HEALTHWEST

FULL BOARD MINUTES

August 28, 2020

8:00 a.m.

Held via Zoom

CALL TO ORDER The meeting of the Full Board was called to order by Chair Thomas at 8:01 a.m. ROLL CALL Members Present: Janet Thomas, Cheryl Natte, John Snider, Marcia Hovey-Wright, Janice

Hilleary, Jeff Fortenbacher, Remington Sprague, M.D., John Schrier, Jason Coleman, Stephanie Umlor, Thomas Hardy

Members Excused: Charles Nash Others Present: Julia Rupp, Matt Plaska, Amber Berndt, Brandy Carlson, Justine Belvitch, Judy

Cohen, Wesley Woods, Kelly France, Mike Shaner, Matt Plaska, Susan Plotts, Cece Riley, and 80+ other HealthWest Staff Members

Guests: Beth Dick MINUTES HWB 361-B - It was moved by Ms. Natte, seconded by Commissioner Snider, to approve the Full Board minutes of the July 24, 2020 meeting as written.

MOTION CARRIED.

COMMITTEE REPORTS Program/Personnel Committee HWB 340-P - It was moved by Ms. Natte, seconded by Commissioner Snider, to approve the minutes of the July 17, 2020 meeting as written.

MOTION CARRIED. HWB 341-P - It was moved by Ms. Natte, seconded by Commissioner Snider, to authorize the position changes as outlined on the Position Changes for FY 2020 County Budget spreadsheet, effective August 28, 2020.

MOTION CARRIED.

HWB 344-P - It was moved by Ms. Natte, seconded by Commissioner Snider, to authorize the HealthWest Executive Director to sign for the HealthWest Board approval of the new HealthWest policy entitled “Effective Use of Funding and Resources” effective August 28, 2020.

MOTION CARRIED.

HWB 345-P - It was moved by Ms. Natte, seconded by Commissioner Snider, to authorize the HealthWest Executive Director to sign for the HealthWest Board approval of the new HealthWest policy entitled “Information System Use” effective August 28, 2020.

MOTION CARRIED.

August 28, 2020 Page 2 of 4 HWB 346-P - It was moved by Ms. Natte, seconded by Commissioner Snider, to authorize the HealthWest Executive Director to sign for the HealthWest Board approval of the revised HealthWest policy entitled “Telemedicine/Telehealth” effective August 28, 2020.

MOTION CARRIED.

HWB 347-P - It was moved by Ms. Natte, seconded by Commissioner Snider, to authorize the HealthWest Executive Director to sign for the HealthWest Board approval of the new HealthWest policy entitled “Coronavirus Workplace Infection Protection” effective August 28, 2020.

MOTION CARRIED.

Recipient Rights Advisory Committee HWB 342-P - It was moved by Mr. Schrier, seconded by Ms. Umlor, to approve the minutes of the June 12, 2020 meeting as written.

MOTION CARRIED. HWB 343-P - It was moved by Mr. Shrier, seconded by Ms. Umlor, to accept the Recipient Rights report for the months of June/July 2020.

MOTION CARRIED. Finance Committee

HWB 353-F - It was moved by Chair Thomas, seconded by Dr. Sprague, to approve the minutes of the July 17, 2020 meeting as written.

MOTION CARRIED. HWB 354-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to approve

the expenditures for the month ending July 31, 2020 in the total amount of $4,099,122.84. MOTION CARRIED.

HWB 348-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize acceptance of the above grant and approval to meet all requirements for the Coronavirus (COVID-2019) Community Mental Health Services Program funded by Michigan Department of Health and Human Services up to $115,380 and effective March 1, 2020 through September 30, 2020.

MOTION CARRIED.

HWB 349-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize the HealthWest Director to sign a contract with BDO USA, LLP for professional auditing services, effective July 23, 2020 through July 31, 2021, with a projected total expenditure of $32,000.00.

MOTION CARRIED.

HWB 350-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize the HealthWest Executive Director to sign Amendment No.1 to the FY20 contract between the Michigan Department of Health and Human Services and HealthWest for the Managed Mental Health Supports and Services contract revisions, beginning October 1, 2019 through September 30, 2020.

MOTION CARRIED.

HWB 351-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize HealthWest to renew the contract with Zoom Video Communications Inc. (“Zoom”) at a cost of $17,992.00, effective August 1, 2020 through September 30, 2021.

MOTION CARRIED. HWB 352-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize the HealthWest Executive Director to sign a Single Case Agreement with University of Michigan Healthcare in the amount of $3,600.00 for one HealthWest consumer psychiatric inpatient stay from February 17, 2020 to February 21, 2020 (4 days).

August 28, 2020 Page 3 of 4

MOTION CARRIED.

HWB 355-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize the HealthWest Executive Director to sign a Single Case Agreement with Henry Ford Kingswood Hospital in the amount of $9,888.00 for one HealthWest consumer psychiatric inpatient stay from May 6, 2020 to May 18, 2020 (12 days).

MOTION CARRIED.

HWB 356-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to approve the HealthWest Executive Director to authorize the increase in the projected expenditure for Pine Rest Christian Mental Health Services for SUD treatment services to $65,026.20, effective October 1, 2019 through September 30, 2020.

MOTION CARRIED.

HWB 357-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to amend the Mental Health FY2020 Budget proposed to the County of Muskegon from $66,372,966.00 up to $76,643,622.00 for both revenues and expenditures.

MOTION CARRIED.

HWB 358-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to approve the HealthWest FY2021 Budget proposed to the County of Muskegon in the amount of $67,729,813.00 for both revenues and expenditures.

MOTION CARRIED.

HWB 359-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize the HealthWest Executive Director to approve the increase in projected expenditures as stated above for Case Management of Michigan and Catholic Charities West Michigan totaling $39,000.00, effective October 1, 2019 through September 30, 2020.

MOTION CARRIED.

HWB 360-F - It was moved by Chair Thomas, seconded by Commissioner Hovey-Wright, to authorize the HealthWest Executive Director to sign an agreement to purchase a vehicle lift from Freedom Motors for a HealthWest client at a total cost of no more than $17,250.00 for Fiscal Year 2020.

MOTION CARRIED.

ITEMS FOR CONSIDERATION HWB 362-B - It was moved by Dr. Sprague, seconded by Commissioner Hovey-Wright, to authorize the revised position changes as outlined on the attached Position Changes for FY 2020 County Budget, effective August 28, 2020.

