their driving ability and driving records.

11.2 Safety Operations

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11.2.1 Safety belts will be worn at all times by driver and all passenger(s) in Countyvehicles

11.2.2 Turn signals will be utilized by all drivers, in ample time to warn oncoming or following vehicles of the intent.

11.2.3 Except in authorized emergency vehicles, posted speed limits will be strictly adhered to.

11.2.4 Drivers will direct their full attention to driving only. A passenger will make inspections of streets, trees, signs, etc., not the driver.

11.2.5 Per state law, during periods of limited visibility or any time windshield wipers are in use, the vehicle headlights will be turned on.

11.2.6 Employees are specifically prohibited from accessing electronic mail or the Internet, text messaging, or instant messaging while driving. This includes composing, sending, or reading an electronic message while operating a vehicle on the roadway. However, this prohibition does not apply to employees engaging in electronic communications via their cellular telephones in hands-free or voice-activated mode.

11.2.7 Driver will ensure that the windows, headlights, tail lights and windshield wipers are clean and operational at all times.

11.2.8 County vehicles are not to park in “NO PARKING” zones except in emergency situations or in required performance of official duties. When a vehicle is parked in a “NO PARKING” zone, emergency blinkers will be turned on.

11.2.9 Backing up vehicles without a clear view behind the vehicle will be done only with the assistance of a guide. If another employee is in the vehicle, he/she will get out and guide the vehicle back using standardized hand and voice signals. If the driver is alone, he will get out of the vehicle and inspect the area behind before backing.Again, strict caution is to be observed.

11.2.10 Riding on the sides, tool boxes, tailgates or roof of any truck is prohibited. Riders will be seated only in the intended areas with seatbelts engaged.

11.2.11 Riding on running boards of trucks) is prohibited.11.2.12 Trailers are to be fastened securely to hitches. Safety pins in pintel locks will be

used. Safety chains will be crossed under the hitch and securely fastened before moving the vehicle. Trailer lights will be connected and checked for proper operation.

11.2.13 Transported items that may move around during transport, will be secured.11.2.14 No passenger(s) are allowed in the box or bed of any pickup or other truck.11.2.15 Tailgates will be up and locked when vehicles are in motion. If a vehicle’s function

requires that the tailgate remain in the open position, red flags will be attached to the outward corners of the gate.

11.2.16 If the vehicle does not have a tailgate, but is loaded, the driver of the vehicle will ensure that the load is secure on the truck and that overhangs are properly marked in accordance with applicable state and local laws.

11.2.17 Operation of any motor vehicle on County property requires that the motor vehicle yields the right of way to pedestrians and safe speed in maintained and not to exceed 15 mph.

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11.3 Motor Vehicle Report (MVR) – Driving Record Requirements

Any employee whose Motor Vehicle Record (MVR) exceeds the established, minimum standards will have their County driving privileges revoked until such time as that employee’s MVR meets County’s minimum standards. Highlands County minimum standards for an acceptable MVR for all new and current employees and volunteers are as follows:

11.3.1 In the last three (3) years: No more than two minor moving violations and one at-fault accident; or No more than three minor moving violations; or No more than two at-fault accidents.

11.3.2 All employees or volunteers who drive County vehicles or drive their personal vehicle on behalf of the County, must be at least 18 years of age and possess a valid Florida Driver’s License.

11.3.3 Any Driving Under the Influence (DUI) or reckless driving convictions, in the previous 10-year period will result in driving restrictions including the following:

1st offense Reckless driving without death or injury:o Driving Restrictiono Written Counseling o Up to 1-year probation

1st offense DUI will result in disciplinary action up to and including the following:

o Driving Restrictiono Written Counselingo Minimum 1 to 3-year probationo Employment termination

2nd offense in 7 years for either DUI or Reckless Driving will result in employment termination.

Any restricted or suspended licenses related to the use of a vehicle, in the previous five years for moving violations will be handled in the following manner:

o Driving Restrictiono Written Counseling o Up to 1 year probation

County Administration, Risk Management, and/or Human Resources departments have the right to review any driving records and job requirements. These departments have the right to take appropriate disciplinary action, which may vary from the above standards, and such action may include termination.

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SECTION 12 – HEAVY EQUIPMENT

Often the safety of actual equipment is intertwined with the safety of the work being performed.It’s hard to separate the two variables because unsafe equipment equals an unsafe site and site hazards can affect the safety of equipment.

Operators of heavy equipment must be well trained and must know the hazards associated with heavy equipment operations.

Operators are responsible for reporting and maintain the unit assigned or the unit being temporarily operated.

It is required that all operators be trained as follows:

12.0.1 Explanation and demonstration of all control devices.12.0.2 Explanation and demonstration of all safety equipment.12.0.3 Demonstration of Operation.12.0.4 Road test of the equipment, prior to assignment.

12.1 Driving and Operating

12.1.1 Before starting any equipment, be certain that it has been inspected and serviced according to the regular schedule.

12.1.2 Sweep and maintain operator’s area/cab; clean of all cups, cans, trash, etc. while maintaining all glass, mirrors and instrumentation clean.

12.1.3 When mounting and dismounting equipment maintain three (3) points of contact.Use handholds, rails and steps. Do not jump off equipment.

12.1.4 Seatbelts are to be worn when equipment is in operation.12.1.5 Use the buddy system. This means if you have a blind spot, and large machinery

often does, then you need one or more buddies carefully directing you where to go when backing up a large piece of equipment.

12.1.6 Heavy Equipment should be equipped with a loud reverse alarm.12.1.7 Triple check that all individuals and co-workers are clear of the area before

dumping a load of materials or other machinery off a piece of heavy equipment.12.1.8 Do not exceed what a machine can carry according to the manual. If the manual

is not available, notify your supervisor to confirm machine capabilities.12.1.9 All workers should wear reflective protective clothing and signs that are highly

visible should be set up in a way to discourage non-workers from entering a site. 12.1.10 Do not forget one simple rule: parking breaks. Easy to operate and can save lives.12.1.11 Before hooking up equipment, make sure any attachments are lowered, the shift

lever is in neutral, and the brakes are set.12.1.12 Do not leave a machine on an incline with the engine running. Vibration may put

the machine into motion.12.1.13 Do not allow people to ride on the equipment: one seat, one seatbelt, one rider.

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12.1.14 When operating equipment on an active road, display flashing lights and a slow vehicle triangle.

12.1.15 When working near trees, watch for dead branches (“widow-makers”) above the equipment.

12.1.16 Use great care when working near the edges of cuts or fills.12.1.17 Most mobile equipment is required to be Roll Over Protection equipped. Be sure

equipment is properly equipped.

12.2 Maintenance and Repair

12.2.1 Shut off engines during refueling.12.2.2 Shut off equipment before making repairs.12.2.3 When equipment is under repair, remove the start key, or lock out the controls.

12.3 Parking and Security

12.3.1 Equipment is required to be brought back to the departments’ yard at the end of each work day, the department Director has the authority to make exception based on the duration of the project, and the security of the project. In that case, staging of the equipment is required; all rubber tire equipment should be placed around track type equipment to enhance security and vandalism prevention. The equipment is to be locked, all master switches turned off and every precaution taken to prevent the theft of equipment.

12.3.2 Lower attachments and set the parking brake before dismounting the equipment.12.3.3 Set the brake, lower the equipment, and place the shift lever in neutral at the end

of each work shift.12.3.4 Secure the equipment when finished for the day. Make sure it is not impeding

clear of traffic. If it is not clear, place barricades equipped with lights to public. Lock it up.

12.4 Safety Rules for Working Around Heavy Equipment

12.4.1 Keep clear of all moving equipment.12.4.2 Do not assume the operator knows where you are or where you are going.12.4.3 Keep an eye on moving equipment at all times.12.4.4 Watch out for and stay clear of pinch points, earth-moving equipment and cranes.12.4.5 Take caution to all equipment swing radius and remain clear.12.4.6 If you must walk around a piece of heavy equipment, alert the operator to stop

the machine before going by.12.4.7 Stay out from under loads on cranes or hoists – even if this means taking the long

way around.12.4.8 Avoid walking behind a piece of equipment that’s backing up. You could trip and

fall.12.4.9 Do not walk beside moving equipment or ride on its running board or drawbar.

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12.5 Crane and Rigging

Crane Operators are responsible for:

12.5.1 Inspecting the crane on a regular basis.12.5.2 Report any unsafe conditions.12.5.3 Knowing the weight of loads prior to lifting.12.5.4 Ensure the load, rigging, procedures, and lifts are safe to use.

Pre-Lift General Requirements:

12.5.5 Manufacture’s lifting procedures and methods shall be observed at all times.12.5.6 No modifications or additions which affect the capacity or safe operations of the

equipment shall be made by anyone without the manufacturer’s written approval. 12.5.7 Inspect all rigging devices before use. Follow manufacturer’s capacities and

recommendations.12.5.8 The area where an overhead lift is made will be barricaded if personnel can have

access and walk under the load.

Rigging General Requirements:

12.5.9 Wire rope, hooks, slings and sheaves shall be inspected initially when purchased or received and before each use for evidence of overloading, excessive wear, ordamage (broken wires, kinking, crushing, cutting, corrosion from heat, weather or chemical attack). Defective equipment shall not be used, and proper lock out tag out procedure be followed.

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SECTION 13 – LOCK OUT TAG OUT (LOTO)

Control of Hazardous energy is the purpose of the Lock Out Tag Out Program. This program establishes the requirements for isolation of both kinetic and potential electrical, chemical, thermal, hydraulic, pneumatic and gravitational energy prior to equipment repair, adjustment or removal.

13.1 Definitions

Authorized (Qualified) Employees are the only ones certified to lock out and tag out equipment or machinery. Whether an employee is considered to be qualified will depend upon various circumstances in the workplace. It is likely for an individual to be considered “qualified” with regard to certain equipment in the workplace, but “unqualified” as to other equipment. An employee who is undergoing on-the-job training and who, in the course of such training, has demonstrated an ability to perform duties safely at his or her level of training and who is under the direct supervision of a qualified person, is considered to be “qualified” for the performance of those duties.

Affected Employees are those employees who operate machinery or equipment upon which lockout or tagging out is required under this program. Training of these individuals will be less stringent in that it will include the purpose and use of the lockout procedures.

Other Employees are identified as those that do not fall into the authorized (qualified) employee or affected employee category. Do not touch any machine or equipment when they see that it has been locked or tagged out.

13.2 Training and Education

13.2.1 Authorized (Qualified) Employees Training: All maintenance employees & supervisors will be trained to use the Lock Out Tag Out Procedures. The training should be conducted by the Managers or appointed designee.

13.2.2 Affected Employee Training: Only trained and authorized employees will repair, replace or adjust machinery, equipment or processes. Affected employees may not remove locks, locking devices or tags from machinery, equipment or circuits.The training should be conducted by the Managers or appointed designee.

13.2.3 Other Employee Training: Only trained and authorized employees will repair, replace or adjust machinery or equipment. Other employees may not remove locks, locking devices or tags from machinery, equipment or circuits. The training should be conducted by the Managers or appointed designee.

13.3 Preparation for Lock Out Tag Out Procedures

13.3.1 A Lock Out Tag Out survey should be conducted to locate and identify all energy sources to verify which switches or valves supply energy to machinery and equipment, and all dual or redundant controls have been identified.

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13.3.2 A Tag Out Schedule should be developed for each major piece of equipment and machinery. This schedule would describe the energy sources, location of disconnects, type of disconnect, special hazards and special safety procedures. As repairs and/or renovations of existing electrical systems are made, standardized controls will be used.

13.4 General Lock Out Tag Out Procedures – Shutdowns

13.4.1 Before working on, repairing, adjusting or replacing machinery and equipment, the following will be utilized to place the machinery and equipment in a neutral or zero mechanical state.

13.4.2 Before authorized or affected employees turn off a machine or piece of equipment, the authorized employee will have knowledge of the type and magnitude of the energy, the hazards of the energy to be controlled, and the means to control the energy.

13.4.3 Notify all affected employees that the machinery, equipment or process will be out of service.

13.4.4 The machine or equipment will be turned off or shut down using the specific procedures for that specific machine. An orderly shutdown will be utilized to avoid any additional or increased hazards to employees as a result of equipment de-energization.

13.4.5 If the machinery, equipment or process is in operation, follow normal stopping procedures (depress stop button, open toggle switch, etc.).

13.5 Machine or Equipment Isolation

13.5.1 All energy control devices that are needed to control the energy to the machine or equipment will be physically located and operated in such a manner as to isolate the machine or equipment from the energy source.

13.5.2 Move switch or panel arms to “Off” or “Open” positions and close all valves or other energy isolating devices so that the energy source(s) is disconnected or isolated from the machinery or equipment.

13.6 Lock Out Tag Out Device Application

13.6.1 Lock Out Tag Out devices will be affixed to energy isolating devices by authorized employees.

13.6.2 Lock out devices will be affixed in a manner that will hold the energy isolating devices from the “safe” or “off” position.

13.6.3 Where Tag Out devices are used they will be affixed in such a manner that will clearly state that the operation or the movement of energy isolating devices from the “safe” or “off” positions is prohibited.

13.6.4 The Tag Out devices will be attached to the same point a lock would be attached. If the tag cannot be affixed at that point, the tag will be located as close as possible

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to the device in a position that will be immediately obvious to anyone attempting to operate the device.

13.6.5 Lock Out Tag Out all energy devices by use of hasps, chains and valve covers.

13.7 Stored Energy

13.7.1 Following the application of the Lock Out Tag Out devices to the energy isolating devices, all potential or residual energy will be relieved, disconnected, restrained, and otherwise rendered safe.

13.7.2 Where the re-accumulation of stored energy to a hazardous energy level is possible, verification of isolation will be continued until the maintenance or servicing is complete.

13.7.3 Release stored energy (capacitors, springs, elevated members, rotating fly wheels, and hydraulic/air/gas/steam systems) must be relieved or restrained by grounding, repositioning, blocking and/or bleeding the system.

13.8 Verification of Isolation

13.8.1 Prior to starting work on machines or equipment that have been Locked Out Tagged Out, the authorized employees will verify that isolation or de-energization of the machine or equipment have been accomplished.

13.8.2 After assuring that no employee will be placed in danger, test all lock outs and tag outs by following the normal start up procedures (depress start button, etc.).

13.8.3 Caution: After Test, place controls in neutral position.13.8.4 Special Electrical Note: Check Voltage as part of testing procedures.

13.9 Extended Lock Out Tag Out

Should the shift change before the machinery or equipment can be restored to service, the Lock Out Tag Out must remain. If the task is reassigned to the next shift, those employees must Lock Out Tag Out before the previous shift may remove their lock or S tag.

13.10 Release From Lock Out Tag Out

Before Lock Out Tag Out devices are removed, and the energy restored to the machine or equipment, the following actions will be taken:

13.10.1 The work area will be thoroughly inspected to ensure that nonessential items have been removed and that machine or equipment components are operational.

13.10.2 The work area will be checked to ensure that all employees have been safely positioned or removed. Before the Lock Out Tag Out devices are removed, the affected employees will be notified that the Lock Out Tag Out devices are being removed.

13.10.3 Each Lock Out Tag Out device will be removed from each energy isolating device by the employee who applied the device.

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13.11 Lock Out Tag Out Procedure for Electrical Plug-Type Equipment

This procedure covers all electrical plug-type equipment such as battery chargers, some product pumps, office equipment, powered hand tools, powered bench tools, lathes, fans, etc. When working on, repairing, or adjusting the electrical equipment, the following procedures must be utilized to prevent accidental or sudden startup:

13.11.1 Unplug electrical equipment from wall socket or in-line socket.13.11.2 Attach “Do Not Operate” tag on the end of power cord. An exception is granted

to not lock and tag the plug if the cord and plug remain in the exclusive control of the employee working on, adjusting or inspecting the equipment.

13.11.3 Test equipment to assure power source has been removed by depressing the “Start” or “On” Switch.

13.11.4 Perform required operations.13.11.5 Replace all guards removed.13.11.6 Remove Tag.13.11.7 Inspect power cord and socket before plugging equipment into power source. Any

defects must be repaired before placing the equipment back in service.

