HBWN Committee Goals 2011

New Member Goals 2011 March April

1. Media mentions

2. Website hits

3. New enquiries / Members approached/ Referrals

4. Lifes highlights reported at meetings, website and in media.

1 per month

10%

15 per month

(2 per C’tee member)

3 per qtr

Grow Members – satisfaction & benefitsLeaders - Marketing & Member Manager

Sound Financials – sustainable growthLeaders - Treasurer & Sponsorship Manager

Build Brand – awareness of value & successLeaders – Media Manager & Secretary

Existing member Goals 2011 March April

1. Member numbers

2. Monthly Meeting attendance

3. Progress on Roadmap*

4. Newsletters issued

5. Update web & social media

140% growth

50 per meeting

4 per annum

1 per qtr

/200 = %

/50 = %

/200 = %

/50 = %

Financial Goals 2011 March April

1. Renewals

2. Liquidity ratio

3. Forecast cash positive

4. Additional revenue streams

90%

CA/CL = 2x

12 months

$3,000

"Whatever you can do, or dream you can, begin it. Boldness has genius, magic, and power in it.”-Johann Wolfgang Von Goethe’

Community - connectLeaders – President & Vice President

Connect Community Goals

2011 March April

1. RWC 2011

2. Linking to other networks

3. Members Directory

4. Plan for International womens day 2012

1 per qtr

1 per qtr

All members

March 2012

Month Theme Type Sponsors Lead Venue

April ‘11 Sweet 16 Networking Cocktails

AGM & Networking

na

May Marketing with a Difference Panel

June Winter Food Festival Dinner & Speaker

July ? Speaker

August Regional Womens Conference

Conference

September ? Panel

October Fashion Racing Carnival Fashion

November Health support Pink Ribbon Speaker

December Christmas Fun Awards

January ’12 New Years Forum

February Valentines Networking

March International Women's Day Speaker

HBWN Meeting Calender – DRAFT for discussion

Objectives 

1. lift the level of awareness, acceptance and visibility of women and the talents and resources they have to offer the economy.

2.  provide a pooling facility for like-minded individuals to share information, ideas and knowledge and bring about positive change.

3. learn from and motivate each other by fostering an environment where positive influences are the norm and the word CAN'T is not part of the vocabulary used.

4. create a non-critical gathering place for all members in which to support, encourage and challenge one another to achieve beyond their own expectations in all aspects of life.

  

Code of Ethics 

1. An organisation’s reputation for ethical practices is one of its most valued assets. This reputation is achieved through the efforts of all its members and their avoidance of any activity that might reflect unfavourably on their own or the organisation's integrity and good name.

2. The following principles are applied by our members when carrying out membership activities.

3.  We do not use hard-sell tactics on any member or guest of the organisation;

4.  We keep the membership list and directory private and confidential;

5.  We will follow up on contacts courteously, with integrity and in a non-threatening manner;

6.  We will support others through referrals, advice and information;

7.  We will use the network to build relationships, make friends and build trust with other members.

HBWN Objectives & Code of EthicsDraft for discussion

President•Establish the goals and major initiatives of HBWN in consultation with the committee for the period of tenure.•Uphold the HBWN constitution and code of ethics•Attend or organise MC for member functions•Attend and chair committee meetings•Be the Public Officer of the organisation•Sign off all internal and external communication prior to release or distribution by secretary•Ensure the comfortable attendance of HBWN guest speakers•Provide support for the co-ordinators in their respective roles•Liaise with the external business community as the primary representative of HBWN•Review financial statements, attendance and membership records prior to AGM and writing annual report •Review financial statements to determine budget as part of the executive committee's first committee meeting after AGM•Be responsible for the overall management of the HBWN Awards•Organise timetable and Run sheet for each meeting

TreasurerUphold the HBWN Constitution and Code of EthicsAttend monthly committee meetings and present report as requiredEnsure all money due to the association is collected and received and that all payments authorised by the association are made on a monthly basisPrepare banking and deposits keeping records that show the function money versus membership moneyRecord income and expenditure onto account program ensuring correct books and accounts are kept showing the financial affairs of the association including full details of all receipts and expenditure connected with the activities of the association Send out an invoice for new membership to appropriate member or business ????Advise membership coordinator of new member once membership is paid and acceptedCheck and reconcile bank statementsInvoice N’cle Herald annually for contra advertisingInvoice Newcastle Newspapers annually for 2 memberships Provide monthly financial reports for committee by way of a spreadsheetMonthly Profit and Loss – budget comparisonProgressive Profit and Loss – budget comparisonCash at bankOrganise signatories at bank at each change of office bearersDetermine yearly budgets as per committee recommendations Prepare financial statements and organise audit of books prior to March AGM for HBWN financial year from 1st February to 31st JanuaryReview financial statements as part of the executive committee first committee meeting after AGMReview all internal and external communication prior to signing off by the President and release by the SecretaryGreet members and guests at each function and introduce to other members