MOTION CARRIED. HWB 363-B - It was moved by Mr. Coleman, seconded by Commissioner Snider, to authorize HealthWest to enter a contract with KnowBe4 Inc. at a cost of $19,716.48 effective August 1, 2020 through November 30, 2023.

MOTION CARRIED. HWB 364-B - It was moved by Dr. Sprague, seconded by Mr. Coleman, move to authorize the HealthWest Executive Director to sign a lease agreement with Covenant Academies Foundation for the use of a portion of the McLaughlin School at the cost for each of the five (5) years lease being the 1st year $86,350.00, 2nd year $92,826.25, 3rd year $99,302.50, 4th year $105,778.75, and 5th year $112,255.00, effective September 1, 2020 through August 31, 2025.

MOTION CARRIED. HWB 365-B - It was moved by Commissioner Hovey-Wright, seconded by Ms. Umlor, to authorize the HealthWest Executive Director to sign a lease agreement with Covenant Academies Foundation for the use of Covenant Hall for an initial six month lease with available three extensions, at the cost of

August 28, 2020 Page 4 of 4 $3,751.92 monthly for the initial six month and first lease renewal, and at the cost of $4,007.73 monthly for the available second and third lease renewals, and be charged an additional $400.00 per month for use of the gymnasium, beginning September 1, 2020 and ending on August 31, 2021.

MOTION CARRIED.

OLD BUSINESS Freedom Motors Lift – Ms. Carlson noted that the questions from last week regarding Motion #14. from the Finance Committee noting that the individual requiring the lift is 17 years old and will be able to utilize this lift for a number of years. NEW BUSINESS 2019 Annual Report – Numerous HealthWest staff to include Julia Rupp, Matt Plaska, Brandy Carlson, Dr. Green, Lauren Meldrum, and Cece Riley covered the various slides pertaining to the 2019 Fiscal Year. Dr. Sprague thanked the staff for the report and their efforts. Mr. Fortenbacher also thanked Julia for all the work she’s done since joining the community. COMMUNICATION

CMH-PAC information was provided again for the Board’s review at the request of Alan Bolter due to the lack of donations they’ve received, as well as profits lost from the seasonal conference. The Director’s memorandum was provided for review. Julia touched on the HealthWest’s pending lawsuit for Muskegon County and they had until last week to respond, which they did and they informed us that it’s currently in the wrong court. Mr. Homier is working on getting it to the right place and since Court operations are back up and running we are getting movement. AUDIENCE PARTICIPATION There was no audience participation. ADJOURNMENT

There being no further business to come before the board, the meeting adjourned at 8:59 a.m. Respectfully, Janet Thomas Board Chair /ab

PRELIMINARY MINUTES

To be adopted and approved at the Full Board Meeting of September 18, 2020

HEALTHWEST

PROGRAM/PERSONNEL COMMITTEE REPORT TO THE BOARD

Via Cheryl Natte, Committee Chair

1. The Program/Personnel Committee met on Friday, August 14, 2020

* 2. It was recommended, and I move to approve the minutes of the July 17, 2020 meetingas written.

* 3. It was recommended and I move to authorize the position changes as outlined on thePosition Changes for FY 2020 County Budget spreadsheet, effective August 28, 2020.

* 4. It was recommended and I move to to authorize the HealthWest Executive Director tosign for the HealthWest Board approval of the new HealthWest policy entitled “EffectiveUse of Funding and Resources” effective August 28, 2020.

* 5. It was recommended and I move to to authorize the HealthWest Executive Director tosign for the HealthWest Board approval of the new HealthWest policy entitled“Information System Use” effective August 28, 2020.

* 6. It was recommended and I move to to authorize the HealthWest Executive Director tosign for the HealthWest Board approval of the revised HealthWest policy entitled“Telemedicine/Telehealth” effective August 28, 2020.

* 7. It was recommended and I move to to authorize the HealthWest Executive Director tosign for the HealthWest Board approval of the new HealthWest policy entitled“Coronavirus Workplace Infection Protection” effective August 28, 2020.

/ab

HEALTHWEST

PROGRAM/PERSONNEL MEETING MINUTES

August 14, 20208:00 a.m.Via Zoom

CALL TO ORDER

The regular meeting of the Program/Personnel Committee was called to order by Chair Natte at8:12 a.m.

ROLL CALL

Members Present: Cheryl Natte, Stephanie Umlor, Jason Coleman, John Schrier, JanetThomas

Members Excused: Thomas Hardy

Additional Board Members Present:

Others Present: Brandy Carlson, Amber Berndt, Julia Rupp, Cyndi Blair, Susan Plotts,Cece Riley, Larry Spataro, Tami Strodtbeck, Kelly France, MargaretTietze, Mickey Wallace, Michael Pyne

MINUTES

It was moved by Mr. Schrier, seconded by Ms. Umlor, to approve the minutes of the July 17,2020 meeting as written.

MOTION CARRIED.

ITEMS FOR CONSIDERATION

It was moved by Mr. Schrier, seconded by Ms. Umlor, to authorize the position changes asoutlined on the attached Position Changes for FY 2020 County Budget, effective August 28,2020.

MOTION CARRIED.

It was moved by Ms. Umlor, seconded by Ms. Thomas, to authorize the HealthWest ExecutiveDirector to sign for the HealthWest Board approval of the new HealthWest policy entitled“Effective Use of Funding and Resources” effective August 28, 2020.

MOTION CARRIED.

It was moved by Ms. Umlor, seconded by Mr. Schrier, to authorize the HealthWest ExecutiveDirector to sign for the HealthWest Board approval of the new HealthWest policy entitled“Information System Use” effective August 28, 2020.

MOTION CARRIED.

Program/Personnel minutesAugust 14, 2020Page 2 of 3

It was moved by Mr. Coleman, seconded by Ms. Umlor, to authorize the HealthWest ExecutiveDirector to sign for the HealthWest Board approval of the revised HealthWest policy entitled“Telemedicine/Telehealth” effective August 28, 2020.

MOTION CARRIED.

It was moved by Mr. Coleman, seconded by Ms. Umlor, to authorize the HealthWest ExecutiveDirector to sign for the HealthWest Board approval of the new HealthWest policy entitled“Coronavirus Workplace Infection Protection” effective August 28, 2020.

MOTION CARRIED.

OLD BUSINESS

There was no old business.

NEW BUSINESS

There was no new business.

COMMUNICATION

There were no communications.