13.12 Lock Out Tag Out Procedures Involving more than One Employee

If more than one employee is assigned to a task requiring a lock and tag out, each must also place his or her own lock and tag on the energy isolating device(s) unless crew/craft Lock Out Tag Outprocedures are used.

13.13 Management’s Removal of Lock Out Tag Out

Only the employee that locks and tags out machinery, equipment or processes may remove his/her lock and tag. However, should the employee leave the facility before removing his/her lock and tag, the maintenance manager/supervisor may remove the lock and tag. The maintenance manager/supervisor must be assured that all tools have been removed, all guards have been replaced and all employees are free from any hazard before the lock and tag are removed and the machinery, equipment or process are returned to service. Notification of the employee who placed the lock is required prior to lock removal.

13.14 Contractors

Contractors, working on County property and equipment must use a Lock Out Tag Out procedure while servicing or maintaining equipment, machinery, or processes if the property or equipment will be left on site and may be accessible to others.

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SECTION 14 – SAFETY REQUIREMENTS ON ABOVE FLOOR WORK SPACES

The purpose of this program is to provide directions and instructions for the County’s requirements to be used for construction, assembling, and dismantling of scaffolds and ladders.The primary responsibility for the implementation of the requirements of this program shall rest with the Supervisor.

This program applies to all locations where scaffolds and ladders may be used.

14.1 Guardrails and Toeboards

14.1.1 Guardrails shall be constructed of 2-inch X 4-inch lumber, 1/2-inch wire rope, angle iron or the prefabricated rail(s) supplied by the scaffold manufacturer.

14.1.2 Toprails shall be approximately 42 inches above the working surface.14.1.3 Midrails shall be approximately 21 inches above the working surface.14.1.4 Wire rope toprails and midrails shall be stretched tight with no more than an

approximate 3-inch deflection.14.1.5 Toeboards shall extend a minimum of 4 inches above the working surface.14.1.6 Guardrails and toeboards shall be installed on all open sides and ends of scaffolds.14.1.7 When the placement of the scaffold work platform prevents the installation of

guardrails, other fall protection equipment should be used.14.1.8 Scaffolds and work platforms 4 feet to 10 feet high with a working surface of less

than 45 inches shall have standard guardrails installed on all open sides and ends of the scaffold or platform.

14.2 Working Surfaces

14.2.1 Working surfaces shall be constructed of scaffold plank, aluminum deck boards or 3/4-inch construction grade plywood.

14.2.2 Scaffold planking shall be scaffold grades or equivalent as recognized by the American Lumber Standards approved grading rules for the species of wood.

14.2.3 Working surfaces shall be secured by nails, double wrap of #9 wire or cleats.14.2.4 Lumber sizes refer to nominal size/thickness except where otherwise stated.14.2.5 Scaffold planks shall extend minimum of 6 inches and a maximum of 12 inches

over the end supports.14.2.6 If required, an access/egress ladder shall be provided.14.2.7 Scaffold planks shall not span more than 8 feet between supports/vertical legs.14.2.8 Scaffold planks and plywood shall be free of splits and burns.

14.3 Scaffold Footing and Anchorage

14.3.1 The footing or anchorage shall be capable of carrying the maximum intended load without settling or displacement.

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14.3.2 The uprights/vertical legs shall be plumb and securely braced to prevent swaying and displacement.

NOTE: Below are the requirements for specific types of scaffolds and ladders.

14.4 Tubular Welded Frame

14.4.1 Scaffold shall be cross-braced to assure scaffold is plumb, square and rigid.14.4.2 Stacking pins shall only be secured with the manufacturer’s pins or recommended

bolts.14.4.3 Cross braces shall be secured, as designed by the manufacturer.14.4.4 Stationary scaffolds must be secured horizontally, every 26 feet of height and 30

feet horizontally, to prevent tipping.14.4.5 The height of rolling scaffolds, measured from the ground to the toprail, shall be

no more than four times the minimum base dimension (length times the width).14.4.6 All wheels/casters shall be the same size, equipped with a positive locking device,

and in good working condition. 14.4.7 While employees are working from the scaffold the wheels shall be locked.14.4.8 Personnel shall not be permitted on mobile scaffold while the scaffold is being

moved.

14.5 Tube and Coupler (Tube-Lock)

14.5.1 Uprights shall be placed on secure bases and maintained plumb.14.5.2 Horizontal braces shall be installed completely around all exterior uprights and

between interior uprights. Braces shall be installed every 6 feet of height.14.5.3 Platform supports shall be coupled/clamped directly to the horizontal braces and

extend 4 inches to 12 inches beyond the horizontal braces.14.5.4 All horizontal bracing shall be coupled/clamped directly to the uprights.14.5.5 Diagonal bracing shall be installed at alternating 45-degree angles beginning with

the corner upright and repeating every fifth upright on the perimeter. An alternating bracing pattern should be used.

14.6 One and Two Point Suspension Scaffolds

14.6.1 Cable shall be securely anchored and softeners shall be used when necessary.14.6.2 Cable shall be insulated at the anchor point from the motor to 4 feet above the

motor and wherever the cables come in contact with metal to prevent electrical arcing.

14.6.3 Two-point suspension scaffold platforms shall remain level while being raised or lowered.

14.6.4 Each employee shall wear full body harness and be tied off to an independent lifeline. A lifeline shall be supplied for each employee.

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14.7 Knee Brace/Cantilever

Knee brace/cantilever scaffolding shall be welded by a qualified welder and visually inspected before use.

14.8 Ladders used with Scaffolding

14.8.1 Ladders shall extend 36 inches above the landing.14.8.2 Extension ladders shall be secured to prevent movement or falling.14.8.3 Manufactured ladders shall be Class I or Class IA with properly working feet.14.8.4 The slope of the ladder from the base of the support shall be one (1) foot for every

four feet of ladder length.14.8.5 All ladders shall be set on a firm base to prevent shifting and tipping.14.8.6 Ladders with broken or missing rungs or steps, broken or split side rails, or faulty

or defective construction, shall not be used.14.8.7 Step ladders shall not be used as a leaning ladder.14.8.8 Employees shall not work off the top two steps of a stepladder.14.8.9 Personnel shall have both hands free of tools, materials, or equipment, while

climbing and descending ladders.14.8.10 Personnel shall face the ladder when climbing and descending.

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SECTION 15 – LADDERS

The purpose of this section is to ensure the safe use, care and serviceability of portable ladders used in the workplace.

Just as jobs and people are different, so are ladders. Factory built ladders are classified by the weight that they are designed to hold. Use a ladder that supports your weight plus tools.

15.1 Ladder Types

15.1.1 Type III Lightweight holds a maximum of 200 pounds.15.1.2 Type II holds a maximum of 225 pounds.15.1.3 Type I holds a maximum of 250 pounds.15.1.4 Type IA holds up to 300 pounds

15.2 Care of Ladders

15.2.1 Ladders shall be maintained in good condition at all times, the joint between the steps and the side rails shall be tight, all hardware and fittings securely attached, and the movable parts shall operate freely without binding or undue play.

15.2.2 Metal bearings of locks, wheels, pulleys, etc., shall be frequently lubricated.15.2.3 Safety feet and other auxiliary equipment shall be kept in good condition to ensure

proper performance.15.2.4 Before each use, employees shall inspect the ladder and those which have

developed defects shall be withdrawn from service for repair or destruction and tagged or marked as “Dangerous, Do Not Use”.

15.2.5 Rungs should be kept free of grease and oil.15.2.6 Ladder components shall be surfaced to prevent injury to an employee from

punctures or lacerations, and to prevent snagging of clothing.15.2.7 Wood ladders shall not be coated with any opaque covering, except for

identification or warning labels which may be placed on one face only of a side rail.

15.3 Use of Ladders

15.3.1 Portable rung and cleat ladders shall, where possible, be used at such a pitch that the horizontal distance from the top support to the foot of the ladder is one-quarter of the working length of the ladder (the length along the ladder between the foot and the top support).

15.3.2 The ladder shall be placed as to prevent slipping, and it shall be lashed, or held in position.

15.3.3 Ladders shall not be used in a horizontal position as platforms, runways, or scaffolds.

15.3.4 Portable ladders shall be so placed that the side rails have a secure footing.

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15.3.5 Ladder rungs, cleats, and steps shall be parallel, level, and uniformly spaced when the ladder is in position for use.

15.3.6 Ladders shall not be placed in front of doors opening toward the ladder unless the door is blocked upon, locked, or guarded.

15.3.7 Ladders shall not be placed on boxes, barrels, or other unstable bases to obtain additional height.

15.3.8 Ladders with missing or broken or missing steps, rungs, cleats, broken side rails, or other faulty equipment shall not be used; improvised repairs shall not be made.

15.3.9 A metal spreader or locking device shall be provided on each ladder to hold the front and back sections in an open position when the ladder is being used.

15.3.10 Short ladders shall not be spliced together to provide long sections.15.3.11 Ladders made by fastening cleats across a single rail shall not be used.15.3.12 Ladders shall not be used as braces, or skids, or for other than their intended

purposes.15.3.13 The top two rungs of the ordinary types of ladders shall not be used as steps.15.3.14 On two-section extension ladders the minimum overlap for the two sections in

use shall be as follows:

SIZE OF LADDER (FEET) OVERLAP (FEET)Up to and including 36 3Over 36 Up to and including 48 4Over 48 Up to and including 60 5

15.3.15 Ladders should not be used to gain access to a roof unless the top of the ladder shall extend at least 3 feet above the point of support, at eave, gutter, or roofline.

15.3.16 The bracing on the back legs of step ladders is designed solely for increasing stability and not for climbing.

15.3.17 When ascending or descending, the climber must face the ladder.15.3.18 Portable ladders shall have nonconductive side rails if they are used where the

employee or the ladder could contact exposed energized parts.15.3.19 Metal ladders shall not be used.15.3.20 Except when portable ladders are used to gain access to fixed ladders (such as

those on utility towers, billboards, and other structures where the bottom of the fixed ladder is elevated to limit access), when two or more separate ladders are used to reach an elevated work area, the ladders shall offset with a platform or landing between the ladders.

15.3.21 Employees shall use at least one hand to grasp the ladder when progressing up and/or down the ladder. Employees should not carry any object or load that could cause them to lose balance and fall.

Note: A job site close to electrical lines shall be pre-planned and written procedures outlined before attempting to do a job. The County must review and approve any procedures that involve working in an area that has any electrical exposure. A 20-foot buffer is a safe zone, anything closer should be handled by a qualified vendor.

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SECTION 16 – TRENCHING and EXCAVATION SAFETY

This section applies to all employee(s) that may be occupationally exposed to excavations and trenches.

Compliance is mandatory to ensure employee protection when working in or around excavations.The sections in this Handbook on confined space, hazard communication, lock out/tag out, personal protection equipment, and any other safety programs or procedures deemed essential for employee protection, are to be used in conjunction with this program.

All persons involved in excavation and trenching must receive appropriate training in safe work practices and follow them when performing this type of work.

16.1 Definitions

16.1.1 Benching is a method of protecting employees from cave-ins by excavating the sides of an excavation to form one or a series of horizontal levels or steps, usually with vertical or near-vertical surfaces between levels.

16.1.2 Cave-in is the separation of a mass of soil or rock material from the side of an excavation, or the loss of soil from under a trench shield or support system, and its sudden movement into the excavation, either by falling or sliding, in sufficient quantity so that it could entrap, bury, or otherwise injure and immobilize a person.

16.1.3 Experienced person is person capable of identifying existing and predictable hazards in the surroundings, or working conditions that are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

16.1.4 Excavation is any man-made cut, cavity, trench, or depression in an earth surface, formed by earth removal.

16.1.5 Shield (shield system) is a structure that can withstand the forces imposed on it by a cave-in and thereby protect employees with the structure. Shields can be a permanent structure or can be designed to be portable and moved along as work progresses. Also known as trench box or trench shield.

16.1.6 Shoring (shoring system) is a structure such as a metal hydraulic, mechanical or timber shoring system that supports the sides of an excavation and which is designed to prevent cave-ins.

16.1.7 Trench (trench excavation) is a narrow excavation (in relation to its length) made below the surface of the ground. In general, the depth is greater than the width, but the width of a trench is not greater than 15 feet. If forms or other structures are installed or constructed in an excavation as to reduce the dimension measured from the forms or structure to the side of the excavation to 15 feet or less, the excavation is also considered to be a trench.

16.2 Soil Types

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16.2.1 Type A - Most stable: clay, silty clay, and hardpan (resists penetration). No soil is Type A if it is fissured, is subject to vibration of any type, has previously been disturbed, or has seeping water.

16.2.2 Type B - Medium stability: silt, sandy loam, medium clay and unstable dry rock; previously disturbed soils unless otherwise classified as Type C; soils that meet the requirements of Type A soil but are fissured or subject to vibration.

16.2.3 Type C - Least stable: gravel, loamy sand, soft clay, submerged soil or dense, heavy unstable rock, and soil from which water is freely seeping.

16.2.4 Layered geological strata (where soils are configured in layers) - The soil must be classified based on the soil classification of the weakest soil layer. Each layer may be classified individually if a more stable layer lies below a less stable layer, i.e. where a Type C soil rests on top of stable rock.

16.3 Soil Testing Methods

The experienced person in charge of the excavation shall be responsible for determining whether the soil is Type B or C. If the experienced person wants to classify the soil as Type C, they do not need to do any tests. However, tests must be conducted to determine if the soil can be classified as Type B. To do this, the experienced person shall use a visual test coupled with one or more manual tests.

16.3.1 Visual test

In addition to checking the items on the trench inspection form, the experiencedperson should perform a visual test to evaluate the conditions around the site. In a visual test, the entire excavation site is observed, including the soil adjacent to the site and the soil being excavated. The experienced person also checks for any signs of vibration.

During the visual test, the experienced person should check for crack-line openings along the failure zone that would indicate tension cracks, look for existing utilities that indicate that the soil has been previously disturbed, and, if so, what sort of backfill was used, and observe the open side of the excavation for indications of layered geologic structuring.

This person should also look for signs of bulging, boiling, or sloughing, as well as for signs of surface water seeping from the sides of the excavation or from the water table. In addition, the area adjacent to the excavation should be checked for signs of foundations or other intrusions into the failure zone, and the evaluator should check for surcharging and the spoil distance from the edge of the excavation.

16.4 Excavation and Trenching Requirements

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16.4.1 Inspections: Prior to excavating, a Supervisor or designated experienced person must thoroughly inspect the site to determine the need for special safety measures.

16.4.2 Utilities: Prior to excavation be sure that all underground utilities have been properly marked by the Utility Company by contacting the Sunshine State One Call of Florida (SSOCOF) and contacting all non-members for locates. If the marks are destroyed, you shall stop excavation and contact the SSOCOF or the member for a refresh.

Perform excavation in a manner that does not endanger the underground installations, or the employees engaged in the work.

Overhead wires require a spotter when excavating near an overhead line.

16.4.3 Protection of Public: Prior to the start of excavation operations, provide as necessary barricades, walkways, lighting and postings to protect the public.

Barricades shall be provided on excavations adjacent to walkways, driveways and other pedestrian or vehicle thoroughfares.

To prevent unauthorized access, effectively barricade or cover wells, holes, pits, shafts and all similar hazardous excavations and post as necessary. Backfill all temporary excavations of this type as soon as possible.

16.4.4 Protection of Employees: Trenches four feet or more in depth shall be provided with a fixed means of egress.

Spacing between ladders or other means of egress must be such that a worker will not have to travel more than 25 feet laterally to the nearest means of egress.

Ladders must be secured and extend a minimum of 36 inches above the landing.

Ladders shall have nonconductive side rails.

Employees are not allowed to work under raised loads.

Employees are not allowed to work under loads being lifted or moved by heavy equipment used for digging or lifting.

Employees are required to stand away from equipment that is being loaded or unloaded to avoid being struck by falling materials or spillage.

Temporary spoil shall be placed no closer than two feet from the surface edge of the excavation.

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Permanent spoil should be placed some distance from the excavation.

16.4.5 Personal Protective Equipment: Employees exposed to vehicular traffic shall be provided with and required to wear reflective vests or other suitable garments marked with or made of reflectorized or high-visibility materials.

