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Contents

1. General statement of health and safety policy 2. Organisational arrangements and arrangements for policy implementation 2a Health, Safety & Environmental Management Organisation 3. Responsibilities 4. Consultation 5. General office, workshop and premises safety 6. Risk assessment and method statements 7. Accident reporting and investigation 8. First aid 9. Electricity 10. Manual handling 11. Fire precautions 12. Emergencies other than fire 13. Work equipment 14. Substances hazardous to health 15. Threatening or abusive behaviour to employees 16. Health and safety requirements for contractors 17. Access Equipment, and Work at Height 18. Ladders & Stepladders 19. Display Screen Equipment (DSE)/Visual Display Unit (VDU) 20. Confined spaces 21. Asbestos 22. Construction, design and management 23. Information, instruction and training 24. Environmental issues 25. Equal opportunities 26. Drugs and Alcohol 27. Managing Workplace Traffic 28. Personal Protective Equipment

29. Smoking Policy

Council Policy Statement It is the policy of Hunstanton Town Council that a high standard of health and safety be achieved and maintained. The Council will strive to continually improve its health and safety performance and systems by:

• Recognising that all incidents, accidents and occupational ill health are preventable;

• Demonstrating high visible management commitment;

• Setting high performance standards;

• Integrating health, safety & environmental management into all our business activities;

• Understanding the risks and controlling them through good management including: o Working at Heights o Electricity o Driving and vehicle movements o Hazardous Substances o Manual Handling o Noise o Working with DSE/VDU The above list is not exhaustive, but identifies the major risks associated with our work. Other risks will be identified by risk assessment

• Setting clear targets and objectives. Monitoring, auditing and reviewing progress on a regular basis.

• Encouraging co-operation and involvement in health and safety at all levels in the Council.

• Ensuring all employees, councillors, visitors, contractors and service users are aware of their health, safety & environmental responsibilities by communicating information and providing instruction and training.

• Providing adequate resources to manage the risk. All employees, councillors, visitors, contractors and service users of the council are required to exercise all reasonable care for their own health and safety and that of others who could be affected by their acts or omissions, and to comply with company procedures in respect to health & safety. Signed:……………………………………. Date:………..……. Cllr Anthony Bishopp Mayor of Hunstanton

Section 2 - Organisational Arrangements and Arrangements for Policy Implementation The responsibility for ensuring that Hunstanton Town Council complies with the requirements of legislation is vested in the Town Clerk- Mrs. J Roomes. Responsibility for the ongoing management of health, safety, welfare and environmental within the company is also vested with – Mrs. J Roomes. The Town clerk shall ensure that:

• Sufficient resources are allocated for the proper maintenance of all health, safety and welfare provisions;

• The requirements of legislation are complied with;

• The requirements of policy are complied with;

• All employees are informed of our policy. Reference: The Health and Safety at Work Act 1974, Section 2 (3). HSE publication. HSG65. Successful health and safety management. HSE publication. Essentials of health and safety at work

Policy Review Hunstanton Town Council will review the Health and Safety Policy annually and be updated accordingly. Any items causing immediate concern will be reviewed at the time and action taken as appropriate.

Section 2a - Health, Safety & Environmental Management Organisation

TOWN CLERK Mrs. Jan Roomes

Tourist Information Centre Employees

HUNSTANTON TOWN COUNCIL Councillors (17)

Caretaker

Section 3 - Responsibilities Health and safety legislation generally recognises persons as employers and employees; it does specify individual job titles. The following paragraphs define the health and safety responsibilities of employees, councillors, visitors, contractors and within Hunstanton Town Council. Town Clerk To ensure that there is an effective policy for health, safety, welfare and environment throughout the council, together with the appropriate level of organisation and arrangements for implementing the policy. To ensure that the policy and procedures are fully implemented and to ensure that the policy and procedures are revised and updated as becomes necessary. To ensure that all employees under their control have the necessary information, instruction, training and supervision to enable them to carry out their work without risk to their health and safety, or to the health and safety of any other person who could be affected. To ensure that sufficient funds and resources are allocated within budgets under their control to meet any of the requirements of the above or of the policy. To actively set a good example and to promote interest and enthusiasm for all matters of health, safety and welfare. Councillors/Employees To know the requirements of the Hunstanton Town Council, health and safety policy. To ensure that in respect of any councillor, employee, premises or site within their control, and in respect of customers, visitors and contractors that the requirements of the policy are fully and properly implemented. To set a good personal example in all matters of health, safety, welfare and environment. To take reasonable care of their own health and safety, and for the health and safety of other persons who may be affected. To report to the Town Clerk all accidents causing any injury or damage whatsoever. To report to the Town Clerk any faults or defects in any premises, site or work equipment. Notes. For the purposes of the above: An employee includes all persons employed by Hunstanton Town Council on a full time, part time or occasional basis.

