HELIX WATER DISTRICT AGENDA REGULAR MEETING … · firewall s/w-oc&tp drill bits,washers ... helix...

HELIX WATER DISTRICT Setting Standards of Excellence in Public Service

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

Wednesday, January 20, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call Board Secretary Sandra L. Janzen at (619) 667-6232 for assistance so the necessary arrangements can be made.

OPEN MEETING

1 . Call to Order Call Meeting to Order and Roll Call

2. Invocation Invocation and Pledge of Allegiance - President Verbeke

3. Agenda Approval Approval of Agenda (Additions and/or Deletions)

PUBLIC COMMENTS

4. Public Comments Opportunity for Members of the Public to Address the Board on any Item under the Subject Matter Jurisdiction of the District

Public Comment Procedure: This is the time set aside for those wishing to address the board on matters not on the posted agenda which are under the subject matter jurisdiction of the district. No action may be taken by the board except to set the matter presented for the next regular board meeting. State your name, topic and provide the secretary with a request to speak form so you can be properly included in the consideration of the item. Please limit your comments to three minutes so all who wish to speak can be heard. The board is not permitted during this time to enter into a dialogue with the speaker.

Regular Board Meeting Helix Water District Wednesday, January 20, 2016 - 2 p.m. Page2

CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION

Significant Exposure to Litigation Pursuant to Government Code §54956.9(d)(2) Number of Cases: 1

CONSENT AGENDA

5. Consent Agenda (Acted on as One Item Unless Withdrawn by Request of a Board Member or a Member of the Public)

a) Ratify Checks Operating Account Checks Submitted for Ratification:

i. List Dated January 5, 2016 ii. List Dated January 12, 2016

b) Per Diem Claims Memorandum Dated January 20, 2016, from the Board Secretary Submitting Expense and Per Diem Claims for Approval

c) Minutes The Board Approve the Minutes of the Regular Board Meeting of January 6,2016

d) The Board Reject a Claim in Whole Filed by Amerio Law Firm on Behalf of Christine Anderson in the Amount of More than $25,000 for Injuries Allegedly Sustained at Harry Griffen Park

ACTION ITEMS

6. Cast Ballot The Board Review the San Diego Local Agency Formation Commission 2015 Special Districts Ballot for Two Time Extensions for Regular LAFCO Special District Members

7. Notice of Completion The Board Adopt Resolution 16-03 Declaring Construction Complete and Authorize Filing a Notice of Completion for the repair of the 36-lnch Concrete Cylinder Slaughterhouse Canyon Pipeline, Work Order 4691

Regular Board Meeting Helix Water District Wednesday, January 20, 2016 - 2 p.m. Page3

8. Appropriation The Board Appropriate Funds in the Amount of $40,000 from Schedule 64, Item 12 of the Fiscal Year 2015-16 Capital Budget for the Completion of Design and Bid Process for the Fletcher Hills 2 Pump Station Replacement, Work Order 4214

REPORTS 9. Reports for the Month of December 2015 and Quarterly Reports:

a) Claims Report b) Quarterly Deferred Compensation Report c) Treasurer's Report d) Budget Summary e) Quarterly Lake Jennings Financial Report f) Rainfall, Use and Storage Report g) System Demand Report h) Conservation Status Report i) Monthly Demand Report j) Quarterly Capital Improvement Program Report

INFORMATION

A. The Board Receive an Update on the District's Drought Action Plan for December 2015

B. The Board Receive an Update on the Cayenta Software Implementation

C. The Board Receive an Update on the Enterprise Content Management System

DISCUSSION

A. President's Report

i. Comment from the Public Regarding District Staff

B. Directors' Comments and Reports on Meeting(s) Attended

C. General Manager's Report

i. Review of Future Agenda Items

D. General Counsel's Report

ADJOURNMENT

All public records relating to an agenda item on this agenda are available for public inspection at the time the record is distributed to all, or a majority of all, members of the board. Such records shall be available at the district office located at 7811 University Avenue, La Mesa, California.

Regular Board Meeting Helix Water District Wednesday, January 20, 2016 - 2 p.m.

Certification of Posting

I certify that on January 15, 2016, I posted a copy of the foregoing agenda near the regular meeting place of the Helix Water District Board of Directors, said time being at least 72 hours in advance of the meeting of the board of directors (Government Code §54954.2).

Executed at La Mesa, California, on January 15, 2016

HELIX WATER DISTRICT

CHECK NO.

175326 175327

175328 175329 175330 175331

175332 175333 175334 175335 175336

175337 175338 175339 175340 175341

175342

175343 175344

175345

REPORT CD002

CHECK REGISTER FOR CHECKS 175326 THROUGH 175398

01/05/16 16:32:22

VENDOR NO.

10452 4865

VENDOR NAME 1903 SOLUTIONS LLC ABABA QA

10619 ABC CONSTRUCTION CO INC. 10019 AFLAC 11419 BOB AND DEAN PROPERTIES

88 CALIFORNIA ELECTRIC SUPPLY

11156 CSI SERVICES INC. 10852 DAILY DISPOSAL SERVICES, INC. 9080 DIAMOND ENVIRONMENTAL SERVICES 222 EDCO DISPOSAL CORP

10721 EL CAJON FORD

11157 ENERGY AVENUE 172 EXCEL TELEMESSAGING, INC.

11356 FAIRFIELD DEVELOPMENT LP 11420 FIRE PREVENTION SERVICES INC. 7993 FIRST BANKCARD

11240 FIRST BANKCARD

11285 FIRST BANKCARD 8102 FIRST BANKCARD


INVOICE DESCRIPTION FIREWALL S/W-OC&TP DRILL BITS,WASHERS BOLTS,WASHERS ASPHALT RPLC/LISTAl -EMPLY.PREMIUM/DEC15 -CLOSING BAL REFUND KO SEAL WP,PULL LIN PULL BOXES,MYERS HU PROF SVCS W04446/NO TP WASTE REMVL-1/16 PORTOLET LEMON/JANl WASTE/RECYCLE SVC WIPER BLADES/U#29 REPR PRKG BRAKE/U#4 TRANSMISSN SVC/U#07 TRANSMISSN SVC/U#26 TRANSMISSN SVC/U#60 RESET SENSORS/U#l8 VEHICLE WASHING (27 ELECTRICAL CABLES ANS SVC: JAN16

-CLOSING BAL REFUND -CLOSING BAL REFUND CR-HOTEL:CRWA/MUSE MMBR RENEWAL-LCC AIR/SWRCB-HEDBERG MMBR RENEWAL/SDECCC SUPPLIES-NOTEBOOKS MMBR RENEWAL-ASCE REGIS-AWWA SYMP (2) AIR/SWRCB-LUGO CALL-EM-ALL/48NOTIC SUPPLIES-KITCHEN/AO RFRSHMNTS-TRNG MTG SUPPLIES-KITCHEN/AO LIFTGATE PARTS HOST SVC-FILE DELIV SCR PRTCR/BRD TABLE CABLE AND LCD LCD MONITORS (2) WEB HOST SVC LEVEL2 HWD.COM LEGACY RENE SVC AWARD-DEEGAN ITEMS FOR CHLDRNS P CHLDRNS PARTY REFRE JPIA HR MEETING SVC AWARD ITEMS THANK YOU GIFT CARD RETIREMENT GIFT-JEN RETIREMENT GIFT-SUL

PAGE 1

CHECK AMOUNT

10,038.01 457.78

69,246.55 3,574.50

53.29 1,882.18

1,500.00 155.88 37.15

257.83 1,749.10

777.65 272.78 224.46 55.78

5,724.38

443.82

95.66 548.75

1,250.82

HELIX WATER DISTRICT REPORT CD002 01/05/16 16:32:22


CHECK VENDOR NO. NO. VENDOR NAME

175346

175347

175348

175349

175350

175351

175352 175353

175354 175355 175356

175357 175358


9475 FIRST BANKCARD


9345 FIRST BANKCARD

8195 FIRST BANKCARD





11008 FRED HALL SHOWS 450 GRAINGER

INVOICE DESCRIPTION SVC AWARD ITEMS FRAMES/RETIREMENTS PARTS-CABLE FIT/OC HOSE REEL SWIVEL/OC FLR DRAIN TRAPS/AOO RPLCMNT SPEAKRS/OC COFFEE/OVERNIGHT CR MEAL MONEY/6 EMPLOY HOTEL-AWWA/HAYMAN SD CTY SURVEY MAPS TONER FACEBOOK ADS SUPPLIES,LOCK,WATER HOLIDAY/OFFICE DECO STAMPS/LJ SODA,SNACKS,PLASTIC CLNG SUPPLIES/CG WIRELESS MOUSE/KIOS WIRELESS MOUSE FLAME FIRE COLORANT CREDIT CARD CLEANER POWERSONIC BATTERY CONDUIT MAGNETS TUFF TOES MASONRY BLADES PUMP PARTS TOOLS FOR UNIT 14 TOOLS FOR UNIT 14 PARTS-PAGE SYSTEM/0 TESTING ADAPATER CONF EXP/LUGO BUSINESS MTG-LUGO SCWRCB MTG EXP/LUGO LADDER & PLATFORM LUNCH-ENTECH/LYFORD ANNL FAX SVC/CCC PG CWEA RENEWAL/OLNEY PLC RACK/SCADA SCADA PARTS QUAD LCD MONITOR AC LABELS SPPLS-CHLDRN'S PART PRTS/TOILET RPR/OC SUPPLIES-COFFEE TUFF TOTE 311 DRAIN PIPE PAINT BRUSHES BAL DUE EXHIBT BOOT SCBA BOTTLE CARRIER SAFETY SHOES-ROMERO

PAGE 2

CHECK AMOUNT

713.46

520.55

1,064.56

2,813.85

1,232.40

1,144.92

164.00 1,221.15

248.04 291.45 596.44

540.00 734.51



CHECK VENDOR NO. NO.

175359

175360

175361

175362

175363 175364 175365 175366

175367 175368 175369 175370

175371 175372

175373 175374

175375 175376 175377 175378 175379 175380 175381

VENDOR NAME INVOICE DESCRIPTION WET-DRY VACUUM/2GAL CHASSIS MOUNT TIES SEALED BEARINGS

-MTG-NACE/FOCKLER -P.CASH SHORTAGE/OC -MEAL MONEY-4 EMPLOY -FOOD-LA CIMA CREWS -FOOD-ENG/BBK TRAING -MTG-IRWA/GEITZ -COUNTY FEE-PHOTOCOP -SUPPL-VINYL STICKER -COUNTY FEE-PHOTOCOP -COUNTY FEE-PHOTOCOP -ROUND PETTY CASH MILEG-GILROY/CLAIMS DRINKS-LA CIMA CREW SUPPL-RAIN TARPS(6) WOOD-SHADE STRUCTUR WOOD,AUGER & SUPPL TARP,BUCKETS,PLIERS PRGM:ACH/DEACTV EBP PRGM:XPDF S/W CONVS BAIT/TACKLE-RESALE BAIT/TACKLE-RESALE BAIT/TACKLE-RESALE

-CLOSING BAL REFUND FENCE REPR-TANK,PS

-CLOSING BAL REFUND DELIVERY CHG OFFSET GRANITE 3/4"

-CLOSING BAL REFUND COURIER SVC/JAN16 TROUT-LJ 12/15/15 WELD FLANGE/GASKETS WELD FLANGE-2011PIPE

INVESTORS-CLOSING BAL REFUND CRANE SVC/LOAD PIPE CRANE/UNLOAD PIPE

-CLOSING BAL REFUND CREDIT-PROP RETURNE BILGE PUMP/PARTS

-CLOSING BAL REFUND SAFETY GLOVES TOPOGRAPHIC MAPPING

-CLOSING BAL REFUND WIPER BLADES/STOCK

1655 HELIX WATER DIST PETTY CASH

5249 HOME DEPOT CREDIT SERVICES

10155 INFOSEND, INC

9022 J&M BAIT DISTRIBUTORS

11422 8666

11416 10360

11412 7050 9498 4132

SARAH JENNINGS JIM WATERS CUSTOM FENCE BRIAN LEWIS MARK R.TURVEY EQUIPMENT

KATHRYN MCINTIRE MAIL DISPATCH, LLC MT. LASSEN TROUT FARM INC. PACIFIC PIPELINE SUPPLY

11424 PALM TERRACE LA MESA 10792 PAUL'S CRANE SERVICE

11417 SARINA PELLEGRINI 8883 PORT SUPPLY

11414 9296

11274 11423 8974

RABA LP R.J. SAFETY CO INC ROBERT J LUNG & ASSOCIATES SUSAN SALAZAR SAN DIEGO FREIGHTLINER VOIDED

26 SAN DIEGO GAS & ELECTRIC -00891/9550LJ PK RD -00908/830 1/2JACKMA -06003/8116 WING AVE

PAGE 3

CHECK AMOUNT

481.00

468.27

4,820.00

1,019.25

710.47 1,000.00

96.24 847.52

3.16 898.11

7,744.00 2,729.65

1,111.22 1,270.00

23.55 51.89

4.14 22.03

4,200.00 7.34

121.61

53,872.88

HELIX WATER DISTRICT REPORT CD002


01/05/16 16:32:22


175382 10935 SAN DIEGO ICE CO

175383 8885 SD NEIGHBORHOOD NEWSPAPERS 175384 10039 SAVE-A-LIFE EDUCATORS, INC

INVOICE DESCRIPTION -07799/9160PINKARD L -12656/14060 EL MONT -12703/457 N MARSHAL -15003/9335HARRITT R -16503/617 4TH ST EC -17904/1302 HILL ST -25659/9825WNTR GRDN -28901/9738LJ PARK R -28902/9738LJ PARK R -31104/10109 BASS B -31712/2050GREENFD"A -34452/13002HWY 8 BS -34888/5411GRSMNT CT -35528/10108BASS RD -36253/HARRT.NW END -38829/10108 BASS RD -39957/1750 VDEL VLL -41960/224 1/2 3RD S -42760/8799 ELDEN ST -49288/1445BERMUDA L -51000/2050 l/2GREEN -51855/9550LJ PK RD -52321/1233VERNON WA -55233/14039 EL MONT -57504/5955 POPPY ST -59652/10537FLD SMIT -63809/4903 LONGVIEW -68211/9550LJ PK RD -68575/13661JULIAN A -70052/HARRT.RD N EN -72958/2776 KATHERIN -72995/9535 HARRITT -75779/14027 EL MONT -77355/1016AVE OCEAN -78505/8529MELROSE L -78755/1233VERNON WA -79381/9738 LJNNINGS -83309/383 S MARSHAL -84409/821 FESLER ST -84609/9738LJ PK RD -84756/LJ PARK RD D -87447/1966 E MAINS -94881/1320 OLD CHAS -96652/10108 BASS C -97423/9530 MILDEN S -99301/560 RIMROCK R ICE FOR RESALE-LAKE ICE FOR RESALE-CAMP LEGAL NOTICE-FIANCL CPR/AED TRAINGS (3)

PAGE 4

CHECK AMOUNT

147.15

63.00 150.00




175385 10582 SONSRAY MACHINERY LLC

175386 175387 175388 175389 175390 175391 175392 175393 175394 175395 175396 175397 175398 (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

11413 6815

11415 10995 9647 464

11418 9292 5211

10358 10837 11421

394000 2499 5605

10536 10606 10953 9840 5927

11208 11208 5212 9758 8151

11175 92

9240 514

10502

INVOICE DESCRIPTION SVC/OIL FILTER-U#EO SVC/INSP U#El4 SVC/INSP U#E32

KAREN SPARKER -REFUND ACCT OVERPYM SWRCB FEES WASTE DISCHG PMTFYl SHARI STRONG -CLOSING BAL REFUND TAMAYO GROUP, INC. PROF SVCS-BRD & ET TRI-GROUP CONSTRUCTION -CLOSING BAL REFUND UNDERGROUND SERVICE ALERT/SC UNDERGRND SVC-DEC15 NEIL UNDERWOOD -CLOSING BAL REFUND UNITED SITE SERVICES PORTOLETS12/23-1/19 VERIZON WIRELESS -WIRELESS/TABLETS-DE VIKING BATTERY BATTERIES-GOLF CART JEREMY JOHNSON WELD REPR-VISTA TAN ROB ZIMMER -CLOSING BAL REFUND FIRST AMERICAN TITLE COMPANY -REFUND W.0.3940 WESTAIR GASES & EQUIPMENT INC. C02 REFILLS 12/24/1 BOOT WORLD SAFETY SHOES-2 EMPL GLC-(CA) HELIX, LLC -SOLAR/1233 VERNON W JENAL ENGINEERING CORPORATION AIM FILL RING/U#45 DAILY SAW SERVICE CHIPPER BLADE SHARP PACIFIC TRANS ENVIRONMENTAL ASBESTOS WASTE REMV MISSION JANITORIAL & RESTRM SUPPLIES WORKFORCE STRATEGIES INC. TP TEMP-WK END 12/2 WORKFORCE STRATEGIES INC. CSR TEMP-WK END12/2 CARROLL BUSINESS SUPPLY, INC. DOCUMENT HOLDER JAN-PRO OF SAN DIEGO JANITOR SVC LJ-DECl CDW GOVERNMENT, INC. 250'ROLL WIRE BIO VIR LABORATORIES CRYPTOSPOR ANALYSIS THE SOCO GROUP, INC. FUEL PURCH 12/21-27 TIGERDIRECT ETHERNET CARDS (3) ACWA SERVICES CORPORATION WC PREMIUM/4TH QTR DION AND SONS, INC DOOR LATCH/ASSY-U#8