If exposed to flying fragments, dust or other materials produced by drilling, sawing, sanding, grinding and similar operations, approved safety glasses, goggles or a face shield must be worn.

16.4.6 Protection from Water Accumulation Hazards: Do not work in excavations that contain or are accumulating water unless protective precautions have been taken.Precautions may include special support or shield systems to protect from cave-ins, water removal to control the level of accumulating water or use of safety harness or lifelines.

If water is controlled or prevented from accumulating by the use of water removal equipment, the water removal equipment and operation shall be monitored by a person trained in the use of that equipment.

16.5 Hazardous Atmospheres and Confined Spaces

Employees shall not be permitted to work in hazardous and/or toxic atmospheres. Such atmospheres include those with:

less than 19.5% oxygen a combustible gas concentration greater than 20% of the lower flammable limit, and, concentrations of hazardous substance that exceed those specified in the Threshold Limit

Values for airborne contaminants established by the ACGIH.

All operations involving such atmospheres must be conducted in accordance with the confined space section and environmental controls for personal protective equipment and for lifesaving equipment. Engineering controls (such as ventilation) and respiratory equipment may be required.

16.6 Testing for Atmospheric Contaminants

If there is any possibility that the trench or excavation could contain a hazardous atmosphere, atmospheric testing must be conducted prior to entry. Conditions that might warrant atmospheric testing would be if the excavation was made in a landfill area or if the excavation was crossed by, was adjacent to, or contained pipelines containing a hazardous material (for example, natural gas lines).

Testing should be conducted before employees enter the trench and should be done regularly to ensure that the trench remains safe. The frequency of testing should be increased if equipment

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is operating in the trench. Testing frequency should also be increased if welding, cutting, or burning is done in the trench.

16.7 Protective Systems Requirements

All excavations or trenches four feet or greater in depth shall be appropriately benched, or sloped.

16.7.1 Benching: There are two basic types of benching, single and multiple, which can be used in conjunction with sloping.

The vertical height of the benches must not exceed 4 feet. Benches must be below the maximum allowable slope for that soil type. In other words, a 10-foot deep trench must be benched back 10 feet in each direction, with the maximum of a 45-degree angle.

16.7.2 Sloping: Maximum allowable slopes for excavations less than 20’.

Soil Type Height/depth ratio Slope angle

Type B 1:1 45 degrees

Type C 1 1/2:1 34 degrees

A 10-foot-deep trench would have to be sloped to a 45-degree angle or sloped 10 feet back in both directions. Total distance across a 10-foot-deep trench would be 20 feet, plus the width of the bottom of the trench itself. The trench would be sloped at a 34-degree angle, or 15 feet back in both directions for at least 30 feet across, plus the width of the bottom of the trench itself.

16.7.3 Shielding: Trench boxes are intended primarily to protect workers from cave-ins and similar incidents.

The excavated area between the outside of the trench box and the face of the trench should be as small as possible. The space between the trench box and the excavation side must be backfilled to prevent lateral movement of the box. Shields may not be subjected to loads exceeding those which the system was designed to withstand.

Trench boxes are generally used in open areas, but they also may be used in combination with sloping and benching.

The box must extend at least 18 inches above the surrounding area if there is sloping toward the excavation. This can be accomplished by providing a benched area adjacent to the box.

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Any modifications to the shields must be approved by the manufacturer.

Shields may ride two feet above the bottom of an excavation, provided they are calculated to support the full depth of the excavation and there is no caving under or behind the shield.

Workers must enter and leave the shield in a protected manner, such as by a ladder or ramp. Workers may not remain in the shield while it is being moved.

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SECTION 17 – CONFINED SPACE ENTRY

This section has been developed to ensure the safety of personnel required to enter and conduct work in confined spaces. The program contained herein describes reasonable and necessary policies and procedures for any and all facilities, departments, and individuals who are associated with confined space entry operations. This program shall apply to all confined space entry operations conducted within County facilities and site locations. A site-specific program may be used, providing it meets or exceeds the requirements listed herein:

17.1 Identifying Confined Spaces

Recognition is an important aspect of making a safe entry into a confined space. Not all confined spaces will be considered permit-required confined spaces and being able to identify the difference between the two is important. To clarify what constitutes a Confined Space, the following definition will be used.

A Confined Space is any space that has the following characteristics:

17.1.1 It is large enough or so configured that an employee can bodily enter and perform assigned work.

17.1.2 It has limited or restricted means for entry or exit. Confined-space openings are limited primarily by size and location. Openings may be small in size and may be difficult to move through easily. However, in some cases openings may be very large; for example, open-topped spaces such as pits or excavations. Entrance and exit may be required from top, bottom, or side. In some cases, having to access the work area by a fixed ladder may constitute limited or restricted entry or exit.Size or location may make rescue efforts difficult.

17.1.3 Is not designed for continuous employee occupancy. Most confined spaces are not designed for employees to enter and work on a routine basis. They may be designed to store a product, enclose materials and processes, or transport products or substances. Because they are not designed for continuous occupancy, frequently they will not have good ventilation or lighting. Therefore, occasional employee entry for inspection, maintenance, repair, cleanup, or similar tasks can be difficult and dangerous. The danger associated with entry may come from chemical or physical hazards within the space.

A Non-Permit Confined Space is a confined space that does not contain, nor has the potential to contain, any hazard capable of causing death or serious physical harm (with respect to atmospheric hazards). Examples of non-permit required confined spaces might include the interiors of HVAC units, certain air plenums and pipe chases, attics, walk-in freezers or refrigerators, and some building crawl spaces.

A Permit-Required Confined Space (permit space) is a confined space that is potentially hazardous. A permit-required confined space has one or more of the following characteristics:

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17.1.4 Contains or has a potential to contain a hazardous atmosphere.17.1.5 Contains a material that has the potential for engulfing an entrant.17.1.6 Has an internal configuration such that an entrant could be trapped or asphyxiated

by inwardly-converging walls or by a floor that slopes downward and tapers to a smaller cross-section; or

17.1.7 Contains any other recognized serious safety or health hazard. Examples of serious safety or health hazards might include:

Fall hazards Unguarded machinery Extreme heat or cold Steam pipes or chemical lines Hazardous noise levels Electrical hazards Presence of asbestos Potentially hazardous levels of dust (such as might occur at the Feed Mill)

Because of the lack of ventilation in most confined spaces, they will have the potential for a hazardous atmosphere. Therefore, they must be designated “permit-required,” and the procedures for making entry into a permit-required space must be followed. Examples of permit-required confined spaces within the County include sewers, electrical vaults, sump pits, pump stations, certain mechanical rooms, some excavations, and other types of enclosures.

Any space that is accessed by lifting a manhole cover shall be considered a permit-required confined space. Additionally, some equipment access areas may be designed permit-required confined spaces even though they don’t technically meet the definition (i.e., they may not really have limited or restricted means of entry or exit).

Supervisors are directly responsible for ensuring the safety of their employees in regard toconfined spaces. It is their responsibility to evaluate potentially hazardous spaces within their facilities and areas to ensure that the proper precautions are taken for safety. This includes clearly marking permit-required confined spaces, training employees, and ensuring proper entry procedures are followed. These responsibilities may be delegated to another experienced person provided he/she is qualified.

Supervisors are responsible for ensuring their employees are properly trained to do the jobs they are sent to do. This includes recognition of confined spaces and proper procedures for making entry into permit-required confined spaces whenever necessary. No employee shall be sent on a job that potentially involves work in a confined space unless they have been properly trained in confined space entry procedures.

It may be determined that a space presents no real danger for employees. However, it is recommended that all spaces be considered potentially dangerous until they have been evaluated and tested.

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17.2 Identifying Confined Space Hazards

Once a space has been identified as confined, the hazards that may be present within the confined space must be identified. Confined-space hazards can be grouped into the following categories: 1) Oxygen-deficient atmospheres, 2) flammable atmospheres, 3) toxic atmospheres, and 4) mechanical and physical hazards. Every confined space must be evaluated for these four types of hazards. The three types of atmospheric hazards are often the most difficult to identify since they might not be detected without the assistance of a gas monitor.

17.2.1 Oxygen-Deficient Atmospheres: The normal atmosphere is composed of approximately 21% oxygen and 79% nitrogen. An atmosphere containing less than 19.5% oxygen shall be considered oxygen-deficient. The oxygen level inside a confined space may be decreased as the result of either consumption or displacement.

There are a number of processes that consume oxygen in a confined space.Oxygen is consumed during combustion of flammable materials, as in welding, cutting, or brazing. A more subtle consumption of oxygen occurs during bacterial action, as in the fermentation process. Oxygen can also be consumed during chemical reactions such as in the formation of rust on the exposed surfaces of a confined space. The number of people working in a confined space and the amount of physical activity can also influence oxygen consumption. Oxygen levels can also be reduced as the result of oxygen displacement by other gases.

17.2.2 Flammable Atmospheres: Flammable atmospheres are generally the result of flammable gases, vapors, dust mixed in certain concentrations with air, or an oxygen-enriched atmosphere.

Oxygen-enriched atmospheres are those atmospheres that contain an oxygen concentration greater than 22%. An oxygen-enriched atmosphere will cause flammable materials such as clothing and hair to burn violently when ignited.

Combustible gases or vapors can accumulate within a confined space when there is inadequate ventilation. Gases that are heavier than air will accumulate in the lower levels of a confined space. Therefore, it is especially important that atmospheric tests be conducted near the bottom of all confined spaces.

The work being conducted in a confined space can generate a flammable atmosphere. Work such as spray-painting, coating, or the use of flammable solvents for cleaning can result in the formation of an explosive atmosphere. Welding or cutting with oxyacetylene equipment can also be the cause of an explosion in a confined space and shall not be allowed without a hot work permit. Oxygen and acetylene hoses may have small leaks in them that could generate an explosive atmosphere and, therefore, should be removed when not in use. The

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atmosphere shall be tested continuously while any hot work is being conducted within the confined space.

17.2.3 Toxic atmospheres may be present within a confined space as the result of one or more of the following:

The Product Stored in the Confined Space: When a product is stored in a confined space, the product can be absorbed by the walls and give off toxic vapors when removed or when cleaning the residual material. The product can also produce toxic vapors that will remain in the atmosphere due to poor ventilation.

The Work Being Conducted in the Confined Space: Toxic atmospheres can be generated as the result of work being conducted inside the confined space.Examples of such work include: Welding or brazing with metals capable of producing toxic vapors, painting, scraping, sanding, etc. Many of the solvents used for cleaning and/or degreasing produce highly toxic vapors.

Areas Adjacent to the Confined Space: Toxic fumes produced by processes near the confined space may enter and accumulate in the confined space. For example, if the confined space is lower than the adjacent area and the toxic fume is heavier than air, the toxic fume may “settle” into the confined space.

17.2.4 Mechanical and Physical Hazards

Problems such as rotating or moving mechanical parts or energy sources can create hazards within a confined space. All rotating or moving equipment such as pumps, process lines, electrical sources, etc., within a confined space must be identified.

Physical factors such as heat, cold, noise, vibration, and fatigue can contribute to accidents. These factors must be evaluated for all confined spaces.

Excavations could present the possibility of engulfment. Employees shall be protected from cave-ins by sloping, benching, when the depth of the excavation is more than four feet. In some circumstances, air monitoring may also be required.

17.3 Confined Space Entry Program

17.3.1 Identifying All Confined Spaces

All confined spaces located within a facility or under the facility’s control should be identified. Once the space has been identified as Confined, the experienceddesignee shall determine if a permit is required.

All employees shall be made aware of these confined spaces through training or instruction. Assistance in this training shall be provided by Risk Management.

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17.3.2 Preventing Unauthorized Entry

All employees shall be instructed by the designated representatives that entry into a confined space is prohibited without an authorized permit.

The designated representatives shall instruct all employees to list their names on the authorized permit before they will be allowed to enter a confined space.

17.3.3 The Permit System

When a confined space must be entered, a permit shall be completed and authorized by department heads, supervisors, or their designated representatives prior to entry of the confined space. This permit shall serve ascertification that the space is safe for entry. The permit shall contain the date, the location of the space, and the signature of the person providing the certification.

A permit shall not be authorized until all conditions of the permit have been met. The permit to be used by County personnel is located on the All (O:) Drive -Risk Management-Confined Space Entry Form “Risk Management

17.3.4 Planning the Entry

The first step towards conducting a safe confined-space entry is to plan the entry. This will allow for the identification of all hazards, and for the determination of all equipment necessary, to complete the project.

Gathering General Data

Identify the confined space. Give the name or location of the confined space.

Give the reason for entering the confined space. Be specific. Also, identify if hot work will be done.

Identify the contents of the confined space. This refers to any chemicals or other materials and energy that are usually present in the confined space.

Identifying the Hazards

NOTE: Atmospheric testing shall be conducted prior to entering permit-required confined spaces. It is recommended that the entry supervisor conduct these tests; however, any experienced person certified in confined space entry may do so.

The entry supervisor will determine the oxygen content and record this on the entry permit.

The entry supervisor will determine flammable gas content and record this on the entry permit.

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The entry supervisor will determine levels of H2S (Hydrogen Sulfide)and Carbon Monoxide and record this on the entry permit.

Entry supervisors will determine mechanical and physical hazards.They should list all items and energy that will require Lock Out/ TagOut, blanking and bleeding, disconnecting, or securing. Physical hazards should also be listed.

Ventilation of the Confined Space

If mechanical ventilation is to be used, the exhaust must be pointed away from personnel or ignition sources. Indicate whether mechanical or natural ventilation will be used. Describe the procedures to be used.

Placement of Warning Signs

Indicate if warning signs or barriers will be needed to prevent unauthorized entry or to protect workers from external hazards. If the confined space will be left open and unattended for any length of time, warning signs and barriers such as barricades and/or caution tape will be required.

Identifying All Personnel

List all employees that will be required to prepare the confined space and complete the work inside the space.

Identifying Necessary Equipment

List all equipment that will be necessary to complete the project.

17.3.5 Conducting Pre-Entry Training

Once the entry has been planned, department managers, supervisor or their designated representatives must train all employees who will be involved in the entry. If a hazardous atmosphere is discovered a vendor will be contacted to complete the job.

The following outline should be used for the training:

Identify the confined space and the reason(s) for entry. Identify work detail

o Assign each employee the job(s) to perform in the entry project (entrant, standby person, etc.).

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o If an employee is required to use a piece of equipment, be sure that he/she is capable of using the equipment properly.

o Inform all personnel that no one is to enter the confined space unless the attendant is present at the work site.

Inform entrants of all known or suspected hazardso Inform personnel of any access or exit problems.o Inform personnel of all equipment that must be locked out or tagged

out.o Inform personnel of the contents of the confined space.o Inform personnel of all atmospheric levels that must be maintained

before entering and while working in the confined space.o If a toxic atmosphere or substance is present or could become

present, the following additional training must be completed:o If respiratory protection is not going to be used, inform personnel of

the maximum permissible exposure level (PEL) that can exist within the confined space, and the method used to monitor PEL.

o Inform personnel of the potential health effects of exposure to the toxic atmosphere or substance.

o Inform personnel of the signs and symptoms of exposure to the toxic fumes.

o Inform personnel of the personal protective equipment (PPE) that they will be required to wear.

o If entrants are unaware of the proper use of the PPE, they must be trained in the proper use of this equipment.

NOTE: Supervisors may request assistance from Risk Management in providing the above mentioned training.

o Persons should not be assigned to tasks requiring use of respirators unless it has been determined that they are physically able to perform the work and use the equipment.

Identify isolation procedureso Inform the personnel responsible for the lockout/tagout of all

equipment that must be isolated.o Inform the personnel responsible for performing this function of the

methods to be used. Identify purging and/or ventilation procedures

o Inform all personnel responsible for performing this function of the methods to be used.

Identify all equipment neededo Inform personnel involved in the project of all equipment that will be

necessary to complete the project.o Make sure that all employees can use their assigned equipment

properly.

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Determine necessary personal protective equipmento Inform personnel of all PPE that must be used to ensure their safety.o Make sure that all personnel required to use PPE are trained in the

proper use of the equipment. Establish communication

o Inform all entrants that they are required to maintain communication with the attendant.

o Inform attendant that he/she must maintain constant contact with all entrants.

o Inform personnel of the type of communication they are to use. Protect from external hazards

o Inform personnel where signs and barriers will be placed to prevent unauthorized entry and protect entrants from external hazards.

