Hepburn Shire Hepburn Recreation Reserve …...2018/07/24 · Final Report ASR Research Pty Ltd...

Hepburn Shire

Hepburn Recreation Reserve

Redevelopment Masterplan

Final Report

Produced by:

ASR Research Pty Ltd Leisure Planners

Mike Smith and Associates Landscape Architects

July 2018

Hepburn Recreation Reserve Redevelopment Masterplan Final Report

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TABLE OF CONTENTS

SECTION ONE - INTRODUCTION ............................................................................................................................................................................................................................................... 3 1.1 Purpose and Objectives of Study .............................................................................................................................................................................................................................................. 3 1.2 Project Methodology ................................................................................................................................................................................................................................................................ 3 SECTION TWO - LITERATURE REVIEW ....................................................................................................................................................................................................................................................................... 4

2.1 Documents ............................................................................................................................................................................................................................................................................... 4 2.2 Outcomes ................................................................................................................................................................................................................................................................................. 4 SECTION THREE - THE RESERVE ................................................................................................................................................................................................................................................................................ 6

3.1 The Reserve .............................................................................................................................................................................................................................................................................. 6 3.2 Management Arrangements .................................................................................................................................................................................................................................................... 6 3.3 Occupancy Arrangements ........................................................................................................................................................................................................................................................ 7 3.4 Maintenance Arrangements..................................................................................................................................................................................................................................................... 7 SECTION FOUR - EXISTING CONDITIONS/SITE ASSESSMENT ...................................................................................................................................................................................................................................... 8

4.1 Attributes ................................................................................................................................................................................................................................................................................. 9 4.2 Deficiencies .............................................................................................................................................................................................................................................................................. 9 SECTION FIVE – DEMOGRAPHICS ........................................................................................................................................................................................................................................................................... 10

5.1 2011 and 2016 Characteristics ............................................................................................................................................................................................................................................... 11 5.2 Leisure and Sporting Trends ................................................................................................................................................................................................................................................... 12 5.3 Implications for Masterplan ................................................................................................................................................................................................................................................... 12 SECTION SIX - CONSULTATION ............................................................................................................................................................................................................................................................................... 14

6.1 COM ....................................................................................................................................................................................................................................................................................... 14 6.2 User groups ............................................................................................................................................................................................................................................................................ 14 6.3 Peak Bodies ............................................................................................................................................................................................................................................................................ 15 6.4 Local Sports Associations ....................................................................................................................................................................................................................................................... 15 6.5 Council Units .......................................................................................................................................................................................................................................................................... 15 SECTION SEVEN – SUGGESTED IMPROVEMENTS AND ASSESSMENT OF MERIT........................................................................................................................................................................................................ 16

SECTION EIGHT – REDEVELOPMENT MASTERPLAN ................................................................................................................................................................................................................................................. 19

8.1 Masterplan Objectives ........................................................................................................................................................................................................................................................... 19 8.2 Masterplan ............................................................................................................................................................................................................................................................................. 19 APPENDICES .......................................................................................................................................................................................................................................................................................................... 24

Appendix A – Literature Review.......................................................................................................................................................................................................................................................... 25


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SECTION ONE - INTRODUCTION

1.1 Purpose and Objectives of Study

The purpose of the study is to produce a plan to guide the redevelopment of Hepburn Recreation Reserve. The objectives of the study are to:

• Assess the condition of the reserve and its facilities from landscape, functionality, access, structural, environmental and safety perspectives.

• Identify the facility needs of existing and potential user groups and how these needs could be addressed.

• Investigate opportunities to enhance the passive spaces at the reserve.

• Prepare a masterplan for the reserve which contains a prioritised list of development works and cost estimates for these works.

1.2 Project Methodology

The methodology for the development of the masterplan was divided into seven related stages; these being:

• Stage 1 - Project Definition Meeting: A meeting was held with the Council staff to clarify the objectives of the masterplanning process and discuss in detail any key

issues.

• Stage 2 - Literature Review: Relevant Council files, strategy documents and operational policies were reviewed.

• Stage 3 – Analysis of Leisure Trends/Demographic Projections: Relevant leisure and demographic trends were analysed and the implications of these characteristics

for the future development of the reserve were identified.

• Stage 4 - Audit of Existing Conditions/Use: The existing conditions at and use of the reserve were described.

• Stage 5 - Consultation: User clubs, peak sporting bodies, local sports associations, other interested groups, residents and relevant Council officer were asked where

relevant to provide information their sports and clubs, their use of the reserve and the improvements that are needed at the reserve.

• Stage 6 – Draft Report: The findings from the previous research were documented in a draft masterplan report. Included in this report were a list of the works

suggested by key stakeholders, an assessment of the merit of each works item, a set of recommended works and a preliminary masterplan. Council reviewed the

report and suggested deletions and additions were noted. The draft report and preliminary masterplan were amended in response to the Council’s feedback.

• Stage 7 - Final Report: The draft report and masterplan were publicly exhibited and feedback received. The report and masterplan were amended in response to

the feedback and was converted to a final report.