Section 4 - Consultation In fulfilment of the requirements of legislation and guidance, we will openly consult with all councillors and/or employees on health, safety and welfare matters. This will include whenever Hunstanton Town Council employs young persons. Councillors/employees will be encouraged to put forward suggestions for improvements in health, safety and welfare provisions. If an employee is absent from work either due to an accident, ill health or other medical reason, then on their return they will be interviewed to ensure that they are capable of undertaking the full range of their duties, or to consider what adjustments may need to be made. Reference: The Health and Safety (Consultation with Employees) Regulations 1996 The Health and Safety (Young persons) Regulations 1997 HSE publication. L95. Health and Safety (Consultation with Employees) Regulations 1996. Guidance on Regulations.

Section 5 - General Office and Premises Safety In the interests of the health and safety of staff, customers and visitors all offices, stockrooms, workshops, together with those parts of premises open to customers and clients will be kept safe, clean and tidy. In customer / public areas special attention shall be paid to:

• The elimination of slip and trip hazards;

• Keeping staircases and passageways clear of obstructions;

• Ensuring that shelving is not overloaded;

• The safety of glass fixtures and fittings;

• Maintaining clear access to all fire doors;

• The safety of any electrical appliance. In addition, in all offices and other areas, attention will be to ensuring that:

• Filing cabinets are stable; open 1 drawer at a time

• The top of cupboards are not used for the inappropriate storage of materials; no heavy items above head height. Take care on steps

• No surplus polythene, packaging, paper cardboard, wrapping or banding materials are left where they could constitute either a fire risk or trip hazard;

• Toilet facilities are kept clean and properly maintained. Reference: The Health and Safety at Work Act 1974, Section 2 (2) HSE publication. CA IS6, slips and Trips, summary and Guidance. HSE publication L26 Health and Safety (Display Screen Regulations) 1992

Section 6 – Risk Assessment and Method Statements Risk assessments will be carried out for all of the work that it is undertaken by employees. The following format will be used for risk assessment:

• Identify the task to be conducted and hazards arising from it; • Identify who could be harmed by the task and how, inc. non employees; • Evaluate risks, and decide if existing controls/precautions are adequate; • Record the findings;

Any significant findings will be recorded and discussed with the employees involved. Where necessary in the light of the risk assessment, appropriate control measures will be implemented. Method statements will be written detailing how, where and when work will be carried out. The contents of method statements will be discussed with employees prior to starting the work. Reference: The Management of Health and Safety at Work Regulations 1999. HSE publication. L21. Management of Health and Safety at Work. Approved Code of Practice 1999. HSE publication. INDG 163. Five steps to risk assessment.

Section 7 – Accident Reporting and Investigation All accidents causing any injury whatsoever to any employee or to any customer, visitor or other contractor will be reported and recorded in the Accident Book, which is kept in the Town Clerks office. It is important that the Accident Book is carefully completed and that all of the information required is supplied. In respect of employees, the accident book may be completed by the member of staff or any person acting on their behalf. Immediately after an accident has been reported, the Town Clerk will carry out an investigation and complete the Hunstanton Town Council accident Report Form. If an accident, illness or occurrence is reportable to the Local Authority under the provisions of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995, then the matter will be dealt with by the Town Clerk. Reference: The Social Security Act 1975. The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. HSE publication. L73. A guide to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.

Section 8 – First Aid First aid equipment will be maintained at all sites. First aid equipment shall be kept either in the council office or reception office, in the halls and kitchen areas. Whenever materials are used from the first aid box this shall be reported to the Town Clerk so that replacement materials can be purchased when necessary. The council will have suitably trained personnel in the provisions of administering first aid. Reference: The Health and Safety (First Aid) Regulations 1981. HSE publication. L74. First aid at work. Health and Safety (First Aid) Regulations 1981. Approved Code of Practice.