Pre-plan rescue procedureso The designated attendant(s) should be informed of the rescue

procedures to be followed. Rescue procedures to be used are listed in Item 10 of this section.

o The attendant should be informed that he/she can have no other duty but to maintain contact with personnel inside the confined space.

o Inform the attendant(s) that they must not enter the confined space under any circumstances.

Place the confined space back into serviceo Inform personnel of the steps to be taken to place the confined space

back into service.

17.3.6 Preparing the confined space for entry

Once the entry has been planned and personnel have been trained, the next step is to prepare the confined space for entry.

The following steps are to be followed when preparing the confined space for entry:

Place warning signs or barriers around the confined space to prevent unauthorized entry as necessary.

Place all tools, safety equipment, monitoring equipment, etc., near the confined space.

Isolate all mechanical and/or electrical hazards as necessary. Purge/ventilate the confined space as necessary. Test the atmosphere using an appropriate gas monitor.

o If oxygen content is less than 19.5% or greater than 21.5%, perform additional ventilation. Then shut off ventilation equipment and re-test the oxygen content.

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o If oxygen content is between 19.5% and 21.5%, continue entry preparation.

Test for flammable gases.o If the meter reading is less than 10% of the lower explosive limit (LEL),

continue entry preparations.o If the meter reading is above 10% of the LEL, continue ventilation of

the confined space. Then shut off the ventilation and have the atmosphere re-tested.

o If the meter reading is still above 10% of the LEL, the confined space must be cleaned before entry is permitted. If the confined space must be entered for cleaning purposes, the procedures outlined in Item 9 of this section must be followed.

Test for toxics.o If a toxic atmosphere is present, no person should be permitted to

enter the confined space at a level exceeding the Permissible Exposure Limit without proper Personal Protective Equipment.

Assemble all personnel involved and review rescue procedures. The entry supervisor will then add any needed information, then complete and sign the permit.

Notify the Department manager or supervisor that entry is commencing. If Department manager or supervisor is unavailable, notify the Department Director.

17.3.7 Utilizing Safety Equipment

Where practical, all personnel entering a confined space should be equipped with a retrieval line secured at one end to the entrant by a full-body harness with its other end secured to a tripod lifting hoist.

17.3.8 Atmospheric Testing Procedures

All the manufacturer’s operating instructions must be followed. The test equipment should be tested in a known atmosphere to ensure its

accuracy. Ventilation equipment must be shut off before conducting any atmospheric

tests. The atmosphere must be tested at the bottom, top, and middle of all

confined spaces. The atmosphere must be continuously monitored while work is being

conducted in the confined space. If the confined space is left for any reason, the atmosphere must be re-tested

before re-entering the space.

17.3.9 Confined Space Cleaning Procedures

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If cleaning must be conducted in a confined space to achieve acceptable atmospheric conditions, the following procedures must be followed:

All entrants must be equipped with the safety equipment designated as previously detailed in Item 7 of this section.

All entrants must be equipped with a Self-Contained Breathing Apparatus (SCBA).

No spark-producing tools will be allowed for use.

17.3.10 Rescue Procedures

In the event of an emergency, the attendant should:

Immediately summon the Fire Department, dial 911. Attempt to remove the victim by use of the retrieval line from outside the

confined space if this can be accomplished without creating further hazard for the entrant or the attendant.

If the attendant can remove the victim with the retrieval line, he/she should administer aid within the limits of his/her training until emergency medical services (EMS) arrive.

If the attendant is unable to remove the victim by using the retrieval line, he/ she must wait for help to arrive. The attendant(s) is not to enter the confined space for any reason.

Give EMS personnel all information they request.

17.4 Personnel Responsibilities and Training

Everyone involved in a confined-space entry project has certain responsibilities and requires a certain amount of training. It is very important that every individual is familiar with his/her responsibilities.

17.4.1 Responsibilities and training requirements of supervisors or their designated representatives. Supervisors or their designated representatives shall be responsible for the following:

Identifying confined spaces within facilities or areas under their control. Identifying hazards within a confined space under their control. Documenting that all training requirements for a specific confined space

entry have been met by signing the pre-entry authorization space on the entry permit.

17.4.2 Responsibilities and training requirements of entry supervisors.

Entry Supervisors shall be responsible for the following:

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Ensuring that the required atmospheric tests are performed at the confined space and results recorded on the permit prior to entry authorization.

Obtaining and maintaining all equipment necessary to complete the confined-space entry project.

Authorize entry by signing the Entry Authorization space on the entry permit after all conditions for a safe entry have been met.

Terminating the entry and canceling the permit when:o Entry operations covered by the entry permit have been completed.o A condition that is not allowed under the entry permit arises in or

near the permit space. Determining, whenever responsibility for a permit space entry operation is

transferred, and at intervals dictated by the hazards and operations performed within the space, that entry operations remain consistent with terms of the entry permit and that acceptable entry conditions are maintained.

17.4.3 Responsibilities and training requirements of authorized entrants.

The person(s) authorized to enter a confined space shall be responsible for and receive training in the following:

The knowledge of hazards that may be faced during entry, including the mode, signs or symptoms, and consequences of the exposure.

Proper use of equipment, which includes:o Atmospheric testing and monitoring equipment.o Ventilating equipment needed to obtain acceptable entry conditions.o Communication equipment necessary to maintain contact with the

attendant.o Personal protective equipment as needed.o Lighting equipment as needed.o Barriers and shields as needed.o Equipment, such as ladders, needed for safe ingress and egress.o Rescue and emergency equipment as needed.o Any other equipment necessary for safe entry into and rescue from

permit spaces. Communication with the attendant as necessary to enable the attendant to

monitor entrant status and to enable the attendant to alert entrants of the need to evacuate the space if required.

Alert the attendant (standby person) whenever:o The entrant recognizes any warning sign or symptom of exposure to

a dangerous situation;o The entrant detects a prohibited condition.

Exiting the permit space as quickly as possible whenever:

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o An order to evacuate has been given by the attendant or the entry supervisor;

o The entrant recognizes any warning sign or symptom of exposure to a dangerous situation;

o The entrant detects a prohibited condition.

17.4.4 Responsibilities and training requirements of attendants

Persons authorized to perform duties as attendant shall be responsible for and receive training in the following:

Knowing the hazards that may be faced during entry, including information on the mode, signs or symptoms, and consequences of exposure.

Awareness of possible behavioral effects of hazard exposure in authorized entrants.

Continuously maintaining an accurate count of authorized entrants in the permit space and ensuring that the means used to identify authorized entrants accurately identifies who is in the permit space.

Remains outside the permit space during entry operations until relieved by another attendant.

Attempting non-entry rescue if proper equipment is in place and the rescueattempt will not present further hazards to the entrant or attendant.

Communicating with authorized entrants as necessary to monitor entrant status and to alert entrants of the need to evacuate the space when conditions warrant.

Monitoring activities inside and outside the space to determine if it is safe for entrants to remain in the space and ordering the authorized entrants to evacuate the permit space immediately under any of the following conditions:o If the attendant detects a prohibited condition.o If the attendant detects the behavioral effects of hazard exposure in

an authorized entrant.o If the attendant detects a situation outside the space that could

endanger the authorized entrants.o If the attendant cannot effectively and safely perform all the duties

required by this program. Summoning rescue and other emergency services as soon as the attendant

determines that authorized entrants may need assistance to escape from permit space hazards.

Taking the following actions when unauthorized persons approach or enter a permit space while entry is underway:o Warning the unauthorized persons that they must stay away from

the permit space.

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o Advising the unauthorized persons that they must exit immediately if they have entered the permit space.

o Informing the authorized entrants and the entry supervisor if unauthorized persons have entered the permit space.

Performing no duties that might interfere with the attendant’s primary duty to monitor and protect the authorized entrants.

17.5 List of Terms as related to Confined Space Entry

Attendant: A person designated by the department Director in charge of entry to remain outside the confined space and to be in constant communication with the personnel working inside the confined space.

Authorized Entrant: A person who is approved or assigned by the department Director in charge of the entry to perform a specific type of duty or duties or to be at a specific location at the job site.

Bonding: The joining of two or more items with an electrical conductor so that all ends joined have the same electrical charge or potential.

Entry: The action by which a person passes through an opening into a permit-required confined space. Entry includes ensuing work activities in that space and is considered to have occurred as soon as any part of the entrant’s body breaks the plane of an opening into the space.

Entry Permit: The written or printed document that is provided by the employer to allow and control entry into a permit space and that contains the information specified in this program.

Entry Supervisor: Department Director or the designated representative (such as the foreman or crew chief) responsible for determining if acceptable entry conditions are present at a permit space where entry is planned, for authorizing entry and overseeing entry operations, and for terminating entry as required by this program.

NOTE: An entry supervisor also may serve as an attendant or as an authorized entrant, as long as that person is trained and equipped as required by this program for each role he/she fills. Also, the duties of entry supervisor may be passed from one individual to another duringentry operation.

Hazardous Atmosphere: An atmosphere that may expose employees to the risk of death, incapacitation, impairment of ability to self-rescue (that is, escape unaided from a permit space), injury, or acute illness from one or more of the following causes:

Flammable gas, vapor, or mist in excess of 10% of its lower flammable limit (LFL). Airborne combustible dust at a concentration that meets or exceeds its LFL.

NOTE: This concentration may be approximated as a condition in which the dust obscures vision at a distance of 5 feet or less.

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Atmospheric oxygen concentration below 19.5% or above 21.5%. Atmospheric concentration of any substance for which a dose or a permissible

exposure limit is published in Subpart G, Occupational Health and Environmental Control, or in Subpart Z, Toxic and Hazardous Substances, of 29 CFR 1910 and that could result in employee exposure in excess of its dose or permissible exposure limit.

NOTE: An atmospheric concentration of any substance that is not capable of causing death, incapacitation, impairment of ability to self-rescue, injury, or acute illness due to its health effects is not covered by this provision.

Any other atmospheric condition that is immediately dangerous to life or health.

NOTE: For air contaminants for which OSHA has not determined a dose or permissible exposure limit, other sources of information, such as Material Safety Data Sheets that comply with the Hazard Communication Standard, section 1910.1200, published information, and internal documents can provide guidance in establishing acceptable atmospheric conditions.

Hot Work: Any work involving burning, welding or similar fire-producing operations. Also, any work that produces a source of ignition, such as grinding, drilling, or heating.

Hot Work Permit: The employer’s written authorization to perform operations (for example, riveting, welding, cutting, burning, and heating) capable of providing a source of ignition.

Immediately Dangerous to Life or Health: An atmosphere that poses an immediate threat of loss of life, may result in irreversible or immediate severe health effects, may result in eye damage/irritation, or other condition that could impair escape from a confined space.

Lower Explosive Limit (LEL): The minimum concentration of a combustible gas or vapor in air that will ignite if an ignition source is introduced.

Oxygen-Deficient Atmosphere: An atmosphere that contains an oxygen concentration of less than 19.5% by volume.

Oxygen-Enriched Atmosphere: An atmosphere that contains an oxygen concentration greater than 21.5% by volume.

PPE - Personal Protective Equipment: Any devices or clothing worn by the worker to protect against hazards in the environment. Examples are respirators, gloves, and chemical splash goggles.

PEL - Permissible Exposure Level: Concentration of a substance to which an individual may be exposed repeatedly without adverse effect.

Purging: The removal of gases or vapors from a confined space by the process of displacement.

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Standby Person (attendant): A person designated by the department Director in charge of entry to remain outside the confined space and to be in constant communication with the personnel working inside the confined space.

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SECTION 18 – HAZARDOUS COMMUNICATION PROGRAM (HCP)

The purpose of this program is to ensure that the hazards of all chemicals produced or imported are evaluated, and that information concerning their hazards is available to the employees. This applies to any chemical, which is known to be present in any of our workplaces in such a manner that employees may be exposed under normal conditions of use or in a foreseeable emergency.The department is to retain all originals on file. When new chemicals or hazards are introduced into the working environment the Safety Data Sheet (SDS) must be updated.

18.1 Container Labeling

The supervisor or experienced person will be responsible for all containers of hazardous chemicals entering the workplace and will assure that the chemical containers are properly labeled with:

Chemical name Hazard warnings Name and address of the manufacturer Importer, or responsible party Hazardous Material Identification System (HMIS) labels properly marked

No container(s) will be used until it has been checked, by the supervisor, designee or experiencedperson and a Safety Data Sheet (SDS)is in the file. If the chemical is to be transferred to a separate container, the supervisor or experienced person will ensure that the new container is properly labeled; i.e., that all secondary containers are labeled with an extra copy of the original manufacturer’s label or with generic labels which have a block for identity and blocks for the hazard warning.

The supervisor or experienced person will ensure that the contents of material has properly identified. The employees are to be informed of the hazards associated with chemicals contained in material within the work areas.

18.2 Safety Data Sheets (SDS)

The employee making the purchase will be responsible for obtaining SDS’s. The departments will maintain the SDS system at their office location. The Supervisor or experienced person will review incoming data sheets for new and significant health/safety information and will ensure that the new information is given to the affected employees. The Supervisor or experienced person will review each SDS periodically for accuracy and completeness.

The SDS system will include:

18.2.1 Current master inventory list of all SDS’s indexed alphabetically and by vendor18.2.2 Identity used on the SDS shall be the same as used on the container label18.2.3 Chemical and common name of all ingredients determined to be hazardous shall

appear on all SDS

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The SDS will list:

18.2.4 The physical and chemical characteristics of the chemical including vapor pressure, flash point, etc.

18.2.5 The fire, explosion, and reactivity hazard(s) of the chemical mixture including the boiling point, flash point and auto ignition temperature

18.2.6 Health hazards of the chemical mixture including signs and symptoms of exposure and medical conditions recognized as aggravated by exposure with primary route(s) of entry.

18.2.7 Permissible exposure limit (PEL) or any other exposure limit used or recommended by the manufacturer, importer, or employer.

18.2.8 Whether on carcinogen listing (NTP) or has been found to be a potential carcinogen (IARC listing) or by OSHA.

18.2.9 Control measures including fire, engineering, proper personal protective equipment.18.2.10 General precautions for safe handling and use including protective measures during

repair and maintenance and procedures for clean-up of spills and leaks.18.2.11 Emergency and first aid procedures.18.2.12 Date prepared or changed.18.2.13 Name, address, telephone numbers of manufacturer, importer, or responsible party

to call in an emergency.

The SDS will be available for use by employees. New chemicals will not be used until a SDS has been obtained and reviewed for health hazards by the supervisor or experienced person.

18.3 Employee Training and Education

Before starting work, the supervisor of a new employee will go over their copy of the HCP and each SDS applicable to their job, i.e. handouts, video tapes, etc. Before any new chemical is used, all affected employees will be informed of its use.

Employees will be instructed on safe use and will be trained on hazards associated with the new chemical. All employees will attend additional training, as appropriate, to review the HCP and SDS.Appropriate reference material will also be discussed during the training session(s).

The minimum orientation and training for a new employee is as follows:

18.3.1 An overview of the requirements contained in the Hazard Communication Program (HCP) and Safety Data Sheets (SDS).

18.3.2 Chemicals present in their workplace operations.18.3.3 Location and availability of the HCP.18.3.4 Physical and health effects of the hazardous chemicals listed on the inventory list of

this program. 18.3.5 Methods and observation techniques used to determine the presence or release of

hazardous chemicals in the work area.

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18.3.6 How to lessen or prevent exposure to these hazardous chemicals through usage of control/work practices and personal protective equipment.

18.3.7 Steps taken to lessen or prevent exposure to the chemicals listed on the inventory list.

18.3.8 Emergency procedures to follow if exposed to any chemicals, and location of SDS files and location of hazardous inventory list.

Before entering an establishment, the supervisor or experienced person will ascertain what hazardsemployees may be exposed to and then take appropriate action to protect the employees. If the employee has any question about what protection is needed, they should contact their supervisor or experienced person immediately.

18.4 Non-Routine Tasks

Before any non-routine task is performed, employees must be advised, and/or they must contact the supervisor or experienced person for special precautions to follow and the supervisor or experienced person shall inform any other personnel who could be exposed.