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SECTION TWO - LITERATURE REVIEW

2.1 Documents

The following documents/files were reviewed:

• Hepburn Shire Council, Council Plan 2017-2021

• Hepburn Shire Council, Municipal Public Health and Well-Being Plan 2013-2017

• Hepburn Shire Council, Recreation and Open Space Strategy 2016-2021

• Hepburn Shire Council, Disability Access and Inclusion Plan 2014-2016

• Hepburn Shire Council, Walking and Cycling Strategy 2011; Walking and Cycling Strategy, Priority Works 2017

• AFL Victoria, Cricket Australia, Netball Victoria, FFV Facility Guidelines

• AFL Goldfields Regional Strategy 2017

2.2 Outcomes

The documents provide the following relevant information:

• Council’s strategic objectives/activities for the period 2017 to 2021 and the actions it will take to achieve these objectives/activities.

• Council’s key priorities for enhancing the health and well-being of the Hepburn Shire community.

• Council’s planning principles for recreation activity and facility provision.

• A long term strategic plan for the provision, development, management and use of open space areas in Hepburn Shire.

• Council’s objectives with respect to improving opportunities for people with disabilities to participate in community life.

• The actions that Council will take to increase cycling and walking activity in Hepburn Shire.

• Council’s classification, allocation, fee policies and provision policies for sports fields and pavilions.

• The AFL’s, NV’s, CA’s, FFV’s preferred standards for the infrastructure provided at active reserves.


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The implications of the documents for the Hepburn Recreation Reserve Masterplan are as follows:

• The key objectives, priorities and actions contained in the reserve masterplan should be consistent and guided by the strategic objectives, activities and actions

expressed in the Council Plan; these being:

– Renewing Council assets

– Providing great parks and improving tree management

– Encouraging participation in active and passive recreation

– Encouraging more female participation in sport

– Promoting water and energy efficiency.

• The masterplan should aim to implement the relevant actions of the Municipal Public Health and Well Being Plan relating to encouraging increased participation in

recreation activity.

• The principles expressed in the Recreation Development Policy should underpin/guide the recommendations which emerge from the masterplanning process – e.g.

multi-purpose facilities, community involvement in planning and provision.

• The hierarchy and facility provision standards outlined in the Recreation and Open Space Strategy should be used when auditing the provision of facilities in the

reserve and making recommendations about new or redeveloped facilities.

• The specific recommendations contained in the Recreation and Open Space Strategy about Hepburn Recreation Reserve should be reviewed in the masterplanning

process and, if still valid, included in the redevelopment masterplan for the reserve.

• The masterplan should aim to improve the physical accessibility of the facilities in the Reserve.

• The design guidelines for trails and walking paths contained in the Walking and Cycling Strategy should be used when designing future walking trails in the Reserve

• The AFL Victoria, Cricket Australia and Netball Victoria Facility Guidelines should be considered when making decisions about the standard of facilities to be provided

at the Hepburn Recreation Reserve.

• The findings and recommendation of the AFL Goldfields Regional Strategy that relate Hepburn Recreation Reserve should be considered in the masterplanning

process.


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SECTION THREE - THE RESERVE

3.1 The Reserve

Hepburn Recreation Reserve is a 10ha reserve located off Twentieth St in Hepburn. Most of the Reserve is Crown Land, part is owned by Council. The netball courts are

located on Council land. The southern section of the reserve is predominantly an active sporting area which comprises a football/cricket oval (157mX110m) with a synthetic

wicket; pavilion with home and away changerooms, umpires’ rooms, kitchen/canteen, social room and first aid room; playground; netball facility with 2 courts and small

pavilion; public toilet block; fire safer place of last resort; scoreboard and carpark area. The Reserve is bounded by a conservation reserve on its western and northern sides

and part of its eastern side. It southern end and the remainder of its eastern side is bounded by residential properties. The Reserve is used by residents for passive recreation

and community events and local level netball, football and cricket (both competition and training).

3.2 Management and Maintenance Arrangements

The Reserve is managed by a community committee (COM) appointed by the Department of

Environment, Land, Water and Planning under the Crown Land Management Act. The COM is

responsible for approving the use of the Reserve, setting and collecting fees and liaising with the user

clubs and Council. Council assists with the payment of water bills and funding capital works.

Map ref Facility

1 Entrance

2 Netball facility – 2 courts, small pavilion

3 Playground

4 Safer Place of Last Resort

5 Scoreboard

6 Football/cricket oval

7 Pavilion/function room

8 Main carpark

9 Cricket net

10 Public toilet block

1

3

4

5

6

7

8

2

9

10


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3.3 Occupancy Arrangements

Council leases the Council portion of the Reserve to the COM. The occupancy arrangements between the COM and the club using Hepburn Recreation Reserve are as follows:

Table 1 – Occupancy arrangements

Organisation Facilities used Occupancy arrangement Start Duration Expires

Hepburn Football Netball club All facilities Seasonal allocation 31 March 6 months 30 September

There is no written agreement between Council and the Hepburn Committee and or Football Netball Club around the use of the netball courts that are on the Council portion

of the Reserve.

The Reserve also receives casual use. This use includes walkers, fitness groups, community groups for meetings and individuals and groups hiring the function room for

parties. These individuals and groups pay a hire fee to the COM for accessing the reserve.

3.4 Maintenance Arrangements

The lease between Council and the COM for the Council owned portion of the Reserve makes no reference to the maintenance responsibilities of the Council and the COM.