DIRECTOR’S COMMENTS

Cyndi Blair updated the Board with the current status of our new Crisis Residential. Licensing isgoing well, we’re planning to re-open September 1st. A very minimal amount of work needs tobe done to the building. We’d previously taken to the board the updated staffing pattern. Thosepositions are now posted and we have applicants already. We do have some Brinks staff thatwere LPNs and RNs who will move over to the new site. We’ll apply for our detox license oncethis first phase is complete and we’re up and running. Licensing will come back through in thenext week or so to check the work that has been done. The other two crisis residentialprograms in our catchment area both have a waiting list. We’re having a high re-hospitalizationrate currently, as there isn’t any place for these individuals to go. We will hopefully helpeliminate this from happening with this new facility.

Julia noted that we’re having an increase in frequency at their front door daily. Other countiesare also seeing an increase in hospitalizations, many of the individuals being hospitalized havenever been in the CMH system previously. We expect to see similar pattern in MuskegonCounty as well. We continue to be concerned about how we’re going to maintain our workforce.We’ve had a fairly high turnover in the last few months due to many factors. Our next issue isgoing to be school with staff and families trying to figure out how to manage their kids, home life,and school. Julia discussed the potential options to try to support staff with the use of grantdollars and potentially redeploying a staff person to help give support.

We may need to have an additional personnel meeting in the month of September if we need toreclassify some of the furloughed staff positions.

AUDIENCE PARTICIPATION

There was no audience participation.

Program/Personnel minutesAugust 14, 2020Page 3 of 3

ADJOURNMENT

There being no further business to come before the board, the meeting adjourned at 8:33 a.m.

Respectfully,

Cheryl NatteProgram/Personnel Committee Chair

CN/ab

PRELIMINARY MINUTESTo be approved at the Program Meeting of

October 9, 2020

HEALTHWEST

RECIPIENT RIGHTS ADVISORY COMMITTEEREPORT TO THE BOARD

via John Schrier, Committee Chair

1. The Recipient Rights Advisory Committee met on August 14, 2020.

* 2. It was recommended, and I move, to approve the minutes of the June 12, 2020 meetingas written.

* 3. It was recommended, and I move, to accept the Recipient Rights report for the monthsof June/July 2020.

/ab

HEALTHWEST

RECIPIENT RIGHTS ADVISORY COMMITTEE MEETING MINUTES

Friday, August 14, 20208:00 a.m.Via Zoom

CALL TO ORDER

The regular meeting of the Recipient Rights Advisory Committee was called to order by JohnSchrier, Committee Chair, at 8:33 a.m.

ROLL CALL

Members Present: Cheryl Natte, Stephanie Umlor, Jason Coleman, John Schrier, JanetThomas

Members Excused: Thomas Hardy

Others Present: Brandy Carlson, Amber Berndt, Julia Rupp, Cyndi Blair, Susan Plotts,Cece Riley, Larry Spataro, Tami Strodtbeck, Kelly France, MargaretTietze, Mickey Wallace, Michael Pyne

APPROVAL OF MINUTES

It was moved by Ms. Umlor, seconded by Ms. Natte, to approve the minutes of the June 12,2020 meeting as written.

MOTION CARRIED.

ITEMS FOR CONSIDERATION

A. Motion to Accept Recipient Rights Reports for June/July 2020

It was moved by Ms. Umlor, seconded by Mr. Coleman, to approve the Recipient RightsReports for February/March and April/May 2020.

MOTION CARRIED.

For the months of June/July 2020 there were 23 HealthWest and 85 provider employeestrained:

Rights Updates HealthWest 48Rights Updates Provider 0New Employee Training HealthWest/Contracted 5New Employee Training Provider 0SUD Recipient Rights Orientation HealthWest 1

For the months of June/July 2020 there were 297 incident reports and 25 rights allegations.

Statistical data showing type and code was provided in the enclosed report.

There were a total of 4 deaths reported in June/July 2020.

Recipient Rights Advisory Committee Meeting MinutesAugust 14, 2020Page 2 of 2

OLD BUSINESS

There was no old business.

NEW BUSINESS

There was no new business.

COMMUNICATIONS

The Recipient Rights Training Memorandum was provided for review.

DIRECTOR’S COMMENTS

Our nurses, in partnership with Public Health, tested over 1100 people to include all of theconsumers and staff in the adult foster care facilities. The testing included room and board andthe smaller mom and pop shops as well as some of our own staff. We were identified as a “hotspot” and were over-represented in the Covid positivity rates and were chose. We tested over100 of our own staff as well. We only have 4 individuals test positive. The AFC group homeshave done a tremendous job staying safe. Of those 4 positive people (2 staff and 2consumers), all 4 were asymptomatic. Our one limitation to “getting back to normal” right now isthe availability of testing. We’re working with Mercy and others to increase our testing capacity.We’re currently more fortunate than many counties around us in the availability of tests butthere’s still a shortage. One of the limitations of the testing we did was the fact we didn’t getresults for roughly 7 days, which is ineffective. Now that we’re back to using Mercy’s lab, we’regetting results in under 48 hours.

We had great cooperation from all of the homes and staff despite some initial reservations.

AUDIENCE PARTICIPATION

There was no audience participation.

ADJOURNMENT

There being no further business to come before the committee, the meeting adjourned at8:54 a.m.

Respectfully,

John SchrierHealthWest Rights Advisory Committee Chair/ab

PRELIMINARY MINUTESTo be approved at the Rights Advisory Committee Meeting of

October 9, 2020

HEALTHWEST

FINANCE COMMITTEE REPORT TO THE BOARD

via Janet Thomas, Committee Vice Chair

1. The Finance Committee met on August 21, 2020.

* 2. It was recommended, and I move, to approve the HealthWest FY2021 Budget proposedto the County of Muskegon in the amount of $67,729,813.00 for both revenues andexpenditures.

* 3. It was recommended, and I move, to approve the minutes of the July 17, 2020, meetingas written.

* 4. It was recommended, and I move, to approve the expenditures for the month endingAugust 21, 2020 in the total amount of $4,099,122.84.

* 5. It was recommended, and I move, to authorize acceptance of the above grant andapproval to meet all requirements for the Coronavirus (COVID-2019) Community MentalHealth Services Program funded by Michigan Department of Health and HumanServices up to $115,380 and effective March 1, 2020 through September 30, 2020.

* 6. It was recommended, and I move, to authorize the HealthWest Director to sign acontract with BDO USA, LLP for professional auditing services, effective July 23, 2020through July 31, 2021, with a projected total expenditure of $32,000.00.