Section 9 - Electricity The potential for electricity to cause severe injury and on occasion fatal injury is well known. Common Sense precautions and following proper procedures enables us to use electricity safely. In respect to all electrical equipment on premises or sites, only suitably qualified persons shall make any alterations, modifications or repairs to any electrical equipment or installation. All such work shall be carried out by competent employees. No live work on electrical systems, including maintenance should be carried out where injury may occur unless:

• Suitable precautions have been taken to prevent injury • It is not reasonable for the conductor to be made dead • It is reasonable for that work activity to be carried out live

All portable electrical appliances shall be tested on a regular basis by a competent person. Records will be maintained of all tests and an appropriate label attached to the individual portable electrical appliance. When using portable electrical appliances such as vacuum cleaner or drill if anything appears to be defective it should be switched off, unplugged where possible and have a notice ‘DO NOT USE’ tied or fixed to it. The Town Clerk should be informed and will make the necessary arrangements for repair or replacement.

Reference: The Electricity at Work Regulations 1989. HSE publication. HSG 85. Electricity at Work. HSE publication. HSE 107. Maintaining portable and transportable electrical equipment. HSE publication. HSR25. Memorandum of Guidance on the Electricity at Work Regulations.

Section 10 – Manual Handling The accident figures which are published by the health and Safety Executive show that injuries from manual handling operations are a substantial problem in all industries, including the construction sector. Manual handling injuries, particularly back injuries, can seriously effect a person’s enjoyment of life as well as their ability to work. It is therefore in everyone’s interest that all manual handling is carried out properly and safely so as to avoid the possibility of any injury. Assessments will be carried out of all manual handling operations where there is a risk of injury. All employees who have to carry out any such manual handling operations will be given the appropriate training. Assessments of manual handling operations will be recorded. Reference: The Manual Handling Operations Regulations 1992. HSE publication. L23. Manual Handling Operations Regulations 1992. Guidance on Regulations.

Principles of Good Handling Technique

Planning

Plan the lift, consider where the load is to be placed, the distances involved, are there any obstructions

such as closed doors? Is assistance required? can handling aids or equipment be used?

Feet

The feet should be positioned apart (shoulder width), one foot ahead of the other in the direction of

the intended movement.

Knees

Adopt a good posture for handling with the knees bent (not squat – don’t kneel), in order to gain the

most effective power from the thigh muscles.

Back

The back should be straight - not necessarily vertical (15 - 20o) from vertical is alright, keeping the

natural curve of the spine. It may help to tuck in the chin. If necessary, lean forward a little over the

load to get a good grip and to keep the centre of gravity over the load.

Arms

The arms should be close to the body (nearer the centre of gravity) with the shoulders level and facing

the same direction as the hips.

Hands

Ensure a firm grip on the load using the roots of the fingers and the palm of the hand. Holding the load

this way is also less tiring than keeping the fingers straight.

Head

Raise the chin out and up as the lift begins, otherwise this results in round shoulders and a curved

spine.

Moving the load

• Keep the load as close to the trunk for as long as possible, and where relevant, keep the

heaviest side of the load close to the body. Slide the load towards you if required.

• Lift smoothly

• Move the feet not the trunk when turning to the side, i.e., don’t twist.

• Put the load down and then slide the load into the required position if necessary.

Team Handling

Handling by two or more people may make possible an operation that is beyond the capability of one

person, or reduce the risk of injury to a solo handler.

Additional difficulties may arise if team members impede each other’s vision or movement, or if the load offers insufficient good handholds. This can occur particularly with compact loads which force the handlers to work close together or where the space available for movement is limited.

When lifting loads at or near floor level is unavoidable, handling techniques which allow the use of

relatively strong leg muscles rather than those of the back are preferable, provided the load is small

enough to be held close to the trunk. In addition, if the task includes lifting to shoulder height, allow

the handlers to change hand grip. Bear in mind, however, that such techniques impose heavy forces on

the knees and hip joints which must carry both the weight of the load and the weight of the rest of the

body.

The closeness of the load to the body can also be influenced by foot placement. The elimination of

obstacles which need to be reached over or into will permit the handler’s feet to be placed beneath or

adjacent to the load before beginning the manual handling operation.

Section 11 - Fire Precautions Rigorous attention will be paid to the prevention of fire. The proper maintenance of electrical equipment and ensuring that waste paper and other flammable materials do not accumulate are very important. Fire precautions, fire alarms and fire extinguishers etc., will be located and maintained in line with advice from the Local Fire Authority, or in line with a fire risk assessment that is carried out. Fire extinguishers will be inspected annually by a competent person and records kept. Selected employees will be trained in the correct use of fire extinguishers. Notices giving instructions in the event of a fire alarm will be prominently displayed at any site office. Fire Procedure If you discover a fire:

• Sound the alarm at the nearest call point or shout `Fire, Fire` where there are no call points

• Call the fire brigade by calling 999

• Leave the premises or site by the nearest exit

• Assemble at the nearest point Do not:

• Stop to collect personal property and belongings

• Use a fire extinguisher unless you are competent to do so

• Fight the fire unless you can do so from a safe place. References: The Regulatory Reform (Fire Safety) Order 2005 The Management of Health and Safety at Work Regulations 1999 HSE publication. Fire Safety. An employer’s guide.