GRAND TOTAL

PAGE 5

CHECK AMOUNT 836.22

97.16 2,037.00

7.70 3,000.00

220.32 474.00 51. 57

1,189.74 224.46 583.20 573.72 73.15

1,401.49 248.64 266.92

5,007.36 54.63 79.65

245.00 312.34 537.60

1,254.40 8.29

1,664.00 69.67

362.01 205.73 409.45

101,186.00 154.41

314,330.01




175399 169 A&B SAW & LAWNMOWER SHOP

175400

175401 175402 175403 175404 175405

175406 175407 175408 175409 175410

175411 175412

175413 175414

175415 175416

175417 175418 175419 175420 175421 175422 175423 175424

INVOICE DESCRIPTION APRON CHAPS,FILTERS AIR FILTERS,KITS KEYSTONE WALL BLOCK KEYSTONE WALL BLOCK

-#287253134321 DEC15 SAFETY SHOES-2 EMPL

-CLOSING BAL REFUND -REFUND ACCT OVERPYM CREDIT-TUBE SPLICE FLEX 200'COIL,SPLIC CALL-EM-ALL JAN'16

-CLOSING BAL REFUND ENGINEERING SOIL TEST/INSP/WELD

-RFND PYT-ACCT CLOSE BATTERY CORE CREDIT 30W OIL OIL FILTERS/U#50,58 LIC PLATE LAMP/U#26 FUEL,AIR,OIL FILTER FUEL,AIR,OIL FILTER BATTERY/U#55 OIL & AIR FILTERS FUEL FILTERS AIL & FUEL FILTERS WIPER BLADES U#02 BATTERY OZONE/EMGY GEN PRMT MONTHLY CABLE SVC MONTHLY INTERNET

11429 BARBARA DAVIDSON -CLOSING BAL REFUND 9080 DIAMOND ENVIRONMENTAL SERVICES CREDIT-TEMP FENCE

PORTOLET VERNON/FEB PORTOLET CHASE/FEB PORTOLET GRNFLD/FEB PORTOLET MONTMAR/FE PORTOLET CORDOBA/FE PROF SVCS-W04599/DE ENG THERMOSTAT/U#35 TRANSMISSN SVC/U#42 TRANSMISSN SVC/U#12 VEHICLE WASHING (29 COOLANT SVC/U#61

EATON ANALYTICAL, INC LAB ANALYSIS 12/2/1 EXNER -DEPOSIT REFUND

SHIP-LAB ANALYSIS VALVES-HOLIDAY FREE

-COMMISSION/OCT-NOVl -CLOSING BAL REFUND -DEPOSIT REFUND RESPIR PROTECTN MAS

7615 ALPINE ROCK & BLOCK

8751 10211 11432 11426

88

9920 11437 7493

11382 304

AT&T MOBILITY BOOT BARN INC CHRIS BRONNENBERG REYNALDO CABILING CALIFORNIA ELECTRIC SUPPLY

CALL-EM-ALL, LLC CAM VII TRUST LLC CHRISTIAN WHEELER YOSHIKO COOPER COUNTY MOTOR PARTS

1453 COUNTY OF SAN DIEGO APCD 7303 COX COMMUNICATIONS

11425 DLM ENGINEERING INC. 10721 EL CAJON FORD

396 11436 1319 4688

10402 11428 11433

450

EURO FINS VIRGINIA FED EX FERGUSON WATERWORKS #1083 FINANCIAL CREDIT NETWORK ERIC FROISTAD STEVE GAUTHIER GRAINGER

PAGE 1

CHECK AMOUNT 565.21

208.32

76.32 233.80 50.00

250.43 1,137.22

33.45 292.78

1,836.00 66.53

1,123.77

791. 00 1,202.52

257.97 1,059.97

2,129.90 1,457.52

210.00 158.49 235.86

8,790.52 1,175.25

64.96 1,521.32

979.38

HELIX WATER DISTRICT REPORT CD002


01/12/16 16:40:12


175425 175426 175427

175428 175429

175430 175431

175432

175433 175434

175435 175436 175437 175438 175439 175440 175441 175442 175443

8776 GREENFIELD MIDDLE SCHOOL 6102 HDS WHITE CAP CONST SUPPLY 1655 HELIX WATER DIST PETTY CASH

9811 PETER HEPBURN 10104 HUDSON SAFE-T-LITE RENTALS

5009 INDUSTRIAL RUBBER SUPPLY, INC. 11301 INGENIUM

8059 KBC TOOLS & MACHINERY INC.

11434 ERICA KIRSOP 5543 KNOTT'S PEST CONTROL INC.

9621 L.N. CURTIS & SONS 11435 DOMINIQUE LACOSTE 4672 LAKE CUYAMACA RCRTN/PARK DIST

11439 JULIAN MAIMIN 11443 IVAN MARTINEZ 11212 MJE MARKETING SERVICES INC. 11299 NEOFUNDS BY NEOPOST 11430 KY NGUYEN 4132 PACIFIC PIPELINE SUPPLY

INVOICE DESCRIPTION HAZWOPER BOOTS,GLOV HAZWOPER BOOTS,GLOV MINI GRANT-6TH GRAD 18"TRAFFIC CONES

-SUPPL-2016 PLANNER -SUPPL-COUNTER/MTR R -SUPPL-PHOTO FRAMES -SUPPL-AA BATTERIES -ROUND PETTY CASH FOOD-2 STAFF MTGS

-CLOSING BAL REFUND FLAG LABOR+ARROW BR FLAG LABOR REG+OT FLAG LABOR+ARROW BR FLAG LABOR+ARROW BR FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR+ARROW BR FLAG LABOR+ARROW BR FLAG LABOR+ARROW BR FLAG LABOR+ARROW BR FLAGGING LABOR REG FLAG LABOR+ARROW BR HYDRAUL PUMP HOSE DISPOSE-TP HAZ WAST DISPOSE-QC HAZ WAST CARBIDE CUTTERS CARBIDE CUTTERS

-DEPOSIT REFUND RODENT CNTRL-CUY DA ADDL RODENT CNTR/CU RODENT CNTRL-CH DAM RDNT/PEST SVC-LJ/DE RODENT CNTRL-TP/DEC RODENT CNTRL-BUCKNE 60MIN SCBA BOTTLES

-DEPOSIT REFUND ANNUAL WTR RECON'15 -CLOSING BAL REFUND -CLOSG BAL #20001897 LJ WEBSITE SVCS/DEC POSTAGE/BALANCE DUE

-CLOSING BAL REFUND 20"GASKET RING MACRO COUPLING FIRE HYD,BALL VALVE SHARED SVC/VAC TRUC SHARED SVC/VAC TRUC

-DEPOSIT REFUND BACKFLOW TESTS (10)

175444 3005 PADRE DAM MUNICIPAL WATER DIST

175445 11192 PAL GENERAL ENGINEERING 175446 8950 PRO-LINK ENGINEERING INC.

PAGE 2

CHECK AMOUNT

250.00 317.43 237.00

170.59 6,178.75

15.08 3,113.97

94.27

60.77 1,045.00

9,695.38 64.26

324,375.00 8.63

97.13 1,650.00

96.19 3.33

27,599.65

1,021.99

1,003.51 600.00


CHECK NO.

175447 175448

175449 175450 175451 175452 175453 175454 175455 175456 175457 175458 175459 175460

175461

175462 175463 175464 175465 175466 175467 175468 175469 175470 175471 175472 (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

VENDOR NO.

11442 9685

8958 3904

11440 4686 4374

11441 6452 9274

11438 10780 8623 7783

REPORT CD002


01/12/16 16:40:12

VENDOR NAME RANCHO MESA PROPERTIES ROBERTSON'S

SD COUNTY SUPERINT OF SCHOOLS SAN DIEGO HARDWARE COMPANY MONY SAPANLI SHARP ELECTRONICS CORP MICHAEL SLOAN TERESA STARK STATE OF CA/DEPT OF JUSTICE STERLING INFOSYSTEMS INC. STERLING INVESTMENT GROUP STREAKWAVE WIRELESS, INC TELEDYNE INSTRUMENTS INC. TIRE CENTERS, LLC

6392 TREBOR SHORING RENTALS

10798 8191 6482

11431 0 0 0 0 0 0 0

8008 9560 EA ICMA ICMM occc OFFC TPCC

92 2499

10606 3461 3461 3461 5951

UNITIS CONTRACTOR SUPPLIES US HEALTHWORKS MEDICAL GRP PC USA BLUE BOOK WILLIAM WAKEFIELD FRANCHISE TAX BOARD FRANCHISE TAX BOARD STATE DISBURSEMENT UNIT EL CAJON FEDERAL CREDIT UNION CA PUBLIC EMPL RETIREMENT SYS CA PUBLIC EMPL RETIREMENT SYS CA PUBLIC EMPL RETIREMENT SYS (STATE TAX AUTOMATIC E.F.T.) (FEDERAL TAX AUTOMATIC E.F.T.) EMPLOYEE ASSOCIATION F ICMA-RC 457-305588 ICMA-RC 401-108900 OFER CTR CONTR CLUB OFFICE CONTRIB FUND TREATMENT PLANT CONTRI THE SOCO GROUP, INC. WESTAIR GASES & EQUIPMENT INC. JENAL ENGINEERING CORPORATION HAWTHORNE HAWTHORNE HAWTHORNE COLE OFFICE PRODUCTS INC

INVOICE DESCRIPTION -CLOSING BAL REFUND CONCRETE/FLETCHR PK CONCRETE/N.MAGNOLIA SPLASH LAB-1/28/16 S/S MESH SCREEN

-CLOSING BAL REFUND USAGE:041162 T012/2 REIMB-WALKING SHOES

-CLOSING BAL REFUND FINGERPRINTING (1) BKGROUND CHK ( 1)

-CLOSING BAL REFUND EDGEROUTER 5-PORT CALIB OZONE ANALYZE TIRES/U#48 TIRES/U#81 REPR/ALIGN AXLE #81 TIRES/U#02 TIRES/U#67 6X6 SHORING BX RENT 16'BRIDLE CHAIN 8X8 SHORING BOX REN 8X8 SHORING BOX REN SHORING-FLETCHR PKW 25' ENGINEERS TAPE PRE-EMP TEST (1) EDTA O. OlM

-CLOSING BAL REFUND -PR DEDUCTION -PR DEDUCTION -GARNISHMENT -EL CAJON CR UN -PERS EMPL 8% -PERS -PERS NEW 6.5%

EMP ASSOCIATION ICMA-RC DEF COMP ICMA-RC MATCHING SHOP CONTRIB OFFICE CONTRIB TP CONTRIB FUND PROPANE SILVER SOLDER l#PAC FUEL TANK INSP/DECl EXCAVATOR RENTAL MINI EXCAVATOR RENT D-4 DOZER RENTAL COPY PAPER,NOTEBOOK

PAGE 3

CHECK AMOUNT 45.87

639.35

725.00 1,624.32

44.21 78.62 90.00 12.53 32.00 54.30 49.98 61.01

1,138.48 4,181.12

4,534.33

142.28 66.00

136.08 84.74 57.00

478.35 69.12

5,283.70 32,552.77 2,146.88 3,187.59

16,397.02 125,942.36

420.00 23,363.51 20,212.60

458.65 227.52 190.22 126.12 115.55 120.00

6,826.11 4,279.05 1,444.14

693.71


CHECK NO.

(ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

VENDOR NO. 5951 5951 444

11208 11208 6858 6858 8843 5212 7721 7721 8151 8151 8151

92 316 140

6402 10004 9023 9395

10241 7602 3461 1286

REPORT CD002


VENDOR NAME COLE OFFICE PRODUCTS INC COLE OFFICE PRODUCTS INC MCMASTER-CARR SUPPLY CO WORKFORCE STRATEGIES INC. WORKFORCE STRATEGIES INC. AUTOMATIONDIRECT.COM INC AUTOMATIONDIRECT.COM INC WAXIE SANITARY SUPPLY CARROLL BUSINESS SUPPLY, INC. CANON SOLUTIONS AMERICA, INC CANON SOLUTIONS AMERICA, INC CDW GOVERNMENT, INC. CDW GOVERNMENT, INC. CDW GOVERNMENT, INC. THE SOCO GROUP, INC. HD SUPPLY WATERWORKS, LTD. SD COUNTY WATER AUTHORITY ROBERT JACQUOT JESSE A BARTLETT-MAY EDUARDO C GONZALEZ SUSEN DOUBRAVA TRAVIS D POWELL HELIX WATER DIST PAYROLL FUND HAWTHORNE DION INTERNATIONAL TRUCKS LLC

01/12/16 16:40:12

INVOICE DESCRIPTION RULED NOTEPADS 24X36 FABRIC BOARD TAP & DIE SETS TP TEMP-WK END 1/2 CSR TEMPS-WK ENDl/2 PLC ETHERNET RELAY PLC ETHERNET,INPUT JANITORL SUPPL 1/7 FILE JACKETS,LABELS SCANNER MAINT/JAN16 PRINTER MAINT/JAN16 DVI KVM SWITCH RECEIPT PRINTER ANN'L AIRWATCH/VMM FUEL PURCH 12/28-31 ELL 3/4,REDUCERS

-WATER/NOVEMBER 2015 REIMB-WALKING SHOES REIMB-WTR QUAL CERT REIMB-D2 RENEWAL REIMB-PEERS GIFTCRD REIMB-D4 CERT RENEW

-TRANSFER TO P/R FLANGE RING/U#E08 DOOR LATCH/U#84

GRAND TOTAL

PAGE 4

CHECK AMOUNT 11.16 81.36

852.91 358.40

1,254.40 159.00 308.00

1,582.81 144.30 63.25

165.77 68.99

666.47 717.50 316.27 209.09

2,880,987.87 180.00 55.00 80.00 50.00

105.00 311,560.58

366.79 154.41

3,862,437.94

HELIX WATER DISTRfCT Setting standards of excellence in public service

BOARD REPORT

FROM:

Board of Directors

Carlos V. Lugo, General Manage~

Lisa L. Stoia, Director of Administrative Service~ Sandra L. Janzen, Board Secretary~ Donna M. Bonnin, Administrative Assistant J.Ry

TO:

INITIATED BY:

DATE: January 20, 2016

SUBJECT: Expense and Per Diem Claims Submitted for Approval

Strategic Focus Area:

Fiscal Integrity and Sustainability

a) $2,017 43 Joel A Scalzitti, expense and per diem, Colorado River Water Users Association Conference, 12-15-15 to 12-18-15, Las Vegas

b) 26 48 Charles W. Muse, expense, San Diego East County Chamber of Commerce Second Fnday Breakfast, 1-8-16, El Cajon

s \sandyJ\expense claim forms\2016\012016 docx

HELIX WATER DISTRICT Expense Claim

This expense report meets the requ1re!T'ents of Distnct Polley 9 1-14 and Government Code §53232 2

CLAIM OF JOEL A SCALZITTI FROM December 15 2015 to D_e_ce_m_b_e_r_1_8~, 2_0_1_5 _

(date) {date) EVENT COLORADO RIVER WATER USERS ASSOClATlON CONFERENCE

LOCATION LAS VEGAS NV

PER DIEM & MILEAGE PER DIEM 4 DAYS@ $200 00=_--'-$8_0_0_0_0 __ MILEAGE 34 MILES@ $0 575= __ $_1_9 _55 __ TOTAL PER DIEM+ MILEAGE

