HEBER PUBLIC UTILITY DISTRICT REPORT TO BOARD …. Award janitoral service... · HEBER PUBLIC...

HEBER PUBLIC UTILITY DISTRICT REPORT TO BOARD OF DIRECTORS

MEETING DATE: May 18, 2017 FROM: Laura Fischer, General Manager SUBJECT: Award the Contract for Custodial Services to Mylo Corporate

Maintenance & Janitorial Services ISSUE: Shall the Board of Directors award the contract to perform janitorial services at the HPUD Office to Mylo Corporate Maintenance & Janitorial Services for an amount not to exceed $298 per month? GENERAL MANAGER’S RECOMMENDATION: It is recommended that the Board of Directors award the contract for janitorial services for the HPUD offices to Mylo Janitor Services. FISCAL IMPACT: Monthly service cost not to exceed $298.00. Included in prior year budget and in FY 2017-18 proposed budget. DISCUSSION: Staff was unsatisfied with our janitorial service provider. We requested quotes from several janitorial service providers and have determined that Mylo Corporate Maintenance and Janitorial Services had the best prices and was the most qualified to perform the needed services. CONCLUSION: Staff recommends that the Board award the contract for janitorial services for the HPUD offices to Mylo Janitor Services. ALTERNATIVES:

1) Do not award the janitorial service contract to Mylo Janitorial Services. 2) Direct staff to re-advertise and get additional quotes. 3) Provide alternate direction to staff regarding the janitorial service needs at the

HPUD office.

Respectfully Submitted, Laura Fischer, General Manager

MYLO JANITORIAL INC. QUOTE TO HEBER PUBLIC UTILITY DISTRICT

OVERVIEW

Mylo Janitorial Inc. is a leading Imperial Valley Corporation, that provides a range

of janitorial and maintenance services. Founded in 1999, the company is

headquartered in Calexico, California and operates throughout the Southern Cali

fornia region. We are dedicated to comply fully with our clients' expectations

throughout our people's quality, philosophy, and on-going improvement program.

Our people are our biggest asset; it is only with the quality and integrity of our

people that we can best serve our clients. At every step of our employees'

trajectory we ensure their security and as a result invest in them. For this reason,

we secure our people with green certified equipment, procedures, and cleaning

materials. Mylo Janitorial Inc. is a bonded Californian corporation that complies

with many insurance requirement including workers compensation and liability

insurance.

Mylo Janitorial Inc. cleans for health and protection of our environment. All of our

systems have been develop with the primary goal of improving air quality,

productivity of cleaning, and personnel. As our compromise with our clients

transcends the traditional cleaning program, we have focus on complying with a

green cleaning program. Green cleaning can be defined as cleaning to safeguard

human health while minimizing the impact to the environment.

Our goal is to protect the health of the building, occupants, visitors, and our

people; while reducing polluting effects on our air and water. Our responsibility

for an appropriate approach to social and environmental issues begins with our

business and extends to the communities and regions that we serve. As a result we are a corporation that worries about the integrity, security, and in-door air

quality of which our customers are exposed. We have a determination to achieve excellence in everything we undertake, our high quality control cleaning pro

cedures provide the best in-door air quality that protects our customers, our personnel, and our environment.

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QUALIFICATIONS

Mylo Janitorial Inc. is a leading company of enduring strength. We have

been privileged to play a vital role in serving abundant businesses throughout

the Imperial Valley and have expanded throughout the Southern California Re

gion. The Imperial Valley has been home to abundant growth opportunities, and

as an Imperial Valley corporation, we aim to grow along with those opportunities

by defining the janitorial service that distinguishes us from our competitors. We

have a company that seeks to maintain the excellence that differentiates us. As

a result, we have been welcomed and entrusted by numerous firms, banks, gov

ernmental agencies, schools, and corporations for more than ten years.

Furthermore, we are the only Imperial Valley corporation that is able to use

the "Slip and Fall Control Technique" issued by the CNA. As a result to the

16,000 deaths and one million annual injuries that have been caused from a

slip or trip, Mylo Janitorial Inc. has decided to contribute with the reduction of slip

and falls and is the only janitorial and maintenance company in the Imperial Val

ley that is equipped and trained to measure the slip resistance of any surface.

Mylo Janitorial Inc. is a corporation that has a commitment to enforce pro

grams and use of green products that attribute great emphasis on the health of

our customers and the usage of our products. We strive to focus on complying

with a green cleaning program. We use cleaning methods that contain environ

mental friendly ingredients and protect human health.

We support healthy workplace initiatives by being a responsible, loyal and

• contributive corporation that conducts programs that preserve the health of our

customers and employers. We continue to transcend the traditional janitorial and

maintenance service, and support innovative initiatives within the workplace.