Council does not have a memorandum of understanding (MOU) with the COM about maintenance responsibilities. This is unlike the situation at Trentham which is also

Crown owned/COM managed reserve but where an MOU has been entered into. In practice, Council treats Hepburn like Trentham. The breakdown of responsibilities is as

follows:

Table 2 – Maintenance responsibilities

Organisation Responsibilities/Tasks

Hepburn Shire Council Maintaining the playing field, including irrigation and drainage systems. Mowing the surrounds. Maintaining the playground. Maintaining the internal access Providing rubbish bins Undertaking routine rubbish removal Renewing the netball court Renewing the centre cricket pitch and carpet Covering and restring the cricket pitch Meeting water costs


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Organisation Responsibilities/Tasks

Hepburn Recreation Reserve COM

Maintaining perimeter fencing around reserve Providing and maintaining goal posts, oval fencing and seating Providing and maintaining cricket nets Collecting litter and placing bins out for collection Maintaining relevant insurances

User clubs - football/netball Ensuring the facilities used by the club are kept clean and tidy Placing all rubbish in the bins Repairing any damage or meeting the cost of repair (other than fair wear and tear) Maintaining the netball sheds


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SECTION FOUR - EXISTING CONDITIONS/SITE ASSESSMENT

The condition assessment/site analysis indicated that Hepburn Recreation Reserve has the following attributes and deficiencies:

4.1 Attributes

• Attractive setting – reserve surrounded by trees.

• Significant healthy vegetation within the reserve.

• A multi-use facility which is currently being used by a sports club for competition and training and the community for informal recreation and community events.

• Parking available around the playing field and adjacent to the pavilion.

• Two good standard compliant netball courts.

• High quality floodlights over the playing field and one netball court.

• Public toilets near the netball courts.

• Large undercover spectator area off the main pavilion.

• Irrigated, well grassed and adequately drained playing field.

• Social rooms in good condition.

4.2 Deficiencies

1. Vehicle entrance to the reserve lacks presence.

2. Playing field is comparatively small and narrow (156mX115m).

3. Main netball court is cracking.

4. Netball pavilion is small and has no change facilities.

5. Cricket nets are unusable – netting is damaged, wickets are badly worn.

6. Playground is poorly located – close to and between the access roads.

7. The carpark near the pavilion is not lined.

8. Home, away and umpires’ change facilities are in poor condition and not suitable for female players and umpires.

9. There is no security lighting around the buildings and carparks.

10. There is minimal run-off distance between the western boundary of football field and fence.


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Plan A – Existing Conditions Plan

1

2 3

4

5 6

7

8

9

10

8


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SECTION FIVE – DEMOGRAPHICS

5.1 2011 and 2016 Characteristics

Table 4 provides a comparison of the demographic characteristics of Hepburn Township and Hepburn Shire as detailed

in the 2011 and 2016 census. The data indicates that Hepburn township has a younger age profile than Hepburn Shire.

However, although younger, it is still ageing, with its median age increasing from 41 years to 45 years between 2011

and 2016.

It should be noted that the township boundaries used by the ABS in 2016 were different to that used in the 2011. This

needs to be acknowledged in any comparison of the data (see maps across).

Table 3 – Demographic characteristics: Hepburn Township

Characteristic Hepburn Township Hepburn Shire

2011 2016 2011 2016

Est. population 2011 459 599 14367 15330

Child population (0-9 years) as % of total population 16.1 11.8 11.7 10.2

Youth population (10-19 years) as % of total population 12.2 11.8 10.9 9.8

Young adult population (20-39 years) as % of total population 19.7 17.2 17.6 15.9

Middle adult population (40-59 years) as % of total population 28.9 31.1 31.8 30.2

Older middle adult population (60-69 years) as % of total population 9.6 15.6 15.1 18.1

Older adult (70+) as % of total population 11.8 12.6 13.8 15.9

Median age (years) 41 45 46 50

Australian born as % of total population 80.0 82.9 81.4 76.1

Average household size 2.4 people 2.4 people 2.3 people 2.2

SEIFA index 973 (420th of 1515 – with 1 being the most disadvantaged)

NA 980 (28th out of 80 – with 1 being the lowest)

NA

Median weekly household income $885 $1087 $850 $996

Couple family with children as % of all households 41.0 35.3 35.5 35.1

One parent families as % of all households 14.8 19.7 10.2 14.9

Sole person households as % of all households 29.0 27.9 31.1 32.4

2011 2016


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5.2 Leisure and Sporting Trends

There are several leisure and sporting trends which should be taken into consideration in the masterplan. These are as follows:

General Leisure Trends - Informal recreation

• More people are choosing to recreate in informal and unstructured ways. As a consequence, activities such as recreational cycling, jogging and walking in recreation

reserves for exercise and pleasure are becoming more prevalent.

• The rate of pet ownership, particularly as companion animals for older adults, is increasing. Exercising dogs in parks has become a popular activity.

• The popularity of activities that families can participate in together such as picnicking and similar outdoor activities continues to grow.

• Generally, adults are remaining fitter and more active until later in life. This is leading to more frequent use of open space areas for walking, relaxation and social

activities.

• The use of recreation reserves for group fitness programs is growing. The use of rural recreation reserves for low level camping is also increasing, particularly by

people in self-contained recreation vehicles.