Section 12 - Emergencies other than Fire In the event of there being an emergency which is other than a fire the senior person present will assess the situation and take the appropriate actions. Examples of `other emergencies` are:

• Suspected building subsidence or collapse; • Suspicious parcel/s or package/s having been left in or alongside buildings; • Build up of gas/fumes within the building; • Fire (external of, but threatening the work place)

The building or area will be evacuated and the emergency services informed Reference: The Management of Health and Safety at Work Regulations 1999. HSE publication. L21. Management of Health and Safety at Work. Approved Code of practise.

Section 13 – Work Equipment The term ‘work equipment’ covers everything by way of tools, plant, machines, fixed installations and any other equipment, which is provided by Hunstanton Town Council and used by our employees. Hunstanton Town Council will ensure all equipment is maintained in an effective state and good repair. To help maintain this requirement, examinations of the equipment will be carried out in accordance with legislation. Any defects are reported and the equipment withdrawn from service until repaired & examined The term ‘work equipment’ also covers hand tools i.e. screwdrivers, spanners. Hand tools will not be used if they become worn or damaged. No employee will be required to use any piece of work equipment unless they are competent to do so, and where necessary the appropriate training will be given to ensure such competence. References: Provision and Use of Work Equipment Regulations 1998. HSE publication. L22. Safe use of work equipment. Provision and Use of Work Equipment Regulations 1998. Approved Code of Practice and Guidance.

Section 14 - Substances Hazardous to Health When an employee has to carry out a task, which would involve the use of a substance, which is hazardous to health as defined in the regulations, an assessment will be made of the need to use the substance, and of any risks arising from its use. Where the use of a substance hazardous to health cannot be eliminated or substituted for a less hazardous substance, then the appropriate control measures will be used to minimise and to control the risk including where reasonably practicable:

• Segregation of the substance

• Local exhaust ventilation systems or dilution ventilation systems to ensure Work Place Exposure Limits (WEL`s) are not exceeded

• Personal protective equipment as a stand-alone control or in combination with the above

• Informing and training all employees on the hazards and risks from the substances they use in the workplace and the use of control measures.

If there is a risk that work place exposure levels as set by manufactures may be reached or breached then monitoring will be instigated to ensure current controls are adequate or reviewed for the risk posed by the substance. Other persons, who are working in close proximity to the hazardous substance may need to be controlled to prevent exposure to the risk. Employees will be trained in the use of all substances and will have access to Manufacturers or suppliers information and any assessment that has been made. References: The Control of Substances Hazardous to Health Regulations 2004. HSE publication. L5. General COSHH ACOP. Control of Substances Hazardous to Health Regulations 2004. Approved Code of Practise.

Section 15 - Threatening or Abusive Behaviour to Employees Employees may on occasions be confronted by persons who display or adopt a threatening or abusive attitude. The person may be dissatisfied with the level of service, which they have received, be unwell, under the influence of alcohol, drugs or prescribed medication. Such persons may at times become violent. Your attitude and demeanour are the most important factors in controlling the situation. Staying calm and adopting a firm but friendly approach can have the desired effect of reducing tension and bring a satisfactory resolution to the situation. Employees who are likely to be involved in such situations will be given the appropriate instruction and training. Reference: The health and Safety at Work Act 1974, Section 2. HSE publication. HSG 133. Preventing violence to employees.

Section 16 - Health and Safety Requirements for Contractors The term ‘contractors’ includes plumbers, scaffolders, asbestos removers, demolition contractors and any other class of person who, not being a Hunstanton Town Council employee, are working on our sites. Whenever contractors are working on our sites we will ensure:

• A Hunstanton Town Council employee must be personally responsible for them;

• Enquiries must be made to ensure that the contractor is competent;

• The contractor must explain what their work involves and what is being done to ensure that the work can be done without risks to the health and safety of themselves or any other persons;

• All risk assessments and method statements must be supplied;

• The contractor must not operate any piece of plant or other work equipment unless they can prove they are competent to do so;

• All contractors will be told of the fire and emergency procedures, and any other hazards likely to be encountered during their site safety induction given by an employee of Hunstanton Town Council;

Reference: The Health and Safety at Work Act 1974, Sections 2 and 3. The Management of Health and Safety at Work regulations 1999. The Construction (Design and Management) Regulations 2007 HSE publication. HSG 224. Managing Health and Safety in Construction. Approved Code of Practise and Guidance.