* 7. It was recommended, and I move, to authorize the HealthWest Executive Director tosign Amendment No.1 to the FY20 contract between the Michigan Department of Healthand Human Services and HealthWest for the Managed Mental Health Supports andServices contract revisions, beginning October 1, 2019 through September 30, 2020.

* 8. It was recommended, and I move, to authorize HealthWest to renew the contract withZoom Video Communications Inc. (“Zoom”) at a cost of $17,992.00, effective August 1,2020 through September 30, 2021.

* 9. It was recommended, and I move, to authorize the HealthWest Executive Director tosign a Single Case Agreement with University of Michigan Healthcare in the amount of$3,600.00 for one HealthWest consumer psychiatric inpatient stay from February 17,2020 to February 21, 2020 (4 days).

* 10. It was recommended, and I move, to authorize the HealthWest Executive Director tosign a Single Case Agreement with Henry Ford Kingswood Hospital in the amount of$9,888.00 for one HealthWest consumer psychiatric inpatient stay from May 6, 2020 toMay 18, 2020 (12 days).

* 11. It was recommended, and I move, to approve the HealthWest Executive Director toauthorize the increase in the projected expenditure for Pine Rest Christian Mental HealthServices for SUD treatment services to $65,026.20, effective October 1, 2019 throughSeptember 30, 2020.

* 12. It was recommended, and I move, to amend the Mental Health FY2020 Budgetproposed to the County of Muskegon from $66,372,966.00 up to $76,643,622.00 forboth revenues and expenditures..

* 13. It was recommended, and I move, to authorize the HealthWest Executive Director toapprove the increase in projected expenditures as stated above for Case Managementof Michigan and Catholic Charities West Michigan totaling $39,000.00, effectiveOctober 1, 2019 through September 30, 2020.

* 14. It was recommended, and I move, to authorize the HealthWest Executive Director tosign an agreement to purchase a vehicle lift from Freedom Motors for a HealthWestclient at a total cost of no more than $17,250.00 for Fiscal Year 2020.

/ab

HEALTHWEST

FINANCE COMMITTEE MEETING MINUTESFriday, August 21, 2020

8:00 a.m.Zoom Virtual Meeting

CALL TO ORDER

The regular meeting of the Finance Committee was called to order by Vice Chair Thomas at 8:01 a.m.

ROLL CALL

Committee Members Present: John Snider, Janet Thomas, Dr. Remington Sprague, MarciaHovey-Wright, Charles Nash, Stephanie Umlor, JeffFortenbacher

Committee Members Excused: Jason Coleman

Additional Board Members Present: None

Also Present: Brandy Carlson, Amber Berndt, Julia Rupp, Wesley Woods,Cyndi Blair, Judy Cohen, Matt Plaska, Randi Bennett, ChelseaKirksey, Justine Belvitch, Kelly France, Mickey Wallace

MINUTES

It was moved by Dr. Sprague, seconded by Commissioner Nash, to approve the minutes of the July17, 2020, meeting as written.

MOTION CARRIED.

ITEMS FOR CONSIDERATION

A. Approval of Expenditures for July 2020

It was moved by Commissioner Hovey-Wright, seconded by Dr. Sprague, to approve theexpenditures for the month ending July 31, 2020 in the total amount of $4,099,122.84.

MOTION CARRIED.

B. Interim Balance Sheets of July 2020

Ms. Carlson presented the Interim Balance Sheets of July 2020, noting that there was anegative cash balance of ($7,815,406.42) for Fund 2220. Fund 7930 has a positive cashbalance of $624,215.31.

August 21, 2020Page 2 of 5

C. HealthWest Expenditures Financial Statement

Ms. Carlson presented the HealthWest Expenditure report for July 2020 which shows theestimated true variance to date of $3,486,542. Expenditures are under budget to date.

D. Finance Update – Fees and Inpatient Summary

The Substance Abuse Fee Report has positive variance of 721,563 through the month of July2020. It should be noted that this variance report is based on the budget approved by theHealthWest Board during the month of July 2019.

The Other Fees Report has a positive total variance of 56,663 through the month of June2020. The variance report is based on the budget approved by the HealthWest Board duringthe month of July 2019.

The Inpatient Summary Report indicates a negative variance to date of (467,499) forCommunity Inpatient, which is based on the budget approved by the HealthWest Board duringthe month of July 2019.

Matt Plaska reported that the inpatient stays are coming in about 40% lower than they typicalwould. His team is currently analyzing where that drop in stays is coming from, whether it’s atrue drop, providers having a delay in reporting, or potentially being hung up in our eHRsomewhere. Once they have a better idea as to the cause they’ll report back to the board withour findings and updated Inpatient Reports.

E. Budget Variance Analysis Report

Our expenditure budget variance, based on the budget approved by the HealthWest Boardduring the month of July 2019 is $3,486,542. With contingencies in the amount of($1,991,648) in Covid grants to cover the increase in expenses due to the pandemic,outstanding claims backlog, and premium pay expenses, this would leave HealthWest with anet variance of approximately ($981,332) after the first ten months of the fiscal year. Due tothe different periods of the budget year that these variances are calculated, this would prorateout to a variance of approximately ($1,805,834).

However, this figure does not really give us a true picture of where we stand as we are notable to use the different funding sources (i.e., State GF and Medicaid, etc.) to offset eachother’s shortfalls. Therefore, a truer picture would be as follows:

Behavioral Health Traditional Medicaid $1,916,040Behavioral Health Healthy Michigan ($3,062,618)Autism $278,807State General FundSubstance Use Funds

Total

($578,574)($359,490)

($1,805,834)

F. Month End Projection Trends

Ms. Carlson presented the month-end projection trends for board member review.

August 21, 2020Page 3 of 5

G. Medicaid Eligibles by Program

Ms. Carlson presented the Medicaid Eligibles trends for HM, DAB, and TANF for boardmember review.

H. Authorization to Accept the MDHHS Grant and Approval to meet all Requirements for theCoronavirus (COVID-2019) Community Mental Health Services Program

It was moved by Dr. Sprague, seconded by Commissioner Hovey-Wright, to authorizeacceptance of the above grant and approval to meet all requirements for the Coronavirus (COVID-2019) Community Mental Health Services Program funded by Michigan Department of Health andHuman Services up to $115,380 and effective March 1, 2020 through September 30, 2020.

MOTION CARRIED.