EXPENSE PAID BY CLAIMANT:

$ __ --..,.$_81_9-'-5_5 {1)

~WED TOTAL ~THU FRI - SAT

.»;

12/ff 12118 12115

Breakfast $000

Lunch

Dinner

$1897/i $1897

$24 00/1 $31 03) 1 $55 03

I $28 00 I $165 76 : $165 76 $359 52 Lodcmo

Ground Trans

l t 1---A_1rt~a~re;;__-+-----+-~--r--~·t-----+-'--+-~--i.-----+---S-O_O_O __ ~

$16 64 I I $16 64

LESS Cash Advances Prepaid Spouse Expenses Transportation $139 96 Meals Hoover Dam Tour $25 00

TOTAL TO BE PAID CLAIMANT {1+2-3)

$ $~4_50_16 (2) $ $1,269 71 (1 +2)

_ __:$-"3-"-50.;.._;_00 fHOTEL) $164 96 < ----'-$-'-51_4_9 __ 6 > (3)

CLAIMANT EXPENSE:

PO# _

$-~~~$_75_4_7_5~-~

Registration Transportation Lodging Meals

PREPAID or CHARGED ON HWD CREDIT CARO $445 00 Parking

__ $-'-1_3_9_9_6 __ (Airfare) Transportation __ $"'"1""'3'-'-7-'7-"6'--_(1st Night Prepaid) Lodging Credit Card PO#

Meals Hoover Dam Tour $25 00 Miscellaneous

TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ 5~7_4_7 _72 (4)

SUMMARY: Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged

TOTAL COST OF CLAIM

(1) -~$8_1_9_5_5 __ (2) $450 16 (4) __ $7_4_7_7_2 __

The undersigned makes the foregoing claim against lhe Hehx Water o,stnct states that the money claimed was actually expended and,or the mrleage stated was actually traveled on behalf of said Distnct and in pursuance of the duties or claimant and Iha! said claim is presented 1n good f,i1th ; .. ,lfot ~e fo ,/been paid

Approved for payment by Board action this / ' £. t..5 0 2o J .5 ___ dayof 2015 ~Cl ant(s1 ature) (date)

l!oept Head or General Manager (signature) (date) Secretary Helix Water D15;9:.L J {r? If/.~ Received for agenda 'r , / (ATIACH RECEIPTS TO CLAIM) LA Effective Of/01/15

ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT !DATE

{lmt"'~ (}JJJJ.L (dale)Jl~

$ .,...._ _

$~~~~~---"'-=-~~-~~

HELIX WATER OISTRJCT Expense Claim

This expense reoort meets the requirements of Drstnct Policy 9 1-14 and Government Code §53232 2

CLAIM OF CHARLES W MUSE FROM January 8, 2016 to _

(date) (date) EVENT· SAN DIEGO EAST COUNTY CHAMBER OF COMMERCE, SECOND FRIDAY BREAKFAST

LOCATION ROCK CHURCH EL CAJON, 7 15 AM

PER DlEM & MILEAGE PER DIEM NIA DAYS@ $200 00= __ __,$_0_0-'-0 __ MILEAGE 12 MILES@ $0 54= __ ..;,:$:.::.6....:4-=.8 __ TOTAL PER DIEM+ MILEAGE $ _:$:...06....:4..::..8 (1)

EXPENSE PAID BY CLAIMANT:

SUN MON TUE WED THU FRf SAT TOTAL 1/8

Breakfast $0 00

Lunch $0 00

Dinner $0 00

Lodmnq so 00 Airfare $000

Ground Trans $0 00

Parkmo $0 00 Bellman Tms $0 00

LESS Cash Advances Prepaid Spouse Expenses Transportation Meals Miscellaneous

TOTAL TO BE PAID CLAIMANT (1+2-3)

$ _,$'--=0-=0-=-0 (2) $ $6 48 (1+2)

$000 < _..:,:_$0=-=-00:::_ > (3)

PO# _

CLAIMANT EXPENSE: PREPAID or CHARGED ON HWD CREDIT CARO

Registration Transportation Lodging Meals $20 00

Parking T ransportanon Lodging Meals

Credit Card PO#

Miscellaneous Miscellaneous TOTAL CLAIMANT EXPENSE PREPAID/CHARGED BY DISTRICT $ __ __;$:,:.::2:.:::.0.::..00,::__ __ (4) SUMMARY:

Per Diem and Mileage Claimed (Gross) Expense Paid by Claimant Claimant Expense Prepaid/Charged

TOTAL COST OF CLAIM

(1) __ ...!;$-=-6~4.::.8 __ (2) __ ...:..$0_0_0 __ ( 4) _--=$=2c:..O--=-OO;:;___

$ ~$~26~4~8:__ __ The undersigned makes the foregoing claim against the Helil< Waler Drstnct, stales that the money claimed .vas actually expended and/or the mileage stated was actually traveled on behalf of said D1stnct and m pursuance of the duties of clannant and that said claim ts presented in geed faith and has not heretofore been paid

Approved for payment by Board action this ____ day of , 2016 Claimant (signature) (date)

Dept Head or General Manager (signature) (date)

(ATTACH RECEIPTS TO CLAIM) LA Effective 01/01/16

ACCOUNTING DEPT CASH ADVANCE ACTUAL SPENT RETURNED AMT /DATE

(Initial) ___,~=---~- (date) ___.__1 / \-l.3, )_} ~- $ _

$ --J'-------- $ ..Jt:.. _

HELIX WATER DISTRICT Setting standards of excellence in public service

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

Wednesday, January 6, 2016 - 2 p.m. 7811 University Avenue, La Mesa, CA 91942-0427

1. President Verbeke called the regular board meeting to order at 2 p.m. The roll call showed a quorum of the board present. Directors Verbeke, Muse, Hedberg, Linden and Scalzitti.

Staff present' Lugo, Tomasulo, Stoia, Umphres, Bryant, Janzen, Curtis, Ross, Schuff, Lyford, Uhrhammer, Miller, Salois, Masterson and Annett. General Counsel Elizabeth W. Hull was also present.

At 3:02 p.m. the boardroom was filled with Helix Water District employees, retirees, and the family of Carlos V. Lugo in honor of his 25 year service award.

Others present: Customers Patrick Carroll, Tom Brady and Mark Gracyk.

2. Vice President Muse gave the invocation and led the Pledge of Allegiance.

3. General Manager Carlos V. Lugo reported there were no additions or deletions to the agenda. The agenda was approved unanimously.

Motion: Second:

Hedberg Scalzitti

4. President Verbeke provided opportunity for members of the public to address the board on any item under the subject matter jurisdiction of the district. President Verbeke recognized Customer Patrick Carroll. Mr. Carroll stated his concern regarding a project in Division 1, he was responded to promptly by the general manager and project manager, but expressed disappointment over a lack of follow-up communication and customer service within the last 90 days. General Manager Carlos V. Lugo stated he would make an appointment with Mr. Carroll to discuss his concerns.

5. The consent agenda was approved unanimously.

Motion: Second:

Muse Scalzitti

a) The following operating account checks submitted for ratification were approved:

Regular Board Meeting Minutes - January 6, 2016 Page2

i. list dated December 8, 2015 ii. list dated December 15, 2015 iii. list dated December 22, 2015 iv. list dated December 29, 2015

b) Memorandum dated January 6, 2016, from the board secretary submitting expense and per diem claims was approved.

c) The board approved the minutes of the adjourned regular board meeting and special board meeting of December 9, 2015 and the special meeting of December 11, 2015.

d) The board received the reports for the month of November 2015

i. Claims Report ii. Treasurer's Report iii. Budget Summary iv. Rainfall, Use and Storage Report v. System Demand vi. Conservation Status Report vii. Monthly Demand Report

e) The board adopted the following resolution:

i. 16-01 declaring construction complete and authorize filing a notice of completion for Grossmont Hospital Phase 1, Work Order 2411

During discussion of the reports, Director of Administrative Services Lisa L. Stoia provided additional information regarding the $4 million budget shortfall created by reduced water billing revenue. Ms. Stoia stated staff is managing the shortfall through deferred capital improvement projects and reduced operational expenditures for chemicals, water purchases and electricity. Staff is monitoring rainfall and will meet with the Committee of the Board on January 27, 2016, at 3 p.m. to discuss mid-year budget adjustments with the strategic work plan goals and objectives. Water Conservation Specialist Michelle M. Curtis reviewed the recent regional coordinated effort with the San Diego County Water Authority to prepare and send a letter on behalf of Helix Water District to the State Water Resources Control Board regarding the proposed regulatory framework. Ms. Curtis explained the proposed 4 percent maximum reductions. Director Hedberg stated she will be sending a personal email to the State Water Resources Control Board.

Director Scalzitti requested additional information regarding checks to Pacific refrigeration and A.O. Reed. Director Hedberg requested additional information regarding the claims report.


6. The board reviewed the San Diego Local Agency Formation Commission 2015 Special Districts election packet and completed three of the four ballots. The ballots were cast for Edmund K. Sprague as the regular LAFCO special district member; Joel A. Scalzitti as the alternate LAFCO special district member and John Pastore, Jack Bebee, Gary Croucher, Robert L. Thomas, Tom Kennedy, Thomas Pocklington, Kimberly A. Thorner and Erin Lump as the special districts advisory committee members. The votes for the three ballots mentioned above were cast unanimously. The ballot for the time extension for the regular LAFCO special district member was not cast.

7. The board adopted Resolution 16-02 declaring construction complete and authorized filing a notice of completion for pipeline project Grove Road, Merritt Drive, Windridge Drive and surrounding easements, Work Order 2578. The motion carried unanimously.

Motion· Second:

Muse Linden

8. The board authorized the general manager to execute a contract amendment to the existing professional services agreement between Helix Water District and Christian Wheeler Engineering to extend the contract term for two years and authorized an additional contract amount not to exceed $300,000 to perform construction testing services on an as-needed basis. The motion carried unanimously.

Motion: Second:

Scalzitti Linden

Director Hedberg asked for clarification regarding change order accounting. General Manager Carlos V Lugo and District Counsel Elizabeth W. Hull reviewed the process of amending a contract through a change order and stated the accounting is clear.

9. The board appropriated funds in the amount of $30,000 from schedule 64, item 16 of the fiscal year 2015-16 capital budget for the construction of the Emerald Avenue water main looping project, Work Order 4350. The motion carried unanimously.

Motion: Second:

Linden Muse

President Verbeke adjourned the meeting at 2:56 p.m. in preparation for the information items.

President Verbeke reconvened the meeting at 3:02 p.m.


INFORMATION:

A. The board recognized recipients Byron Richardson and Louie Salas for the safety and suggestion awards for the period July 2015 through December 2015.

B. General Manager Carlos V. Lugo received an award for 25 years of service with the district. He was joined by retirees, employees and family. President DeAna R Verbeke introduced Mr. Lugo, provided background information and presented a framed certificate. General Manager Lugo introduced his family, thanked the board, the executive team and the employees for their support.

President Verbeke adjourned the meeting at 3·22 p.m. for service award photographs. President Verbeke reconvened the meeting at 3:36 p.m.

C. The board received an update and PowerPoint presentation regarding the recent emergency pipeline repairs of the raw water aqueduct 36 inch steel pipeline leak and the 20 inch steel pipeline leak at 8186 Fletcher Parkway.

DISCUSSION:

A. President Verbeke shared a compliment from customer Janet Carroll congratulating Senior Public Affairs Representative Mike Uhrhammer for his work developing an easy to navigate district website. President Verbeke provided a spreadsheet with the annual committee/association designations and appointments. President Verbeke stated the board calendar is on the iPads and suggested directors provide their vacation dates to the board secretary for planning purposes. President Verbeke stated an annual list of agenda items will be placed on the iPads once staff reviews the document further. The board was reminded this will be a dynamic, changing document.

B. No written reports were provided. Director Hedberg reported she attended the Colorado River Water Users Association conference in Las Vegas December 15 through 18, 2015. She stated the conversations surrounding water banking and working together were interesting. She toured Hoover Dam and reported that the energy pumping capacity was at 50 percent. Director Hedberg also reported attendance at the December 14, 2015 desalination dedication and thanked staff for the data regarding rebates. Director Scalzitti reported energy and power findings during the Hoover Dam tour in December. President Verbeke provided background information regarding the Joint Power Authority Water Conservation Garden Evaluation Committee's upcoming meeting.

C. General Manager Carlos V. Lugo reported that he and President Verbeke met with Senator Joel Anderson regarding the proposed amendment to Proposition 218, Article 10, and stated his performance appraisal will take place in February and reviewed the notice of completions scheduled for the January 20, 2016 regular board meeting with informational updates regarding the Cayenta and electronic content management software. He also reviewed agenda items for the


January 27, 2016 Committee of the Board meeting and the February 3, 2016 regular board meeting.

D. General Counsel Elizabeth W. Hull reported a settlement check for $179,589 had been received with a larger additional settlement planned in February.

President Verbeke adjourned the regular board meeting at 4:23 p.m.

ATTEST:

Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President


BOARD REPORT

TO: Board of Directors

FROM: Carlos V. Lugo, General Manage~

INITIATED BY: Tristan D. Hayman, Director of OperationsvVt\A- Richard J. Gilroy, Field Services Coordinator"'"iZG,. Susen Doubrava, Safety/Risk Administrator.c'iv)


SUBJECT: Claim Rejection: Christine Anderson


Fiscal Integrity and Sustainability

Recommendation:

The board reject a claim in whole filed by Amerio Law Firm on behalf of Christine Anderson in the amount of more than $25,000 for injuries allegedly sustained at Harry Griffen Park.

Background:

In January 2016, Helix Water District received a claim from Amerio Law Firm on behalf of Christine Anderson. The claim form indicates that on July 25, 2015, Ms. Anderson allegedly fell in a sprinkler control box at Harry Griffen Park and was injured. Under the 2004 Joint Powers Agreement for the Operation and Maintenance of Harry Griffen Regional Park, the city of La Mesa is responsible for the park's administration, operation and maintenance. Pursuant to the agreement, the district is indemnified and held harmless by the city of La Mesa for any claims arising from the park's use. As such, the claim has been tendered to the city of La Mesa.

The Association of California Water Agencies Joint Powers Insurance Authority has requested that the district reject the claim in whole.

Z \Board Reports (Final)\2016\01 20 2016 Claim Rejection - Chnsnne Anderson Final doc


BOARD REPORT

FROM:

Board of Directors


Lisa L. Stoia, Director of Administrative Services 4 Sandra L. Janzen, Board Secretary~

January 20, 2016

TO:

INITIATED BY:

DATE:

SUBJECT: San Diego Local Agency Formation Commission 2015 Special Districts Election


Public Education and Outreach

Recommendation:

The board review the San Diego Local Agency Formation Commission 2015 Special Districts ballot for two time extensions for regular LAFCO special district members.

Background:

On January 6, 2016, the Helix Water District Board of Directors reviewed the San Diego Local Agency Formation Commission 2015 Special Districts election packet and completed three of the four ballots.

The remaining attached ballot asks the board to cast a yes or no vote to support a term extension to 2020 for one regular LAFCO special district position currently occupied by Commissioner Jo MacKenzie; and to cast a yes or no vote to support a term extension to 2019 for one regular LAFCO special district position that is currently subject to election.

The 2015 Nominating Committee did not provide a recommendation regarding the attached ballot. The ballot must be received via certified mail by February 26, 2016. There are 61 independent special districts in the county; therefore a minimum of 31 ballots must be received to certify that a legal election was conducted.

Attachment: LAFCO Ballot

2015 SPECIAL DISTRICTS ELECTION BALLOT and VOTE CERTIFICATION

FOR TIME EXTENSION REGULAR LAFCO SPECIAL DISTRICT MEMBER

VOTE FOR THE FOLLOWING

I hereby certify that l cast the votes of the ---------------- (Name of District)

at the 2015 Special Districts Selection Committee Election as:

the presiding officer, or

the duly-appointed alternate board member.

(Signature)

(Title)

(Date)

Circle either "YES" or "NO" for the following:

(YesJ or (No]: l support a term extension to 2020 for one regular LAFCO special district position currently occupied by Commissioner Jo MacKenzie

[Yes) or [No]: I support a term extension to 2019 for one regular LAFCO special district position that is currently subject to election.