Section 17 - Access Equipment, and Work at Height The company recognises that `at height` is defined as any height were a fall could result in injury. Where tasks require work to be conducted at height i.e. on roofs, at stage ceiling lighting or pits and other areas where a fall could result, then a risk assessment will be conducted as to ascertain the most suitable way of reaching the work place, and what controls are required to prevent falls, and limit the effect of falls should they occur. Working at height will be avoided where possible, where it is not possible then the work will be planned, organised and controlled. All persons required to work at height will be competent.

Working platforms or scaffolds, if used, will be designed, erected, altered and dismantled by competent persons only. All platforms over two meters in height will be inspected post erection, and at frequencies of no longer than seven days during its erection. All scaffolding, platforms or other access equipment e.g. `cherry pickers` will have guard rails or barriers. Platforms will be wide enough to work off safely, and be constructed to prevent persons or materials falling and kept free of tripping hazards. When required, third parties will be kept away from areas, where they could be struck by falling objects. Ladders and stepladders will only be used for short term work, and secured against slippage or sliding, either by footing the ladder or lashing both top and bottom. Reference: The Work at Height Regulations 2005 The Construction (Health, Safety and Welfare) Regulations 1996. The Provision and Use of Work Equipment Regulations 1998. The Lifting Operations and Lifting Equipment Regulations 1998. The Management of Health and Safety at Work Regulations 1999.

Section 18 – Ladders and Stepladders

This guidance is to help you:

• know when to use a ladder;

• decide how to go about selecting the right sort of ladder for the particular job;

• understand how to use it;

• know how to look after it; and

• take sensible safety precautions.

When is a ladder the most suitable access equipment?

As a guide, only use a ladder or stepladder:

• in one position for a maximum of 30 minutes;

• For ‘light work’ - they are not suitable for strenuous or heavy work. If a task involves you carrying more than 10 kg (a bucket of something) up the ladder or steps it will need to be justified by a detailed manual handling assessment;

• where a handhold is available on the ladder or stepladder; where you can maintain three points of contact (hands and feet) at the working position;

On a ladder where you cannot maintain a handhold, other than for a brief period of time, other measures will be needed to prevent a fall or reduce the consequences of one. On stepladders where a handhold is not practicable you will need to consider whether it is safe to work or not.

Is it a safe place to use a ladder or stepladder?

As a guide, only use a ladder or stepladder:

• on firm ground or spread the load (e.g. use a board);

• On clean, solid surfaces (paving slabs, floors etc). These need to be clean (no oil, moss or leaf litter) and free of loose material (sand, packaging materials etc) so the feet can grip. Shiny floor surfaces can be slippery even without contamination;

Never stand ladders or stepladders on moveable objects, such as pallets, bricks, lift trucks, tower scaffolds, vans, stacks of paper or boxes etc. If the ladder or stepladder won’t reach, you need to use a more suitable type of access equipment.

Safety in use – stepladders On a stepladder do not:

• overload it – you and anything you are carrying should not exceed the highest load stated on the stepladder;

• Use it in locations where the restraint devices cannot be fully opened.

• Any locking devices must also be engaged;

• use the top two steps of a stepladder, unless a suitable handrail is available on the stepladder;

• Don’t use the top three steps of swing-back or double-sided stepladders, where a step forms the very top of the stepladder.

Correct – two clear rungs. Do not work any higher up Correct – 3 clear rungs. Do not work this type of stepladder. any higher on this type of stepladder

When using stepladders, avoid work that imposes a side loading, such as side-on drilling through solid materials (e.g. bricks or concrete), by having the steps facing the work activity. Where side-on loadings cannot be avoided you should prevent the steps from tipping over, for example by tying the steps to a suitable point, or you should use a more suitable type of access equipment.

Incorrect – steps side on to work activity Correct – steps facing work activity

Where you cannot maintain a handhold (e.g. putting a box on a shelf), the use of a stepladder will have to be justified by taking into account:

- The height of the task;

- A safe handhold still being available on the stepladder;

- Whether it is light work;

- Whether it avoids side loading;

- Whether it avoids overreaching

- Whether your feet are fully supported; and - Whether you can tie the stepladder.

Consider tying a stepladder where possible and helpful to the task (e.g. side-on working or where two free hands are needed). Stepladders should not be used for access to another level unless they have been designed for this.