I. Authorization to Sign a Contract with BDO USA, LLP for Professional Auditing Services

It was moved by Commissioner Nash, seconded by Ms. Umlor, to authorize the HealthWestDirector to sign a contract with BDO USA, LLP for professional auditing services, effective July23, 2020 through July 31, 2021, with a projected total expenditure of $32,000.00.

MOTION CARRIED.

J. Authorization to Sign Amendment No. 1 to the FY20 Contract with MDHHS for ManagedMental Health Supports and Services

It was moved by Commissioner Hovey-Wright, seconded by Dr. Sprague, to authorize theHealthWest Executive Director to sign Amendment No.1 to the FY20 contract between theMichigan Department of Health and Human Services and HealthWest for the Managed MentalHealth Supports and Services contract revisions, beginning October 1, 2019 throughSeptember 30, 2020.

MOTION CARRIED.

K. Authorization to Renew the Contract with Zoom Video Communications Inc.

It was moved by Dr. Sprague, seconded by Commissioner Nash, to authorize HealthWest torenew the contract with Zoom Video Communications Inc. (“Zoom”) at a cost of $17,992.00,effective August 1, 2020 through September 30, 2021.

MOTION CARRIED.

L. Authorization to Sign a Single Case Agreement with University of Michigan Healthcare for aPsychiatric Inpatient Stay

It was moved by Commissioner Nash, seconded by Dr. Sprague, to authorize the HealthWestExecutive Director to sign a Single Case Agreement with University of Michigan Healthcare inthe amount of $3,600.00 for one HealthWest consumer psychiatric inpatient stay fromFebruary 17, 2020 to February 21, 2020 (4 days).

MOTION CARRIED.

August 21, 2020Page 4 of 5

M. Authorization to Sign a Single Case Agreement with Henry Ford Kingswood Hospital for aPsychiatric Inpatient Stay

It was moved by Dr. Sprague, seconded by Mr. Fortenbacher, to authorize the HealthWestExecutive Director to sign a Single Case Agreement with Henry Ford Kingswood Hospital inthe amount of $9,888.00 for one HealthWest consumer psychiatric inpatient stay from May 6,2020 to May 18, 2020 (12 days).

MOTION CARRIED.

N. Authorization to Increase the Projected Expenditure for Pine Rest Christian Mental HealthServices for SUD treatment Services

It was moved by Dr. Sprague, seconded by Commissioner Hovey-Wright, to approve theHealthWest Executive Director to authorize the increase in the projected expenditure for PineRest Christian Mental Health Services for SUD treatment services to $65,026.20, effectiveOctober 1, 2019 through September 30, 2020

MOTION CARRIED.

O. Authorization to Amend the FY2020 Budget

It was moved by Commissioner Hovey-Wright, seconded by Ms. Umlor, to amend the MentalHealth FY2020 Budget proposed to the County of Muskegon from $66,372,966.00 up to$76,643,622.00 for both revenues and expenditures.

MOTION CARRIED.

P. Authorization to Approve the Proposed FY2021 Budget

It was moved by Dr. Sprague, seconded by Commissioner Hovey-Wright, to approve theHealthWest FY2021 Budget proposed to the County of Muskegon in the amount of$67,729,813.00 for both revenues and expenditures.

MOTION CARRIED.

Q. Authorization to Approve the Increase in Projected Expenditures for Case Management ofMichigan and Catholic Charities West Michigan

It was moved by Commissioner Nash, seconded by Dr. Sprague, to authorize the HealthWestExecutive Director to approve the increase in projected expenditures as stated above for CaseManagement of Michigan and Catholic Charities West Michigan totaling $39,000.00, effectiveOctober 1, 2019 through September 30, 2020.

MOTION CARRIED.

R. Authorization to Sign an Agreement to Purchase a Vehicle Lift from Freedom Motors for aHealthWest Client

It was moved by Commissioner Nash, seconded by Dr. Sprague, to authorize the HealthWestExecutive Director to sign an agreement to purchase a vehicle lift from Freedom Motors for aHealthWest client at a total cost of no more than $17,250.00 for Fiscal Year 2020.

MOTION CARRIED.

August 21, 2020Page 5 of 5

OLD BUSINESS

Brandy Carlson and Julia Rupp spoke on the status of the new Crisis Center lease. They will bebringing more information to full Board as they are still negotiating on the use of gym space in thefacility. MCA has lost most of the residents since Covid hit. They currently only have one resident.We will be sharing their recently renovated space until we decide what our future and the future ofMuskegon Covenant Academy holds. Ideally we’d like to have an Access Center there instead ofreferring people to the ER. They have the space should we decide to expand. Much depends offinancing, what happens with the building and a number of licensing factors as well.

NEW BUSINESS

There was no new business.

COMMUNICATIONS

The FY2021 Budget Memorandum was provided for review from Ms. Carlson.

DIRECTOR’S COMMENTS

At the next Board of Director’s meeting we will hold our annual meeting in which we will do a shortpresentation on our annual report. We are also ready to provide a presentation on our authority studycompleted by Bill Riley which will take roughly 45 minutes. This will be sent to the BOD membersprior to the meeting for review. A question was asked of the committee members on their thoughts ofwhen best to hold this Authority presentation. It was decided it would be held during the FinanceCommittee meeting September 11 and all board of director’s members would be invited.

AUDIENCE PARTICIPATION

There was no audience participation.

ADJOURNMENT

There being no further business to come before the committee, the meeting adjourned at 8:49 a.m.

Respectfully,

Janet ThomasCommittee Vice Chair

JT/ab

PRELIMINARY MINUTESTo be approved at the Finance Meeting of

September 11, 2020

REQUEST FOR HEALTHWEST BOARD CONSIDERATION AND AUTHORIZATION

COMMITTEEFull Board

BUDGETED NON BUDGETED PARTIALLY BUDGETEDX

REQUESTING DIVISIONClinical Services

REQUEST DATEAugust 28, 2020

REQUESTOR SIGNATURECyndi Blair, Chief Clinical Officer

SUMMARY OF REQUEST (GENERAL DESCRIPTION, FINANCING, OTHER OPERATIONAL IMPACT, POSSIBLE ALTERNATIVES)

HealthWest Board authorization is requested to add an additional Board Certified Assistant BehaviorAnalyst (BCaBA) position to our Youth Behavioral Support Team (Cost center 7315, Wage Grade HX-00210, $21.630 – $27.226).