Return Ballot and Vote Certification Form to: San Diego LAFCO Tamaron Luckett

9335 Hazard Way, Suite 200 San Diego, CA 92123

(858) 614-7755 (office)· (858) 614-7766 (FAX)


BOARD REPORT TO:

FROM:

Board of Directors

Carlos V. Lugo, General Managel.

James A. Tomasulo, Director of Engineering~ Milica K. Schipper, Engineering Manager 4:))' Chris McRae, Engineering Design Associatettt1

January 20, 2016

Notice of Completion for the Repair of the 36-lnch Concrete Cylinder Slaughterhouse Canyon Pipeline, Work Order 4691

INITIATED BY:

DATE:

SUBJECT:


Infrastructure

Recommendation:

The board adopt Resolution 16-03 declaring construction complete and authorize filing a notice of completion for the repair of the 36-inch concrete cylinder Slaughterhouse Canyon pipeline, Work Order 4691.

Background:

Helix Water District's 36-inch raw water pipeline near the Slaughterhouse Canyon connection number 2 was installed in 1958. This 36-inch pipeline is a raw water supply line from the San Diego County Water Authority to the flow control facility numbers 6, 7 and 8 located on El Monte Road in Lakeside, California. The pipeline experienced a failure on Monday, November 9, 2015, while San Diego County Water Authority was re-energizing the pipeline after an inspection of their facilities. The pipeline was depressurized immediately for district inspection to evaluate the condition and determine the extent of repairs necessary.

Due to the urgency to restore system redundancy, on November 18, 2015, the board authorized the general manager to obtain three quotes, award and execute a contract with a general contractor to repair the failed pipeline. District staff obtained the three quotes and the general manager awarded the contract to J.R. Filanc Construction Company Inc. of Escondido, California on December 4, 2015. The work has been

completed successfully by the contractor and has been inspected and accepted by the district.

One change order totaling a credit of $32,695.82 to the contract was issued in conjunction with this project. The one change order included time and materials work to re-line the 23 feet of pipeline installed in the year 2000, the addition of decomposed granite to the roadway adjacent to the pipeline break and the spraying of hydroseed to all the disturbed areas.

Project costs are summarized in the following table:

Design & Construction Costs: Contract Award Amount $125,827.00

Change Order #1 Total (Items 1-4) 1. Relining pipeline 2. Grading roadway 3. Hydroseeding 4. Less costs included in contract

($ 32,695.82) $ 21,969.50 $ 860.18 $ 1,974.50 ($ 57,500.00)

District Engineering, Inspection, Testing, Misc. $ 16,000.00

$ 9,033.29

$118,164.47

Material (DG, Pipe, etc.)

Total Project Costs

Staff recommends the board authorize filing a notice of completion for the repair of the 36-inch concrete cylinder Slaughterhouse Canyon pipeline, Work Order 4691.

Project details are as follows:

Work Order: 4691

Job Location: Slaughterhouse Canyon, Lakeside, CA

Jurisdiction: County of San Diego

Contractor: J.R. Filanc Construction Company Inc. 740 North Andreasen Drive Escondido, CA 92029

2

Z:\Board Reports (Final)\2016\01 20 2016 NOC WO 4691 Final.doc

RESOLUTION 16-03 OF THE BOARD OF DIRECTORS OF HELIX WATER DISTRICT

DECLARING CONSTRUCTION COMPLETE AND AUTHORIZE FILING A NOTICE OF COMPLETION FOR

THE REPAIR OF THE 36-INCH CONCRETE CYLINDER SLAUGHTERHOUSE CANYON PIPELINE,

WORK ORDER 4691

WHEREAS, Helix Water District has heretofore entered into a contract with J.R. Filanc Construction Company Inc., of Escondido, California for the 36-inch concrete cylinder Slaughterhouse Canyon pipeline, Work Order 4691, within the boundaries of the district in the county of San Diego, state of California; and

WHEREAS, such work for the project has been completed successfully by the contractor and it is in the interest of the district to accept such work and to file a notice of completion.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the Helix Water District Board of Directors as follows:

1. That said work be hereby accepted by the district, provided that such acceptance not be construed as constituting any waiver of any rights of the district, and provided further that such acceptance shall not in any way affect the warranties and guaranties given by the contractor and/or owners of the property as to the quality of the work performed and as to the proper functioning of said facilities.

2. That the president and secretary be and they hereby are authorized and directed to execute a notice of completion in the office of the county recorder of the county of San Diego.

PASSED, ADOPTED, AND APPROVED this 2oth day of January 2016, by the following vote:

AYES:

NOES:

ABSENT:

ATTEST:

Sandra L. Janzen, Board Secretary DeAna R. Verbeke, President

VICINITY MAP - 36-Inch CCP Slaughterhouse Canyon Repair, WO 4691

Figure 1- Ruptured pipe during excavation

Figure 2 - Ruptured pipe before removal

Figure 3 - Ruptured pipe inside

Figure 4 - Ruptured pipe outside

Figure 5 - New pipe in place

Figure 6 - New pipe after backfill


BOARD REPORT TO:

FROM:

Board of Directors


James A. Tomasulo, Director of Engineering ~ Milica K. Schipper, Engineering Manager ..45' Sam L. Dillman, Associate Engineer;fo-

INITIATED BY:


SUBJECT: Additional Appropriation Request for the Fletcher Hills 2 Pump Station Replacement, Work Order 4214


Infrastructure

Recommendation:

The board appropriate funds in the amount of $40,000 from schedule 64, item 12 of the fiscal year 2015-16 capital budget for the completion of design and bid process for the Fletcher Hills 2 pump station replacement, Work Order 4214.

Background:

The capital improvement program master plan identified the Fletcher Hills 2 pump station for replacement. The original pump station, located on the site of the Aldwych A and B tanks in El Cajon, lifts water to the Fletcher Hills tank also known as the combo tank and serves the Fletcher Hills pressure zone.

The board has previously approved appropriations totaling $230, 750 for the predesign and design consultant services. An additional appropriation is requested in the amount of $40,000 to finalize design including a constructability review by a third party, for bidding services and for unexpected environmental investigation efforts that were realized during the design process.

A constructability review of the plans was recommended before the bidding process begins for the purpose of reducing change orders, avoiding delays and properly coordinating phasing of district and contractor construction work. Phasing of the

project required additional assessment to ensure uninterrupted operation of the existing facilities until full commissioning and operation of the new pump station.

A specialty consultant has been retained for the review and oversight of the electrical and controls portion of the plans. This is to ensure that the recently completed Dictionary Hill motor control center design is properly emulated in accordance with ongoing standardization of all district owned facilities, which provides more efficient controls and assures spare parts availability.

An additional effort for environmental remediation was necessary to plan for the proper mitigation and disposal of hazardous waste material in accordance with state regulations. During the design process, pipe fittings in the existing pump station that is set to be demolished were determined to contain lead-based paint as part of the coating system. Services of the district's on-call environmental consultant were utilized for testing and recommendations for the mitigation and disposal.

Construction is scheduled to start in fiscal year 2016-17.

Staff recommends the board appropriate funds in the amount of $40,000 from schedule 64, item 12 of the fiscal year 2015-16 capital budget for the completion of design and bid process for the Fletcher Hills 2 pump station replacement. If approved by the board, funds for this project are available in schedule 64, item 12 of the fiscal year 2015-16 capital budget.

Z.\Board Reports (Final)\2016\01 20 2016 Appropriation Request W04214 Final docx 2

Figure 1 - Existing Fletcher Hills 2 pump station to be demolished

Figure 2 - Inside Fletcher Hills 2 pump station

Figure 3a,b - Hazardous materials testing

Figure 4- Rendering of proposed pump station and limits of new paving

Helix Water District Liability Claims

Coverage Period October 1, 2015 - October 1, 2016

Claims Activity for December 2015

.... Claimant Incident Claim Claim Description Status Amount Amount Paid

Date Date Claimed to Date Menetues Yogurt Shop Menchies Yogurt shop, sustained water damage to the building as 171 O East Main St, El Cajon, 12/3/15 12/3/15 a result of a failed 8" CIP water main J&M Restoration is making Pending N/A Undetermined Ca 92020 the repairs under the suoervisron of AWCA/JPIA Jim Ellis Claimant stated that after his meter was relocated by district crews 2315 Berry St Lemon Grove, CA 91945 11/5/15 12/3/15 his hot water no longer worked Staff conceded that debris from Settled $105 23 $ 105 23

the meter relocation may have been the cause

Incident Claim Date Date Claim Description Status Amount

Claimed Claimant

Rejected/Settled Claims

Claimant Incident Claim Date Claim Description Status Amount Total Cost Date Date Finalized Claimed of Claim

Claimants property sustained damage when a fire hydrant at the intersection of Bancroft Drive and Valencia Street failed Claimant was reimbursed $265 00 for damaged

Rene Plata personal contents 8958 Valencia St 11/25/15 12/13/15 12/16/15 Addmonal district costs to date - $17, 169 55 See detail Settled $265 00 $17,434 55 Spring Valley, CA 91977 below

(J&M Restoration ($13,682 70), Best Impressions Detail ($130), Greenbrier ($837 50), Koloa Pacific Pipeline ($2,379 35), and claimant ($140 00) for meal money)

Rejected Claims Pending Litigation

Claimant Incident Claim Date Claim Description Claim Status Amount Date Date Reiected Year Claimed

Mr Tejeda claims that the water faohtres work being performed by LUIS Tejeda the drstnct's contractor Universal Pipeline Incorporated damaged his 1848 Grove Rd 9/8/15 10/13/15 10/21/15 tenant's water heater and pressure regulator at 12212 Royal Road, 2015 rejected $779 42 El Cajon, CA 92020 El Cajon, both of which needed replacing Mr Tejeda's claim was

presented and rejected by the Board on 11/04/2015

Claims Paid Directly by JPIA Claims Pending JPIA Reimbursement Claims Reimbursed by JPIA Total Claims Paid to Date

$0.00 $17,539.78

$0.00 $17,539.78

Page 1 of 1

ICMA - RC Retirement Plans 12/31/15

..,._ 457 Deferred Compensation Plan Beginning Balance as of 10/01/15

Total Deposits: Earnings:

Distributions: Roll-Ins:

Service Fees: Loan Issuances:

Loan Principal/Int. Payment:

$13,551,875.52

$171,237.78 445,361.22 ( 40,035.33) 7,944.54 (565.00)

32,738.61

Ending Balance for the 457 Plan as of 12/31/15 $14,168,557.34

..,._ 401a Plan (FPDP) Beginning Balance as of 10/01/15

Total Deposits: Earnings:

Distributions: Roll-Ins:

Service Fees:

Ending Balance for the 401a Plan (FPDP) as of 12/31/15

..,._ ICMA-RC All Retirement Plans Total as of 12/31/15 $16,097,313.74

$1,825, 143.73

$11,001.88 44,298.50 (1,128.32) 49,444.96

(4.35)

$1,928,756.40

Helix Water District Treasurer's Report December 31, 2015

Ledger Balance Ledger Balance 11/30/2015 Receipts Disbursements 12/31/2015

GENERAL ACCOUNT $ 35,599,329.34 $ 5,692,912.60 $ 4,571,059.76 $ 36,721,182.18 PAYROLL 450,000.00 976,776.33 976,776.33 450,000.00 IMPREST CASH 8,201.85 1,570.00 1,570.00 8,201.85

TOTAL $ 36,057,531.19 $ 6,671,258.93 $ 5,549,406.09 $ 37, 179,384.03

12/31/2015 Demand Deposit Bank Balance

General Account (Union Bank) $ 446,282.62 General Account (Pershing Bank) 23,595.51 General Account (U S Bank) 2,559,351.13 Operating Account (Union Bank) 304,060.23 Payroll Account (Union Bank) 451, 150.08

Total Bank Balance 3,784,439.57 Deposits in Transit 260,243.41 Outstanding Checks (333,961.19)

Total Demand Deposit Balance 3,710,721.79

Investments (See Schedule) 5,810, 790.00 LAIF (0.400%) 25,743,258.71 IMPREST Cash 8,201.85 Restricted Deposits - Bond Resv Fund 1,906,411.03 Restricted Deposits - Bond Svc Fund 0.65

RECONCILED TO LEDGER AS OF 12/31/15 $ 37, 179,384.03

LISA STOIA, Treasurer of the Helix Water District, deposes and says that the foregoing monthly report is to the best of her knowledge and belief correct in every particular and truly exhibits all of her transactions since the last statement and that all of the monies deposited and received by her on account of said District during the month are covered by this report as shown herein. The Treasurer also says that the investments made are in accordance with the Helix Water District investment policy. ~

LISA STOIA, Treasurer ,e_;;;; ~ @._

Helix Water District Investments

December 31, 2015

Current Yield Effective Type of Investment Purchased Maturity Yield to Maturity Par Value Price Market Value Cost Basis

Bonds FHLM Bond 12/28/2015 12/28/2018 150% 1500% $ 500 000 99 951 $ 499 755 $ 500 000

Bond Subtotal $ 500,000 $ 499,755 $ 500,000

certmcates of Deposit

12 Month CDs

12 Month CD Subtotal $ $ $

18 Month CDs Certificate of Deposit - Cihzens Deposit Bank 11/20/2014 4/19/2016 0 60% 0 60% $ 150 000 100 105 $ 150 158 $ 149 790

18 Month CD Subtotal s 150,000

22 Month CDs Certificate of Deposit - Oriental Bk San Juan PR 4/28/2014 2/24/2016 0 55% 0 55% $ 248 000 100 001 $ 248 002 $ 248 000 Certificate of Deposit - Medallion Bk SLC UT 5/22/2014 3/28/2016 060% 0 60% $ 249 000 100 012 $ 249 030 $ 249,000

18 Month CD Subtotal $ 497,000 24 Month CDs Certificate of Deposit - Synovus Bank 6/12/2014 6/13/2016 055% 0 55% $ 248 000 99 997 $ 247 993 $ 248 000

24 Month CD Subtotal $ 248,000 36Month CDs Certificate of Deposit - American Express Centurion 7/25/2013 7/25/2016 110% 110% $ 248 000 100 252 $ 248 625 $ 248 000 Certificate of Deposit - GE Capital Bank Utah 10/4/2013 10/4/2016 120% 120% $ 248,000 100 292 $ 248,724 $ 248 000 Certificate of Deposit - Barclays Bank 4/30/2014 4/30/2017 1 00% 100% $ 248,000 100 064 $ 248,159 $ 248 000 Certificate of Deposit - Discover Bank 6/4/2014 6/5/2017 110% 110% $ 248 000 99 934 $ 247,836 $ 248 000 Certificate of Deposit - Midland States Bank 6/17/2014 6/19/2017 100% 100% $ 248 000 99 740 $ 247 355 $ 248 000 Certificate of Deposit Hapoalim Bank 7/17/2014 7/17/2017 115% 115% $ 248 000 99 839 $ 247 601 $ 248 000 Certificate of Deposit - State Bank of India 10/17/2014 10/17/2017 165% 165% $ 248 000 99 725 $ 247 318 $ 248 000 Certificate of Deposit - American Express Fed Svgs 11/6/2014 11/6/2017 145% 145% $ 248 000 99 729 $ 247 328 $ 248 000 Certificate of Deposit - BMW Bk NorthAmer 11/14/2014 11/14/2017 140% 140% $ 248 000 99 684 $ 247 216 $ 248 000 Certificate of Deposit - Flushing Bank 12/12/2014 12/12/2017 129% 130% $ 248 000 99 602 $ 247 013 $ 248 000 Certificate of Deposit - Capital One Bank 1/22/2015 1/22/2018 124% 125% $ 248 000 99 450 $ 246 636 $ 248 000 Certificate of Deposit - Worlds Foremost Bank 7/16/2015 7/16/2018 169% 170% $ 200 000 99443 $ 198 886 $ 200 000 Certificate of Deposit - Goldman Sachs Bank 11/18/2015 11/19/2018 169% 170% $ 248 000 99432 $ 246 591 $ 248 000 Certificate of Deposit - Wells Fargo 11/18/2015 11/19/2018 154% 155% $ 248 000 99 402 $ 246 517 $ 248 000 Certificate of Deposit -Ally Bank 11/19/2015 11/19/2018 164% 165% $ 248 000 99 404 $ 246 522 $ 248,000 Certificate of Deposit Key Bank 11/25/2015 11/26/2018 149% 150% $ 248 000 99378 $ 246457 $ 248,000 Certificate of Deposit - Sallie Mae Bank 12/16/2015 12/17/2018 169% 170% $ 248 000 99 302 $ 246 269 $ 248,000 Certificate of Deposit - Mercantil Commerce Bank 12/28/2015 12/28/2018 159% 160% $ 248 000 99 260 $ 246 165 $ 248 000