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ORGANIZATIONAL CAPACITY

We are small and big all at once. We are a small business compared to many

others, but are tremendously big in our eagerness to help our community by

cleaning, sanitizing and enduring the obstacles in our everyday work. We work

with the passion of not only attempting but accomplishing every task that is as

signed to us. We create a plan of work for every of the forty-seven members of

staff.

New projects are not initiated by new employees; a prepared and experienced

member of staff begins the work and trains an incoming employee. Thus, we con

tinue with the unique technique that distinguishes us among many janitorial cor

porations. The employees of the company are not by themselves; the President

(Alma Caballero) and her partner (Luis Caballero) are at all moment behind the

staff members. Mylo Janitorial Inc. is a company that is daily guided and carefully

supervised. We have the advantage of living, working, and growing up in the Im

perial Valley. For this reason, we have the disposal of time to create a bond be

tween our customers and the firm.

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SERVICES

Mylo Janitorial Inc. provides complete janitorial maintenance for a variety of clientele.

Janitorial Maintenance Service In-Depth Indoor Cleaning & Sanitization

• Daily Cleaning Services

• Recycle Program

• Wall and Appliance Cleaning

• Restroom Sanitization

• HEPA-Filter Vacuums

• Detail Damp Dusting

• Kitchen Break Rooms

• Pressure wash

Floors and Carpet Care Service

• Carpet Extraction Cleaning

• Carpet Bonnet Cleaning

• VCT Floor Sealing and Finish

• Vinyl

• New Floor Sealing

• Concrete Sealing

• Upholstery Cleaning

• Steam Cleaning

Window Cleaning Service

• Interior/ Exterior

• Screen Cleaning

Pest Management Service

• Termite Control

• Landscape Pests

• Rodent Control

• Bird Control

Landscaping Service

• Tree Trimming

• Weed and brush clearing

• Irrigation: Repair and

maintenance

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MYLO JANITORIAL INC. QUOTE TO PUBLIC UTILITY DISTRICT

INSURANCE CERTIFICATE

MYLO JANITORIAL INC. IS AN ESTABLISHED CORPORATION

THAT IS FULLY INSURED,

LICENSED, AND BONDED. INSURANCE

CERTIFICATE IS AVAILABLE UPON YOUR

REQUEST.

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CLIENT REFERENCE LIST

Imperial County 1125 Main St. El Centro, CA 92243 Debbie R (760) 482-4207

Imagine Schools California and Nevada Locations Tom Stackhouse (602)696 6198

California Supreme Courts 939 Main Street El Centro CA Sergio Valadez (760) 482 2282

Cal Energy 7030 Gentry Road Calipatria CA Mary Jo Brown (760) 348 4242

Hudson Ranch Energy Source Calipatria Ca Frank Robles (760) 348 2619

City of Brawley Brawley CA Ana Gutierrez (760) 344 5800

Hutchison and Blood wood LLP 3205 S Dogwood Road El Centro Ca Richard Preciado (760)352 1021

11 years Approximate 350,000 sq./ft.

4 years Approximate 30,000 sq./ft.

10 years Approximate 70,000 sqlft.

10 years Approximate 25,000 sqlft.

3 Years Approximate 2,000 Sqlft.

4 Years Approximate 15,000 sqlft.

8 Years Approximate 5,000 sqlff.

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INJURY AND ILLNESS PREVENTION PROGRAM In order to maintain a safe and healthful work environment Mylo Janitorial has developed this Injury and Illness Prevention Program for all employees to follow. This document describes the goals, statutory authority, and the responsibilities of all employees under the Program. It addresses Compliance, Hazard Identification, Accident Investigation, Hazard Mitigation, Training, Hazard Communication, and Program Documentation. By making employee safety a high priority for every employee we can reduce injuries and illnesses, increase productivity, and promote a safer and healthier environment for all Heber Public Utility District Customers, Employees and Mylo Janitorial Inc. personnel.

GOALS

Diligent implementation of this program will reap many benefits for all Heber Public Utili

ty District Customers, Employees and Mylo Janitorial Inc. personnel.

• Reduce worker's compensation claims and costs.

• Improve efficiency by reducing the time spent replacing or reassigning injured em

ployees, as well as reduce the need to find and train replacement employees.

• Improve employee morale and efficiency as employees see that their safety is im

portant to management.

• Minimize the potential for penalties assessed by various enforcement agencies by

maintaining compliance with Health and Safety Codes.

COMPLIANCE

Compliance with this Injury and Illness prevention Program will be achieved in the following manner:

1 . Managers and Supervisors will set positive examples for working safely and require

that all staff under their direction work safely.

2. Managers and Supervisors will use all disciplinary procedures available to them to

ensure that employees follow established safety policies and procedures. Performance

evaluations, verbal counseling, written warnings, and other forms of disciplinary action are available.