In the event that such tasks are required, the supervisor or experienced person will provide the following information about such activity as it relates to the specific chemicals expected to be encountered:

18.4.1 Specific chemical name(s) and hazard(s).18.4.2 Protective personal equipment required and safety measures to be taken.18.4.3 Measures that have been taken to lessen the hazards including ventilation,

respirators, presence of other employee(s), and emergency procedures.

APPENDIX A

The following chemicals are regulated by OSHA as carcinogens in substance specific standards that include labeling requirements, as of 2003.

Asbestos Beta-Naphthylamine 4-Dimethylaminoazobenzene Acrylonitrile

4-Nitrobyphenyl Benzidine N-Nitrosodimethylamine Ethylene Oxide

Alpha-Napthylamine 4-Aminodiphenyl Vinyl Chloride (and poly-vinyl Chloride) Formaldehyde

Methyl Chloromethyl Ether Ethyleneimine Inorganic Arsenic Methylenedianiline3,3 Dichlorobenzidine (and its salts) Beta-Propiolactone Coke oven emissions 1,3-Butadiene

Bis-Chloromethyl Ether 2-Acetylaminofluorene 1,2 Dibromo-3-Chloropropane Methylene Chloride

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SECTION 19 – HEAT STRESS

Many employees work in hot environments or conditions. Working in hot conditions poses many safety and health hazards to the workers. This section addresses ways to minimize and control these hazards.

Four environmental factors affect the amount of stress a worker experiences in a hot environment: temperature, humidity, air velocity and radiant heat. Examples of radiant heatinclude direct heat from the sun. Job-related factors that affect heat stress include work rate and physical effort required, type of clothing and protective equipment used and duration of activity.All these factors need to be evaluated in order to minimize their impact on the worker. Personal characteristics such as age, weight, physical fitness and acclimatization to the heat also need to be factored in to determine those people and areas at high risk.

Where possible employees should wear light colored, loose (unless working around equipment with moving parts) clothing, shading types of hats and apply sunscreen. Also, employees should drink plenty of water. In hot environments the body requires more water than it takes to satisfy thirst. Drink BEFORE you are thirsty. Sports drinks are not necessary, plain water works well.

19.1 Health Disorders Associated with Heat Stress

The body regulates high temperatures by two primary mechanisms: blood flow and sweating.Blood is circulated to the skin, increasing the skin temperature and allowing the body to give off the excess heat through the skin. Sweating occurs when the body senses the heat loss due to increased blood circulation is not enough to cool the body. Evaporation of the sweat cools the skin and eliminates large quantities of heat from the body. If the body is unable to release excess heat, it will store it. When this happens, the body’s core temperature rises and the heart rate increases. If the body continues to store heat, the person may begin to have difficulty concentrating, may become irritable and lose the desire to drink. The next stage is often fainting which would signal a medical emergency. Below is a table of heat disorders, common signs and symptoms and appropriate first aid actions.

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Condition Signs/Symptoms First Aid

Heat Cramps Painful muscle spasmsHeavy sweating

Increase Water intakeRest in shade/cool environment

Heat Syncope Brief faintingBlurred vision

Increase Water intakeRest in shade/cool environment

Dehydration FatigueReduced movement

Increase Water intakeRest in shade/cool environment

Heat Exhaustion Pale and clammy skinPossible faintingWeakness, fatigueNauseaDizzinessHeavy sweatingBlurred visionBody temp slightly elevated

Lie down in cool environmentWater intakeLoosen clothingCall 911 to summon ambulance if symptoms continue once in cool environment.

Heat Stroke Cessation of sweatingSkin hot and dryRed faceHigh body temperatureUnconsciousnessCollapseConvulsionsConfusion or erratic behaviorLife threatening condition

Medical Emergency!Call 911 to summon ambulanceMove Victim to shade, immerse in water

19.2 Control of Heat Stress

The following guidelines should be followed to prevent heat-related disorders.

19.2.1 Engineering Controls: Heat may be controlled through general ventilation and spot cooling by local exhaust ventilation at the point of high heat production.Shielding may be needed for protection against radiant heat sources. Other control measures include opening windows or using fans to create airflow.Outdoor work areas need to have a shaded area accessible to the employees.Shaded areas can be created by using tarps or canopies or equipping tractors with canopies or cabs.

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19.2.2 Weather Conditions: Check weather conditions frequently during the day and adjust the work schedule. It might be appropriate to change the actual hours of work to minimize working during the heat of the hotter months of the year. Heavy work should be scheduled for the cooler hours of the day. Non-essential tasks should be postponed when there is a heat warning issued.

19.2.3 Work/Rest Cycles: Heavy and minimal work activities should be alternated. Tasks should be rotated among workers. Employees should be allowed sufficient breaks in a cool area to avoid heat strain and promote recovery.

19.2.4 Personal Protective Equipment: During work in hot environments, workers should use the light weight or breathable protective garments that give adequate protection. This may include the wearing of shorts if this does not create a hazard for the legs.

19.2.5 Fluid Intake: Fluids, such as water or electrolyte replacement drinks, i.e. Gatorade, need to be conveniently available to workers so they can drink about 8 oz of liquids every 20 minutes. The ideal temperature for liquids should be 50-60o F. For remote outdoor work locations this means providing a cooler of liquids and ice that the workers can transport with them to the location.

19.2.6 Training: Employees should be trained prior to working in a high heat area to be aware of the hazards of working in the heat, how to recognize heat-related illnesses and procedures for first aid and medical attention.

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SECTION 20 – MAINTENANCE of TRAFFIC

Whenever operations are taking place in streets, parkways, sidewalks or other places where citizens as well as employees may be endangered, the crew on the work site is as responsible for the safety of the public in this type of operation as for getting the job done. Ample time must be spent before, during and after the work to protect employees and the public from the hazard(s) created by this work.

If street construction or repair work is to be done, preparations will be made to assure vehicle and pedestrian safety before such work is allowed to begin.

If traffic is affected by the operation, proper signing must be used to warn in advance of the work area. Traffic control signs in and around the affected area are to be correctly placed and maintained through the period when the work is being performed and traffic obstructions exist.

When barricades and signs are used overnight, the work area will be examined for proper placement at the end of the workday. Lighted barricades will be used whenever possible for overnight protection.

In any case where streets are significantly obstructed or closed for any period of time, the Police Department and Fire Department will need to be notified in advance of the situation and told approximately how long the closure will be in effect.

20.1 Employee Safety

20.1.1 When traffic must be periodically stopped or obstructed by workers or equipment in the traveled portion of a roadway, a flagman wearing protective orange or green vest will be stationed at the appropriate area for purposes of directing traffic.

20.1.2 All workers in or near the roadway will wear reflective vests over their clothing while at the work site.

20.1.3 Flagmen will be used to slow or stop traffic where the approach to the work area does not provide adequate visibility to drivers.

20.2 Pedestrian Safety

20.2.1 When pedestrian traffic is impeded due to work being performed then barricades, restrictive tape, rope, or other restraint will be used to warn the public and guide them around the restricted work area.

20.2.2 If pedestrian traffic must be routed off sidewalk and into the street, protection will be provided by cones, barricades and signs, to guard from vehicular traffic.

20.2.3 Holes in the sidewalk or parkway which must be left open will be covered whenever possible along with perimeter protection. Use due caution to prevent accidental entry into an area that has the exposure of the open hole.

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20.2.4 When an unusual situation exists that cannot be easily resolved, or when personal injury or damage to equipment or property occurs as a result of operations, contact the responsible supervisor and Risk Management immediately.

All temporary traffic control devices (MOT, Maintenance of Traffic) shall conform to the latest version of the Florida Department of Transportation Design Standards, Index 600 and the latest version of the Federal Manual on Uniform Traffic Control Devices. Any County employee designing, installing or maintaining must hold current certification of FDOT MOT Intermediate Certification or Advanced FDOT MOT.

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SECTION 21 –LIFT EQUIPMENT SAFETY

This program contains safety requirements relating to maintenance, and use of fork trucks, tractors, platform lift trucks, motorized hand trucks, articulate lifts and other specialized industrial trucks powered by electric motors or internal combustion engines.

Only trained and authorized operators shall be permitted to operate a powered industrial truck.

Modifications and additions which affect capacity and safe operation shall not be performed by the user without manufacturers’ prior written approval. Capacity, operation, and maintenance instruction plates, tags, or decals shall be updated accordingly.

If the truck is equipped with front-end attachments other than factory installed attachments, the user shall request that the truck be marked to identify the attachments and show the approximate weight of the truck and attachment combination at maximum elevation with load laterally centered.

The user shall see that all nameplates and markings are in place and are maintained in a legible condition.

The brakes of highway trucks shall be set, and wheel chocks placed under the rear wheels to prevent the trucks from rolling while they are boarded with powered industrial trucks.

Fork trucks shall not be driven up to anyone standing in front of a bench or other fixed object.

No person shall be allowed to stand or pass under the elevated portion of any truck, whether loaded or empty.

Unauthorized personnel shall not be permitted to ride on powered industrial trucks. A safe place to ride shall be provided where riding of trucks is authorized.

Do not place arms or legs between the uprights of the mast or outside the running lines of the truck.

When a powered industrial truck is left unattended, load engaging means shall be fully lowered, controls shall be neutralized, power shall be shut off, and brakes set. Wheels shall be blocked if the truck is parked on an incline.

A powered industrial truck is unattended when the operator is 25 ft. or more away from the vehicle which remains in his view or whenever the operator leaves the vehicle and it is not in his view.

When the operator of an industrial truck is dismounted and within 25 ft. of the truck still in his view, the load engaging means shall be fully lowered, controls neutralized, and the brakes set to prevent movement.

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A safe distance shall be maintained from the edge of ramps or platforms while on any elevated dock, or platform or freight car. Trucks shall not be used for opening or closing freight doors.

Only approved industrial trucks shall be used in hazardous locations.

Industrial trucks shall be used on stable grade unless designed for operation off-road.

21.1 Traveling

21.1.1 All traffic regulations shall be observed, including authorized speed limits. A safe distance shall be maintained, approximately three truck lengths from the truck ahead, and the truck shall be kept under control at all times.

21.1.2 The right of way shall be yielded to ambulances, fire trucks, or other vehicles in emergency situations.

21.1.3 Other trucks traveling in the same direction at intersections, blind spots, or other dangerous locations shall not be passed.

21.1.4 The driver is required to slow down and sound the horn at cross aisles and other locations where vision is obstructed. If the load being carried obstructs forward view, the driver shall be required to travel with the load trailing.

21.1.5 The driver is required to look in the direction of and keep a clear view of the path of travel.

21.1.6 Grades shall be ascended or descended slowly.21.1.7 When ascending or descending grades in excess of 10 percent, loaded trucks shall

be driven with the load upgrade.21.1.8 On all grades the load and load engaging means shall be tilted back if applicable

and raised only as far as necessary to clear the road surface.21.1.9 Under all travel conditions the truck shall be operated at a speed that will permit

it to be brought to a stop in a safe manner.21.1.10 Stunt driving and horseplay is not permitted.21.1.11 The driver is required to slow down for wet and slippery floors.21.1.12 Running over loose objects on the roadway surface shall be avoided.21.1.13 While negotiating turns, speed shall be reduced to a safe level by means of turning

the hand steering wheel in a smooth, sweeping motion. Except when maneuvering at a very low speed, the hand steering wheel shall be turned at a moderate, even rate.

21.2 Loading

21.2.1 Only stable or safely arranged loads shall be handled. Caution shall be exercised when handling off-center loads which cannot be centered.

21.2.2 Only loads within the rated capacity of the truck shall be handled.21.2.3 The long or high (including multiple-tiered) loads which may affect capacity shall

be adjusted.

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21.2.4 Trucks equipped with attachments shall be operated as partially loaded trucks when not handling a load.

21.2.5 Extreme care shall be used when tilting the load forward or backward, particularly when high tiering. Tilting forward with load engaging means elevated shall be prohibited except to pick up a load. An elevated load shall not be tilted forward except when the load is in a deposit position over a rack or stack. When stacking or tiering, only enough backward tilt to stabilize the load shall be used.

21.3 Operation of the Truck

21.3.1 If at any time a powered industrial truck is found to be in need of repair, defective, or in any way unsafe, the truck shall be taken out of service until it has been restored to safe operating condition.

21.3.2 Fuel tanks shall not be filled while the engine is running. Spillage shall be avoided.21.3.3 Spillage of oil or fuel shall be carefully washed away or completely evaporated and

the fuel tank cap replaced before restarting engine.21.3.4 No truck shall be operated with a leak in the fuel system until the leak has been

corrected.21.3.5 Open flames shall not be used for checking electrolyte level in storage batteries or

gasoline level in fuel tanks.

21.4 Maintenance of Industrial Trucks

21.4.1 Any power-operated industrial truck not in safe operating condition shall be removed from service. All repairs shall be made by authorized personnel only.

21.4.2 Those repairs to the fuel and ignition systems of industrial trucks which involve fire hazards shall be conducted only in locations designated for such repairs.

21.4.3 Trucks in need of repairs to the electrical system shall have the battery disconnected prior to such repairs.

21.4.4 All parts of any such industrial truck requiring replacement shall be replaced only by parts equivalent as to safety with those used in the original design.

21.4.5 Industrial trucks shall not be altered so that the relative positions of the various parts are different from what they were when originally received from the manufacturer, nor shall they be altered either by the addition of extra parts not provided by the manufacturer or by the elimination of any parts. Additional counterweighting of fork trucks shall not be done unless approved by the truck manufacturer.

21.4.6 Industrial trucks shall be examined before being placed in service and shall not be placed in service if the examination shows any condition adversely affecting the safety of the vehicle. Such examination shall be made at least daily. Where industrial trucks are used on a round-the-clock basis, they shall be examined after each shift. Defects when found shall be immediately reported and corrected.

21.4.7 When the temperature of any part of any truck is found to be in excess of its normal operating temperature, thus creating a hazardous condition, the vehicle

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shall be removed from service and not returned to service until the cause for such overheating has been eliminated.

21.4.8 Industrial trucks shall be kept in a clean condition, free of lint, excess oil, and grease. Noncombustible agents should be used for cleaning trucks. Low flash point (below 100 deg. F.) solvents shall not be used. High flash point (at or above 100 deg. F.) solvents may be used. Precautions regarding toxicity, ventilation, and fire hazard shall be consonant with the agent or solvent used.

21.5 Training

All operators will be trained on the contents of this program:

21.5.1 Before initial assignment21.5.2 At least annually thereafter21.5.3 When an operator is involved in an incident with a fork truck

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SECTION 22 – SANITATION

The scope of this program applies where sanitation facilities are required.

22.1 Potable Water

22.1.1 An adequate supply of potable water shall be provided in all places of employment. 22.1.2 Portable drinking water dispensers shall be designed, constructed, and serviced so

that sanitary conditions are maintained, shall be capable of being tightly closed, and shall be equipped with a tap.

22.1.3 Any container used to distribute drinking water shall be clearly marked as to the nature of its contents and not used for any other purpose.

22.1.4 Open containers such as barrels, pails or tanks for drinking water from which the water must be dipped or poured, whether or not they are fitted with a cover, are prohibited.

22.1.5 Non-potable water shall not be used for washing any portion of the person, cooking or eating utensils, or clothing. Non-potable water may be used for cleaning work premises, other than food processing and preparation premises. Non-potable water outlets shall be identified by signs to indicate that the water is unsafe and is not tobe used for drinking, washing, or cooking purposes.

22.2 Restroom Facilities

Restroom facilities shall be provided in all places of employment. Where restrooms will be occupied by no more than one person at a time, can be locked from the inside, and contain at least one water closet, separate restrooms for each sex need not be provided.

Each restroom will be provided with running water and also be provided with hand soaps, as well as paper hand towels or other means for sanitary drying of hands.

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SECTION 23 – BLOODBORNE PATHOGENS

Bloodborne Pathogens are microorganisms that are present in human blood and are capable of producing diseases in humans. Potential exposures to these diseases can create health risks for employees.

In circumstances where it is difficult or impossible to differentiate between bodily fluid types, we assume all bodily fluids to be potentially infectious.