Is the ladder or stepladder safe to be used?

You must check that the ladder or stepladder is in a safe condition before using it (a daily pre-use check). As a guide, only use ladders or stepladders that:

- have no visible defects.

- have a current detailed visual inspection (look for an inspection label).

- are suitable for work use. Use Class 1 or EN 131 ladders or stepladders at work because domestic

(Class 3) ones are not normally suitable for use at work;

- Have been maintained and stored in accordance with the manufacturer’s instructions.

Also, you must always use a non-conductive ladder or steps for any necessary live electrical work.

Pre-use checks

Look for obvious visual defects before using a ladder or stepladder. Check that:

• all the ladder feet are fitted;

• the feet are in good repair (not loose, missing, splitting, excessively worn, secure etc);

• The feet are clean - the feet should be in contact with the ground. Ladder feet should also be checked when moving from soft/dirty ground (e.g. dug soil, loose sand/stone, a dirty workshop) to a smooth, solid surface (e.g. paving slabs), to ensure the foot material and not the dirt (e.g. soil, embedded stones or swarf) is making contact with the ground;

• all the screws, bolts and hinges are secure;

• On a stepladder, that the “spreaders” on the ladder can be locked into place.

• There are no other obvious signs of damage such as cracks.

If you find a problem, DO NOT USE the ladder. It should be repaired (if practicable) or destroyed.

Storage

When storing ladders and stepladders, store them in a well-ventilated area to prevent sagging and warping. Store straight ladders in flat racks or on wall brackets, don’t hand them from the rungs. Store step ladders in the closed, vertical position. The information in this Guidance is based on the HSE leaflet ‘Safe use of ladders and step ladders’

Section - 19 Display Screen Equipment (DSE)/Visual Display Unit (VDU)

Some practical tips:

Getting comfortable

• Adjust your chair and VDU to find the most comfortable position for your work. As a broad guide, your lumbar should be supported by the seat cushion, forearms should be approximately horizontal and your eyes the same height as the top of the VDU.

• Make sure you have enough work space to take whatever documents or other equipment you need.

• Try different arrangements of keyboard, screen, mouse and documents to find the best arrangement for you. A document holder may help you avoid awkward neck and eye movements.

• Arrange your desk and VDU to avoid glare, or bright reflections on the screen. This will be easiest if neither you nor the screen is directly facing windows or bright lights. Adjust curtains or blinds to prevent unwanted light.

• Make sure there is space under your desk to move your legs freely. Move any obstacles such as boxes or equipment.

• Avoid excess pressure from the edge of your seat on the backs of your legs and knees. A footrest may be helpful, particularly for smaller users.

Keying in

• Adjust your keyboard to get a good keying position. A

space in front of the keyboard is sometimes helpful for

resting the hands and wrists when not keying.

• Try to keep your wrists straight when keying. Keep a soft touch on the keys and don’t overstretch your fingers. Good keyboard technique is important.

Using a mouse

• Position the mouse within easy reach, so it can be used with the wrist straight. Sit upright and close to the desk, so you don’t have to work with your mouse arm stretched. Move the keyboard out of the way if it is not being used.

• Support your forearm on the desk, and don’t grip the mouse too tightly.

• Rest your fingers lightly on the buttons and do not press them hard.

Reading the screen

• Adjust the brightness and contrast controls on the screen to suit lighting conditions in the room.

• In setting up software, choose options giving text that is large enough to read easily on your screen, when you are sitting in a normal, comfortable working position. Select colours that are easy on the eye (avoid red text on a blue background, or vice-versa).

• Individual characters on the screen should be sharply focused and should not flicker or move. If they do, the VDU may need servicing or adjustment.

Posture and breaks

• Don’t sit in the same position for long periods. Make sure you change your posture as often as practicable. Some movement is desirable, but avoid repeated stretching to reach things you need (if this happens a lot, rearrange your workstation)

• Most jobs provide opportunities to take a break from the screen, e.g. to do filing or photocopying. Make use of them. If there are no such natural breaks in your job, your employer should plan for you to have rest breaks. Frequent short breaks are better than fewer long ones.