The reason for this request is that we have approximately 100 kids waiting for autism testing. We are notserving these kids, which is a gap in our youth services programs. We built a new youth behavior programwith one Supports Coordinator, one Master’s Level Clinician, and one Board Certified Assistant BehaviorAnalyst. Adding an additional Board Certified Assistant Behavior Analyst will assist with this gap in ourservice array and the team will have the skill level to address behavior needs of the kids in service.

The position change spreadsheet being submitted replaces the position change spreadsheet fromProgram/Personnel HWB 341-P with the changes highlighted on the spreadsheet, which include the newposition listed above and two new cost center changes.

SUGGESTED MOTION (STATE EXACTLY AS IT SHOULD APPEAR IN THE MINUTES)

I move to authorize the revised position changes listed above and as outlined on the attached PositionChanges for FY 2020 County Budget, effective August 31, 2020.

COMMITTEE DATE COMMITTEE APPROVALYes No Other

BOARD DATE BOARD APPROVALYes No Other

HWB 362-B

Position Changes for FY 2020 County Budget Personnel committee Date: 8/14/2020Board Meeting Date: 8/28/2020

New Positions

New Position TitleBudget

Org% Wage Grade

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - FT 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - 32 hr 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Behavior Analysis Technician - hourly 7319 100 HO-00160

Board Certified Assisant BehaviorAnalyst

7315 100 HX-00210

Changed Positions

Current position TitlePosition

#

CurrentWageGrade

IncumbentEmployee

currentBudget

Org% New Position Title

NewBudget

Org%

New WageGrade

Case Manager X11101 HX-00160 Angela Holstrom 7316 100 Juvenile Justice Team Lead no change HX-00275

Funding Org changes

Position TitlePosition

#Incumbentemployee

BudgetOrg

%Budget

Org%

Masters Level Clinician X53372 Melanie Dekkers 7043 100 7316 100

Supports Coordinator X85224 Lucas Hakken 7043 100 7316 100

Consumer InformationSpecialist/Relation Coordinator

N23301 Stacie Peterson70597551

45%55%

7059 100

Wage Grade/Step Changes

Position TitleIncumbentemployee

currentpay grade

current StepNew Pay

GradeNewStep

Clincial Services Supervisor Felipe Trevino HX 00280 2 HX 00280 4The Wage Step above was included in the Program/Personnel motion, but was not added to the spreadsheet…this is a correction.

REQUEST FOR HEALTHWEST BOARD CONSIDERATION AND AUTHORIZATION

COMMITTEEFull Board

BUDGETED NON BUDGETED PARTIALLY BUDGETEDX

REQUESTING DIVISIONInformation Systems

REQUEST DATEAugust 28, 2020

REQUESTOR SIGNATUREMike Kimble,Network Security and Systems Manager

SUMMARY OF REQUEST (GENERAL DESCRIPTION, FINANCING, OTHER OPERATIONAL IMPACT, POSSIBLE ALTERNATIVES)

HealthWest Board authorization is requested to enter into a 3.25 years (39 months) contract with KnowBe4,Inc., located at 33 North Garden Avenue, Suite 1200, Clearwater, FL 33755, effective August 1, 2020through November 30, 2023, at a total cost of $19,716.48.

KnowBe4, Inc. is a subscription service providing security awareness training aimed at reducing emailthreats, disclosure of health information, and disclosure of business operation information. KnowBe4, Inc.also provides a threat reporting tool that will help mitigate suspected threats as soon as they are reportedinstead of waiting for someone working the HealthWest Help Desk to get to that ticket in the list of workorders for the day.

SUGGESTED MOTION (STATE EXACTLY AS IT SHOULD APPEAR IN THE MINUTES)

I move to authorize HealthWest to enter a contract with KnowBe4 Inc. at a cost of $19,716.48 effectiveAugust 1, 2020 through November 30, 2023.

COMMITTEE DATE COMMITTEE APPROVALYes No Other

BOARD DATE BOARD APPROVALYes No Other

HWB 363-B

REQUEST FOR HEALTHWEST BOARD CONSIDERATION AND AUTHORIZATION

COMMITTEEFull Board

BUDGETED NON BUDGETED PARTIALLY BUDGETEDX

REQUESTING DIVISIONAdministration

REQUEST DATEAugust 28, 2020

REQUESTOR SIGNATUREBrandy Carlson, Chief Financial Officer

SUMMARY OF REQUEST (GENERAL DESCRIPTION, FINANCING, OTHER OPERATIONAL IMPACT, POSSIBLE ALTERNATIVES)

HealthWest Board authorization is requested to renew the HealthWest lease of a portion of the building atMcLaughlin School, (125 Catherine Avenue, Muskegon, MI 49442) from Covenant AcademiesFoundation, a nonprofit Michigan corporation with offices at the same address above, effective onSeptember 1, 2020 through August 31, 2025, which will be a five (5) year lease agreement.

The annual rent per year will be paid in twelve (12) equal payments as stated below.

In the first year, HealthWest will pay $86,350.00 in 12 equal monthly installments of $7,195.83.

In the second year, HealthWest will pay $92,826.25 in 12 equal monthly installments of $7,735.52.

In the third year, HealthWest will pay $99,302.50 in 12 equal monthly installments of $8,275.20.

In the fourth year, HealthWest will pay $105,778.75 in 12 equal monthly installments of $8,814.90.

In the fifth year, HealthWest will pay $112,255.00 in 12 equal monthly installments of $9,354.68.

Covenant Academies Foundation will be responsible for payment of all of the utility services for thepremises, including but not limited to water, sewer, gas, electricity, and other utility services delivered to thepremises.

SUGGESTED MOTION (STATE EXACTLY AS IT SHOULD APPEAR IN THE MINUTES)

I move to authorize the HealthWest Executive Director to sign a lease agreement with Covenant AcademiesFoundation for the use of a portion of the McLaughlin School at the cost for each of the five (5) years leasebeing the 1st year $86,350.00, 2nd year $92,826.25, 3rd year $99,302.50, 4th year $105,778.75, and 5th year$112,255.00, effective September 1, 2020 through August 31, 2025.