Each department that has employees who have occupational exposure to blood and other potentially infectious materials shall develop written procedures and guidelines for the control of bloodborne pathogens.

23.1 Definitions

23.1.1 Universal Precautions - The County practices Universal Precautions and therefore treats all human blood and bodily fluids as if they are known to be infectious for HBV, HCV, HIV and other bloodborne pathogens. Examples of bodily fluids include, but are not limited to: blood, vomit, vaginal secretions, semen and stool.

23.1.2 Occupational Exposure – Reasonably anticipated skin, eye, mucous membrane or parenteral contact with blood or other potentially infectious materials that may result from the performance of employee’s duties.

23.2 Preventative Procedures

23.2.1 All employees shall observe Universal Precautions to prevent contact with blood or any other potentially infectious materials.

23.2.2 Employees will wash their hands and/or exposed areas with non-abrasive soap and running water as soon as possible after a potential exposure.

23.2.3 Use/wear appropriate Personal Protective Equipment at all times when the potential for exposure exists.

23.2.4 Be familiar with warning labels, signs and color-coding that may indicate bio-hazardous wastes.

23.2.5 Do not eat, drink, smoke, apply cosmetics/lip balm, or handle contact lenses where blood or other potentially infectious materials are kept.

23.2.6 Wear appropriate protective gloves or use mechanical aids in handling sharp objects. Dispose of needles and sharp objects only in special containers.

23.2.7 Dispose of other contaminated materials in accordance with applicable federal and state regulations.

23.2.8 Do not wash or decontaminate disposable gloves for reuse.23.2.9 Clean and decontaminate all equipment and work surfaces that have been

contaminated with blood or other potentially infectious materials.

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23.3 Reporting Exposures

Employees should immediately report any occupational exposure to blood or other potentially infectious material to their supervisor or Risk Management.

23.4 Vaccination

All employees who have an occupational exposure to bloodborne pathogens shall be offered to be vaccinated with the Hepatitis vaccine and booster.

Employees who decline the Hepatitis shall sign a form in compliance with Federal guidelines.

23.5 Training

Training shall be provided to all employees with occupational exposure.

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SECTION 24 – FIRST AID

EMERGENCY NUMBERS

Medical Emergency/Ambulance/Rescue………………………………………………………………………………911

Fire……………………………………………………………………………………………………………………………………...911

Police……………………………………………………………………………………………………………………………………911

Poison Control Center……………………………………………………………………………………….1-800-222-1222

Risk Management ………………….………………………………………….……863-402-6500 or 863-402-6792

If you are in danger, leave the area. If able, warn others. Then immediately report the emergency, dial 9-1-1

Provide the information to the 911 operator:

Give your name Location of Emergency Provide the phone number you are calling from, incase disconnected from 911 Nature of accidents or injuries Condition and number of injured, what is being done Stay on the phone until told to hang up

DO NOT ATTEMPT TO RENDER FIRST AID UNLESS YOU ARE PROPERLY TRAINED TO DO SOOTHERWISE INJURIES MAY BE AGGRAVATED.

UNIVERSAL PRECAUTIONS MUST BE IMPLEMENTED BY THE FIRST AID PROVIDER TO PROTECT AGAINST INFECTIOUS DISEASE. (refer to Blood Borne Pathogens Section #23)

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24.1 Minor First Aid Treatment

First aid kits are kept in all departments. If you sustain an injury or are involved in an accident requiring minor first aid treatment:

24.1.1 Inform your supervisor/risk management24.1.2 Administer first aid treatment to the injury or wound24.1.3 If a first aid kit is used, indicate usage on the accident investigation report.24.1.4 Access of a first aid kit is not intended to be a substitute for medical attention.24.1.5 Provide details for the completion of the accident investigation report.24.1.6 Supervisor is responsible to ensure Risk Management is notified and kept

informed of all developments related to the injury and well-being of the employee.

24.2 Non-Emergency Medical Treatment

For non-emergency work-related injuries requiring professional medical assistance, management must first be notified. If you sustain an injury requiring treatment other than first aid:

24.2.1 Inform your supervisor/risk management immediately.24.2.2 Proceed to the approved medical facility24.2.3 Your supervisor will assist with transportation, if necessary.24.2.4 Provide details for the completion of the accident investigation report.24.2.5 Supervisor is responsible to ensure Risk Management is notified and kept

informed of all developments related to the injury and well-being of the employee.

24.3 Emergency Medical Treatment

If you sustain a severe injury requiring emergency treatment

24.3.1 Call for help and seek assistance from a co-worker for medical treatment24.3.2 Provide details for the completion of the accident report.24.3.3 Inform your supervisor/risk management immediately.24.3.4 Supervisor is responsible to ensure Risk Management is notified and kept

informed of all developments related to the injury and well-being of the employee.

First Aid InstructionsIn all cases requiring emergency medical treatment, immediately call 911, or have a co-worker call to request emergency medical assistance.

24.3.5 WoundsMinor: cuts, lacerations, abrasions or punctures

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Wash the wound using soap and water – rinse well. Cover the wound using a clean dressing.

Major: large, deep and bleeding Stop the bleeding by pressing directly on the wound, use a bandage or

cloth. Keep pressure on the wound until help arrives.

24.3.6 Broken BonesDo not move the victim unless it is absolutely necessary. If the victim must be moved, “splint” the injured area. Use a board, cardboard or rolled newspaper.

24.3.7 BurnsThermal (heat)

Rinse the burned area without scrubbing it and immerse it in cold water, do not use ice water.

Blot the area dry and cover it using a sterile gauze or clean cloth.

Chemical Flush the exposed area with cold water immediately for 15-20 minutes.

24.3.8 Eye InjurySmall Particles

Do not rub your eyes. Use the corner of a soft clean cloth to draw particles out or hold the

eyelids open and flush the eyes continuously with water.

Large or Stuck Particles If a particle is stuck in the eye, do not attempt to remove it. Cover both eyes with a bandage.

Chemical Immediately irrigate the eyes under the eyelids with water for 30

minutes.

24.3.9 Neck and Spine Injury If the victim appears to have injured his/her neck or spine or is unable to

move his/her arm(s) or leg(s), do not attempt to move the victim unless it is absolutely necessary.

24.3.10 Heat Exhaustion Loosen the victim’s tight clothing Give the victim “sips” of cool water Make the victim lie down in a cooler place with feet raised

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Clinton Howerton, Jr., P.E., County Engineer.

SUBJECT/TITLE: Request to waive the Landfill tipping fee for The Lake Placid Arts and CraftsCountry Fair.

STATEMENT OF ISSUE

The Lake Placid Arts and Crafts Country Fair is requesting that the board waive the landfill tipping fees for wastecollected from The Lake Placid Arts and Crafts Country Fair which is scheduled for February 1 and 2, 2020. The LakePlacid Arts and Crafts Country Fair requests for waived tipping fees have been approved in the past.

RECOMMENDED ACTION

Move to approve waiving the Landfill tipping fee for The Lake Placid Arts and Crafts Country Fair.

FISCAL IMPACT

Landfill staff estimates that the Lake Placid Arts and Crafts Country Fair will haul an estimated one (1) ton of Class 1waste at a cost of $45.00 per ton for a total of $45.00 to be waived. The figures are based upon The Lake Placid Artsand Crafts Country Fair estimate of one (1) roll off bin for this event.

Attachments: Letter from Lake Placid Arts and Craft Country Fair 09-12-19.pdfTable of Waived Tipping fees LPACCF.pdf

Transaction Number

Date MT Tons Cost Per Ton if Charged

Total Fees Waived

Note

1412164 2/9/2012 199 0.93 $ 45.00 $ 41.85 $ 41.85

1454426 2/3/2014 2002 0.90 $ 45.00 $ 40.50 $ 40.50

1475827 2/9/2015 2002 0.61 $ 45.00 $ 27.45 1475854 2/9/2015 2002 0.52 $ 45.00 $ 23.40

$ 50.85

1524264 2/8/2017 2002 0.48 $ 45.00 $ 21.60 1524275 2/9/2017 2002 0.36 $ 45.00 $ 16.20

$ 37.80

1558669 2/9/2018 2002 0.55 $ 45.00 $ 24.75 1558804 2/10/2018 2002 0.45 $ 45.00 $ 20.25

$ 45.00 216.00$ GRAND TOTAL

Board waived fees - Lake Placid Arts and Crafts Country Fair

HIGHLANDS COUNTY LANDFILLTIPPING FEES WAIVED

Lake Placid Arts and Crafts Country Fair

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: David Nitz, OMB Manager

SUBJECT/TITLE: Request approval of Budget Amendment 19-20-001 Property Appraiser DORAdjustment.

STATEMENT OF ISSUE

This budget amendment is to revise the appropriations for the Property Appraiser to agree with the final budget asapproved by the Department of Revenue. The increase is due to the change in the Executive Salary per the State ofFlorida that the BOCC received on 9/04/19.

RECOMMENDED ACTION

Move to approve budget amendment 19-20-001 to revise the Property Appraiser’s budget.

FISCAL IMPACT

There is no fiscal impact to Fund 005 (General) and the overall budget. This budget amendment is realigning $509 fromcost center 9990 (Budgetary Expenditure 005), account 59900 (Reserve for Contingency) to cost center 2211(Property Appraiser).

Attachments: 19-20-001 Prop Appraiser Salary ADJ (BA).pdf19-20-001 Prop Appraiser Salary ADJ (Reserve).pdf

DATE: 9/18/2019

RECEIVED BOARD OF COUNTY COMMISSIONERf

SEP 19 2019~ U.M.IS. Utt'Att I Mi:N I

HIGHLANDS COUNlY FLORID.A

BOARD OF COUNTY COMMISSIONERS

BUDGET AMENDMENTS

(Transfers over $5,000 require Board approval)

SUBMITTED BY: 0MB

FUND(S): _o_o5 ______ _

PROJECT(S) #:

FUND TITLE(S) : _G_e_n_er_a_l ----------­

PROJECT TITLE(S): -------------

COST CENTER(S) #: _2_21_1...;.1_9_99_0 _______________ _

COST CENTER TITLE(S): Property Appraiser, Budgetary Expenditure A/C 005

TYPE FUND

E 005

E 005

COST CENTER ACCOUNT

2211 54900

9990 59900

ACCOUNT NAME

Other Charges & Obligations

Reserve for Contingency

ACTIVITY

*list additional cost centers on reverse side of form

BUDGET INCREASE DECREASE REVISED BUDGET

3,255,577.00 509.00 3,256,086.00

450,000.00 509.00 449,491.00

0.00

0.00

0.00

0.00

0.00

REASON: To adjust the Property Appraiser's budget to reflect the DOR salary adjustment.

0MB RECOMMENDATION:

t/ Approval

Denial ---------------Signatt=# p • : ,Q ~ ~ Date: ? I / <J I / 'i

OFFICE USE ONLY

REQUEST# 19-20-001 TRANSFER TYPE:

ACTION:

SIGNATURE:

DATE:

-----------Board County Administrator

___ Approved ___ Approved

___ Denied

Denied ---

--------------------

Distribution: Accounting ___ Purchasing ____ Department

ITEM TO ITEM ---xx RESERVE BY RESOLUTION --- SUPPLEMENTALBUDGET

Form Revised 10/11/201 O

FISCAL YEAR 2019-2020

DATE INTENDED

BCC APPROVED B.A.# AMOUNT BALANCE DESCRIPTION

10/01/19 $450,000.0010/01/19 19-20-001 ($509.00) $449,491.00 To adjust the Property Appraiser's budget to reflect the DOR salary adjustment.

$449,491.00CONTINUED ON NEXT PAGE

BEGINNING BALANCE

HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS

RESERVE FOR CONTINGENCY ADJUSTMENTS

GENERAL FUND - 005 (9990)

REVISED TOTAL:

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: David Nitz, OMB Manager

SUBJECT/TITLE: Request approval of Budget Amendment 19-20-002 and Resolution to rolloverProject 18034 Fire/EMS Admin Bldg.

STATEMENT OF ISSUE

This budget amendment is necessary to rollover the balance from FY 18/19 into the current FY 19/20 for Project18034 Fire/EMS Admin Bldg in the Infrastructure Surtax Fund 151.

RECOMMENDED ACTION

Move to approve budget amendment 19-20-002 and associated resolution.

FISCAL IMPACT

The fiscal impact is an increase to Fund 151 (Infrastructure Surtax) in the amount of $37,500.00.

Attachments: 19-20-002 Proj 18034 Fire SVCS Admin Bldg Rollover (BA).pdf19-20-002R Proj 18034 Fire SVCS Admin Bldg Rollover (Resolution).pdf

DATE: 9/18/2019

RECEIVED BOAflOOFCOUNTYCOMMISSIONERf BOARD OF COUNTY COMMISSIONERS

SEP 1 9 2019 ~ O.M.B. OEPAR fMtN I

HIGHLANDS COUNTY FtORIDt

BUDGET AMENDMENTS (Transfers over $5,000 require Board approval)

SUBMITTED BY: M Bashoor

FUND(S): _1_5_1 ------- FUND TITLE(S): Infrastructure Surtax COST CENTER(S) #: _2_67_2_A ________________ _

PROJECT(S) #: _1_80_3_4 __ _ PROJECT TITLE(S): Fire/EMS Admin Bldg COST CENTER TITLE(S): Facilities Management 151 *list additional cost centers on reverse side of form

TYPE FUND COST CENTER ACCOUNT

R 151 39991002

E 151 2672A 562002

ACCOUNT NAME

Project Fund Balance Forward

Proj~ct Bu~dings

ACTIVITY

18034

18034

BUDGET

0.00

195,500.00

REASON: To rollover Project 18034 - Fire/EMS Admin Bldg Infrastructure Surtax portion of funding from FY18-19 into FY19-20.

0MB RECOMMENDATION:

V Approval

Denial ---------------Signatu~ hj ~ Date: f / / 't I / 9

OFFICE USE ONLY

REQUEST#

ACTION: Board County Administrator

SIGNATURE:

DATE:

19-20-002

___ Approved ___ Approved

INCREASE DECREASE REVISED BUDGET

37,500.00 37,500.00

37,500.00 233,000.00

0.00

0.00

0.00

0.00

TRANSFER TYPE:

ITEM TO ITEM ---Denied RESERVE --- ---Denied xx BY RESOLUTION ---

SUPPLEMENTAL BUDGET ---

Distribution: Accounting ____ Purchasing _____ Department

Form Revised 10/11/2010

RESOLUTION NO. 19-20-___ _

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, AUTHORIZING AMENDMENT TO THE LOCAL GOVT INFRASTRUCTURE SURTAX FUND.

WHEREAS, Section 129.06, Florida Statutes (Execution and Amendment of Budget) provides that the Board of County Commissioners may by resolution or by motion in the minutes execute and amend the budget; and

WHEREAS, the following budget amendment is necessary and proper within the Local Govt Infrastructure Surtax Fund; and

WHEREAS, it is necessary to rollover Project 18034 - Fire/ Adrnin Building balance from FY 18/19 into the current FY 19/20 in the amount of $37,500 to properly budget the available funds to maintain the authorized balances.

NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners in and for Highlands County, Florida this day of , 2019 that budget amendment 19-20-002 is hereby approved and authorized.

ATTEST: Clerk of Courts

BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA

Chairperson

Approved as to Budgetary Requirements

~ / 2J1 ?Pr-, BDepartment

G:\BUS\OMB\. new omb (to be retained)\BUDGET AMENDMENTS\Resolutions\Resolutions 20 19-20\19-20-XXXR Fire Rollover Project 18034.docx

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Paul Blackman, Sheriff

SUBJECT/TITLE: Request approval of Budget Amendment 19-20-004 to realign and appropriateSheriff budgeted funds within the General Fund to accomplish the grant/projectprogram goals.

STATEMENT OF ISSUE

This budget amendment is necessary to realign and appropriate budgeted funds within the General Fund to accomplishthe grant/program goals for FY 19/20 for Law Enforcement Maintenance, County Jail Maintenance, Detention andCorrection-Medical; to realign and setup budgeted FY 19/20 projects for Avon Park Law Enforcement Program(19015), College Resource Deputy Program (19014), Environmental Law Enforcement Program (19013), SchoolResource Officer/Safe Schools Program (19012) and COPS Hiring Program (17021).

