Hidden Collections Initiative for Pennsylvania Small Archival Repositories
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Transcript of Hidden Collections Initiative for Pennsylvania Small Archival Repositories
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PROJECT SURVEYORS:CELIA CAUST-ELLENBOGEN
AND FAITH CHARLTON
Hidden Collections Initiative for Pennsylvania
Small Archival Repositories
Bucks County Meet ’n GreetOrientation to HCI-PSAR ProjectFebruary 2, 2013Mercer Museum
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OCTOBER 2012-OCTOBER 2014GOAL: 120 REPOSITORIES IN BUCKS, CHESTER,
DELAWARE10 REPOSITORIES SURVEYED
Phase II Update
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Bucks County Repositories Surveyed So Far
Clockwise from top left:
Historic Langhorne Association
Moland House/Warwick Township Historical Society
Newtown Historic Association
Historic Fallsington, Inc.
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Other Situations Encountered
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PROJECT COORDINATOR:ANDRÉE MEY MILLER
What to Expect from Surveying
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Included in surveyIncluded in survey Not included in surveyNot included in survey
Original manuscripts Letters, diaries,
scrapbooks, financial records, minute books
Newspaper clippingsSubject/vertical filesYour institution’s
archived records
Published materials Books, rare books,
magazines
Whole newspapers Objects
Clothing, artifacts, artwork
Your institution’s active records
Materials that we’re surveying
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Preparing for Surveyors
Identify the person in your staff/volunteer corps who knows the most about your archival holdings
Locate all of your archival holdings and try to make sure that they are accessible to project staff
Gather together all existing guides to your collections
Your holdings do NOT need to be organized or cataloged in advance
Surveyors will NOT rearrange or move anything around
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Survey Day Schedule
Brief meeting (about 1 hour) with Project Director Jack McCarthy, Surveyors, and your archivist/archives volunteer(s)
Brief tour of premises, particularly archival storage locations
Jack will leave and Surveyors will stay to carry out survey work
Survey usually concludes in one day (10am – 4 pm)
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Concept of a “Collection”
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Amorphous “Holdings” vs. Discrete “Collections”
13 collections: "The Reporter" photograph negatives Ken Zepp slides Willard Krieble photograph negatives Jacob S. Geller business and estate
records Lansdale Cemetery Association
records Knights of the Golden Eagle, Castle
No. 244 (Lansdale, Pa.) minute books Mary Lincoln Council No. 168,
Daughters of America minutes and officers' roll books
First National Bank of Lansdale ledger and discount books
Lansdale (Pa.) tax assessments Lansdale Historical Society obituary
collection Lansdale Historical Society
photograph collection Lansdale Historical Society local
history subject files Lansdale Historical Society small
collections and scrapbooks
Lansdale Historical Society
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Creator-basedCreator-based AssembledAssembled
Jacob S. Geller business and estate records
“Provenance” = creator
Archivists’ ideal
Lansdale Historical Society local history subject files
“Artificial” = assembled
Practical alternative
Types of Collections
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HTTP://DLA.LIBRARY.UPENN.EDU/DLA/PACSCL/ANCILLARY.HTML?ID=COLLECTIONS/PACSCL/REPOSITORIES2
Website with Collections Descriptions
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http://dla.library.upenn.edu/dla/pacscl/ancillary.html?id=collections/pacscl/repositories2
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Browsing Capabilities
Repository
Subject
Location
Name
Date
Creator
And more…
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Collections Assessments
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Assessment Areas
According to established methodology and formalized criteria, each collection is rated in the following areas on a scale of 1 to 5condition of the materialsquality of their housingdegree of physical access/organizationdegree of intellectual access (before and after survey)potential research value (scale of 2 to 10)
interest documentation quality
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Average Ratings from Phase I47 repositories, 541 collections
Condition of Material: 3.6 / 5Quality of Housing: 3.4 / 5Physical Access: 3.0 / 5Intellectual Access before: 1.6 /
5Intellectual Access after: 3.1 / 5Research Value: 5.0 / 10
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Processing Plan
Road map for re-housing, arranging, and describing your highest research value collection
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Project Outcomes
Final report, including collections descriptions, assessments, resources for more information, will be delivered to you several months after surveying
Collections descriptions will be posted onlineYou will be included in a directory of small
history and heritage organizations on Historical Society of Pennsylvania’s website
You will be invited to a symposium of Bucks County participants in HCI-PSAR in Summer/Fall 2014
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PRUDENCE [email protected]