Hawak Kamay Charity Concert Executive Report

Filipino Music Artists in Japan http://groups.yahoo.com/fma_japan

July 10, 2011

To our dearest sponsors, donors and volunteers,

The Filipino Music Artists in Japan (FMAJ) wishes to thank you for giving us an

opportunity to be able to help the victims of the 3/11 earthquake and tsunami tragedy thru

the Hawak Kamay charity concert held last May 29, 2011. It could not have been possible

without your help - our sponsors, donors, cooperating groups and performers.

Your willingness, commitment and unconditional support to this event were really a big

help that reached out not only the heart of every victim but also touched their souls. No

word is enough to express our heartfelt gratitude to you.

We are looking forward to your continued untiring support to our future projects for a noble

and worthy cause. More power to you and God Bless!

Sincerely yours, FMAJ Execom

PS: We have attached a copy of the Hawak Kamay charity concert executive report for your reference.

Filipino Music Artists in Japan

Hawak Kamay Charity Concert

Executive Report

July 9, 2011

FMAJ Executive Committee


Executive Summary The Filipino Music Artists in Japan (FMAJ) spearheaded the initiative and organized the Hawak Kamay charity concert which was held on May 29, 2011 (Sunday) at Epoch Nakahara Hall in Kawasaki City. The primary aim of the concert was not only to raise funds for the 3.11 earthquake and tsunami victims in Tohoku region but also to give all Filipinos around Tokyo area an opportunity to show our host country Japan and its citizens our sympathy and care during this time of crisis. Along with the FMAJ ExeCom members, there were around 17 solo and band performers who whole-heartedly contributed their time and talent for this worthy cause. There were also around 19 Filipino organizations that had expressed their cooperation by volunteering and heading several working committees during the day of event; and also helped drive the sales of the raffle/donation tickets. Some of these cooperating groups did also make some donations in form like foods, drinks and raffle prizes. Despite of the bad weather on the day of the event, the audience peaked to around more or less 600 people and concluded successfully with very positive feedbacks and praises received from both the audience and staffs.

The Performance The program flow was planned to firstly set the solo performances ahead of the band performers due to venue’s sound restriction for the afternoon timeframe. The first set of solo performers entertained the crowd right after the introductory messages from the guest speakers and informative campaign of the major sponsor. The second set of performances was made after the post-introduction of the previous performers and a raffle time. Some audiences did not only watch but were already also standing and dancing to the lively beat of the songs. The last part of the show was mostly band performances covering original Filipino music as well as the original songs of the bands. The show was concluded by a community singing of the concert’s theme song entitled “Hawak Kamay” where all performers, staffs, volunteers and sponsors joined the band on-stage holding each other’s hands till the end of the song.


List of Performers

Linda Corazon Rex Angeles Carol Inagaki Jazz Ramirez Regz Leuterio

Ivan Panesa Mayumi Osawa Maricar Riesgo Cristina Kanakubo Sho Akatsu

Youth Japan dancers Tampipi Lumad Voices On Call

Masters of the Ceremonies

Jenavilla Bibal Glenda Atienza Edith Bautista

The Committees FMAJ ExeCom members headed each of the working committees during the event; and some of the cooperating groups and volunteers were assigned to each committee. In some committees like the food and security, specific group was assigned to head on behalf of the FMAJ ExeCom member.

FMAJ ExeCom

Rico Gonzales Jo Gel Santiago Ernesto “Ricky” Lumenario

Charito Del Carmen Olive Akatsu Maricon Gerardino

Cooperating Groups

ABS-CBN ALAB-Japan AFSJ CASTLE DOS FJMGP HAKMI

JANE LSJ LFCAJ Nipa Hut Peace Striders Samahang Pilipino SFC/CFC

川崎SLC STAC-J TKO Tong Il Moo Doo UFPA


Working Committees

PRODUCTION Head: Rico Gonzales/Olive Akatsu Members: TKO, UFPA, SFC, AFSJ, STAC-J

FINANCE Head: Charito Del Carmen/Maricon Gerardino Members: FJMGP, LSJ LOGISTICS/SPONSORSHIP Head: Ricky Lumenario Members: Voices On Call PHYSICAL ARRANGEMENT/SECURITY Head: DOS Members: ALAB-Japan, Tong Il Moo Doo, Peace Striders FOOD COMMITTEE Head: Samahang Pilipino Members: JANE TECHNICAL COMMITTEE Head: Jo Gel Santiago Members: Detox, Tampipi, TKO, Voices On Call USHERETTES Head: LFCAJ Members: HAKMI, SLC VIDEO/PHOTOGRAPHY Ace Joule Intl Corp Jess & Gilbert Juliano

Jimmy Garbanzos Arnold Heramis


The Sponsors & Donors There were several companies who supported the event with their sponsorship and some donors for the raffle prizes. The following is the list of sponsors and donors which made the concert possible.