Vice PresidentUphold the HBWN constitution and code of ethicsSupport the President in her endeavoursStand in for the President in her absenceReview all internal and external communication prior to signing off by the President and release by the SecretaryAssist the Secretary and Treasurer as requestedReview financial statements prior to AGM.Review financial statements as part of the executive committee at the first committee meeting after the AGMGreet members and guests at each function and introduce to other members paying specific attention to guests

SecretaryUphold the HBWN constitution and Code of EthicsAttend monthly committee meetings and present report as requiredPrepare agenda items as per following format and forward to committee members by email notice of 48 hours before the time appointed for the holding of the meeting.Organise the minutes to be taken at committee and other business meetings show action/person/time framedistribute minutes of meetings to committee members within 7 days after meetingMaintain the HBWN organisation records of minutes of meetings,HBWN templates, HBWN awards templates

HBWN Committee Overview of Roles & ResponsibilitiesDraft for discussion from current organisation manual

Member ManagerAttend monthly committee meetings and present a report as requiredReceive membership forms and notify RSVP Coordinator.Maintain Members Roll – review monthlyLiaise with Web Coordinator re new members to be included in web database.Collate Membership payments/receipts and report to Treasurer Report to committee on matters affecting new members Greet new member / visitor at each function and introduce to other membersIntroduce new members during the evening formalitiesAct as contact point for new members to HBWNEmail membership forms when requested/direct enquiries to website fro formsForward new member welcome letter – HBWN proformaDirect enquiries to web page and membership forms

Marketing ManagerAttend monthly HBWN MeetingsRead and review content regularly re accuracy and timeliness of information. Proof read for grammar and spelling.Access website reports re database of recipients of flyers, issues of non-receipt of flyersTake appropriate action for ‘non-receipts’ as this becomes a PR issue. Alert members/receivers re their full mailboxes, incorrect email addresses etc. Add new members to web database monthly. New member advised of password and ID. Check currency of Members’ DirectoryCheck site regularly to determine that it is working correctlyEnsure posting of diary and news itemsEnsure retirement of old itemsLiaise to ensure site is working correctlyPost social events to websiteUpdate and maintain databaseLiaise with Committee draft flyer to send out monthly invitations

Sponsor ManagerAttend monthly committee meetings and present a report as requiredPrepare a list of potential sponsors for committee approval (min. 6 months in advance) and forward to Secretary prior to each committee meeting for inclusion in agenda itemsAdvise sponsors of role (prize, timing, promotional presentation format, material etc)Confirm all sponsors 4-5 weeks prior to meetingsCollect logo and short spiel from imminent sponsor 4 weeks prior for inclusion in next Function invitation Send sponsor information to Webmaster as soon as in hand for inclusion on websiteGive check list to monthly sponsor and review with themLogo and spiel will be required 4 weeks prior to function for inclusion in invitations3-5 minutes presentation ONLY – act as time keeperShort, snappy interesting materialAdvise that promotional material is acceptable Suggestions for special offers for membersSponsor provides lucky door prize (suggestion is to be of real value to recipient)Greet members and guests at each function and introduce to other members

Media & Business Development ManagerPrepare yearly members and marketing plan and budget for approval by committeeIncrease marketing profiles of HBWN and Members as approved by HBWN MembersNegotiate and increase members’ benefitsAdd to members’ profiles on Web PagePrepare any promotion material as determined by the committeeBook advertising material after liaising with Sponsor CoordinatorMaintain a current list of all / any media contacts (radio, press, TV, web, NHBC)Maintain a list of business network contacts around Newcastle/Hunter sympathetic to HBWN in order to complement and support our organisation.Prepare any media article for committee’s review and forward to Admin Assistant prior to publicationNotify appropriate media of any forthcoming functions and members’ business achievements

HBWN Committee Overview of Roles & ResponsibilitiesDraft for discussion from current organisation manual

HBWN Committee Overview of skill setsDraft for discussion from previous committee notes

HBWN Committee key skills abilities and qualities are:•Good communication – listening, talking and writing•Being a team player•Positive attitude•Willingness to take part in monthly HBWN events and committee meetings•Completing requests in a timely manner•Asking for help and clarification

Committee Positions and associated skills, qualities and abilities