RECOMMENDED ACTION

Move to approve budget amendment 19-20-004 and resolution to realign the Sheriff’s budgeted funds withinthe General Fund.

FISCAL IMPACT

The fiscal impact is a decrease to Fund 005 (General) and the overall budget in the amount of $85,324. This budgetamendment is realigning and setting up grant/project funds within the General Fund that have been budgeted or offset byincoming revenues.

Attachments: 19-20-004 Sheriff Appropriations 19-20 (BA).pdf19-20-004R Sheriff Appropriation 19-20 (Resolution).pdf

RESOLUTION NO. 19-20-__

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS IN AND FOR HIGHLANDS COUNTY, FLORIDA AUTHORIZING AMENDMENT TO THE GENERAL FUND.

WHEREAS, Section 129.06, Florida Statutes (Execution and Amendment of Budget) provides that the Board of County Commissioners may by resolution or by motion in the minutes execute and amend the budget; and

WHEREAS, the fo llowing budget amendment is necessary and proper within the General Fund; and

WHEREAS, to appropriate budgeted funds fo r Law Enforce ment Maintenance, Detention and Correction-Medical, County Jail Maintenance, Avon Park Law Enforcement Program, College Resource Deputy Program, Environmental Law Enforce ment Program, School Resource Officer/Safe Schools Program and COPS Hiring Program; and

WHEREAS, the funds must be appropriated to accomplish the grant/project fund purposes within the General Fund.

NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners in and for Highlands County, Florida this day of , 201 9 that budget amendment 19-20-004 is hereby approved and authorized.

Attest: --------- --Clerk of Courts

BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA

Chairperson

Approved as to Budgetary Requirements

G:\BUS\OM B\.New 0M B (To be retained)\BUDGET AMENDMENTS\Resolutions\Resolutions 20 19-20\19-20-xxxR Sheriffs 19-20 Appropri ation.docx

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Joy Cook Carmichael, County Attorney

SUBJECT/TITLE: An Ordinance Pertaining to the Sun 'n Lake of Sebring Improvement District,Amending Chapter 9, Article V, Section 9-107 of the Code of Ordinances,Highlands County, Florida, Providing for Filling of Vacancies of the Board ofSupervisors; Providing for Severability; Providing for Inclusion of Code;Providing for Conflict; and Providing for an Effective Date.

STATEMENT OF ISSUE

District residents have raised concerns about the process for filling a vacancy on the Board created when a Supervisorelected by the qualified electors resigns or passes away. The Board of Supervisors has determined that it is in the bestinterest of the District, in order to insure a Supervisor elected by the qualified electors ultimately fills a vacancy createdby the resignation or passing of a Supervisor elected by the qualified electors and request that the Board of CountyCommissioners of Highlands County approve the proposed Ordinance.

RECOMMENDED ACTION

Move to approve the Ordinance Pertaining to the Sun 'n Lake of Sebring Improvement District, AmendingChapter 9, Article V, Section 9-107 of the Code of Ordinances, Highlands County, Florida, Providing forFilling of Vacancies of the Board of Supervisors; Providing for Severability; Providing for Inclusion of Code;Providing for Conflict; and Providing for an Effective Date.

FISCAL IMPACT

There is no fiscal impact.

Attachments: Resolution 2019-04-12-13.PDFNotice of Public Hearing.pdfORDINANCE - Filling of Vacancies - 091019.pdf

0

0

0

RESOLUTION NO. 2019-04/12-13

RESOLUTION OF THE SUN 'N LAKE OF SEBRING IMPROVEMENT DISTRICT REQUESTING THAT THE BOARD OF COUNTY COMMISSIONERS, HIGHLANDS COUNTY, FLORIDA, AMEND CHAPTER 9, ARTICLE V, SECTION 9-107 REGARDING FILLING OF VACANCIES.

WHEREAS, the Sun 'n Lake of Sebring Improvement District (hereinafter "District") was created by Ordinance Number 74-4, Highlands County, Florida, as codified at Section 9-81, et seq., Code of Ordinances, Highlands County, Florida, as amended from time to time (hereinafter "Enabling Act"); and

. WHEREAS, District residents have raised concerns about the process for filling a vacancy on the Board created when a Supervisor elected by the qualified electors resigns or passes away; and

WHEREAS, Highlands County Code of Ordinances Chapter 9, Article V, Section 9-107, which mirrors Florida Statute §189.041(3)(b)(6), is the controlling ordinance and currently reads as follows:

(d) If any vacancy occurs in a seat occupied by a supervisor elected by the qualified· electors, the remaining members of the board of supervisors shall, within 45 days after the vacancy occurs, appoint a person who ~ould be eligible to hold the office to the unexpired term.

(the "Existing Language"); and

WHEREAS, the Board of Supervisors wishes to amend Section 9-107 to include language for the election of a successor Supervisor at the next ensuing general election - the proposed revision being as follows:

( d) If any vacancy occurs in a seat occupied by a supervisor elected by the qualified elect9rs, the remaining members of the board of supervisors shall, within 45 days after the vacancy occurs, appoint a person who would be eligible to hold the office to the uneKpiFed temi. Said appointee shall serve until a qualified successor is elected at the next ensuing general election. A successor so elected to fill such vacancy shall serve the remaining term of the vacant seat.

(the "Proposed Language"); and WHEREAS, the Board of Supervisors has determined that it is in the best interest

of the District, in order to insure a Supervisor elected by the qualified electors ultimately fills a vacancy created by the resignation or passing of a Supervisor elected by the qualified ·electors, to request that the Board of County Commissioners of Highlands County ("BOCC'') approve the Proposed Language and amend Chapter 9, Article V, Section 9-107.

[SIGNATURES ON FOLLOWING PAGE]

Page 1 of 2

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of the Sun 'n Lake of Sebring Improvement District that:

1. The "Whereas" clauses above are true and correct and incorporated herein by reference.

2. The District hereby requests the BOCC approve the Proposed Language and amend Highlands County Code of Ordinances Chapter9, Article V, Section 9-107 as detailed herein.

3. All Resolutions or parts of Resolutions that are in conflict herewith be, and the same are hereby revoked.

APPROVED AND ADOPTED by the Board of Supervisors C he: Sun 'n Lake of

Sebring Improvement District of Highlands County, Florida, this /~ day of April, 2019.

SUN 'N LAKE OF SEBRING IMPROVEMENT DISTRICT

J e Branson, President Board of Supervisors

(SE AL)

Page 2 of 2

NOTICE OF PUBLIC HEARING TO CONSIDER COUNTY ORDINANCE NO. 18-19____

NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN:

NOTICE is hereby given that the Highlands County Board of County Commissioners will hold a public hearing to consider for the purpose of enactment the following ordinance on October 1, 2019, at 9:00 a.m. or as soon thereafter as possible, in the County Commissioners’ Board Room of the Government Center, 600 South Commerce Avenue, Sebring, Florida:

AN ORDINANCE PERTAINING TO THE SUN ‘N LAKE OF SEBRING IMPROVEMENT DISTRICT, AMENDING CHAPTER 9, ARTICLE V, SECTION 9-107 OF THE CODE OF ORDINANCES, HIGHLANDS COUNTY, FLORIDA, PROVIDING FOR FILLING OF VACANCIES OF THE BOARD OF SUPERVISORS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE.

A copy of the ordinance is available for inspection in the office of the County Administrator, 600 South Commerce Avenue, Sebring, Florida 33870 and the office of the Clerk of the Board of County Commissioners, Recording Division, 590 South Commerce Avenue, Sebring, Florida 33870. All interested persons may appear and be heard at the time and place specified above. Any person who might wish to appeal any decision made by the Board of County Commissioners of Highlands County, Florida, in public hearing or meeting is hereby advised that they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made which will include the testimony and evidence upon which such appeal is to be based. The Board of County Commissioners of Highlands County, Florida, does not discriminate upon the basis of any individual’s disability status. This non-discriminatory policy involves every aspect of the Board’s functions, including one's access to, participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act or Section 286.26, Florida Statutes, should contact Pam Rogers, ADA Coordinator, at (863) 402-6509 (voice), 863-402-6508 (TTY), or via Florida Relay Service 711, or by e-mail: progers@hcbcc.org . Requests for CART or interpreter services should be made at least 24 hours in advance to permit coordination of the service.

BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA

By: James L. Brooks, Chairperson ATTEST: Robert W. Germaine, Clerk G:\COUNTY\ORDINANCES\SunNLakeSebring\Section 9-107 Filling of Vacancies\Notice of Public Hearing.docx

1

ORDINANCE 18–19- ____

AN ORDINANCE PERTAINING TO THE SUN ‘N LAKE OF SEBRING IMPROVEMENT DISTRICT, AMENDING CHAPTER 9, ARTICLE V, SECTION 9-107 OF THE CODE OF ORDINANCES, HIGHLANDS COUNTY, FLORIDA, PROVIDING FOR FILLING OF VACANCIES OF THE BOARD OF SUPERVISORS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE.

NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, after due notice and public hearing, that: SECTION 1. AMENDMENT AND ADOPTION. Subsection (d) of Section 9-107 of the Code of Ordinances, Highlands County, Florida, is hereby amended and adopted to read as follows:

(d) If any vacancy occurs in a seat occupied by a supervisor elected by the qualified electors, the remaining members of the board of supervisors shall, within 45 daysafter the vacancy occurs, appoint a person who would be eligible to hold the office to the unexpired term. Said appointee shall serve until a qualified successor is elected at the next ensuing general election. A successor so elected to fill such vacancy shall serve the remaining term of the vacant seat.

SECTION 2. Severability. The sections, subsections, paragraphs, sentences, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, subsection or section of this Ordinance shall be declared invalid, unconstitutional or unenforceable by the valid judgment or decree of a court of competent jurisdiction, such invalidity, unconstitutionality or unenforceability shall not affect any of the remaining phrases, clauses, sentences, paragraphs, subsections, and sections of this Ordinance. SECTION 3. Inclusion in Code. When the text of this Ordinance is published for inclusion in the Code of Ordinances, Highlands County, Florida, the text marked for deletion by strike-through text shall be deleted and the additions appearing as underlined text shall be added so that the text of the Code shall be as amended rather than in legislative format used in this Ordinance to highlight the changes being made. SECTION 4. Conflict. Any ordinance or part thereof in conflict with this Ordinance or any part hereof is hereby repealed to the extent of the conflict. SECTION 5. Effective Date. This Ordinance shall take effect immediately upon filing with the Department of State. DONE AND ADOPTED this _____ day of ______________, 2019. BOARD OF COUNTY COMMISSIONERS HIGHLANDS COUNTY, FLORIDA (SEAL) By: ________________________________ James L. Brooks, Chairman ATTEST: _________________________ Robert W. Germaine, Clerk G:\COUNTY\ORDINANCES\SunNLakeSebring\Section 9-107 Filling of Vacancies\ORDINANCE - Filling of Vacancies - 091019.doc

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Mary Kay Burns and/or Cynthia Scott

SUBJECT/TITLE: Request Approval of the Highlands County Health Department’s FY 19-20 CoreContract

STATEMENT OF ISSUE

The Core Contract is mandated by Florida Statute, Chapter 154. Annual approval of the Core Contract between theHighlands Board of County Commissioners and the State of Florida for Fiscal Year 2019-2020 is requested.

RECOMMENDED ACTION

Move to approve the Highlands County Health Department (CHD) Core Contract for Fiscal year 2019-2020between the Highlands County Board of County Commissioners and the State of Florida.

FISCAL IMPACT

The fiscal impact is the funding amount of $251,505 in Fund 005 (General) which is included in the Adopted Budget forFiscal Year 2019-2020.

Attachments: Highlands_FY19-20_CoreContract.pdf

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, , 2019

PRESENTER: Leslie Behm, Chief Executive Officer of Hope Haven Transitional Housing

SUBJECT/TITLE: Request for consideration of a Resolutions to convey two parcels of realproperty to Hope Haven Transitional Housing, Inc. pursuant to Section 125.38,Florida Statutes, and waive the variance application fee needed to build six tinyhomes on the properties.

STATEMENT OF ISSUE

Hope Haven Transitional Housing is requesting the conveyance of six lots of land from Highlands County for thepurpose of construction of transitional housing and a waiver of the application fee required to apply for a variance. Hope Haven is a not-for-profit organization that addresses homelessness in Highlands County. Hope Haven providestransitional housing and offers several programs through various local partnerships in our community that reduce orrelieve the effects of homelessness. Hope Haven connects individuals with access to healthcare, spiritual, and mentalhealth resources; financial counseling that includes a program for saving funds to purchase a vehicle; AlcoholicsAnonymous and Narcotics Anonymous counseling.Hope Haven is requesting the conveyance of six lots of land that are located on two parcels of real property owned byHighlands County. The first parcel of real property consists of five lots that are located at the address of 1234 E. O.Douglas Avenue, Sebring, Florida 33870 (Parcel No. C-21-34-29-090-0010-0010). The second parcel of realproperty consists of one lot located at the address of 1308 E. O. Douglas Avenue, Sebring, Florida 33870 (Parcel No.C-21-34-29-090-0040-0010). The requested lots are not needed for any purposes of Highlands County.Hope Haven desires to expand its efforts to reduce homelessness by offering permanent low-cost housing through thedevelopment of the requested lots to provide for the construction and sale of “tiny homes”. Hope Haven proposes tofund construction of “tiny homes” which will be smaller than the Highlands County 750 minimum square footagerequirements. Each “tiny home” is anticipated to contain an average living space of 400 to 700 square feet. To obtainapproval for construction of the “tiny homes”, Hope Haven will apply for a variance from the minimum square footagerequirements of the Highlands County Land Development Regulations. Hope Haven is requesting a waiver of theapplication fee required to apply for a variance. The application fee is SIX HUNDRED FIFTY DOLLARS ($650.00).

RECOMMENDED ACTION

Move to approve resolutions to convey real property to Hope Haven Transitional Housing, Inc. pursuant toSection 125.38, Florida Statute, and waive the variance fee needed to build six tiny homes on the properties.

FISCAL IMPACT

The fiscal impact will be an increase to the general fund (005) of $60 from the transfer of the property, forgoing thepotential sale of the revenue, and waiving the variance application fee of $650.

Attachments: Hope Haven Transitional Housing Property Request.pdf3 Hope Haven Deeds.pdf

---

HOPE HAVEN TRANSITI G

Sebring, FL

Highlands County Board of County Commissioners

600 South Commerce Avenue

Sebring, FL. 33870

Honorable Board of Commissioners:

Hope Haven Transitional Housing Inc. has provided community support for the homeless population of

Highlands County for the past 5 years. It has come to our attention that property on E.O. Douglas has

been vacant for several years and is owned and maintained by the Board . We are interested in using this

property for the expansion of services we offer. This property will be used to provide permanent low

cost housing to the transitional population of Highlands County. The residents who will reside in Phase II

housing are in good standing and have jobs and transportat ion prior to admission.

In reference to the Florida Statue 125.38, and as a non-profit organization that has an interest in the

community and its welfare, we are applying to the Board of County Commissioners and request that you

consider conveying the property at 1234 E.O. Douglas Sebring, FL. 33870 and 1308 E.O. Douglas Sebring,

FL. 33870 to Hope Haven Transitional Housing Inc.

We are excited about this opportunity to serve the community within this capacity and we ask for your

consideration. Please feel free to contact me if any additional information is needed or if you have

additional questions.

(863)8n- 3&3-~------___

Hope Haven TransJt10nal Hous ns, Inc. is aSOl(c)(3) Florida 0 -For Profi Org"

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Tim Eures, Deputy Chief

SUBJECT/TITLE: Request approval of a Resolution for the extension of the Certificate of PublicConvenience and Necessity for Lifefleet Southeast Inc. d/b/a American MedicalResponse from October 3, 2019 to April 3, 2020.