Main Sponsor: SBI Remit Minor Sponsors: ANA's Trading Century Properties D&H International Filjap Consulting Forex

Gold Lavender Jenet Communications MaKi Yahow International Travel

Donors ABS-CBN/TFC Ko Ace Joule International Corp Alvin Honradas (Slovak Embassy) Avon Company Cora Variety Store CDC Holdings Citrix Systems Japan D&H International Filjourn Japan Corporation Gold Lavender Co. Healthy Coffee Iceland Embassy Jeepney Press

Labor Attaché Clifford Paragua Leyteños & Samareños in Japan Maharlika Magazine Makita Co. Inc. Ms Janet Lucero Ms Abby Watabe (Karaoke-kan) New Nanay’s Cuisine Philippine Embassy Pinoy Tribune UFPA WorldCom Co Ltd Yahow International Travel


Status Highlights Financial Status Funds for the concert were raised through several sources – sponsorships, donations and ticket sales. Expenses incurred during the preparation/planning and during the day of the event were monitored and minimized so more fund could be allotted to the beneficiaries and necessary activities after the event. The financial summaries are shown in Tables 1-3. Donation to Red Cross The first turn-over was done on June 7, 2011 for the amount of 200k yen and second turn-over of 1M yen donation was made on July 2, 2011. A total of 1.2M yen was turned-over to the Japanese Red Cross Society. Outreach Program to Tohoku The remaining amount of 500k yen was set-aside for the future outreach or visit to our fellow kababayans in the affected areas of Miyagi or Iwate. The outreach will be made in coordination with some contacts in the area to be visited by the group. Activities like mini-concert and food distribution are being planned if feasible considering the availability of a venue in the area. Details will be discussed among the members as well as with other interested groups and volunteers.

Other Links FMAJ Group Page on FaceBook:

http://www.facebook.com/home.php?sk=group_206161406064577

Or search for “Filipino Music Artists in Japan” on facebook.com Hawak Kamay Charity Concert page:

http://www.facebook.com/hawakkamayconcert

Hawak Kamay videos @Youtube:

http://www.youtube.com/my_playlists?p=99311D84B610A165

Or search using the following tags: “Hawak Kamay Concert” “05292011”


Table 1. Total amount of the raised fund

source amount remarks

sponsorship 1280000 major & minor sponsors

ticket sales 664000 released # of tickets: 1100

sold 664, returned 276, unremitted 160 (as of Jul3)

donations 146400 individual donors & solicitations; donation box

ABS-CBN 200000 turned over to FMAJ from SAGIP

Total (in JPY): 2290400

Table 2. Total expenses

category amount remarks

hall & equipment rentals 252453 hall, audio, lighting and truck rental

printed materials 75923 printing/photocopy/paper materials

tickets, posters, program booklets, etc…

foods & snacks 41471 meeting snacks and additional food/beverages during

the event

banner & shirts 62630 tarpaulin and staff shirts

miscellaneous 25735 ribbons, badges, stationeries, tapes, etc…

Total (in JPY): 458212

Table 3. Expenses, turn-over and planned allocation

category amount remarks

total expenses 458212 see Table 2

initial donation to

Red Cross (JRCS) 200000

per ABS-CBN request, this amount was separately

donated to JRCS last June 7, 2011.

2nd donation to

Red Cross (JRCS) 1000000 FMAJ donated 1M yen to JRCS last Jul 2, 2011

Outreach program 500000 Planned outreach program on Aug/Sep

Thanks-giving party 80000 Thanks-giving for all staffs/volunteers

mass offering, church donation & snacks

Total (in JPY): 2208218 balance: 52188


Snapshots Meeting/Planning

ExeCom meeting at Subway

1st meeting with cooperating groups

1st meeting with the cooperating groups at Cora’s Variety Store (May 1, 2011)


Preparation (at the lobby)


The Rehearsal


The Opening & Messages


The Performances


The Community Singing


Donation TurnOver

June 7, 2011 – Turn-over of 200k yen donation

July 2, 2011 – Turn-over of 1M yen donation

Hawak Kamay Charity Concert Executive Report

Documents

Transcript of Hawak Kamay Charity Concert Executive Report