3. Managers and Supervisors will identify the resources necessary to provide a safe

work environment for their employees and include them in budget requests.

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4. Managers and Supervisors will establish appropriate means of recognition for em

ployees who demonstrate safe work practices.

Mylo Janitorial Inc. has developed this comprehensive Injury and Illness Prevention

Program to enhance the health and safety of Heber Public District Customers, Employees

and Mylo Janitorial Inc. personnel.

SCHEDULED SAFETY INSPECTIONS

Upon initial implementation of this Program inspection of all work areas will be conduct

ed. All inspections will be documented using the attached forms or equivalent.

1 . Semi-annual inspection of all potentially hazardous areas will be conducted to de

tect and eliminate any hazardous condition that may exist.

UNSCHEDULED SAFETY INSPECTIONS

1. Additional safety inspections will be conducted whenever new equipment or changes

in procedures are introduced into the workplace that presents new hazards.

2. Safety reviews will be conducted when occupational accidents occur to identify and

correct hazards that may have contributed to the accident.

ACCIDENT INVESTIGATIONS

Supervisors and Managers will investigate all accidents, injuries, occupational illnesses,

and near-miss incidents to identify the root cause. Appropriate repairs or procedural

changes will be implemented promptly to correct the hazards implicated in these events.

To ensure timely accounting for Worker's Compensation procedures, both employee

and supervisor must complete their respective portions on the Report of Employee Inju

ry/ Exposure Form

HAZARD CORRECTION

All hazards identified will be promptly investigated and alternate procedures implement

ed as indicated.

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TRAINING

Effective dissemination of safety information lies at the very heart of a successful Injury

and Illness Prevention Program. All employees must be trained in general safe work

practices. In addition, specific instruction with respect to hazards unique to each em

ployee's job assignment will be provided.

GENERAL SAFE WORK PRACTICES

At a minimum, all employees will be trained in the following:

1. Fire Safety, Evacuation, and Emergency Procedures

2. Hazard Communications (Use of Material Safety Data Sheets)

SPECIFIC SAFE WORK PRACTICES

In addition to this general training, each employee will be instructed how to protect

themselves from the hazards specific to their individual job duties. At a minimum this

entails how to use workplace equipment, safe handling of hazardous material and use

of personal protective equipment. Training must be completed before beginning to work

and assigned equipment, and whenever new hazards or changes in procedures are im

plemented.

The Operation Manager is responsible for providing managers and supervisors with the

training necessary to familiarize themselves with the safety and health hazards their

employee are exposing to. It is responsibility of the managers and supervisors to know

the hazards related to his or hers employee job task, and ensure they receive appropri

ate training.

1 . Supervisor and Managers will ensure that all employees receive general and specific job training prior to initial or new job assignment.

2. Supervisors will ensure that employees are trained whenever new substances, pro

cess, procedures, or equipment are introduced to the work place which will create a new

hazard. Training must also be given when new or previously unrecognized hazards are brought to a supervisor's attention.

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SCOPE OF WORK

• All wastebaskets will be emptied and plastic liners replaced when necessary and re-moved to a designated area. • Main entrance doors and windows will be maintain clean ·All bulk items identified as trash will be disposed of. • Floors will be clean and free of spills, trash and foreign matter. • All furniture, wood furniture, horizontal ledge will be cleaned free of all dust and dirt if cleared. • Pictures and plaques will be dusted clean. • All spider webs will be removed • Restroom, will be clean and sanitized free of dirt water and mop marks. • All fixtures, including metal and chrome, urinals, wash basins will be clean with a disinfectant cleaner all restrooms supplies holders will be replenished with each service • Base board will be clean • All carpeted area and floor will be vacuum with HEPA back pack vacuums • All windows will be clean base on a program. • Desks will be clean if they are clear. • All A/C vents will be clean • Break area counter tops will be clean, • All Consumables are included and restock once per week • Refrigerator exterior will be clean • Micro wave interior and exterior will be clean

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Option A

COST

Janitorial Service Once per week

Option B

$ 298.00/month

Janitorial Service Monday, Wednesday, Friday

$ 61 0.00/month

materials included: Toilet paper, seat covers, hand soap, hand roll towels.

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MYLO JANITORIAL INC. QUOTE TO GROOM ROOM

CONTACT

If there are any questions with this quote

do not hesitate to contact us at (760) 352-6098.

Alma Caballero President

(760) 455-6764 [email protected]

Luis Caballero Chief Operations Officer

(760) 455-2521 [email protected]

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HEBER PUBLIC UTILITY DISTRICT REPORT TO BOARD …. Award janitoral service... · HEBER PUBLIC...

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Transcript of HEBER PUBLIC UTILITY DISTRICT REPORT TO BOARD …. Award janitoral service... · HEBER PUBLIC...