General and Local Leisure Participation Trends - Active sport (confined to sports currently or proposed to be played at Inverleigh Sporting Complex)

• Participation in Australian football across Victoria is increasing. 540 new teams have been established over the past 6 years. Not all parts of Victoria have experienced

an increase. Rural areas have, in general, experienced a decline. As a result, some clubs and leagues have folded or merged.

• Female teams and AFL 9s are the fastest growing forms of the game. Female team numbers have increased significantly over the past 5 years with the main increase

in junior girls’ football.

• Participation in cricket in Victoria is also increasing. But like football, many rural districts have experienced a decline in player numbers and some clubs and

associations have folded and merged (e.g. the Daylesford Association, Hepburn Cricket Club).

• The netball component of football/netball leagues remain strong. Some leagues are increasing the number of grades they offer and many clubs are increasing their

team numbers (Central Highlands is considering this).

5.3 Implications for Masterplan

The implications of the Hepburn’s demographic characteristics and potential population growth for the masterplan are as follows:

• The ageing of the Hepburn township community and the growing popularity of activities such as walking for exercise and strolling will increase demand for passive

recreation. This will heighten the need for improvements to the passive areas such as the provision or paths, park furniture and shade and shelter.


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• The participation trends for the sports that are or could be played (football, netball, cricket) at the reserve suggest that demand for the facilities at the Reserve for

male football and cricket may decline and netball and female football may increase. These trends need to be considered when developing the masterplan and

making decisions about the priority of works.

• Hepburn Township is a relatively disadvantaged community and has a growing number of single parent families. Access to affordable and accessible sporting

opportunities is very important in disadvantaged communities.


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SECTION SIX - CONSULTATION

6.1 COM

The COM was asked to nominate the priority works at the reserve. Its response was as follows:

• Constructing a new netball pavilion with suitable changerooms and storage areas.

• Completing the lights over the 2nd netball court.

• Constructing a new main pavilion on the eastern wing of the playing field. In the interim, upgrading the home and away and umpires changerooms and making then

suitable for female players and umpires.

• Relocating the entrance to the eastern wing.

• Lengthening the oval.

• Expanding the playground.

• Improving the security lighting around the main pavilion.

6.2 User groups

Current user clubs were asked to nominate their priority works for the reserve. Their responses were:

Hepburn Football/Netball Club

The football/netball club competes in the Central Highlands Football League. It fields 5 football teams - 2 senior and 3 junior (U17.5s, 14.5s, 11.5s) and 6 netball teams - 3

senior and 3 junior (U17s, 15s and 13s). The netball and football teams play every 2nd Saturday at the reserve. The Club’s priority works are as follows:

• New netball pavilion.

• Improved change facilities for home and away teams and umpires (suitable for female players and umpires).

• In the medium to long term, a new main pavilion.

• Lights over the second netball court.

• Relocated entrance.

• Lengthen oval.

The Club is keen to introduce girls’ teams. It claims it has the players but is not proceeding because the change facilities are not suitable.


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Hepburn Cricket Club

The Hepburn Cricket Club is looking to re-form. If this occurs, the Club is asking that the cricket nets be renewed.

6.3 Peak Bodies

The regional representatives of peak sporting bodies for cricket, football and netball in Victoria were asked to comment on the condition and functionality of the facilities at

the reserve. They indicated that the standard of the facilities was good – large pavilion, good changerooms, large playing field with an improving surface, good parking etc.

They said that that the umpires and home and away changerooms should be made suitable for women and a new netball pavilion constructed.

6.4 Local Sports Associations

The Association that run the competition that the Hepburn Football/Netball competes in (Central Highlands Football/Netball League) was asked to comment on the strength

of the Hepburn FNC and the improvements that are needed at the Hepburn Recreation Reserve. The League indicated that Hepburn FNC was one of the strongest clubs in

the league and very well run. With respect to the reserve, the League said that the oval surface had improved considerably but the change facilities required upgrade. The

Ballarat Umpires Association was also asked to comment on the standard of the facilities in the Reserve. It said the oval surface was good but the umpires’ facilities need

upgrade and made suitable for both female and male umpires.

6.5 Council Units

The Council Units involved in the planning, management, development and maintenance of the Hepburn Recreation Reserve and liaison with the Reserve’s COM and user

clubs were asked to comment on the condition, functionality and suitability of the various facilities in the reserve and indicate the improvements/changes they thought were

needed. Their suggested improvements were:

• Construct a new netball pavilion at the northern end of the 2nd netball court.

• Renew the cricket nets.

• Convert turf cover to Santa Ana couch.

• Update the changerooms and make suitable for female players and umpires.

• Consider developing, in the medium to long term, a new main pavilion. Remove the existing buildings when this occurs.

• Formalise agreement about use of Council owned land.


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SECTION SEVEN – SUGGESTED IMPROVEMENTS AND ASSESSMENT OF MERIT

The following table contains a list of the suggested improvements and their sources and an assessment of the merits of the improvements.

SUGGESTED IMPROVEMENT SOURCE Assessment of merit

Lit Review

Audit COM User clubs

Peak bodies/ Sports ass’tions

Council units

Enhance the entrance to the Reserve ✓ The entrance to the Reserve is bland and unappealing. An attractive sign and landscaping would make the entrance more attractive and give it greater presence.

Recommended

Relocate the entrance to the eastern wing of the playing field.

✓ ✓ The COM and football/netball club want to relocate the entrance to the east wing – close to the proposed netball pavilion. They argue that this is a safer and more accessible/prominent location. It would also be near a future main pavilion which the club suggests should be built on the eastern side of the playing field.