Section 20 - Confined Spaces Confined spaces are places where there is a reasonably foreseeable risk of serious injury from hazardous substances or conditions within the space. Some confined spaces are easy to identify e.g. tanks, deep excavations, stage pit. Air in confined spaces can be made un-breathable either by poisonous gases and fumes or by lack of oxygen. In some cases, the gases may be flammable, so there may also be a fire or explosion risk. Working spaces may be restricted, bringing employees into contact with other hazards. Often escape or emergency routes are confined. Work in confined spaces shall only be carried out when:

• Work can not be achieved from out side the confined space • A safe system of work is followed • Emergency arrangements are put in place before the work starts

Employees of Hunstanton Town Council will receive the appropriate level of training for works in confined spaces. The Council shall ensure that each employee understands the precautions to be taken, the equipment to be used, be fully conversant with safe systems of work and permits to work. Reference: The Confined Space Regulations 1997. The Management of Health and Safety at Work Regulations 1999.

Section 21 - Asbestos Hunstanton Town Council will seek to identify any asbestos or asbestos containing materials on site. If asbestos or asbestos containing materials are identified Hunstanton Town Council will assess the risk to employees, the condition of the asbestos and the likelihood of damage occurring to it. Asbestos containing material will be identified as such by signs. The location of any asbestos will be recorded on the asbestos register. At no time will employees, visitors or contractors be exposed to free asbestos fibres. No drilling or cutting work will be carried out on asbestos containing material, without prior authorisation. Contractors working on site will be given information about any asbestos in their work area. If any Asbestos Containing Material (A.C.M) is identified or presumed so by any person employed by the company, work shall stop with immediate effect, access to the asbestos will be prohibited. The company when necessary shall prevent the exposure to Asbestos Containing Materials. When necessary the advice of a specialist analyst shall be sought. Reference: The Control of Asbestos at Work Regulations 2002 The Asbestos (Licensing) Regulations 1983 The personal Protective Equipment Regulations 1992. The Management of Health and Safety at Work Equipment Regulations 1999.

Section 22 - Construction, Design and Management The Construction (Design and Management) Regulations are intended to protect the health and safety of people working in construction and others who could be affected by our activities. Where Hunstanton Town Council acts as the principle contractor on projects, systematic management of the project from concept to completion will take place. This includes:

• Developing the construction phase health & safety plan, ensuring it contains all the necessary information including: description of the project, communication and management of the work, arrangements for controlling significant risks (this may include writing health & safety site rules)

• Obtaining from other sub-contractor’s risk assessments/method statements • Give other sub-contractors information on the risks to health & safety • Ensure all on site have the opportunity to discus and co-ordinate health & safety issues • Restrict access to site to authorised persons only. • Monitor health & safety compliance of persons working on the project. • Liaise with the planning supervisor and designer.

Whether appointed the principal contractor or a sub-contractor the requirements of Construction, design and management shall be fully complied with. At all times hazards shall be identified and eliminated where possible, and the remaining risks controlled. Reference: The Construction (Design and Management) Regulations 2007 HSE publication. L144. Managing Health and Safety in Construction. Approved Code of Practice and Guidance.

Section 23 - Information, Instruction and Training To enable Hunstanton Town Council employees to carry out their work safely they shall be provided with all necessary information, instruction and training. The following should not be taken as exhaustive, but is used an indication:

• Information on changes that may affect the health and safety of employees;

• Any health and safety technical information;

• Precautions relating to paint, equipment, processes, substances or systems of work;

• Information provided by suppliers, designers, manufacturers etc.,

• Safety policy and procedure details;

• Induction training and toolbox talks;

• Specific safety training;

• Information and instruction in new work methods;

• Information on records of statutory inspections. References: The Health and Safety at Work Act 1974, Sections 2 and 3. The Management of Health and Safety at Work Regulations 1999. Section 23

Section 24 - Environmental Issues Hunstanton Town Council recognises its environmental duties under the Environment Act 1995, the Environmental Protection Act 1990, the Special Waste Regulations 1996 and all other environmental protective legislation. The council is committed to striving for a cleaner world. This will be achieved by implementing measures, which will improve the environment, including;

• Abiding by and drawing attention to all employees, direct and indirect, of the current environmental legislation and regulations for all activities.

• Reducing to a practical minimum, environmental effects, to all mediums, arising from direct or indirect activities or support functions of the council.

• As far as economically practical, Hunstanton Town Council will use processes and procedures that will reduce, reuse or recycle production of waste.

• The use of sound environmental, health and safety standards and working practices will be adopted.

• Communicating environmental awareness, including this policy, to all employees, contractors, suppliers and interested parties at all levels and controlling all environmental activities.