36 Month CD Subtotal $ 4,416,000

CD Subtotal $ 5,311,000 $ 5,296,401 5,310,790

Investment Total 5,811,000 5,796,156 $ 5,810,790

Market Value Source Union Bank of California for the Bond and eConnectDlrect com for the Certificates of Deposit - Helix Water District investments listed m this report comply With the California Government Codes 53600-53864 and the District's Statement of Investment Pohcv - Sufficient funds are available to meet the Dtstnct's expenditure requirements for the next six months - Market Value of Certificates of Deposit 1s shown at Pnncipal value less any provided early Withdrawal penalties as of 12/31/2015 - All CDs are 100% FDIC insured

Helix Water District Cash and Investment Allocation

December 31, 2015

Bond Reserve Fund

LAIF

$37, 179,384

CDs Total Cash and Investments:

Summary of Electronic Transfers

Transfer Transfer Trace Transfer Date Amount From To Number

12/3/2015 $ 684,288.02 Union Bank General Fund Union Bank Operating Fund UB-868323 12/11/2015 $ 2,721,391.74 Union Bank General Fund Union Bank Operating Fund UB-822633 12/16/2015 $ 1, 153,618.40 Union Bank General Fund Union Bank Operating Fund UB-785091 12/23/2015 $ 382,383.11 Union Bank General Fund Union Bank Operating Fund UB-735999 12/30/2015 $ 987,230.59 Union Bank General Fund Union Bank Operating Fund UB-704301

Helix Water District Summary of District Funds

December 31, 2015 FISCAL

YEAR-TO-DATE

Beginning Fund Balance 06/30/15 $ 36,589,194

Net Operating Income 2,274,550 Capacity Fee Receipts 754,894 Net Private Projects/Meter lnstal. 2,077,269

Sub-Total 5,106,713

Construction Expenditures (2,990, 198) Equipment Expenditures (760,512) Change In Receivable/Payables (765,814)

Sub-Total (4,516,523)

Ending Fund Balance 12/31/15 $ 37,179,384

6/30/2015 11/30/2015 12/31/2015 UNALLOCATED FUNDS Payroll Fund $ 449,351 $ 450,000 $ 450,000 IMPREST Fund 8,501 8,202 8,202 General Fund 9,739,569 11,025,520 11,006,047

Total Unallocated Funds 10,197,421 11,483,722 11,464,249

ALLOCATED FUNDS Accounts Receivable (1,906, 175) (2,514, 115) (1,364,636) Accounts Payable 8, 154,381 6,805,034 8,245,482 Approved for Cap Improvements 5,245,135 7,988,919 7,309,437

Total Allocated Funds 11,493,341 12,279,838 14,190,283

DESIGNATED FUNDS Capital Reserve Fund 5,089,000 3,650,109 2,892,686 Friedgen Scholarship 20,300 20,300 20,300 Capacity Fees 1,413,639 608,935 754,894 El Capitan Settlement Fund 1,000,000 0 0 Treatment Plant Reserve Fund 973,049 1,417,926 1,260,270 Solar Reserve Fund 76,000 95,000 95,000 Arbitrage Reserve Fund 25,000 50,000 50,000 Maintenance Reserve Fund 555,505 705,505 705,505 Rate Stabilization Fund 3,839,785 3,839,785 3,839,785

Total Designated Funds 12,992,278 10,387,560 9,618,440

RESTRICTED FUNDS 2009 Bond Reserve Fund 1,906,140 1,906,410 1,906,411 2009 Bond Service Fund 14 1 1

Total Restricted Funds 1,906,154 1,906,411 1,906,412

TOTAL FUNDS $ 36,589,194 $ 36,057,531 $ 37,179,384

Helix Water District Budget Summary as of

December 31, 2015

OPERATING BUDGET

CURRENT MONTH YEAR· TO-DATE ANNUAL BUDGET YTDActual

Remaining as% of Total Actual Budget Variance % Actual Budget Variance % Budget Balance Annual Budget

REVENUE

Water Billmqs $ 5,243,343 $ 5,248,100 $ (4,757) 0% $ 33,472,975 $ 39,864, 100 $ (6,391,125) -16% $ 70,923,200 $ 37,450,225 47% Other Revenue $ 449,570 $ 208,439 $ 241,130 116% $ 2,347,951 $ 1,725,376 $ 622,575 36% $ 3,617,800 $ 1,269,849 65%

TOTAL REVENUE $ 5,692,913 $ 5,456,539 $ 236,373 4% $ 35,820,926 $ 41,589,476 $ (5,768,550) -14% $ 74,541,000 $ 38,720,074 48%

EXPENSE

Water Quality/Distribution Water Purchases $ 3,983,419 $ 3,638,524 $ 344,896 9% $16,755,287 $ 17,890,776 $ (1, 135,489) -6% $ 33,629,700 $ 16,874,413 50% Other Water Oual/Drst Expenses $ 536,187 $ 549,756 $ {13,570) -2% $ 2,995,091 $ 3,492,652 $ (497,562) -14% $ 6,781,000 $ 3,785,909 44%

Subtotal $ 4,519,606 $ 4,188,280 $ 331,326 8% $19,750,377 $ 21,383,428 $ (1,633,051) ·8% $ 40,410,700 $ 20,660,323 49%

Operations $ 575,563 $ 675,492 $ (99,929) -15% $ 2,740,966 $ 3,174,642 $ (433,677) -14% $ 6,137,300 $ 3,396,334 45%

Engineering $ 80,026 $ 83,687 $ (3,661) -4% $ 480,336 $ 553,521 $ (73,184) -13% $ 1,054,900 $ 574,564 46%

Administrative Services $ 1,313,537 $ 1,307,471 $ 6,066 0% $10,574,696 $ 11, 118,818 $ (544,122) -5% $ 20,764,900 $ (10,574,696) 51% TOTAL EXPENSE $ 6,488,731 $ 6,254,930 $ 233,802 4% $ 33,546,376 $ 36,230,409 $ (2,684,033) -7% $ 68,367,800 $ 34,821,424 49%

CAPITAL BUDGET

December FY 2015-16 Year to Date Total Project

Total Full Year Remaining Total Current Month Year to Date Budget Budget Total Project Appropriated

Schedule and Description Expenditures Expenditures Amount Balance Expenditures By the Board

64 - Construction $ 437,854 $ 2,990,198 $ 11,451,800 $ 8,461,602 $ 6,704,081 $ 12,665,913 76 - Auto and Heavy Equip $ 6,402 $ 111,285 $ 313,000 $ 201,715 $ 111,285 $ 313,000 84 - Equipment $ 235,228 $ 649,227 $ 2,395,000 $ 1,745,773 $ 2,471,733 $ 3,617,622

Sub-total $ 679,483 $ 3,750,709 $14,159,800 $ 10,409,091 $ 9,287,098 $ 16,596,535

85 - Meters and Lateral - Net $ (2,860) $ (9,782) 86 - Private Projects - Net $ (195,268) $ (2,067,487)

Sub-total $ (198,128) $ (2,077,269)

Total Capital Expenditures $ 481,355 $ 1,673,440

Helix Water District Budget Summary as of

December 31, 2015

Current Month Year· to • Date Annual Budget Remammg

REVENUE: Actual Budget Variance % Actual Budget Variance % Budget Balance 001 - Water B1lhngs $ 5 243,343 $ 5,248,100 $ (4,757) 0% $ 33,472,975 $ 39,864,100 $ (6,391, 125) -16% $ 70,923,200 $ 37,450,225 002 - Water Treatment Charge 102,635 83,885 18,750 22% 1,001,444 801,347 200,097 25% 1,397,300 395,856 004 - Other Oollecbons 285 351 75,525 209,826 278% 910,574 527,505 383 068 73% 1,383,500 472,926 005 - Jennings Recreation 23 446 22,159 1287 6% 144 855 146,480 (1,625) -1% 322,800 177,945 006 - Jennings Campground 38,137 26,870 11267 42% 291,079 250,044 41,035 16% 514 200 223,121 TOTAL REVENUE $ 5,692,913 $ 5,456,539 $ 236,373 4% $ 35,820,926 $ 41,589,476 $ (5,768,550) -14% $ 74,541,000 $ 38,720,074

EXPENSE: Water Quahty/D1stnbution 112 - Water Purchases $ 3,983 419 $ 3,638,524 $ 344,896 9% $ 16,755,287 $ 17,890,776 $ (1,135,489) -6% $ 33,629,700 $ 16,874,413 113 - Cuya&D1ver Dam Main! 4,897 3,721 1,176 32% 40,821 31,581 9,241 29% 62,000 21,179 114 - Lake Jennings Main! 11,127 5,568 5,560 100% 32,690 43,137 (10,447) -24% 109,500 76,810 115 - Raw Water Pumping 3,562 4,045 (483) -12% 36,259 44,497 (8,238) -19% 100,300 64,041 118 - Water Quality 24,217 27,290 (3,074) -11% 137,870 164,898 (27 028) -16% 328,800 190,930 120 - Treatment Plant 242,838 201,672 41,165 20% 1,326,585 1,495,678 (169,093) -11% 2,814,900 1,488,315 121 - Filtered Water Pumping 140,079 167,921 (27,842) -17% 942,022 1,156,273 (214 252) -19% 2,227,400 1,285,378 122-SCADA 22,465 23,697 (1 232) -5% 137,196 143,321 (6,125) -4% 285,500 148,304 123 - Pump Stallon!Tank Main! 25,048 21,427 3 620 17% 36,372 44,568 (8195) -18% 121,300 84,928 136 - Lake Jennings Recreation 35,921 65,894 (29,974) -45% 136 971 188,578 (51,607) -27% 374,100 237,129 137 - Lake Jennings Campground 26 033 28,520 (2 487) -9% 168,304 180,122 (11 818) -7% 357,200 188,896

Subtotal $ 4,519,606 $ 4,188,280 $ 331,326 8% $ 19,750,377 $ 21,383,428 $ (1,633,051) -8% $ 40,410,700 $ 20,660,323

Operations 216 - Transrrusston Line Main! $ 600 $ 3 720 $ (3,120) -84% $ 2 662 $ 15,165 $ (12,503) -82% $ 28,800 $ 26,138 224 - Drstnounon Sys! Mamt 105,443 158,372 (52,929) -33% 800,334 956 898 (156,564) -16% 1,908,100 1,107 766 225 - Emergency Pipe Repair 161,782 29,591 132,191 447% 218,699 139,457 79,242 57% 278 500 59 801 226 - Reloc Cost - Str lmpr 34,433 14,309 20,124 141% 289,162 86,535 202,627 234% 172,400 (116,762) 227 - Meter/Lateral Main! 68,957 68,545 412 1% 298,072 457,928 (159,856) -35% 869,200 571,128 229 - Operations Center 100 841 104 551 (3,710) -4% 535,414 633,505 (98,091) -15% 1,265,400 729,986 230 - Adrrun Office Main! 32,186 23,469 8 717 37% 148,007 159 484 (11,477) -7% 300,300 152,293 232 - Vehicle Expense 38,900 48,473 (9 574) -20% 214,812 292,387 (77,575) -27% 584,000 369,188 234 - Small Tools & Equipment 10,597 8,732 1,865 21% 45,360 53,113 (7,753) -15% 105,700 60,340 235 - Landscape 6 895 195,076 (188,181) -96% 77,794 271,145 (193,351) -71% 361,600 283,806 236 - Safety/Risk Management 14 928 20,653 (5,725) -28% 110,651 109,025 1 626 1% 263,300 152,649

Subtotal $ 575,563 $ 675,492 $ (99,929) -15% $ 2,740,966 $ 3,174,642 $ (433,677) -14% $ 6,137,300 $ 3,396,334

Engineering 338 - Engineering $ 80 026 $ 83,687 $ (3,661) -4% $ 480 336 $ 553 521 $ (73184) -13% $ 1,054,900 $ 574,564

Subtotal $ 80,026 $ 83,687 $ (3,661) -4% $ 480,336 $ 553,521 $ (73,184) -13% $ 1,054,900 $ 574,564

Administrative Services 420 - Customer Service $ 66,272 $ 70,705 $ (4,433) -6% $ 425 331 $ 450 969 $ (25,639) -6% $ 902,700 $ 477,369 427 - Meter Reading 42,975 42,098 878 2% 220 118 261 014 (40,896) -16% 513,600 293,482 445 - Secretanal 23,508 21112 2,396 11% 128,978 140,967 (11,990) -9% 264,400 135,422 44 7 - Directors 13,939 11,082 2,857 26% 71,569 78,509 (6,940) -9% 169,300 97 731 450 - Associanon 12,776 18,748 (5,972) -32% 130,313 140,158 (9,846) -7% 183,200 52,887 460 - Human Resources 25,443 24,103 1,340 6% 148,614 152 352 (3,738) -2% 304,200 155,586 462 - Finance 41 478 41,497 (18) 0% 351,243 374,701 (23,457) -6% 728,900 377,657 463 - Insurance & Damages 3 893 2,250 1,643 73% 397,293 406,132 (8,840) -2% 458,100 60,807 465 - Training 2,021 5,625 (3,604) -64% 21,344 37,515 (16171) -43% 61,100 39,756 468 - Employee Related Ins 448 757 448,681 76 0% 2,348,994 2,385,340 (36 346) -2% 4,736,100 2,387,106 470 - Employee Relations 6 675 4,363 2,312 53% 13 329 23,058 (9,729) -42% 35,900 22,571 473 - Retirement 103,419 83 091 20,327 24% 3,691,615 3,729,652 (38,037) -1% 5,432,000 1,740,385 475 - PTO, Hohday & Other 245,362 247,941 (2,579) -1% 1,234154 1 289,656 (55,502) -4% 2,375,600 1, 141,446 480 - Bond Service 41,072 41,072 0% 246,435 246,435 0% 1,867,900 1,621,465 482 - Other Expense 6,197 4,850 1,347 28% 25,364 23 429 1,935 8% 47,000 21,636 483 - Less Recaptured Overhead (31 502) (25,784) (5,718) 22% (170,620) (151,462) (19,158) 13% (321,100) (150,480) 485 - Public Affairs 22,882 20,927 1,955 9% 135,881 141,107 (5,226) -4% 269,200 133,319 488 - Information Services 147,264 158,151 (10,887) -7% 624,125 864,309 (240,184) -28% 1,689,100 1,064,975 490 - Administration Salaries 57,005 66,848 (9 843) -15% 334,798 404,311 (69,513) -17% 805,400 470,602 492 - Legal 34,101 20,111 13,990 70% 195,819 120,665 75,154 62% 242,300 46,481 500 - Building Mamt Reserve N/A N/A

Subtotal $ 1,313,537 $ 1,307,471 $ 6,066 0% $ 10,574,696 $ 11,118,818 $ (544,122) -5% $ 20,764,900 $ 10,190,204

TOTAL EXPENSE $ 6,488,731 $ 6,254,930 $ 233,802 4% $ 33,546,376 $ 36, 230 ,409 $ (2,684,033) -7% $ 68,367,800 $ 34,821,424

Hehx Water District Capital Expenditures December 31, 2015

CAPITAL IMPROVEMENT BUDGET

FY 2015-16 FY 2015-16 FY 2015-16 SCH December Year to Date Budget Budget Total Appropriated # Description Expenditures Expenditures Amount Balance Expenditures By the Board

64 CONSTRUCTION Construction PAYGO $ 427,025 $ 1,459,465 $ 7,940,100 $ 6,480,635 $ 5,173,348 $ 12,665,913 CIP Reserve Funds 0 1 263,068 2,753,000 1,489,932 1,263,068 0 OC Building Maintenance Reserve Fund 0 106,885 214,700 107,815 106,885 0 Otay WD Reimbursement 0 0 250,000 250,000 0 0 Treatment Plant Reserve Funds 10,829 160,779 294,000 133,221 160,779 0

Sub-Total PAYGO & Other Funds SCH 64 $ 437,854 $ 2,990,198 $ 11,451,800 $ 8,461,602 $ 6,704,081 $ 12,665,913