The changed location for the entrance is not recommended. Safety could be improved by erecting a fence around the playground. The construction of a new pavilion on the eastern wing is not supported as it will face into the afternoon sun and prevailing winter wind (see later discussion).

Not recommended

Prepare a landscape plan for the Reserve. The plan should identify the following:

• The location, type and health of the vegetation in the Reserve

• Recommendations relating to: − Improving and caring for the

vegetation − Enhancing shade and seating

✓ The reserve has some significant vegetation, particularly to the north east of the playing field. The landscape plan would make recommendations about the health and care of existing vegetation and what new vegetation could be introduced. It was a valuable resource for the Council and committee.

Recommended

Install irrigation controllers and convert the turf cover on playing field to Santa Ana couch

✓ An irrigation controller has been installed to regulate the application of water at several recreation reserves in Hepburn Shire. The controller allows Council to water the reserves at optimum times and to optimum levels. The controller is contributing to an improvement in the turf cover at the reserves. A controller should be installed for Hepburn.

The Parks Unit recommends that the existing grass species be replaced with Santa Ana couch. Council now has the technology (irrigation controller, soil analyser) to successfully grow this species. The couch will provide the best annual grass cover and reduce water use and maintenance costs.

Recommended


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Lit Review



Council units

Erect netball changerooms to the east of the second netball court.

✓ ✓ ✓ ✓ ✓ ✓ The existing netball pavilion does not have suitable change rooms and amenities. Plans have been developed for a netball pavilion to be constructed east of the second court. Funding a has also been received.

Recommended

Install lights over the second netball court ✓ ✓ ✓ ✓ ✓ The second court will become the main court when the new pavilion is built. Light poles have already been erected over the court. Globes should be installed at the appropriate time.

Recommended

Repair the main netball court

✓ The surface of the court is cracking and lifting. If this worsens, it may become dangerous to play on. The cracks should be repaired.

Recommended

Construct a new pavilion on the eastern wing. The pavilion should comply with AFL Guidelines and consist of suitably sized home and away team change areas and amenities, umpires’ room, medical rooms, kitchen/kiosk, bar/social room, office and storage areas. or Upgrade the how and away changerooms and make suitable for female players

The existing pavilion is dated and in poor condition, particularly the away team and umpires’ rooms. The change facilities are not suitable for female players.

The pavilion needs to be updated or replaced. A determination needs to be made about which option to pursue. Ideally, the pavilion would be replaced with a new facility – as described in the suggested improvement column. This facility would be costly to build and may take some years to realise. The eastern wing (the COM’s and club’s preferred location) is not a good location – facing west into the afternoon sun and prevailing winter winds and rain. As mentioned above, the changerooms are in poor condition and need upgrade. The upgrade may have to occur before a new pavilion is built.

Recommended in the short term that the amenities areas in the existing pavilion be upgraded to provide suitable facilities for women. Recommended in the medium to long term that the existing pavilion be redeveloped/replaced in its current location by a new facility (an overall concept plan is needed).

Lengthen the playing field ✓ ✓ The playing field is around 156m long which is just below the average size of a football field. This is a reasonable length. The field is only 110m wide. This is well below the average width. However, there is no scope to widen the playing field. Lengthening the field would accentuate the narrowness.

Not recommended

Erect cricket nets at the Reserve ✓ ✓ ✓ Moves are afoot to revive the Hepburn Cricket Club. Crucial to this is having access to cricket nets. The nets at the reserve are not usable and poorly located – in a confined area near the playground and netball courts. Most recreation reserves have cricket nets – for the resident clubs to train in and the general community to use for informal play. Nets should be provided. However, finding a suitable location could be problematic. The south-west corner of the reserve may be an option. But the carpark may have to be reduced in size. Recommended


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Lit Review



Council units

Expand and make the playground safe ✓ ✓ ✓ The playground is situated in a good location with respect to its proximity to the main pavilion and netball facility. However, from a safety perspective, it is not a good location – wedged between two sections of the access road and near the cricket nets.

The playground is small and has basic facilities. Consideration should be given to expanding the playground in its present location and adding more pieces. A fence should be erected around the playground to improve safety.

Recommended

Install security lighting around the pavilion and adjacent carparks

✓ ✓ ✓ There is no security lighting near the pavilion. At night, it gets very dark and it is difficult to find your car or, if walking home, find the way out of the reserve.

Recommended

Install an electronic scoreboard ✓ ✓ The existing scoreboard will need to be replaced at some time in the future. Consideration should be given to replacing it with an electronic scoreboard.

Recommended

Improved way finding to and within the reserve

✓ The reserve is located off the main road and is difficult to find. There are directional signs off the main road but they are not prominent. Signage is not needed within the reserve.

Recommended that the directional signage be reviewed.

Review traffic management and parking arrangements

✓ Traffic movement can be difficult and parking can be haphazard. However, it seems to work. The introduction of traffic and parking measures may result in a significant loss of parking spaces. No stakeholder expressed concern about parking or traffic other than the danger posed by cars driving past the playground. This can be resolved by a fence around the playground.

Not recommended

Develop pedestrian zones ✓ It is not practical to create formal pedestrian zones. Also, pedestrian movement was not raised as a concern by stakeholders.