COMMITTEE DATE COMMITTEE APPROVALYes No Other

BOARD DATE BOARD APPROVALYes No Other

HWB 364-B

REQUEST FOR HEALTHWEST BOARD CONSIDERATION AND AUTHORIZATION

COMMITTEEFull Board

BUDGETED NON BUDGETED PARTIALLY BUDGETEDX

REQUESTING DIVISIONAdministration

REQUEST DATEAugust 28, 2020

REQUESTOR SIGNATUREBrandy Carlson, Chief Financial Officer

SUMMARY OF REQUEST (GENERAL DESCRIPTION, FINANCING, OTHER OPERATIONAL IMPACT, POSSIBLE ALTERNATIVES)

HealthWest Board authorization is requested to sign a lease with Covenant Academies Foundation(CAF), a nonprofit Michigan corporation with offices at 125 Catherine Avenue, Muskegon, MI 49442 for theuse of a portion of the building named Covenant Hall (located at 1364 Terrace Street, Muskegon, MI 49442).The area includes exclusive use of approximately 4,093 square feet within the building, nonexclusive rightsof using other common areas in and around the building, and use of the gymnasium.

The initial term of this lease will be six (6) months beginning on September 1, 2020 and ending onFebruary 28, 2021. HealthWest will have the right to renew the lease for three (3) additional six (6) monthterms, which may be exercised by providing written notification to CAF at least thirty (30) days prior to theend of the lease term then in effect.

For the initial six (6) month term and the first six (6) month renewal term of this lease, HealthWest will payrent for the premises at an annualized rate of Eleven and 00/100 Dollars ($11.00) per square foot, or$3,751.92 monthly, beginning on September 1, 2020. For the second and third renewal terms beginning onSeptember 1, 2021, HealthWest will pay rent at an annualized rate of Eleven and 75/100 Dollars ($11.75)per square foot, or $4,007.73 monthly beginning on September 1, 2021. HealthWest will also be charged anextra $400.00 a month for use of the gymnasium in the building.

HealthWest will be responsible for the payment of that portion of all of the utility services for the building,including but not limited to water, sewer, gas, electricity, and other utility services delivered to the buildingequivalent to HealthWest’s Cost Sharing Ratio of 53%. HealthWest will also be responsible for the cost ofCFA’s fire and extended coverage insurance in an amount equivalent to the same Cost Sharing Ratio.

SUGGESTED MOTION (STATE EXACTLY AS IT SHOULD APPEAR IN THE MINUTES)

I move to authorize the HealthWest Executive Director to sign a lease agreement with Covenant AcademiesFoundation for the use of Covenant Hall for an initial six month lease with available three extensions, at thecost of $3,751.92 monthly for the initial six month and first lease renewal, and at the cost of $4,007.73monthly for the available second and third lease renewals, and be charged an additional $400.00 per monthfor use of the gymnasium, beginning September 1, 2020 and ending on August 31, 2021.

COMMITTEE DATE

BOARD DATE BOARD APPROVALYes No Other

HWB 365-B

Amber.Berndt

Typewriter

Attachment #8

From: Alan Bolter <ABolter@cmham.org>Sent: Wednesday, August 19, 2020 11:30 AMTo: CMHA Board of Directors and Steering Committee MembersCc: Robert Sheehan <rsheehan@cmham.org>Subject: 2020 CMH PAC

All,

I’m sure our CMH PAC efforts are not sitting atop your to-do-lists, but I did want to send out a follow upto let members know that we are still taking PAC contributions for 2020. The COVID pandemic andsubsequent shutdowns hit at about the same time when boards would discuss and conduct their PACcampaigns. Additionally, we have lost PAC revenue from our silent auctions at our spring and likely fallconferences this year.

Legislative fundraising activities did slowdown in the spring however, as you know, this is an electionyear for the Michigan House and legislators are now back in full swing asking for MONEY.

There is no Tiger game drawing this year, but if your board would still like to contribute to the CMH PACyou can still do so. There is not a deadline to send contributions, simply make checks payable to: CMHPAC ~ 426. S. Walnut St. ~ Lansing, MI 48933 (no corporate checks, please)

Again, we understanding there are far more pressing issues than this right now, but we certainlyappreciate any support members would like to provide yet this year.

Thanks again and stay safe!

Alan Bolter

Alan BolterAssociate Director

Community Mental Health Association of Michigan426 South Walnut Street, Lansing MI 48933Phone: (517) 374-6848 Fax: (517) 374-1053cmham.org

MEMORANDUM

Date: August 28, 2020

To: HealthWest Board of Directors

CC: Muskegon County Commissioners,Mark Eisenbarth, Muskegon County AdministratorBeth Dick, Muskegon County Finance Director and Assistant Administrator

From: Julia Rupp, Executive Director

Subject: Director’s Update

COVID UpdatesMuskegon County continues to trend downwards in its positivity rates. We receive weekly updatesfrom the Health Department. We continue to maintain a 30 day supply of PPE and are working toincrease this to 90 days. With most teams back in the community our burn rate had to be recalculatedand our needs are going up. We are fortunate to have received grant dollars to support our PPEneeds, as well as other COVID related costs. We are currently looking at opportunities to support ourstaff in the weeks to come as the stress is becoming evident. Staff resignations are increasing as wellas requests for time off or leave/furlough. We are experiencing workforce shortages which only addsto staff stress and at the same time are experiencing an increase in call volume and requests forservices. We will be redeploying a staff position to provide leadership in this area and addresscompassion fatigue, implement supports for staff/families struggling with day care and/or sick careissues, as well as provide changes in job duties to accommodate personal needs when possible.

Regional and State UpdatesCMHA - Has changed its bylaws regarding officers, it did state they could not serve more than 4continuous years and the word “years” has been changed to terms. This will allow the current officersto continue in office until the 2021 year. There were some unhappy members as Mr. Sheehancancelled the summer conference without discussion or input from the members. He sent letterapologizing and explaining that due to low enrollment they would lose money on the conference ifthey did not cancel. The fall conference will likely occur but in a virtual manner.

CCBHC - As announced, Michigan has become a CCBHC demonstration state to begin October 1.The demonstration grant goes directly to the state (unlike our current SAMSHA grant which goesdirectly to us) and is designed to make a CCBHC a state-wide part of the public system. It is notnecessarily the same as a state defined CMHSP (though the state could align these definitions). Theintent of the CCBHC legislation is to make a federal definition of what a clinic must offer as not allstates have a state recognized CMH system and not all definitions are the same. Under thisdemonstration you get an enhanced payment to support the required expanded services that is aboveand beyond the existing Medicaid waivers. Clearly we are advocating to be a part of thisdemonstration. The state must stand up at least two clinics (one rural and one urban) but could go asfar as they choose. The purpose of the demonstration is move away from one time grant funding to a

August 28, 2020Page 2 of 2

sustainable funding mechanism. We have been able to maintain our expanded services which includemild to moderate services and expanded prevention and crisis services due to grant funding. If webecome part of the demonstration we are more likely to be able to sustain and grow these services.This is timed well as we are seeing an increase in demand due to COVID. It is because of the priorCCBHC grant that we were well prepared for needed changes including expansion of telehealth dueto COVID.

