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Developing Archives#NCLXarchives

Northern Collaboration Learning Exchange

Developing Archives, 16 April 2015

Heritage Quay: what will you discover?

A day in the life

University Archivist & Records Manager

Archives Project staff

HLF Collections Access

Officer

HLF Participation &

Engagement Officer

HLF Learning & Engagement

OffIcer

Assistant Archivist &

Records Manager

Archives Assistants

Electronic Document &

Record Management

Administrator

Same hats, more heads….

Searchrooms

1992 and 2009

Archives & Special Collections Strategic Plan 2013-23

Policies Preservation policy Aquisition policyCollections

information policy

Access policy

Customer Charter

Strategies

Heritage Quay design

Digital Preservation

Strategy

Digitisation Strategy

Collections

Development

Strategy

Heritage Quay design

Digital Engagement

Strategy

Interpretation strategy

Communications strategy

Plans

Conservation &

preservation action

plan

Disaster Recovery

Plan

Collections

intellectual

management

action plan

Activity plan

Support for Research

action plan

Marketing &

communications plan

Evaluation plan

Annual team plan and annual individual objectives

Procedures Procedures manualProcedures

manualProcedures manual Procedures manual

Heritage Quay Collections Access

Communication and the move!

COLLECTIONS ACCESS - THE MOVE

WHERE WE’VE COME FROM

COLLECTIONS ACCESS – THE MOVE

WHERE WE ARE NOW

COLLECTIONS ACCESS

ALL ABOUT COMMUNICATION

Themes

EducationIndustryMusicSportPoliticsThe ArtsWomen’s HistoryNon-Conformity

Cataloguing successes

COLLECTIONS ACCESS

COLLECTIONS ACCESS

ALL ABOUT COMMUNICATION

UNIVERSITY LINKS PROGRAMME

AIMS AND OBJECTIVES

• Bringing more students in as archive

users

• Developing opportunities for archive

content to be used to support teaching

in classes

• Delivering skills sessions to postgraduate/research

students in beginning research/palaeography etc.

• Creating study days and moving from engaging just traditional

departments e.g. History to non-traditional, e.g. Textiles, education, etc.

The University Links programme is a specific portion of the HLF activity plan aimed at:

UNIVERSITY LINKS PROGRAMME

METHODS OF ENGAGEMENT

• Subject Group Archive Inductions- Expansion of offer

- Networking (inside and outside HQ)

- Academic research interests

• Archives in Course Materials – Digital/In hand- Digital materials a supplement, not a replacement

- The draw of our interactive and digital environment

- Directs the conservation and digitisation agendas.

- Importance of Collections Knowledge and course

research.

UNIVERSITY LINKS PROGRAMME

METHODS OF ENGAGEMENT

• Placement & Volunteering Opportunities

- Goals of the service

- Vocational ethos and recruitment

- Benefits for students and archive

• Currently Developing – Skills Sessions & Study Days- Joint Working – ITT Study Day, FWW Schools Day

- Hosting in order to assist other depts to fulfill their remit, e.g. SCLS

- Fulfilling the research agenda

UNIVERSITY LINKS PROGRAMME

CHALLENGES AND SUCCESSES

• Getting into the academic planning calendar can be challenging.

• Success is often case by case basis, systems don’t exist.

• It’s often about ‘who you know’, and then ‘what they know’!

Challenges

Successes (18 months in)

2012/2013 2013/2014 2014/2015

(to date)

Introductory Talks 87 98 144

Engagement with Archive Materials 50 app. 96 158

Total Student Numbers 137 194 302

• Increasing students with an awareness of archives.

• Research students now approaching us about collections/

the HLF project.

• Reaching new depts, e.g. Textiles, Education, Architecture.

• Collections Knowledge

• Networking

• Joint Working

Key Skills

Participation and Engagement

Building a sense of community

three key

audiences

music

rugby league

local history

Events venue and building a reputation

Co-creation

3 x 3 = 9

3 x 6 = 18

18 x 2 = 36

So far... Co-creation programme development

Next steps

Hangout place

Developed programme

Marketing push

Hopkinsons

Election all nighter

So what are we discovering?

Thankyou. Questions?