Not recommended

Erect higher nets behind the goals at the carpark end of the playing field.

✓ The existing nets are not high enough and balls are licked in the carpark and spectator areas. This is dangerous for spectators and can result in damage to the cars.

Recommended


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SECTION EIGHT – REDEVELOPMENT MASTERPLAN

8.1 Masterplan Objectives

The aim of the masterplan is to provide a vision for how the reserve will look and function in the long term. The implementation of masterplan will achieve the following

objectives:

• Enhance the reserve’s capacity to be used for active sport.

• Enhance the appearance and safety of the reserve.

• Increase the scope and quality of residents’ passive recreation experiences in the reserve – walking, cycling, running, playing, relaxing etc.

• Enhance pedestrian movement through and within the reserve.

8.2 Masterplan

A concept plan detailing the recommended actions is provided in Plan 1 on page 22. A detailed plan providing more details about suggested tree species, path surfaces and

widths etc is provided in Plan 2 on page 23. A works plan listing the costs and proposed timelines for the works is provided in Table 4 on page 21.

The costings provided in the works plan have been prepared by members of the consultant team (traffic engineer, landscape architect and leisure planner). The costings are

broad estimates only and have been based on the following:

• The consultants’ experience in costing similar works.

• Recent costings of comparable works.

• Costs provided by Council staff.

• The anticipated lengths and areas of paths, carparking areas, new or renovated buildings.

• Linear and square metre rates.

• Cost obtained from manufacturer, supplier and/or installer websites (e.g. electronic scoreboards, netting behind goal posts.

It should be noted that the costings are broad estimates only and will need to be firmed up through more detailed design and costing processes.


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The timelines for works are described as high (1-4 years), medium (5-7 years) and low (8-10 years). These descriptions indicate the relative priorities of the works. High

priority has been given to works items that:

• Enhance the safety of reserve users.

• Council has committed to and/or have been identified and strongly supported in a Council endorsed documents.

• Are significantly advanced in their planning.

• Relate to core facilities that enable sports to be played at the reserve - playing surface, lights and change facilities.

• Address significant deficits in facility provision or condition.

• Address significant functionality concerns.

Circumstances may arise where it may be more practical to undertake a low priority item above a medium or high priority item. For example, the State Government may

introduce a special funding program for the improvement of a facility type that is ranked in the masterplan as a low priority item. Council may choose to take advantage of

this funding and complete this item ahead of a medium or high priority item. Each works item has been assigned a responsible organisation. This organisation will be

responsible for progressing the action. Organisations external to Council will need to be involved in the implementation (including funding) of some of the actions. These

organisations include Government departments and agencies (e.g. SRV, VicRoads) and local committees of management and clubs. The organisations have been listed in the

‘potential funding sources’ columns of the works plans. The following acronyms/words are used in the works plans to identify the responsible organisations or funding

sources.

Acronym Meaning

HSC Hepburn Shire Council

Clubs User clubs/groups at reserves

COM Committee of Management

RDV Regional Development Victoria

SRV Sport and Recreation Victoria

DIRD Federal Department of Infrastructure and Regional Development


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Table 4 – Redevelopment Masterplan: Works, Hepburn Recreation Reserve

Map ref no

Description Est. Cost

$

Priority Responsible Organisations

Potential Funding Sources

- Review the maintenance arrangements for the Reserve. Document these arrangements in a formal memorandum of understanding between Council and the COM.

- High HSC -

1 Enhance the entrance to the Reserve through landscaping, erection of an attractive sign which indicates the name of the Reserve and the tenant clubs and construction of an attractive ticket box. Ensure the sign is visually consistent with entrance signs at other recreation reserves in the Shire.

20,000 Medium COM

COM

HSC

2 Commission an arborist’s report and prepare a landscape plan for the Reserve. The report and plan should identify the following:

• The location, type and health of the vegetation in the Reserve

• Recommendations relating to: − Removing vegetation − Improving and caring for the remaining vegetation − Enhancing shade and shelter.

10,000 Medium COM

DELWP

3 Install an irrigation controller. 10,000 High HSC HSC

4 Erect netball changerooms to the east of the second netball court. 330,000 High - being planned

Football/netball club


COM

HSC

SRV Country Netball

5 Repair the cracks in the main netball court. 10,000 High Football/netball club Football/netball club

6 Install security lighting around the pavilion and adjacent carpark areas and from carpark to Main Rd. 20,000 High COM COM

7 Produce a concept plan for the redevelopment/replacement of the football pavilion at its current location. The design should be guided by the AFL and Cricket Australia’s Facility Standards and consist of suitably sized home and away change areas and amenities, umpires’ room, medical room, kitchen/kiosk, bar/social room, office, storage areas and undercover viewing area. Implement redevelopment/replacement plan. Works could be undertaken in stages with making change facilities suitable for female players and umpires the highest priority.