LRE/BeaconThe five CMH Directors, along with the CEO of LRE, have been doing a deep dive into the Beaconcontract in preparation of negotiations with them regarding their contract which ends this fiscal year.We consolidated and revised what we need to purchase from Beacon. Much has changed in the lastyear in our environment and therefore the contract must change. Of particular note is that Beacon isno longer going to take on risk for the region. While this was part of the original contract, it neverhappened due to outstanding past liabilities. The Department has restarted contract negotiations andour team did have it’s first meeting since pre-Covid. The change in the Director at BHDDA has madea difference in the tone of the meeting, which is more positive.

MDHHSThe Department put out a five-pillar strategic plan (see attached), describing the future state. Thisreplaces the SIP model that was proposed pre-COVID. The SIP model has been tabled due to lack ofsupport. However, while currently the discussion does not include a carve in, they do include anemphasis on public-private partnerships and create flexibility with different types of payers (not reallyaddressing who would be responsible for managing.) Regional CMH CEOs have had conversationsabout what it could look like, given the challenges we’ve had with the region, and discussing possiblesolutions that would align with the CCBHC demonstration in Michigan.

HealthWest OperationsMickey Wallace is acting in the role of Diversity, Equity and Inclusion lead. He is doing a great jobbuilding on the efforts that were already in place with our TIDE (Team for Inclusion, Diversity andEquity) Committee. I have attached our outline of the TIDE Committee. While we have been lookingat what some of our colleagues are doing in this area, we have seen similar models that include boardmembers. Considering the importance of this committee’s work, we would like to extend an invitationto have board representation on this committee. At next month’s board meeting we will have Mickeydo a presentation on the committee and their work thus far for your consideration. This committeeplanned a Voter Registration Event called “Voice Your Vote” for Friday from 3-6 in our East parkinglot. We will also be offering free COVID testing and assistance with filling out the 2020 Census.

GRETCHEN WHITMERGOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF HEALTH AND HUMAN SERVICESLANSING

ROBERT GORDONDIRECTOR

MDHHS Behavioral Health Strategic Planning Pillars – July 2020

I. Drive improved outcomes and more funding to the front lines through streamlinedoversight PIHP/CMHP accountability reforms.

II. Integrate physical and behavioral health care at the point of service with a person-centered approach and inclusion of social determinates of health.

III. Ensure all Michiganders have access to behavioral health, mental health andsubstance use prevention, treatment, services and follow up services for the bestquality life.

IV. Provide people with outreach, service delivery, and access to behavioral healthservices at their preferred locations and mechanisms. Consider telehealth andtelephone services utilized during COVID-19.

V. Provide quality and time efficient patient care flow from community to residentialtreatment or institution (hospital, juvenile detention centers, jail) to community withindividualized clinical treatment.

320 SOUTH WALNUT STREET · LANSING, MICHIGAN 48913www.michigan.gov/mdhhs · 517-373-3740

HEALTHWEST DIVERSITY TEAM PLAN 2020-2021HealthWest Vision: Building a healthier, more informed and inclusivecommunity through innovation and collaboration.

HealthWest Mission: To be a leader in integrated healthcare, inspiring hopeand wellness in partnership with individuals, families and the community.

Diversity Team Vision: HealthWest will actively promote a culture of awarenessthat seeks equity in inclusion and values diversity.

Diversity Team Mission: Our team provides education, addresses barriers, andbuilds intentional relationships within ourselves, our community, and ouragency, to honor our commitment to bettering the overall health outcomes ofall.

Goal 1 (SELF): Team members commit to work on ourselves to be effective leaders in this work.

Action Item Responsible Timeline Statusa. Model/verbalize Vision and Mission in teams at HealthWest and in personal relationships All Ongoing

b. Ask supervisors to include diversity as part of our personal development plans Mickey Annual eval or during supervision Active

c. Focus on developing relationships with others who are different than us, engaging incontinuous learning and demonstrating willingness to engage in difficult conversations

a. Diversity Walksb. Lunch on USc. Listening Sessions

Briana, Samantha, Cree, Kara,Mickey

Ongoing Active

Goal 2 (COMMITTEE): Create shared purpose, clarified role and increased structure for our Diversity Team.a. Create annual training/events calendar with agreed upon priority areas TBA September 2020 Active

b. Clarify committee operations: Attendance expectations, rules of order,leadership/chair rotation, minute taking, budget, sub-committee structure(s)

Mickey August 2020 Active

c. Support mission and vision of HealthWest, modeling what we hope to see in the agencyas a whole via (1) Annual team building retreat, (2) Members participate in communityoutreach together, (3) social outings/gatherings per year as a committee

All September 2020 Active

Goal 3 (AGENCY): Provide leadership and direction for HealthWest to embrace diversity and inclusion.a. Executive sponsors address supervisory expectations around diversity, team meetings

and training requirements at an upcoming Leadership Forum and ongoingMickey September 2020 Active

b. Team members assist with job fairs/employment outreach and providerecommendations for recruitment, hiring, retention, and promotion of minority staff

Human resources partner withwhole committee

Ongoing

c. Advocate for all supervisors to incorporate diversity dialogues into team meetings Mickey Ongoing Active

Goal 4 (COMMUNITY): Partner with existing community efforts to make change happen.a. Attend Community Gathering dialogues about race and racism offered bi-monthly in the

communityAll Ongoing- evenings

b. Host events and/or Partner with community organizations to generate ongoingpartnerships that directly impact client-community1. Voter Registration & Absentee ballots event

TBA (Mickey) August 2020Active

c. Interested team members obtain training in Psychological First Aid to supportcommunity crisis response efforts

Anyone interested Ongoing

Training/Promotion/Outreach Date/time LocationNational Mentoring month JanuaryBlack History FebruaryWomen’s History MarchChild Abuse Prevention AprilMental Health Awareness MayPride JuneSpeaker?/Promotion?/IceCream JulySpeaker?/Voting?/B2School AugustHispanic Heritage 15th-15th/Recovery month SeptemberDisability Employment OctoberAmerican Indian Heritage NovemberSpeaker? / Promotion? December