Section 25 - Equal Opportunities

Hunstanton Town Council recognises that discrimination is unacceptable and although equality of opportunity has been a feature of our employment practices and procedure, we have made the decision to adopt a formal equal opportunities policy. Breaches of the policy will lead to disciplinary proceedings and, if appropriate, disciplinary action. The aim of the policy is to ensure no job applicant or employee is discriminated against, either directly or indirectly on the grounds of race, colour, creed, nationality, ethnic or national origin, religious belief, political opinion or affiliation, sex, marital status, sexual orientation or disability.

We will ensure that the policy is circulated to any agencies responsible for our recruitment and a copy of the policy will be made available for all employees and made known to all applicants for employment. The policy will be communicated to all private contractors reminding them of their responsibilities towards the equality of opportunity. The policy will be implemented in accordance with the appropriate statutory requirements and full account will be taken of all available guidance and in particular any relevant Codes of Practice. We will maintain a neutral working environment in which no worker feels under threat or intimidated.

Section 26 - Drugs and Alcohol Hunstanton Town Council recognises that there has been a significant increase in the use of non-prescribed drugs for recreational use within the general public over the last few years. These drugs fall in to three main classes:

• Class A inc. heroin & cocaine • Class B inc. amphetamines & cannabis • Class C inc tranquillisers

There are other types of drugs that are not in the above classes but can still be misused used e.g. drugs that are prescribed by a doctor/GP that are misused by the patient. Solvents, and gases may cause intoxication when inhaled, these when used in this form are classed as drugs. Both drugs and alcohol are not only mood altering stimulants, but also depressants and as such can have a dramatic effect on your capability to work/drive safely. Hunstanton Town Council has a duty to ensure your safety whilst at work, therefore employees who are found to be at work under the influence of either drugs or alcohol will be in breach of the company health & safety policy. This breach will be seen as gross misconduct and will lead to disciplinary action, which could result in dismissal from the company. Reference: INDG 91Drugs Misuse at Work INDG 240 Don’t Mix It – alcohol at work

Section 27- Managing Workplace Traffic The term ‘work place traffic’ can be split into three categories:

• External traffic movements e.g. outside of the building • Internal traffic movements e.g. within the buildings • External and internal pedestrian movements

Hunstanton Town Council recognises that by avoiding contact between pedestrians and vehicles or vehicles with other vehicles will reduce the likelihood of major accidents. Therefore, all employees who operate vehicles in the work place will be medically fit and fully trained in safe operation of the vehicles they are using. All company owned or hired vehicles will be maintained in a satisfactory state, be suitable to the task and working environment. Every site shall be organised, as far as reasonably practicable, that pedestrians and vehicles can move safely with out risks to health. All traffic routes will be suitable and sufficient for both pedestrians and vehicles. References: Provision and Use of Work Equipment Regulations 1998. Construction (Health, Safety & Welfare) Regulations 1996 Workplace Health, Safety & Welfare Regulations 1992

HSE publications: L22 Provision and Use of Work Equipment Regulations 1998. Approved Code of Practice and Guidance.L24: Workplace Health, Safety & Welfare Regulations 1992. Approved Code of Practice and Guidance. INDG 199: Managing Vehicle Safety at The Workplace

Section 28 - Personal Protective Equipment (PPE) Hunstanton Town Council recognises that some risks to employees from work-based activities can not be controlled by elimination of the hazard, and therefore personal protective equipment (PPE) may be worn, where indicated by risk assessment, to control residual risks. Personal protective equipment can include such items as safety helmets, gloves, goggles (or other forms of face/eye protection), ear muffs/plugs, clothing, safety footwear etc. Hunstanton Town Council accepts its responsibility to provide PPE free of charge to employees. When employees are required to use PPE, they will receive appropriate information, instruction and training, which will cover: The risks the PPE protects against How to use the equipment How to maintain the equipment Employees must report loss or damage of PPE PPE will be `CE` marked to show the equipment has met with the standards laid down for protective equipment. Reference: Personal Protective Equipment at Work Regulations 1992 Management of Health & Safety at Work Regulations 1999 Noise at Work Regulations 1989 Construction (head protection) Regulations 1989 Control of Substances Hazardous to Health Regulations 2004 HSE publications: ING 174: A short guide to Personal Protective Equipment at Work Regulations 1992

Section 29 - Smoking policy Hunstanton Town Council recognise that it is against the Law to smoke in ‘enclosed’ and ‘substantially enclosed’ public places, workplaces and work vehicles. In line with other countries this law is being introduced to protect the public from the harmful affects of being exposed to second hand smoke. All areas of Hunstanton Town Hall and Hunstanton Community Centre will be completely no smoking. No smoking signs must be displayed in all smoke free premises.