STATEMENT OF ISSUE

The current Certificates of Public Convenience and Necessity (COPCN) for Class 2 Basic Life Support Ambulanceand Class 3 Advanced Life Support Ambulance Lifefleet Southeast Inc. d/b/a American Medical Response will expireon October 3, 2019. Lifefleet Southeast submitted its renewal application for Class 2 Basic Life Support Ambulanceand Class 3 Advanced Life Support Ambulance on September 19, 2019. Due to the time requirements for the renewalof the COPCNs, and due to the time requirements in Chapter 5 of the Code of Ordinances, Highlands County, Florida,the COPCN cannot be renewed prior to its expiration date. Service interruptions to Lifefleet's customers are not in thebest interests of those customers or the public

RECOMMENDED ACTION

Move to approve a Resolution for the extension of the Certificate of Public Convenience and Necessity forLifefleet Southeast Inc. d/b/a American Medical Response from October 3, 2019 to April 3, 2020.

FISCAL IMPACT

No Fiscal Impact

Attachments: Resolution.docx

RESOLUTION NUMBER 18-19-_______

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OFHIGHLANDS COUNTY, FLORIDA PROVIDING FOR AN EXTENSION OF A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Board of County Commissioners of Highlands County, Florida (hereinafter referred to as “Board”), was assembled in regular session on the 1st day of October, 2019; and

WHEREAS, the current Certificate of Public Convenience and Necessity (COPCN) for Class 3 Advanced Life Support ambulance (ALS) for Lifefleet Southeast, Inc., a Florida corporation d/b/a American Medical Response (hereinafter referred to “AMR”) will expire on October 3, 2019; and

WHEREAS, AMR submitted its application for COPCN for Class 2 Basic Life Support ambulance (BLS) and Class 3 Advanced Life Support ambulance (ALS) on September 19, 2019; and

WHEREAS, due to the time requirements in Chapter 5 of the Code of Ordinances, Highlands County, Florida, the COPCN for AMR’s Class 3 Advanced Life Support ambulance (ALS) cannot be renewed prior to its expiration date; and

WHEREAS, AMR has one or more contracts to provide ambulance service to facilities in Highlands County, Florida; and

WHEREAS, service interruptions to AMR’s customers are not in the best interests of those customers or the public.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, THAT:

1. The Board of County Commissioners hereby extends the expiration date of the current Certificate of Public Convenience and Necessity for Class 3 Advanced Life Support ambulance (ALS) issued to Lifefleet Southeast, Inc., a Florida corporation d/b/a American Medical Response for a period beginning on October 4, 2019, and ending on April 21, 2020.

APPROVED AND ADOPTED this ____ day of October, 2019.

BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA

By:_________________________________ James L. Brooks, Chairman

(SEAL)

ATTEST: _________________________________Robert W. Germaine, Clerk

G:\COUNTY\EMS\COPCNs\Lifefleet\Resolution - extension.docx

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Tim Eures, Deputy Chief

SUBJECT/TITLE: Request approval of a Resolution for the extension of the Certificate of PublicConvenience and Necessity for Atlantic Palm Beach Ambulance, Inc. d/b/a AMR(hereinafter referred to as "AMR") from October 3, 2019 to April 3, 2020.

STATEMENT OF ISSUE

The current Certificates of Public Convenience and Necessity (COPCN) for Class 1 Non Emergency MedicalTransport and Class 3 Advanced Life Support Ambulance. Atlantic Palm Beach Ambulance, Inc. d/b/a AMR(hereinafter referred to as "AMR" ) will expire on October 3, 2019. AMR submitted its renewal application for Class 1 Non Emergency Medical Transport and Class 3 Advanced Life Support Ambulance on August 22, 2019. Due to thetime requirements for the renewal of the COPCNs, and due to the time requirements in Chapter 5 of the Code ofOrdinances, Highlands County, Florida, the COPCN cannot be renewed prior to its expiration date. Serviceinterruptions to AMR' s customers are not in the best interests of those customers or the public

RECOMMENDED ACTION

Move to approve a Resolution for the extension of the Certificate of Public Convenience and Necessity forAtlantic Palm Beach Ambulance, Inc. d/b/a AMR (hereinafter referred to as "AMR" from October 3, 2019to April 3, 2020.

FISCAL IMPACT

No Fiscal Impact

Attachments: Resolution.docx

RESOLUTION NUMBER 18-19-_______

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OFHIGHLANDS COUNTY, FLORIDA PROVIDING FOR AN EXTENSION OF A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Board of County Commissioners of Highlands County, Florida (hereinafter referred to as “Board”), was assembled in regular session on the 1st day of October, 2019; and

WHEREAS, the current Certificate of Public Convenience and Necessity (COPCN) for Class 3 Advanced Life Support ambulance (ALS) for Atlantic/Palm Beach Ambulance, Inc., a foreign corporation d/b/a American Medical Response (hereinafter referred to “Atlantic/Palm Beach”) will expire on October 3, 2019; and

WHEREAS, Atlantic/Palm Beach submitted its application for COPCN for Class 1 Nonemergency Medical Transportation and Class 3 Advanced Life Support ambulance (ALS) on August 22, 2019; and

WHEREAS, the County is responsible for the wrong dates on the current COPCN; and

WHEREAS, due to the time requirements in Chapter 5 of the Code of Ordinances, Highlands County, Florida, the COPCN cannot be renewed prior to its expiration date; and

WHEREAS, Atlantic/Palm Beach has one or more contracts to provide ambulance service to facilities in Highlands County, Florida; and

WHEREAS, service interruptions to Atlantic/Palm Beach’s customers are not in the best interests of those customers or the public.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, THAT:

1. The Board of County Commissioners hereby extends the expiration date of the currentCertificate of Public Convenience and Necessity for Class 3 Advanced Life Support ambulance (ALS) issued to Atlantic/Palm Beach Ambulance, Inc., a foreign corporation d/b/a American Medical Response for a period beginning on October 4, 2019, and ending on April 21, 2020.

APPROVED AND ADOPTED this ____ day of October, 2019.

BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA

By:_________________________________ James L. Brooks, Chairman

(SEAL)

ATTEST: _________________________________Robert W. Germaine, Clerk

G:\COUNTY\EMS\COPCNs\Atlantic Palm Beach\Resolution - extension.docx

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Tim Eures, Deputy Chief

SUBJECT/TITLE: Request approval of a Resolution for the extension of the Certificate of PublicConvenience and Necessity for Affordable Transport Inc. a Florida corporation from September 6, 2019 to April 3, 2020.

STATEMENT OF ISSUE

The current Certificates of Public Convenience and Necessity (COPCN) for Class 3 Advanced Life SupportAmbulance. Affordable Transport Inc. a Florida corporation expired on September 5, 2019. AffordableTransportation submitted its renewal application for Class 3 Advanced Life Support Ambulance Service on September13, 2019. Due to the time requirements for the renewal of the COPCNs, and due to the time requirements in Chapter 5of the Code of Ordinances, Highlands County, Florida, the COPCN cannot be renewed prior to its expiration date.Service interruptions to Affordable Transportation Inc. customers are not in the best interests of those customers or thepublic

RECOMMENDED ACTION

Move to approve a Resolution for the extension of the Certificate of Public Convenience and Necessity forAffordable Transport Inc. a Florida corporation from September 6, 2019 to April 3, 2020.

FISCAL IMPACT

No Fiscal Impact

Attachments: Resolution.docx

RESOLUTION NUMBER 18-19-_______

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OFHIGHLANDS COUNTY, FLORIDA PROVIDING FOR AN EXTENSION OF A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Board of County Commissioners of Highlands County, Florida (hereinafter referred to as “Board”), was assembled in regular session on the 1st day of October, 2019; and

WHEREAS, the current Certificate of Public Convenience and Necessity (COPCN) for Affordable Transportation, Inc., a Florida corporation (hereinafter referred to “ATI”) expired on September 5, 2019; and

WHEREAS, ATI submitted its application for COPCN for Class 3 Advanced Life Support ambulance (ALS) on September 13, 2019; and

WHEREAS, ATI has one or more contracts to provide ambulance service to facilities in Highlands County, Florida; and

WHEREAS, service interruptions to ATI’s customers are not in the best interests of those customers or the public.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA, THAT:

1. The Board of County Commissioners hereby extends the expiration date of the currentCertificate of Public Convenience and Necessity issued to Affordable Transportation, Inc., a Florida corporation for a period commencing on September 6, 2019, and ending on April 21, 2020.

APPROVED AND ADOPTED this ____ day of October, 2019.

BOARD OF COUNTY COMMISSIONERS OF HIGHLANDS COUNTY, FLORIDA

By:_________________________________ James L. Brooks, Chairman

(SEAL)

ATTEST: _________________________________Robert W. Germaine, Clerk

G:\COUNTY\EMS\COPCNs\Affordable Transportation\Resolution - extension.docx

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Joy Cook Carmichael, County Attorney

SUBJECT/TITLE: County Attorney File Log

STATEMENT OF ISSUE

Attached is a copy of the pending items on the County Attorney File Log as of September 26, 2019.

RECOMMENDED ACTION

None. This is being provided for informational purposes.

Attachments: COUNTY ATTORNEY LOG.pdf

COUNTY ATTORNEY LOG Date In Received From What is Requested Status 06/24/19 Linda Conrad Review Trespass Warning Ordinance Under review 07/19/19 Marc Bashoor Review revisions to Length of Service Award

Plan Providing Benefits to Volunteer Firefighters Ordinance

Under review

7/29/19 Ben Dunn Review Title Commitment and Deed of Conservation Easement – Rafter T Ranch

Under review

8/26/19 Jo Anne Sawdy Review Board of Adjustment Agenda items Under review 8/29/19 Ben Dunn Review LHAP 2019-2022 Under review 8/30/19 Linda Conrad Question regarding code enforcement lien

recorded and 20 years has passed. Under review

9/5/19 Sally Hood Review SunTrust Agreements Under review 9/6/19 Samantha Gambill Review response regarding Host Agency

Agreement 9/11/19 Mercedes McNew Review revisions to MOU regarding DCF Under review 9/13/19 Gloria Rybinski Review e-mail regarding ADA Question Under review 9/19/19 Luzed Cruz Review questions and revisions re DCF Lease Under review 9/20/19 Mercedes McNew Review License Plate and Voluntary

Contributions Agreement Under review

9/21/19 Kyle Green Review revised Road Improvement Policy Under review 9/23/19 Christine Davis Review ITB 19-055- Parkway Mowing Phase III Under review 9/23/19 Ben Dunn Question re Affordable Housing Advisory

Committee Under review

9/24/19 Marc Bashoor Review Draft Tower Lease – Brighton Tower Under review 9/24/19 Gloria Rybinski Request to prepare amendment to County

Seal Ordinance Under review

9/25/19 Dawn Ritter Review revisions to Amendment 10 – IMWID Phase 1

Under review

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: October 1, 2019

PRESENTER: Randy Vosburg, County Administrator

SUBJECT/TITLE: Pending Items/Project Report Update

STATEMENT OF ISSUE

Attached is a copy of the Pending Item/Project Report as of September 25, 2019.

RECOMMENDED ACTION

This information is being provided for informational purposes

FISCAL IMPACT

No Fiscal Impact.

Attachments: Status - Project Updates (FINAL) 10.01.19.pdf

TOP (THREE HOLE PUNCH)

# Departments Project - Pending Items List Status Next Action Date of Next Action

1Administration -

EngineeringHCSO Detention Reconfiguration

The Contract Agreement w/ E.O. Koch Construction, Inc. was

approved by the Board at the September 17, 2019 Board

meeting. Staff is working with contractor on submittal of

bonds, insurance and power of attorney.

Pre-construction meeting tentatively scheduled for 2-

Oct-29. 2-Oct-19

2 Administration Government Center HVAC Upgrade Control valve changed on 25-Sept-19.Awaiting chemical test report and DCR room

terminations. Close out Project.Ongoing

3 Administration Health Department HVAC Upgrade Substantial Completion walk through completed on 25-Sept-19. Complete final punch list and close out project. Ongoing

4Administration -

Engineering

Remodeling for Probation & Parole

Lease

Staff is discussing some items with contractor about as-builts.

Once corrected as-builts will be submitted to Consultant for

submittal to SWFWMD in accordance with permitting

requirements.

Review of as-builts and final completion submittal to

SFWMD.15-Oct-19

5 Administration Lake Placid Health Department Roof Project started on 9-Sept-2019 and is progressing on pace. Substantial Completion walk through. 15-Oct-19

6 Public Safety Fire Assessment StudyAssessment roll has been adopted based on the methodology

approved by the Board and Tax Bills have been mailed to

property owners.

Administrative process and hiring. Ongoing

7 Engineering Interlake Resurfacing Project Project is currently in bidding phase. Pre-Bid meeting. 26-Sep-19

8 Engineering Lake Hill Hydrology Grant application submitted. Reviewing conditions and conducting evaluations. Ongoing

9 Engineering Sebring Parkway Phase IIAAwaiting plans and specs from City of Sebring. Bid Docs have

been approved by FDOT.

Receive plans from City of Sebring for Alternate Bid.

Bid Project.26-Sep-19

10 Engineering Sebring Parkway Phase IIBAwaiting plans and specs from City of Sebring. Access permit

was sent to FDOT for approval.

Receive plans from City of Sebring for Alternate Bid.

Bid Project.26-Sep-19

11 Engineering Silver Fox Roads Project discussed at BOCC 8/06/2019. No further action pending funding. N/A

12Engineering - Road

& BridgeSebring Parkway Phase III

Construction underway. Sebring Roundabout under

construction. Project deadline extended to April 30, 2020. Continue Sebring Roundabout construction. On going

13Engineering - Road

& BridgeLacey Hills Improvement Projects No change

Seeking funding sources for drainage and utility

improvements. Pending funding

14Engineering - Road

& Bridge

Evaluation of Sebring Falls drainage

issues

Researching options for basin storage or conveyance

improvements. Seeking funding options. Met with SWFWMD to

discuss CFI project.

Modify Sebring Watershed Study to evaluate

impacts/prepare conceptual design.Pending funding

15Engineering - Road

& Bridge

Memorial Drive Culvert

Replacement and ExtensionAll permits have been acquired. Construction will start once the lake level goes down. On going

As of 9/25/2019 Page 1 of 2

TOP (THREE HOLE PUNCH)

# Departments Project - Pending Items List Status Next Action Date of Next Action

16 Road & Bridge Oak Manor Paving Legal initiating Assessment Process.Public Hearing to Adopt the Oak Manor Road

Assessment ordinance. January 2020

17 Road & Bridge Unpaved Roads Policy Final Review by Admin.Present draft agreement to the Board for

discussion/workshop.15-Oct-19

18 Road & BridgeHighlands Hammock State Park

Bridge RepairEngineering working on utility/Park Service easement.

Reimbursement pending status of utility agreements

between the Park Service and Duke Energy over right

of way vacation.

Ongoing

19 Natural Resources Lake Jackson Hydrology Rebid for streamflow, and global weather stations. Too high.

SWFWMD and County approved Bid for well drilling of 10 wells.

Agreement for well drilling under County Attorney

review. TBD

20 Solid WasteLandfill Storm Closure / Transfer

StationStaff is exploring options to maintain operations during storms.

Ongoing discussions with Waste Connections and

staff regarding options.Ongoing

21 Risk Management Risk Manual updatePRIA working to complete final draft. Staff reviewed draft and

kicked back for additional corrections.

Once final draft is received from agent, Directors will

review before recommending Board approval. Ongoing

22 EDC EDC Strategic Plan Progress Update

New Economic Development Manager started on September

9th. Working to onboard them. Attended Rural Economic

Development Academy - working with regional ED Organization

to organize holding the same academy in our South Central

Region for regional stakeholders and elected officials.

Implementing Strategic Plan Initiatives. Continue to

onboard new ED Manager and field leads. Will be

giving a presentation at the Oct. 15th BOCC meeting

for the rezone/future land use change request for the

Bernie Little Distribution project

(retention/expansion of an existing business).

Ongoing

23Community

ProgramsHomeless Roundtable Update

Taskforce Meeting was held on 8/29. The group was able to

donate an additional (8) 3" binders for homeless students. Two

new attendees joined the group. A workshop was held to

discuss what each envisions a resource center should have.

Valuable information was exchanged with a consensus reached

about resource center needs. A second possible road trip was

discussed after information was presented about Turning

Points in Bradenton and Lake Wales Care Center.

Next taskforce meeting. TBD

As of 9/25/2019 Page 2 of 2