Concept plan – 10,000

Construction -1.5-2M

CP – High

Construction

Change facilities for women – High

Rest- Medium

HSC

COM

HSC

COM


Cricket club

SRV Major Facilities

RDV

DIRD

8 Erect cricket nets (two bays) in the south-western section of the Reserve. 30,000 High Cricket club

Cricket club

HSC

COM

SRV Cricket Facilities

9 Erect a fence around the playground. 8,000 High COM COM

HSC

10 Expand and diversify the playground in its current location. 60,000 Medium COM

COM

HSC

11 Install an electronic scoreboard. 30,000 Low Football/netball club Football/netball club

12 Erect higher nets behind the goals at the carpark end of the playing field. 20,000 Medium Football/netball club Football/netball club


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Plan 1 – Concept Plan


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Plan 2 – Detailed Plan


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APPENDICES


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Appendix A – Literature Review

Document Purpose/relevance Implications for Hepburn Rec Reserve Masterplan

Hepburn Shire Council, Proposed Council Plan 2017-2021

The Plan outlines the Council’s key strategic objectives and activities for the period 2017-2021 and the actions Council will take to achieve these objectives. The objectives, activities and actions that have relevance to the redevelopment of Trentham Recreation Reserve are as follows: Objectives

• Quality community infrastructure

• Active and engaged communities

• Sustainable environment Activities

• Responsibly manage our assets portfolio including roads and transport infrastructure, buildings, recreation and sporting facilities and public toilets by inspecting and monitoring maintenance and renewal needs. This is achieved through planning for and implementing asset renewal and upgrade programs or new facilities that meet community expectations such as hubs, streetscapes, road and building assets.

• Provide great community Parks and Open Space by greening our streets, managing tree safety and improving our town entrances, sporting ovals, botanic gardens and passive recreation spaces.

• Act to encourage improved health and wellbeing of residents and to reduce the risks associated with obesity and poor nutrition. This includes the provision, development and promotion of passive and active recreation facilities and options, and working with clubs and other agencies on planning for future developments and encouraging increased activity.

Actions

• Continue to invest in our assets at a level greater than depreciation by delivering the annual asset renewal capital works programs

• Complete program of essential safety measure improvements in Council Buildings to ensure compliance with the Building regulations.

• Deliver walking and cycling priority projects, including asset renewal works and expansion of footpaths and multi-use trails

• Upgrade and renew public toilet blocks to achieve consistent quality shire-wide and improve the level of servicing across the Shire that matches demand

• Implement priority items from current and newly developed recreation facility masterplans.

• Develop a program of improvement works and maintenance programs for reserves, botanic gardens and other recreation spaces.

• Implement improvements in accordance with agreed programs and masterplans to reserves, botanic gardens and other recreation spaces.

• Improve tree management including risk mitigation works and a proactive program of tree maintenance to improve longevity, safety, amenity and canopy coverage.

• Develop plans and seek funding to construct priority projects from Recreation Master Plans and the Walking and Cycling Strategy, and develop new masterplans to guide future investment.

• Continue to activate existing swimming pools and strengthen their role as a community resource, including responding to recommendations from the Creswick swimming facility review.

• Activate recreation facilities in conjunction with clubs and committees of management, while clearly understanding each other’s roles.

The key objectives, priorities and actions contained in the reserve masterplan should be consistent and guided by the strategic objectives, activities and actions expressed in the Council Plan; these being:

• Renewing Council assets.

• Providing great park.

• Improving tree management.

• Encouraging participation in active and passive recreation.

• Encouraging great female participation in sports.

• Promoting water and energy efficiency.


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• Promote the range of recreation options available in the Shire to increase participation in active recreation and reduce the risks associated with obesity.

• Promote the opportunities for female participation in sport and recreation in partnership with community groups.

• Implement water efficiency and water saving measures at recreation ovals, gardens and buildings, and support the community to progress the Trentham water security project.

• Develop and implement vegetation management plans on Council managed land and advocate to other public-land managers to reduce fire risk on their land.

Hepburn Shire Council, Public Health and Well-Being Plan 2013-2017

The plan outlines the Council’s key priorities with respect to enhancing the health and well-being of the Hepburn community and the actions it will take to address these priorities. The priority that relates to the Hepburn Recreation Masterplan is disease prevention. The relevant actions are:

• Maintain and develop built environment to provide opportunities for increased rates of physical activity

• Implement walking and cycling projects

• Encourage physical activity through spaces, programs and affordable exercise • Continue to provide recreation facilities that offer a broad range of recreational activities.

The masterplan should aim to implement the relevant actions of the Municipal Public Health and Well Being Plan 2013-2017 relating to encouraging increased participation in recreation activity.

Hepburn Shire Council, Recreation and Open Space Strategy 2016-2021

This Document provides a long term strategic plan for the provision, development, management and use of recreation facilities and open space areas in Hepburn Shire. The Document outlines the Council’s goals, planning principles, objectives, strategies and specific actions for and recreation open space provision.

The Strategy makes recommendations about the facilities that should be provided or considered for provision in Hepburn’s townships. It classifies the townships by population size. Hepburn falls into the 1000-2000 people classification. Minimum facility provision for this classification level is as follows:

• Oval - sports oval and change facilities developed to a medium level. Standard of development to be guided by peak body facility guidelines

• Netball courts - one or two netball courts per reserve preferably line marked for tennis

• Tennis courts - up to 3 courts suitable for local competitions

• Bowing green – one green – may have a synthetic surface

• Golf course - may be provided

• Shooting facilities - may be provided

• Community hall - one in town and possibly one at the recreation reserve

• Indoor court – may be provided. One court possibly shared with a school

• Playground – yes within parks and recreation reserve

• Walking and cycling trails – at least one-off road trail that should traverse the recreation reserve