76 AUTOMOTIVE AND HEAVY EQUIPMENT Automotive and Heavy Equipment PAYGO $ 6,402 $ 111,285 $ 313,000 $ 201,715 $ 111,285 $ 313 000

84 EQUIPMENT Other Equipment PAYGO $ 0 $ 9,504 $ 59,000 $ 49 496 $ 9,504 $ 40,000 Other Equipment Reserve Funds $ 235,228 $ 639,723 $ 2,336,000 $ 1,696 277 $ 2,462,230 $ 3,577,622

Sub-Total PAYGO & Other Funds SCH 76 & $ 241,629 $ 760,512 $ 2,708,000 $ 1,947,488 $ 2,583,018 $ 3,930,622

Total PAYGO $ 433,427 $ 1,580,254 $ 8,312,100 $ 6,731,846 $ 5,294,137 $ 13,018,913

Total PAYGO,Cap Rsvs. & Build Mamt (64-8• $ 679,483 $ 3,750,709 $ 14,159,800 $ 10,409,091 $ 9,287,098 $ 16,596,535

APPROPRIATED AND UNSPENT $ 7,309,437

OTHER CAPITAL PROJECTS 85 Meters and Lateral -· Net $ (2,860) $ (9,782) 86 Private Projecta-Net $ (195,268) $ (2 067,487)

Sub-Total Schedules 85 & 86 $ (198,128) $ (2,077,269)

Total Expenditures • Sch 64 thru 86 $ 481,355 $ 1,673,440

Helix Water District Water Billing

December 31, 2015

December December % 2014 2015 Change

2014-2015 2015-2016 % Fiscal YTD Fiscal YTD Change

WATER USAGE IN HCF

Water Use Totals in HCF 972,308 930,015 -4 3% 7,847,497 6,018,754 -23 3% ================================================================I

WATER CHARGES IN USO 2014-2015 2015-2016 Increase (Decrease) Fiscal YTD % of Total Fiscal YTD % of Total $ %

Water Charges $31,674,177 785% $24,621,415 73 7% -$7,052,761 -22 3%

Meter Charges $8,690,701 21 5% $8,788,240 263% $97,539 1.1%

Totals $40,364,878 100.0% $33,409,656 100.0% -$6,955,222 -17.2%

VALUE OF PHYSICAL INVENTORY

June 2015 $569,317

December 2015 $584,418

Difference $ 15,101

HELIX WATER DISTRICT January 20, 2016

To: From: Subject:

Lisa Stoia, Director of Administrative Services Ann Triebel, Accounting Technician Budget Comments for Quarter Ending 12/31/15

Water Quality/Distribution - Mark Umphres

* Sch 002: Over budget due to higher than anticipated treatment cost adjustment.

* Sch 006: Over budget due to higher than anticipated revenue from camping site sales.

* Sch 112: Under budget due to reduced water sales as a result of drought conservation.

* Sch 113: Over budget due to timing of water monitoring equipment expense and unplanned electrical work at the Cuyamaca caretaker house.

* Sch 114: Under budget due to less than anticipated labor and maintenance costs.

* Sch 115: Under budget due to less than anticipated raw water pumping costs plus lower than anticipated labor and maintenance expenses.

* Sch 118: Under budget due to the delayed purchase of a lab instrument and less than anticipated expenditures for contract lab work.

* Sch 120: Under budget due to lower than expected plant production.

* Sch 121: Under budget due to lower than expected pumping costs as a result of drought conservation.

* Sch 123: Under budget due to timing of tank maintenance repairs and inspections.

* Sch 136: Under budget due to less than anticipated repair, maintenance, and labor costs, plus timing of fish purchases.

* Sch 137: Under budget due to less than anticipated repair, maintenance, and labor costs.

Operations and Maintenance - Tristan Hayman

* Sch 216: Under budget due to routine maintenance and video inspections of main transmission lines not being performed until the third and fourth quarters of this fiscal year.

* Sch 224: Under budget due to staff labor being redirected to other budget schedules this quarter, namely Emergency Pipe Repair (Sch 225) and Relocation Cost-Street Improvement (Sch 226).

* Sch 225: Over budget; District experienced 14 leaks during the second quarter for a total of 18 leaks so far this fiscal year. Repairs of several significant leaks such as the 12" CIP on Greenfield Drive; 36" CCP in Slaughterhouse Canyon; 20" CCP on Fletcher Parkway, and the 8" CIP on E. Main Street expended a total of $163,000 this quarter.

Budget Comments for Quarter Ending 12/31/15 continued:

* Sch 226: Over budget due to more than anticipated capital improvement work being done by municipalities this quarter which required relocation or abandonment of conflicting district facilities totaling approximately $200,000.

* Sch 227: Under budget due to the upgrade of the existing 8" meter on Earl Court being scheduled for later this year, plus the district's 20 year meter replacement program was placed on hold two months prior to the Cayenta conversion in November.

* Sch 229: Under budget due to two vacant positions: Field Operations Manager and Management Analyst.

* Sch 232. Under budget due to significantly lower than budgeted gas and diesel fuel costs. * Sch 234: Under budget due to less labor expense and less than anticipated material supply purchases this quarter.

* Sch 236: Under budget due to the district's 35% contribution ($180,000) for Harry Griffen Park maintenance not being invoiced yet by the City of La Mesa.

Engineering - Jim Tomasulo

* Sch 338: Under budget this quarter due to staffing vacancies.

Administrative Services - Lisa Stoia

* Sch 001: Under budget due to cumulative 24% reduction m water usage (June - December compared to 2013) due to statewide mandatory water restrictions. For December water usage was down 17%. District budgeted for 20% reduction.

* Sch 004: Over budget due to settlement with Formosa (JM Pipe's parent company).

* Sch 427: Under budget due to timing of costs for customer notifications. Expected to be near budget by end of fiscal year.

* Sch 462: Under budget due to timing and reduction in amount of matching rebates and rebate programs offered by Metropolitan Water District. In July, Metropolitan Water District of Southern California's SoCal Water$mart Turf Removal Program stopped accepting applications due to the funding being exhausted

* Sch 475: Under budget due to timing and number of retirements to date.

* Sch 488: Under budget due to vacant positions and timing of computer replacements and software maintenance renewals.

* Sch 492: Over budget due to personnel related legal support.

Helix Water District Lake Jennings Recreation and Campground

Statement of Revenue and Expenses December 2015

Lake Jennings Recreation and Campground Summary - December 2015 ¥ear to Date

Rev.enue and Exgense Summa[Y December Year to Date vs. Budget December Year to Date vs. Prior Year

Recreation Actual Budget Variance Actual Prior Year Variance Revenue $ 144.855 $ 146.480 $ (1,625) $ 144.855 $ 151.109 $ (6,254) Expense 178,100 229.707 51.607 178,100 194.081 15.980

Net Revenue less Expense - Recreation (33,245) $ (83,227) $ 49,982 $ (33,245) $ (42,971) $ 9,726

Camgground Revenue 291,079 $ 250,044 $ 41.035 $ 291,079 $ 259,674 $ 31.404 Expense 258.823 270,642 11,818 258.823 265,224 6.401

Net Revenue less Expense - Campground $ 32,255 $ (20,598) $ 52,853 32,255 $ (5,550) 37,805

Total • LJ Recreation and CamQground Revenue $ 435,934 $ 396,524 $ 39.410 $ 435.934 $ 410,783 $ 25,150 Expense 436,924 500,349 63.425 436,924 459,305 22,381

Net Revenue less Expense • Lake Jennings $ (990) $ (103,825) $ 102,835 $ (990) $ (48,522) $ 47,531

Admin & Suggort Degartmerit Exgense Summact {costs not included above}

Admin & Support Department· Recreation Admin & Support Department - Campground

December Year to Date $ 3,975 *

7,302 $ 11,277

Key Performance Indicators

* Expenses include self-reported staff time from: HR, Public Relations, Accounting, IT, Safety, Operations, System Operations, Electricians and the Treatment Plant. Does not include time spent on Lake Jennings by the HWD Board, Lake Jennings Committee or other overhead.

Cagital Exgenditures

Lake Jennings Recreation Fishing Permits Sold Day Use Permits Sold Boat Rentals

Actual Year Prior Year to Date to Date Variance Lake Jennings Recreation

5,279 5.308 -1% 1,683 1,860 -10% 947 969 -2%

$

Actual Year Prior Year Lake Jennings Campground to Date to Date

Occupancy - Full Hookup 29 sites 69% 66% Occupancy-Full-No Sewer 17 sites 70% 49% Tent/No Hookup 44 sites 56% 40%

in s'ooos Lake Jennings Recreation Revenue $60.0 ---------·----------------·--·---··-·-----·-·-- · - ·-----------

$50.0

$40.0

$30.0

$20.0

$10.0

$0.0 July Aug Sept Oct Nov Dec -Fiscal Year 2014-15

Jan Feb Mar Apr May June

--Fiscal Year 2015-16

in $'000s

$60.0 -·· Lake Jennings Recreation Expense

$50.0 -·---------------------· --------

$40.0 -.

$30.0

$20.0

$10.0 -------·-------- .. ----------------------

$0.0 ---------- . ..... . ----·--. · July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June -Fiscal Year 2014-15 --Fiscal Year 2015-16

Actual Year FY 2015-16 to Date Budget

$

Actual Year FY 2015-16 Variance Lake Jennings Campground

3% 21% 16%

to Date Budget

$ $

Lake Jennings Campground Revenue in S'OOOs $80.0 ----·-------

$70.0

$60.0 ~

::::: ~>---~-~- .. ....,,.~ .... ~ ---. -_ .......... -~---. -~ .. .z--/ $20.0 -;---------------------------

$10.0

$0.0 ------ July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

~ Fiscal Year 2014-15 -Fiscal Year 2015-16

in $'000s Lake Jennings Campground Expense $60.0

$50.0

$40.0 -----------

$30.0 ----- ---- -

$20.0 ------ ---------------·-----

$10.0 · ----------------------------·-

$0.0 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June -Fiscal Year 2014-15 --Fiscal Year 2015-16

Monthly Budget Reports FY2016 1/13/2016

RAINFALL, USE, and STORAGE REPORT December-15

16

14

12

c: 10 ·;:a 0:: - 8 0 1/) Cl) 6 ..c: o ..!:

4

2

0 JAN FEB MAR APR MAY JUN

Monthly Cuyamaca Rainfall (inches)

12 months ending Dec '14 15.37 12 months ending Dec '15 24.07

Historical Avera e 35.92

JUL AUG SEP OCT NOV

a Monthly Rainfall '14 • Monthly Rainfall '15 • Monthly Rainfall Historical Average

DEC

Monthly Usage (AF) 12 months ending December '15

4,000 -

3,500

LL 3,000 <(

.5 2,500 Cl) 1/) ::::, 2,000 .2:- ..c:

1,500 - e 0 ~ 1,000

I 500

0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

• 12 months ending Dec '14 = 33,850 • 12 months ending Dec '15 = 27,993

14,000

12,000

LL 10,000 <C .!: Cl) Cl 8,000 Cl! 0 vi 6,000 ] ~

4,000

2,000

0

Total Storage in Acre-Feet 12 months ending December '15

Usable Storage (AF)= 9,565.7 Usable Storage (days)= 117

I I I I ~I~ c ~F ~1~"" I I I i I l .. !II l!!I !!!! I

" .. I ! - - - f- ~ H !!! !

! - - - - - f- 1 ' i i ~ - - ~ - f- - - -

- - - - - - -

-rr- -rr-

Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec 14 15 14 15 14 15 14 15 14 15 14 15 14 15 14 15 14 15 14 15 14 15 14 15

Lake Jennings

• Cuyamaca

rn El Capitan

II]

c o ~ 40 c:

== 0 U:: 35

HWD Treatment Plant Production & System Demand 12 months ending December 2015

65

~ ------ .> ~ ~ r<, ~ ~

/ <,

~ ....---- ~ r---,-......_

60

55

50

45

30

25

20

15 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15

System Demand - R.M. Levy WTP Production -

Conservation Status Total Annual Use (AF)

- - --- r· -----· ·- ---· .- ·-· -. -. - -·---

41,000 12 mo. Period ending Dec '14 = 33,850

12 mo. Period ending Dec' 15 = 27,993

Percent Change= -17.3% 39,000

1-· .::

37,000

Jul-08 Jan-09 Jul-09 Jan-10 Jul-10 Jan-11 Jul-11 Jan-12 Jul-12 Jan-13 Jul-13 Jan-14 Jul-14 Jan-15 Jul-15 Jan-16 Jul-16

GPCD 140

. . r - T_ 1 1 - 1--- 1 --- , T f -~- :: ::: :::::: :~::~: ::::::: 1~:::

r -,-:---i-- F ---r--1-----y--- . Percent Change= -18.1%

r ~r- I ~--t-~-t- i • _ i , ~-~- : -~-r~- : ~1----r---,-+-! __ j. ~ r -~- - f '. r : ' f I i . ! , T, T-----r- •,: - -------:-- t f f f : I , ! , · - I -

I L . i I ! I I I---~+--___:_- '. ___L - __)_____ I __L_---+- __ : __j______ ' -~ - ! ; I - ; I : i j : ; t I - f ; I I ' I I : - l : : L I ! . L It ! t1_ _ -r--1-~1--r-r----;-----:--t--- T-t1 --~ rl_: _ - !

. I : i l I I J l 100 +, --+1---1---:--~i _ : _ . , _ T-- i . --;

I ! ! : i · , i , , i · I i ~ ' ' I --L . I. . I I . • . .

95 r----+----,i -r---1: ---; -- i __ .u. __ ~-----:----:------.--,; ---i - i -r-1 I ! ! I l , I : !

90 - I I t • !

135

130

125

120

115

110

105

Jul-08 Jan-09 Jul-09 Jan-10 Jul-10 Jan-11 Jul-11 Jan-12 Jul-12 Jan-13 Jul-13 Jan-14 Jul-14 Jan-15 Jul-15 Jan-16 Jun-16

3,000

2,500

2,000 -

1,500

1,000

500

HWD Monthly Demands (AF) 2015-16 Budgeted Demand Total = 27,700 AF

_--,----- ---.------,.----

0

·----+---··----------+-- --1-

Jul Aug Sep Oct Nov Dec Feb Jan Mar Apr May Jun

Actual Year-to-Date = 14,183 Budgeted Year-to-Date = 15,036

Percent Change= -5.7%

-- -· ·------.. .. ... --····-··-----·--


2nd Quarter Report Capital Improvement Projects

FY 2015-2016

Table of Contents

Capital Improvement Program - Second Quarter Summary 1 Construction Section Status 1

Capital Project Highlights 2 Project Highlights - Design 3

Pipeline Project 3510 - Broadway, Golden, Mt. Vernon (Schedule 64, Item 3) 3

Pipeline Project 4241- S. Tropico, Tangor, Glen, Rogers (Schedule 64, Item 5) 3

Pipeline Project 3615 - Magnolia, Main, Alley, Cypress, El Monte, Dennstedt, Murray, Grape, and Easements (Schedule 64, Item 6) 3

Pipeline Project 4459 - Jamacha, Vista Del Valle, Flume (Schedule 64, Item 7) 4

Pipeline Project 4624 - Orange, Fairview, Pasadena, Upland, Acacia, Butte, Tulare, Shirley, Knoll (Schedule 64, Item 8) 4

Steel Pipeline Replacement Project, WO 4159 - Bancroft, Valencia 4

Steel Pipeline Replacement Project, WO 4625 - Grossmont, Wilson, Palm, Washington 5

South Rim Tank Rehabilitation 4464 - Longview Drive, El Cajon (Schedule 64, Item 11) 5

Fletcher Hills 2 Pump Station Replacement, WO 4214 (Schedule 64, Item 12) 6

Large Valve Replacement Project Fiscal Year 2015-16, WO 4478 6

Small Valve Replacement Project Fiscal Year 2016-17, WO 4616 7

Waterline Looping at Emerald Middle School, WO 4350 (Schedule 64, Item 16) 7

Vista Pump Station Motor Control Center Upgrades, WO 4213 (Schedule 64, Item 17) 7

Helix 3 Tank Electrical Improvements, WO 4627 (Schedule 64, Item 22) 8

Operations Center Cooling Tower Replacement (Schedule 64, Item 25) 8

Project Highlights - Construction 9 Pipeline Project 2579 - Royal, Melrose, Vista Del Cajon (Schedule 64, Item 1) 9

Pipeline Project 2578 - Merritt, Wind ridge, Grove (Schedule 64, Item 2) 10

Pipeline Project 4239- Lincoln, Greenfield, Oro, Second, Corto, Crystal (Schedule 64, Item 4) 11

Small Valve Replacement Project Fiscal Year 2016-17, WO 4443 12

Emergency Interconnection Upgrades, WO 4407 (Schedule 64, Item 15) 13

Treatment Plant Screw Pump Coating Improvements, WO 4446 (Schedule 64, Item 19) 14

Radio Antenna Improvements at South Rim, Helix lB, and Helix 2 Pump Stations, WO 4442.1 (Schedule 64, Item 23) 15

Board Room Audio Visual Improvements, WO 4529 (Schedule 64, Item 24) 16

Second Quarter CIP Report Fiscal Year 2015-16

Other Capital Projects 17

Los Caches Pump Station Generator Enclosure Recoating, WO 4482 17

Treatment Plant Motor Control Center Upgrades, WO 4667 (Schedule 64, Item 20) 17

Filter Effluent Valve Actuators, WO 4668 (Schedule 64, Item 21} 17

Automotive and Heavy Equipment (Schedule 76} 18

HP Replacement Project (ERP) (Schedule 84, Item 1} 19

Solar Project Funding (Schedule 84, Item 2} 20

Treatment Plant Data Management System, WO 4480 (Schedule 84, Item 5) 20

Second Quarter GIP Report Fiscal Year 2015-16

Capital Improvement Program - Second Quarter Summary Presented is the second quarter report for the fiscal year 2015-16 capital improvement program. Budgeted under schedules 64, 76 and 84 for fiscal year 2015-16, the CIP implements the district's capital improvement program master plan. The plan outlines the district's major infrastructure improvements such as cast-iron and steel pipeline replacement, pump station and storage tank upgrades, small and large valve replacement programs, future capital improvements at the water treatment plant, and the replacement of the HP computer system. Various other projects are underway to support the remaining programs of the CIP, such as the continuation of design of several cast-iron pipeline replacement projects, two steel pipeline replacement projects, South Rim Tank rehabilitation and the design for the replacement of the Fletcher Hills 2 Pump Station.

