Hey! What are you doing?
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Mike Vardy. • http://vardy.me • @mikevardyMike Vardy. • http://vardy.me • @mikevardy
stop doing productive - start being productive
Hey, what are you doing?
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First, who am I?
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STUFFTODO
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Don’t Become a “Task Collector”
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SINGLE-TASKINGvs
MULTI-TASKING
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RepetitiveRedundancy
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Overwhelm
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Break away. Get clear.
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PRIORITIES
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gtd: the factors
1.Context - Where are you? What tools are available? What are the limits and possibilities unique to this moment?
2.Time available - Do you have, for example, 30 seconds, 30 minutes, or 30 hours available to you right now? What tasks could you accomplish given the time you have?
3.Energy available - Are you full of energy, is your ass dragging, or are you somewhere in between? Which of the tasks on your list could you finish, given that energy level?
4.Priority - If you had access to all the tools, opportunities, time, and energy you needed, what's the most important or time-sensitive thing you could do right now?
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PRIORITY...AGAIN
If you had access to all the tools, opportunities, time, and energy you needed, what's the most important or time-sensitive thing you could do right now?
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“Do what you can, with what you have, where you are.”
- Theodore Roosevelt
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Put what where now?
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(we’re going to talk about email now...)
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Inaction speaks louder than words.
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LISTS
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1.Check email
2.File report
3.Have lunch
4.Check email
5.File report
6.Finish lunch
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be...
1.An asset to the organization
2.Focused on what’s crucial
3.Someone with a healthy mind and body
4.Connected with my colleagues
5.Productive AND mindful
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The WeeklyReview
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The Weekly Review
1.Loose Papers
◦business cards, receipts, etc. - put in in basket for processing
1.Process Your Notes
2.Previous Calendar Data
◦review for remaining action items, reference information, etc.
1.Upcoming Calendar
2.Empty Your Head
◦write down any new projects, action items, etc.
1.Review "Projects" (and Larger Outcome) Lists
◦ensure that at least one kick-start action is in your system for each
1.Review "Next Actions" Lists
2.Mark off completed actions & review for reminders of further action steps to capture
•Review "Waiting For" List
1.Records appropriate actions for any needed follow-up & check off received items
2.Review Any Relevant Checklists
•Review "Someday/Maybe" List
1.Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest
•Review "Pending" and Support Files
1.Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
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It’s not all that puzzling when you
put all of the pieces together.
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TheWake Up
Call
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FIN
All images royalty-free via www.sxc.hu
All work by Mike Vardy is licensed under a Creative Commons Attribution-Noncommercial 2.5 Canada License.GTD Factors via 43Folders.com - Weekly Review via “Getting Things Done” by David AllenThis slidedeck is available online at http://slideshare.net
Twitter: @mikevardy - Website: http://vardy.me - Facebook: facebook.com/themikevardy