• Skate park/BMX track - may be provided subject to demand/distance from other skate parks

The Strategy also recommends a hierarchy for recreation reserves – neighbourhood, local and municipal - and lists the facilities that should be provided at each level of the hierarchy. Hepburn Recreation Reserve in classified as a local reserve. The facilities provided at this level are:

• Moderate pavilion featuring a kiosk, kitchen, function space, change facilities for players and umpires, trainers’ room/first aid, storage space

• May be stand-alone or integrated netball, tennis facility and/or bowls facilities

• Detached or integrated public toilets

The hierarchy and provision standards outlined in the Recreation and Open Space Strategy 2016-2021 should be used when auditing the provision of facilities in the reserve and making recommendations about new or redeveloped facilities. The specific recommendations contained in the Recreation and Open Space Strategy about Hepburn Recreation Reserve should be reviewed in the masterplanning process and if still valid included in the redevelopment masterplan for the reserve.


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• Spectators shelters, informal or formal carparking, bike parking, accessible paths, seats, picnic facilities if no others in town, bins, dog bag dispensers, playground, directional signs, location sign, sponsorship.

The strategy makes the following recommendations about Hepburn Reserve:

• Upgrade of the pavilion to incorporate new social facilities and change facilities for male and female players and umpires

• Upgrade of the playing surface and drainage on the sports oval

• Extension of the netball pavilion to incorporate showers

• Installation of lighting on both netball courts

• Installation of security lighting around the reserve

• Improved way finding to and within the reserve

• Review of traffic management, pedestrian movements and parking arrangements management and parking arrangements

• Development of connections to walking/cycling network

• Development of pedestrian zones

• Development of a family BBQ / picnic area

Hepburn Shire Council, Disability Access and Inclusion Plan 2014-2016

This Document outlines Council’s key strategic activities and intended actions with respect to improving opportunities for people with disabilities to participate in community life. The activities and actions that have relevance to the Hepburn Recreation Reserve masterplan are as follows:

• Works with sporting clubs to enhance access by people with disabilities.

• Create and promote recreation opportunities for people with a disability.

• Adopt universal access principles in upgrade and renewal of recreation facilities.

• Undertake accessibility audit programs of key Council buildings

• Include access and inclusion standards and guidance in renewal and upgrade planning

• Conduct review of accessible parking spaces at Council facilities

The masterplan should aim to improve the physical accessibility of the facilities in the Reserve.

Hepburn Shire Council, Walking and Cycling Strategy 2011 Walking and Cycling Strategy, Priority Works 2017

The 2011 Document contains:

• Planning principles and design guidelines for footpaths, bike lanes and trails

• A list of proposed footpaths, bike lane and trail projects The Document recommends that trails be 2.5m wide and have a granitic sand or compacted gravel surface. The Document does not list any works that have relevance to Hepburn Recreation Reserve The 2017 Document list the priority projects for the next 5 years. Again, there are no projects that have relevance to Hepburn Recreation Reserve.

The design guidelines for trails and walking paths should be used when designing future walking trails in the Reserve

Central Highlands Regional Growth Plan (2013)

This Plan identifies where and when population growth will occur in the Central Highlands Region over the next few decades. It projects that the population will increase from 169,300 to 223,500 by 2031. It indicates that the majority of the increase will occur in Ballarat Geelong (33,000). Hepburn Shire is projected to grow by 3,500. The Plan describes the ‘settlement role’ of the townships in the Region, including the Hepburn Shire townships. The Plan nominates 5 roles – regional city, regional centre, town, small town and rural settlement. Hepburn is categorised as a small town. The Plan indicates the towns that have growth potential.

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AFL Victoria, Cricket Australia, Netball Victoria, FFV Facility Guidelines

These Guidelines provide information on the peak bodies’ preferred facility standards for playing fields, pavilions and other associated infrastructure.

Hepburn Shire should give consideration develop its own standards in response to these guidelines.


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AFL Goldfields Regional Strategy 2017 This Regional Strategy provides

• Outlines the principles and strategic framework to support the future development, governance and growth of football and netball throughout the Goldfields region.

• Identifies critical priorities and actions for AFL Goldfields, AFL Victoria, Netball Victoria, AFL Goldfields Leagues, Clubs and Netball Associations and project partner LGAs.

The priorities that have relevance to Hepburn Recreation Reserve are as follows:

• Work collaboratively to upgrade netball courts identified as below minimum condition

• Introduce a structured lux level lighting testing program

• Encourage LGAS to consider the AFL’s Preferred Facilities Guidelines, NV’s Facilities Manual, Design for Everyone Guide and Female Friendly Sport Infrastructure Guidelines when developing/upgrading football and netball facilities

The Strategy proposes a facility hierarchy for football/netball venues. Hepburn is classified as a local reserve. The Strategy also rates the condition and standard of the venues. Hepburn score a rating of 37%, one of the lowest rankings in the Region. It scores poorly for the size and condition of the home changerooms, the condition and suitability of the umpires’ room for female umpires and the condition of the social rooms. It also scores poorly for lighting and oval surface but these items have and are being rectified.

The findings and recommendation of the AFL Goldfields Regional Strategy that relate Hepburn Recreation Reserve should be considered in the masterplanning process.

Hepburn Shire Hepburn Recreation Reserve …...2018/07/24 · Final Report ASR Research Pty Ltd...

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