As illustrated below, total expenditures at the end of the first quarter were $2,981,506, or 26 percent of $11,451,800 in projected fiscal year expenditures. All expenditures include both design and construction costs incurred this fiscal year, with the majority of expenses attributed to budgeted construction projects as listed in the current CIP.

Fiscal Year 2015-16 CIP Engineering and Construction Projected and Second Quarter Actual Expenditures

$14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000

$0

"""" """" I I C> a. :::, Q)

< "' Construction Section Status

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Change Order Rate - The change order rate is taken as a measure of how well capital improvement projects are designed and managed through construction. The change order rate does not reflect scope added to construction contracts. Per industry standard, change order rates are calculated at the end of construction of a project. There were four projects finalized by the end of the second quarter with cumulative change order rate of 3. 7 percent.

Pipeline Surveyed and Staked - The goal for the fiscal year 2015-16 is to provide survey for all pipeline projects budgeted for design and complete staking for all construction Second Quarter CIP Report Page 1 Fiscal Year 2015-16

projects. At the end of the second quarter, 10 ,357 feet of pipeline alignment was surveyed for design and 5,643 feet of pipeline was staked for construction as part of the cast-iron pipeline replacement program.

Capital Project Highlights Projects in the current capital improvement program are briefly discussed below.

Cast-Iron Replacement: At the end of the second quarter, a total of 6,699 linear feet of cast-iron main was replaced.

Pump Stations: Pump station funding in accordance with the capital improvement program master plan is included in the fiscal year 2015-16 budget. This year the replacement of the motor control center for the Vista Pump Station is planned for design. Funds were also budgeted for design and start of construction to replace the Fletcher Hills Pump Station and for the installation of masts at South Rim Pump Station, Helix 2 Pump Station and Helix 1 B Pump Station.

Treatment Plant: Funding included in this year's budget has been allocated to complete a number of improvement projects. The projects listed in the fiscal year 2015-16 CIP budget are the screw pump recoating, replacement of the main motor control center and filter effluent actuators replacement at water treatment plant. .

Large Valve Replacements: The large valve replacement program for fiscal year 2015- 16 includes the design of 54-inch and 20-inch transmission water main valves.

Small Valve Replacements: This year's small valve replacement program will continue with the replacement of valves by both internal district forces and contract work. At the end of the second quarter, a total of 50 small valves had been installed under the internal replacement program and a construction contract for additional 61 valves to be replaced was awarded.

Schedules 76 and 84: These schedules within the capital improvement program include the funding and acquisition of automotive and heavy equipment, as well as miscellaneous equipment such as smaller standby generators, laboratory instrumentation and office equipment. Under schedule 76, funding was budgeted in the 2015-16 fiscal year budget for replacement of 10 vehicles. Under schedule 84, funding continues to be provided for the future purchase of solar equipment at the operations center, the upgrade of the HP computer system enterprise resource planning project and the acquisition of laboratory software for the RM. Levy Water Treatment Plant.

Projects listed within the current capital improvement program are presented in the detailed status reports included in this report.

Second Quarter GIP Report Page 2 Fiscal Year 2015-16

Project Highlights - Design Pipeline Project 3510 - Broadway, Golden, Mt. Vernon (Schedule 64, Item 3)

Description: This 6,900 foot cast-iron pipeline replacement project includes the replacement of 2,900 feet of 12-inch pipeline serving as a significant conduit within the gravity distribution system in Lemon Grove.

Status: FY Budget: $956,000

Schedule Status: On Schedule Est. Construction Date: Fiscal Year 2016-17

Comments: Final design is complete. Construction was deferred to fiscal year 2016-17.

Pipeline Project 4241 - S. Tropico, Tangor, Glen, Rogers (Schedule 64, Item 5) Description: This cast-iron pipeline replacement project replaces 6,200 linear feet of cast-iron pipelines m the Casa De Oro and Spring Valley area, with a pipe break history on Rogers Road.

Status: FY Design Budget: $140,000


Comments: Thirty percent design is in progress

Pipeline Project 3615 - Magnolia, Main, Alley, Cypress, El Monte, Dennstedt, Murray, Grape, and Easements (Schedule 64, Item 6)

Description: This cast-iron pipeline replacement project replaces 7, 100 feet of cast-iron pipelines ranging from 6-inch to 12-inch diameter pipeline with a break history. The project rs located within the city of El Cajon, The project serves both residential and commercial water customers.

Status: FY Design Budget: $90,000 Est. Construction Date: Fiscal Year 2016-17

Schedule Status: On Schedule

Comments: Thirty percent design is in progress and nearly complete, pending right-of-way drscussions with property owners for private lateral easements.

Second Quarter CIP Report Page 3 Fiscal Year 2015-16

Pipeline Project 4459 - Jamacha, Vista Del Valle, Flume (Schedule 64, Item 7)

Description: This cast-iron pipeline replacement project replaces 6, 700 feet of cast-iron pipelines ranging from 8-inch to 12-inch diameter pipeline with a break history. The project is located within both the city of El Cajon and the unincorporated county of San Diego. The project serves both residential and commercial water customers.



Comments: Thirty percent design is in progress.

Pipeline Project 4624 - Orange, Fairview, Pasadena, Upland, Acacia, Butte, Tulare, Shirley, Knoll (Schedule 64, Item 8)

Description: This cast-iron pipeline replacement project replaces 7,600 feet of cast-iron pipelines ranging from s-mch to 12-inch diameter pipeline with a break history. The project is located entirely within the city of La Mesa. The project serves both residential and commercial water customers.

Status: FY Design Budget: $30,000 Est. Construction Date: Fiscal Year 2017-18 Schedule Status· On Schedule

Comments: Survey is in progress.

Steel Pipeline Replacement Project, WO 4159 - Bancroft, Valencia (Schedule 64, Item 9)

Description: This project rs part of the master plan steel pipeline replacement program and replaces the next 4,800-foot reach of pipeline under the program.

Status: FY Design Budget: $47,000 Schedule Status: Deferred

Est. Construction Date: Fiscal Year 2016-17

Comments: Redesign is in process. Construction was deferred to fiscal year 2016-17.


Steel Pipeline Replacement Project, WO 4625- Grossmont, Wilson, Palm, Washington (Schedule 64, Item 10)

Description· This steel pipeline replacement project is the next priority project that will replace 7,300 feet of steel pipelines ranging from 8-inch to 12-inch diameter pipelines with a break history. The project rs located within the city of El Cajon. The project serves both residential and commercial water customers.

Status: FY Design Budget: $10,000 Est. Construction Date: Fiscal Year 2017-18 Schedule Status: On Schedule

Comments: Funds have been appropriated for preliminary design.

South Rim Tank Rehabilitation 4464 - Longview Drive, El Cajon (Schedule 64, Item 11)

Description: This project includes a planning study and design for the rehabilitation of the South Rim Tank to address significant roof corrosion, replace interior/exterior coating, and improve yard piping.



Comments: The preliminary design report is complete.


Fletcher Hills 2 Pump Station Replacement, WO 4214 (Schedule 64, Item 12)

Description: This project replaces the existing Fletcher Hills 2 Pump Station which is undersized to serve the Fletcher Hills and Grossmont pressure systems. As part of the replacement project, a larger pump station will be constructed on the existing site. The new facility will provide operation flexibility and improved efficiency for the distribution system served. The current fiscal year budget provides for the design and start of construction of this new facility.

Status: FY Budget: $1,300,000


Comments: Final design is in progress.

Existing pump station interior.


Existing pump station exterior.

Large Valve Replacement Project Fiscal Year 2015-16, WO 4478 (Schedule 64, Item 13)

Description: This project involves the replacement of 54-inch and 20-inch water transmission valves.



Comments: Construction was deferred to fiscal year 2017-18.

Second Quarter CIP Report


Page 6 Fiscal Year 2015-16

Small Valve Replacement Project Fiscal Year 2016-17, WO 4616 (Schedule 64, Item 14)

Description: This item provides funding for the design of distribution system valves replacement (14" or smaller) during fiscal year 2016-17. It is a part of the small valve replacement program as identifted in the district's master plan.

Status: FY Design Budget : $30,000


Comments: The 60 percent design is in progress.

Waterline Looping at Emerald Middle School, WO 4350 (Schedule 64, Item 16)

Description: Helix Water District will be partnering with Cajon Valley Union School District to loop two dead end water mains. HWD shall pay 50 percent of the project cost not to exceed $30,000.

Status: FY Budget: $30,000

Schedule Status: N/A Est. Completion Date: Fiscal Year 2015-16

Comments: Start of construction rs anticipated during the third quarter of fiscal year 2015-16.

Vista Pump Station Motor Control Center Upgrades, WO 4213 (Schedule 64, Item 17)

Description: This project replaces the motor control center and associated electrical switchgear at the Vista Pump Station, including power and instrumentation systems.


Schedule Status : On Schedule Est. Construction Date : Fiscal Year 2016-17

Comments: Design in fiscal year 2015-2016.


Helix 3 Tank Electrical Improvements, WO 4627 (Schedule 64, Item 22)

Description: This project relocates the electrical conduits and panels to existing pole, and will provide for the removal of the existing damaged pole for the Helix 3 tank.

Status: FY Design Budget: $10,000 Est. Construction Date: Fiscal Year 2016-17 Schedule Status: On Schedule

Comments: Design is expected to start m the third quarter of fiscal year 2015-16.

Operations Center Cooling Tower Replacement (Schedule 64, Item 25)

Description: This project will replace the cooling tower at the operations center office building. The existing cooling tower is at the end of its service life

Status: FY Budget: $90,000 Est. Construction Date: Fiscal Year 2015-16


Comments: New cooling tower on order; estimated delivery January 2016.


Project Highlights - Construction Pipeline Project 2579 - Royal, Melrose, Vista Del Cajon (Schedule 64, Item 1)

Description: This 9, 700 foot cast-iron pipeline replacement project in El Cajon includes replacement of cast iron pipelines that experienced recent pipe breaks. Approximately 1,200 feet of piping will be relocated from a narrow easement with limited access to a paved roadway. The project includes upgrades to an existing pressure reducing valve facility to improve fire-flow reliability and the installation of a new pressure reducing valve facility to improve service and water quality within the Tunnel Hill 2 system.

Status: Percent Complete: 99%

Start Date: 12/04/2014 Est. Completion Date: 01/22/2016


Project Cost: $2,400,000 Construction Contract Amount: $1,791,008

Change Orders: $96,933

Comments: It is expected that the construction of the project will be completed in the third quarter of FY 2015-16.

Contractor installing pipe on Melrose. Contractor backfilling trench on Melrose.


Pipeline Project 2578 - Merritt, Windrid@e, Grove (Schedule 64, Item 2)

Description: This 7,400 foot cast-iron pipeline replacement project will relocate piping with break history from substandard easements into paved roadways. It will also relocate a pressure reducing valve facility and water meters into more accessible locations. This project is located within the unincorporated county of San Diego.


Start Date: 02/23/2015 Est. Completion Date: 01/06/2016


Project Cost: $2,300,000 Construction Contract Amount: $1, 764,275.41


Comments: Notice of Completion was approved at the 01 /06/16 board meeting.

Installed pressure reducing station.


Difficult geotechnical conditions.


Pipeline Project 4239 - Lincoln, Greenfield, Oro, Second, Corte, Crystal (Schedule 64, Item 4)

Description: This cast-iron pipeline replacement project replaces 8,900 feet of cast-iron pipelines ranging from 4-inch to 12-inch diameter, and 800 feet of 16-inch cast-iron pipeline with a break history in both Oro Street and Second Street. The project is located within both the city of El Cajon and the unincorporated county of San Diego. The project serves both residential and commercial water customers.


Start Date: 09/15/2015 Completion Date: 06/30/2016 Schedule Status: On Schedule

Project Cost: $2,833,000 Construction Contract Amount: $1,979,050

Change Orders: $2,897.82

Comments: Notice to proceed issued 9/15/15. 2,300 feet of 8-inch PVC pipe installed on Lincoln.

Contractor installing pipe at Lincoln.


Contractor connecting pipe


Small Valve Replacement Project Fiscal Year 2016-17, WO 4443 (Schedule 64, Item 14)

Description: This item provides funding for the design of distribution system valves replacement (14" or smaller) during fiscal year 2015-16. It is a part of the small valve replacement program as identified in the district's master plan.

Status: FY Budget : $993,000


Comments: The project is currently under construction.

Removal of old valve.



New valve installed.


Emergency Interconnection Upgrades, WO 4407 (Schedule 64, Item 15)

Description: This project includes design and construction of the upgrades of two existing bidirectional emergency interconnection facilities with Otay Water District. Improvements are designed for new piping, valves, meters, vaults and telemetry system. Upon project completion, 50 percent of the total project cost is to be reimbursed to Helix Water District by Otay Water District.



Project Cost: $609,000 Construction Contract Amount: $440,990

Change Orders: $0

Comments: Start of construction is anticipated during the third quarter of fiscal year 2015-16.


Treatment Plant Screw Pump Coating Improvements, WO 4446 (Schedule 64, Item 19)

Description: This project will provide for the replacement of the coating for the screw pumps at the treatment plant that have reached the end of their service life.

Status: Percent Complete:

Start Date: Completion Date: Schedule Status: On Schedule

100% 05/14/2015 01/22/2016

Project Cost: $298,000 Construction Contract Amount: $280, 7 43

Change Orders: $4, 700

Comments: NOC is anticipated during the third quarter of fiscal year 2015-16.

Application of coating.

Second Quarter GIP Report

Installing newly coated screw pump.


Radio Antenna Improvements at South Rim, Helix 1 B, and Helix 2 Pump Stations WO 4442.1 (Schedule 64, Item 23)

Description: As part of Phase 2 of the Ethernet radio project, one 40-foot and two 30-foot radio antennas will be constructed at the pump stations referenced above.

Status: Percent Complete:

Start Date: Completion Date: Schedule Status: On Schedule

90% 09/30/2015 01/29/2016

Project Cost: $75,000 Construction Contract Amount: $75,000

Change Orders: $N/A

Comments: This project is being constructed by district forces.


Board Room Audio Visual Improvements, WO 4529 (Schedule 64, Item 24)

Description: This project will upgrade and replace the administration office's boardroom audio visual equipment. The upgrades will include new monitors, projectors, voting system and lighting control system. Status:

Percent Complete: Start Date:

Completion Date: Schedule Status: On Schedule

95% 09/01/2015 11/19/2015

Project Cost: $205,000 Construction Contract Amount: $151, 706


Comments: NOC is anticipated during the third quarter of fiscal year 2015-16.

New voting system.

Second Quarter CIP Report Page 16

New AV equipment.

Fiscal Year 2015-16

Other Capital Projects Los Caches Pump Station Generator Enclosure Recoating, WO 4482

(Schedule 64, Item 18)

Description: This project will restore the exterior protective coating of the Los Caches Pump Station generator enclosure.

Status: Design Cost: $50,000 Est. Construction Date: Fiscal Year 2015-16


Comments: Staff is coordinating with the original vendor on warranty repairs.

Treatment Plant Motor Control Center Upgrades, WO 4667 (Schedule 64, Item 20)

Description: This project replaces motor control center at the R.M. Levy Treatment Plant.


Start Date: 07/01/2015 Completion Date: 06/01/2016

Project Cost: $606,000

Comments: This project will be constructed with internal district forces.

Filter Effluent Valve Actuators, WO 4668 (Schedule 64, Item 21)

Description: This project replaces the filter effluent valve actuators at the Treatment Plant. This is a part of the treatment plant capital improvements, as provided for in the capital improvement program master plan.

Status: Percent Complete: 20% Project Cost: $109,000


Comments: This project will be constructed with internal district forces.


Automotive and Heavy Equipment (Schedule 76)

Description: Schedule 76 is for the purchase of automotive and heavy equipment.



Project Cost: $313,000 Contract Amount N/A Change Orders N/A

Comments: Item 1-2016 Hyundai Santa Fe (Unit #3) *Purchased 2016 Hyundai Santa Fe, WO 4669, Cost to Date $31,082.64, (sale of old vehicle #3 pending) Item 2-2016 Ford F150 4x2 Super Cab XLT (Unit #14) *Purchased 2015 Ford F-150 Supercab, WO 4697, Cost to Date $36,472.85 (sale of old vehicle #14 pending) Item 3-2016 Toyota Tacoma 4x2 Access Cab (Unit #22) *Purchased 2015 Toyota Tacoma, WO 4630, Cost to Date $21,065.05, (sale of old vehicle #22 pending) Item 4-2016 Ford F450 4x2 Super Cab XL (Unit #27) Item 5-2016 Ford F450 4x2 Super Cab XL (Unit #36) Item 6-2016 Ford F550 4x2 Regular Cab (Unit 41) Item 7-2016 Ford F550 4x2 Regular Cab (Unit #46) Item 8-2016 Toyota Tacoma 4x2 Access Cab (Unit #75) *Purchased 2015 Toyota Tacoma, WO 4631, Cost to Date $22,685.05, (sale of old vehicle #75 pending)


HP Replacement Project (ERP) (Schedule 84, Item 1)

Description: Equipment purchases for fiscal year 2014-15 include funding for the HP replacement project. $2,000,000 has been allocated to the HP replacement project for this fiscal year and the balance will be reserved to fund the future replacement of the HP computer system.

Status: FY Project Budget: $2,300,000


Comments: The three primary systems of Phase 1 of the HP Replacement Project; Cayenta Utilities (CU), XC2 Backflow and OnBase ECMS have been successfully implemented m our production environment as of November 16, 2015.

As expected, CU is accepting meter reads and generating customer bills which are printed and mailed by our billing vendor. CU is also sending email notifications to customers that have opted for E-Bill notifications. New water rates and fees that go into effect on January 1, 2016, have been tested in CU.

Agencies that utilize HWD's water consumption data for monthly and bi-monthly sewer billing are actively using data from CU. Each agency has their own unique data requirements that we have been able to adhere to. Agencies that require consumption data on an annual basis will be addressed in January 2016.

Field services staff at the AO and QC are responding to and completing service orders electronically using iPads and iPhones via the Mobile Service Orders app from Cayenta. There are on average 60-70 service orders completed on a given day.

Roughly 10,000 accounts have been registered on the district's new online customer portal, Customer Self-Service (CSS). Customers are accessing their current bill print and making one time payments with reduced convenience fees, 24/7/365. Customers also have the ability to request start/stop of their water service and to make changes to their contact information.

Keymark Inc., our designated value added reseller and implementer of OnBase, was onsite for four days in support of the OnBase ECMS project Go-Live phase. During these four days final integration with Cayenta was completed along with all other key deliverables such as workflows, electronic forms, custom queries, etc. In addition pre-designated customer service documents were boxed and then transported to Matrix Imaging, our designated bulk scanning vendor, for processing and scanning. The electronic documents which have been returned by Matrix have been inserted into OnBase and indexed for retrieval. Included in these four days was repeat training which was offered to Helix staff who were unable to attend training during the initial project kickoff.

Solicitation of software and services for Phase 2 of the HP Replacement Project (Finance, HR and Payroll) is scheduled for Q3 and Q4 of FY15-16.


Solar Project Funding (Schedule 84, Item 2)

Description. Equipment purchases for fiscal year 2015-16 include funding for the solar project, The appropriation will be reserved to fund the future purchase of solar equipment at the operations center.

Status: Project Cost: $19,000 Start Date: 07/01/2014

Completion Date: N/A Schedule Status: Ongoing

Comments·

Treatment Plant Data Management System, WO 4480 (Schedule 84, Item 5)

Description: This budget item is for the acquisition and implementation of the new treatment plant data management system. The new data management system has been received and the implementation of the system is in process.



Project Cost: $80,000 Contract Amount: N/A Change Orders: N/A

Comments: The system has been installed, training on the system is in process. Currently purchasing tablets and working on final troubleshooting of the reporting before implementing use of the system.



BOARD REPORT

TO:

FROM:

Board of Directors

Carlos V. Lugo, General Manag~

Lisa L. Stoia, Director of Administrative Service~ Jennifer C. Bryant, Assistant Director of Administrative Services~ Michelle M. Curtis, Water Conservation Specialist IA.L /

INITIATED BY:


SUBJECT: Drought Action Plan Update for December 2015


Water Resources

Recommendation:

The board receive an update on the district's drought action plan for December 2015.

Background:

As part of Governor Jerry Brown's emergency executive orders issued last year in response to ongoing drought conditions, Helix Water District has been mandated to reduce water use by 20 percent from June 2015 through February 2016 when compared to the same months in 2013.

On May 20, 2015, the district's board of directors adopted an emergency drought action plan and resolution to meet the state mandated water use reductions. The plan includes increased public outreach and increased water restrictions.

On November 13, 2015, Governor Brown issued an executive order extending the emergency regulations through October 31, 2016 should drought conditions persist. The State Water Resources Control Board is currently determining how the extension will be implemented and requested feedback on their proposed amendments to the emergency drought regulations. In response, the district sent a letter detailing recommended changes to the SWRCB's proposed draft on January 6, 2016 (see attachment A).

Monthly Production:

Total potable water use in December 2015 was 2,064 acre-feet compared to 2,477 acre-feet in December 2013, a decrease of 17 percent for the month of December. With December's data, the cumulative water use reduction for the district is 24 percent for the period between June and December 2015 which still exceeds the district's 20 percent cumulative target. The district's rolling 12-month total gallons per capita per day was 92.4 as of December 2015.

4000

3500

3000 LL :S 2500 "IB 2000 LL

~ 1500 o <(

1000

500

0

SWRCB Monthly Reporting - HWD Total Potable Water Production as of December 2015

Jun Jul Aug Sep Oct Nov Dec Jan Feb

-2013 -2015/16 -20% Reduction from 2013

Jun 3,322 2,490 -25% -32%

3,322 --~

6,823 2,490 4,882

-25% -28% Jul 3,501 2,392

Aug 3,585 2,619 -27% 10,408 7,501 -28% ~------·----·---·--·---. --- ------·- ·-----, -------·-------

Sep . 3,393 1 2,443 -28% 13,801 . 9,944 . -28% , -------· ! --------------------·-------1---------------·---- . ------~' ~----~-- __ !

Oct 3,031 2,356 -22% 16,832 12,300 -27% -~----- ·----------' -------------.---~------,---

Nov ; 2,566 ; 2,308 -10% 19,398 14,608 -25% ____ _j ---~--··---

Dec 2,477 2,064 -- --- T ---- ··- -·- - .. - -- ·- . - - -----

Jan 2, 118 · -17% 21,875

23,993 16,672 -24%

-------1 i

--- .,__ __ ------ - j

Feb 25,947 1,954

2

Public Outreach:

Public outreach during the month of December included the following: • Shower timers with the district logo continue to be available in the lobby • Shower bucket Christmas tree was displayed in lobby advertising shower

buckets from the San Diego County Water Authority, while supplies last

Field services during December included: • 5 home water use evaluations conducted • 2 irrigation check-ups conducted

Presentations and events during December included: • Kwanza group presentation, 12/29/15

Upcoming Events/Presentations: • Bostonia's Woman's Club presentation, 02/03/16

Restrictions and Enforcement:

Effective April 2015, the State Water Resources Control Board required all water purveyors to provide the number of water waste complaints received and number of follow-ups done each month, in addition to the number of written warnings and penalties issued. Between July 2014 and March 2015, before reporting to the SWRCB was required, the district received 513 reports of water waste. Since April 2015, the district's water waste numbers are as follows:

"""~'-., v • - ' • Follow- : Written · · · Complaints ·-~~---·-- ·-~~-"'-· ,-.- .. ·--~~-$- • ...,_,,,,.,.,": . ..-:"'"····"""'·~ Reporting Period R . d Ups/Contacts Warmngs" ·~· Fines Issued . -s ece,ve Made* Issued

April 2015 94 75 57 0

May 2015 112 87 76 0

June 2015 188 128 110 0 ~~--~~-i-------·----------- ------·

July 2015 141 104 99 0

August 2015 123 78 75 0

September 2015 94 68 67 0

October 2015 39 30 27 0

November 2015 27 19 18 0

3

December 2015 29 20 18 0

Total 847 609 547 0

* The difference between the total number of complaints received and total number of follow ups/contacts made rs due to duplicate reports, invalid or incomplete addresses, reports outside of our service area, reports of non-violatrons, etc

Summary:

District customers continued to respond to the call for conservation during the month of December and achieved a 17 percent reduction in water use. The district did anticipate a lower water use reduction during late fall and winter months, when customer water use is typically less than warmer months. However, district customers have still maintained a 24 percent cumulative reduction in water use from June through December. With only two months left in the reporting period, this continues to exceed the state mandated 20 percent cumulative reduction. Staff will continue to monitor usage on a monthly basis and provide updates to the board at the second board meeting of each month.

Attachment A: Comments on Proposed Regulatory Framework

4

Helix Water District

7811 University Avenue La Mesa, CA 91942-0427

(619) 466-0585 FAX (619) 466-1823

www.hwd.com Setting standards of excellence in public service

January 6, 2016

To: [email protected]

Subject: Comments on Proposed Regulatory Framework

Kathy Frevert State Water Resources Control Board 1001 I Street, 24th Floor Sacramento, CA 95814

Dear Ms. Frevert:

We appreciate the opportunity to submit these comments to the State Water Resources Control Board regarding the Proposed Regulatory Framework for Extended Emergency Regulation for Statewide Urban Water Conservation. We also appreciate the board's ef forts to revise the regulations to ensure they are equitable and reasonable when address ing not only the immediate drought but future drought conditions as well.

The current regulations were developed and approved in a very short time frame and ap plied a one-size-fits-all regulatory policy to all urban water suppliers throughout California, regardless of each agency's unique characteristics or differences in supply availability, reliability and investment in developing drought resilient water supplies. While the pro posed framework begins to address these inequities, it does not go far enough in recog nizing these differences among water suppliers throughout the state. To address this, we offer the following proposed revisions for consideration before the final framework is adopted:

Drought Resilient Sources of Supply Credit:

SWRCB Proposed Framework: Provide a one-tier (four percentage point) reduction to the conservation standard of urban water suppliers using new drought resilient water suppli ers certifying that at least 4 percent of its potable water supply is comprised of indirect po table reuse or desalinated seawater developed since 2013.

Proposed Revision: Provide a one-to-one percentage point reduction to the conservation standard of urban water suppliers for drought resilient water supplies including indirect potable reuse water, desalinated seawater, desalinated brackish water and conserved water from long-term transfers.

Reasoning: The proposed four percentage point reduction to the conservation standard of water suppliers with drought resilient water supplies is helpful, but it does not appropri ately acknowledge the significant investment in drought resilient supplies that regions

have made, nor does it reflect the importance and full value of these supplies to Califor nia's economy.

The conservation reduction should be directly linked to the urban water supplier's drought resilient supply investments. For example, the urban water suppliers in San Diego Coun ty should receive a benefit commensurate with the Carlsbad Desalination Project which is supplying up to ten percent of the total potable water demand for San Diego County through this new, drought resilient supply.

Additionally, the proposed supply credit framework excludes drought-resilient supplies such as desalinated brackish groundwater and conserved water from long-term transfers; these supplies should be included as they provide alternative water supplies separate from the groundwater, rivers, and reservoirs affected by drought conditions.

Within the proposed supply credit framework, using 2013 as a cut-off date needs to be addressed as well. To equitably reflect the long-term investments that communities have made in drought-resilient supplies, the emergency regulations should provide credit for supplies developed prior to 2013. Pre-2013 supplies have better prepared California for this drought and future droughts by helping to reduce, forestall, or in some cases elimi nate shortage impacts. In addition, these early investments in supplies are consistent with the Governor's Water Action Plan.

A Cap on Credits and Adjustments:

SWRCB Proposed Framework: All credits and adjustments be capped to allow a maxi mum of a four percentage point decrease to any individual water supplier's conservations standard (tier).

Proposed Revision: A water supplier may take as many credits and adjustments as they are eligible for, with no supplier being allowed to have an effective conservation rate be low eight percent.

Reasoning: Imposing an overall reduction cap on credits and adjustments negate each water supplier's ability to fully utilize those credits and adjustments that are intended to recognize individual supply conditions, local characteristics, and investments in drought resilient supplies that are unique to each community.

Imposing a minimum standard (tier) of eight percent ensures that conservation remains a statewide focus, even in those areas that have planned and prepared for drought.

Revising the Regulations:

SWRCB Proposed Framework: The framework does not address the issue of how the regulations will be adjusted as conditions change.

Proposed Revision: The SWRCB will monitor regional and state water supply conditions on a monthly basis. If the snowpack level is at 150 percent of normal as of April 1, 2016, the conservation mandates will return to voluntary measures.

Explanation: The proposed framework does not address the uncertainties regarding this year's water supply situation and the potential for significant improvements due to El Nino conditions. Nor does it address potential regional differences in water supply as a result. Language should be included in the regulation that require the SWRCB to evaluate re gional and state water supply conditions monthly. At minimum, the regulations should be adjusted as appropriate, no later than April 2016, to ensure there is a nexus between the required reduction mandate and supply conditions both statewide and locally. An appro priate benchmark could be if snowpack levels are at 150 percent of normal on April 1, the conservation mandates return to the voluntary status. While we understand we should be cautious as it is possible that drought conditions could return in 2017, it is also possible they may not. The regulations must be responsive to actual conditions in order to ensure credibility with the public we serve and for their continued support, which is critical to the regulation's success.

Summary:

Again, we want to thank you for the opportunity to comment on the Proposed Regulatory Framework for Extended Emergency Regulation for Urban Water Conservation. We an ticipate the final regulation that is adopted will offer a more balanced, flexible approach to drought management given our current supply challenge while also better preparing the state for future droughts.

Sincerely,

aa General Manager Helix Water District

DeAna Verbeke Board President Helix Water District


BOARD REPORT

FROM:

Board of Directors

Carlos V. Lugo, General Managet

Lisa L. Stoia, Director of Administrative Servic~ Sandra L. Janzen, Board Secretary~

TO:

INITIATED BY:


SUBJECT: Comment from the Public Regarding District Staff


Customer Service

Recommendation:

The board receive a comment from the public regarding district staff

Background:

Customer Ms. Saint Pierre called the district to thank Customer Service Representative Mary L. Lamm and the finance department for their sensitivity and compassion during a difficult time for the Saint Pierre family.

Ms. Saint Pierre was seeking a credit balance refund and stated that everyone she spoke with at Helix Water District was helpful, efficient and compassionate during her challenging time.

Ms. Saint Pierre's request was successfully supported during the district's new Cayenta software implementation.

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