Hastings Priory Square – Top Roof...Vertical stainless steel ladders to access the roof hatch –...

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ROOF ACCESS AUDIT SPRING 2017 The Contractor is to check and verify all information provided and is to undertake their own risk assessment and check building site dimensions etc., before work starts. The Contractor is to comply in all respects with current Health and Safety Legislation, Building Legislation, British Standard Specifications, Building Regulations, Construction (Design & Management) Regulations, Party Wall Act, etc. whether or not specifically noted in any information provided by the University. The information provided in this document must be read with and checked against any safety, structural, geotechnical or other specialist documentation provided. This document is not intended to be used as a risk assessment or any plan of works. Each area where work is to be undertaken must be investigated by the Contractor. A suitable and sufficient risk assessment and plan of works should be produced and communicated to all operatives before work starts.

Campus Hastings Building Priory Square – Top Roof

Priory Square, TN34 1EA Access Point Access is via 4th floor East staircase Risk Assessment Yes Ref no. EFM-RRA-04-03 Date 02 June 2017

Risk Rating Medium risk Edge Protection Type Galvanised steel frame with intermittent wires handrail Risk of Fall Medium risk General Works Drain cleaning, minor maintenance works, equipment maintenance Frequency Twice a year or when is required Fragile Surfaces None Key Access Master key, any of 46 – 49 Access Route Staircase and lifts available to access the 4th floor. Access door located on the South – West site of the balcony corridor.

Obvious Hazards Identified

1. Vertical stainless steel ladders to access the roof hatch – lifting & manual handling risks. 2. Obstacles on roof – trip hazards. 3. Ropes securing the net – trip hazard. 4. Very high winds during inclement weather – ensure light items and sheet materials are securely fixed / secured. 5. High lone working risk – suitable control & communications measurements must be in place before work commences.

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Point of entry: Comment

Padlocked vertical stainless steel ladder with the platform at 850mm above the floor and second vertical ladder of 1,090mm high. Roof hatch padlocked

Concrete floor along the roof edge for the window cleaning crane (crane checked by a contractor on regular basis). 150 mm fixing bracket (pic.2) on the middle of the floor (trip hazard)

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Air handling units

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Describe the roof area:

Floor type. Structural build-up and condition

Concrete floor around the area where window cleaning Crane is used Pebbles and concrete tiles on the roof (equipment area)

Roof lights Yes - There are electric lights on the roof and the on / off switch is above the metal ladder that go up to access the roof hatch.

Overhead hazards None identified Trip & Slip hazards Obstacles, ropes, wires Type of plant & equipment Air handling unit, air fans, window cleaning Crain Other Hazards High winds, Seagulls and their guano, adverse weather conditions Other useful information Roof permit and risk assessment required. No lone working.

Actions required

Item Action required By who By date None

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ROOF ACCESS - GENERIC RISK ASSESSMENT Any work on a roof that gives rise to significant risk must be risk assessed by the respective contractor or line manager. Any person accessing a roof to work must review the roof profile document and ensure that they have the right equipment and processes to work safely on the roof. If in doubt, stop work and contact the FM Site Manager. Their number is included the University Contractor Generic Site Induction. Otherwise contract the FM emergency helpline on Tel: 01273 642222. Risk rating: Likelihood Severity

Please refer to full risk rating guidance located at the end of risk assessment.

Low = 1 – 3 Rare 1 Insignificant

Moderate = 4 – 7 Unlikely 2 Minor

Significant = 8-14 Possible 3 Moderate

High = 15 - 19 Very likely 4 Major

Very High = 20 -25 Certain 5 Fatal/Catastrophic

State the HAZARD and the harm or loss that could result

Persons at risk Suggested Controls

Risk Rating after suggested controls applied. Severity

Likely hood Risk

Lone working - sudden illness, accident

Maintenance operatives and other persons accessing roof space

• University staff, contractors or any other party who lone works on a roof must have lone working procedure and necessary communication equipment in place.

• Sign in and sign out with duty caretaker. • Inform your supervisor you are lone working and agree a call-back

time. • Do not undertake heavy lifting or high risk work if alone – arrange for a

colleague or university staff to assist.

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Likely hood Risk

Becoming trapped on roof during emergency e.g. fire


• During noisy work ensure there is a fire watch and the alarm can be heard as you may be wearing hearing protectors.

• In the event of a fire if it is not possible to re-enter the building then remain on the roof and call the emergency rescue services.

• For long duration work please ensure you have an emergency evacuation plan.

• Before you start work on a roof familiarise yourself with the access and egress points and any additional emergency escape routes. Some roofs have vertical escape ladders which are accessible by opening a roof hatch.

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Falling from the roof Fragile Surfaces Unguarded edges Fall from height resulting in a fatality, serious or moderate injury.

Maintenance operatives and other persons accessing the roof area.

• Review the respective roof profile document – desktop study of information provided by EFM.

• Assess edge protection and fragile surface type and location. • If no edge protection (parapet wall or guardrail of sufficient height) then

assess suitability of any ‘man-safe’ system or eye-bolts / Anchor points and ensure you have the right equipment and training to proceed.

• Inspect the roof surface from a safe distance for hazards prior to commencing works.

• Keep 3 meters away from any unguarded roof edge if you are not harnessed to a safe working system.

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Poor visibility Slips, trips and falls Injuries such as dislocations, bruising, strains and sprains, head injury.

Maintenance operatives and other persons accessing the roof space

• No work is to be carried out in low light or in hours of darkness. • Provide lighting when required ensuring access and egress points are

sufficiently illuminated. • The permit issuer is to consider working conditions and agree lighting

requirements with the contractor/staff.

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Persons at risk Suggested Controls Risk Rating after suggested controls applied.

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Severity

Likely hood Risk

High winds Materials blown off roof Persons being struck by flying objects Hypothermia in winter months


• Work is generally not permitted during adverse weather conditions. • Check the weather forecast in advance and plan accordingly. • A dynamic risk assessment should be made by the staff / contractor on

the day of work taking into the consideration weather conditions and type of work undertaken, especially lifting operations.

• Sheet materials must be fixed securely or not brought onto the roof during windy conditions – they can be blown off roofs and cause fatalities at ground level.

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Ice and heavy rainfall Slips on ice or in pooled water Injuries such as dislocations, bruising, strains and sprains, broken bones


• Work is generally not permitted during adverse weather conditions. • Ask the FM Site Manager to de-ice or drain down roof areas before

starting work.

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Uneven surfaces and changes in level. Trips and falls; Injuries such as dislocations, bruising, strains and sprains, broken bones, head injury


• A dynamic risk assessment should be made by the contractor for uneven surfaces and changes in level before bringing any heavy equipment and starting the work.

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Electric shock from coming into contact with live services May cause heart failure and burns


• Isolate for safe working – LOTO applies. • Test for ‘dead’ using HSE recommended methods and suitable

equipment. • Visually inspect wiring and connectors for obvious defects prior to

commencing works. • If in doubt seek assistance from site electrician and report to contract

manager. • Avoid contact with exposed unknown electrical conductors

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Likely hood Risk

Bird droppings Slips, Psittacosis, illness


• Permit issuer is to advise operatives of their responsibility for inspecting

the work areas prior to commencing works. • Contaminated areas must be reported to the FM Site Manager who

shall arrange for cleaning, disinfected with biocide and bird control measures.

• Do not inhale dust from dry bird droppings – wear respiratory protection – FFP3 as a minimum.

• Wear gloves and disinfect affected clothing following contamination.

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Attack by Seagulls / Nesting Birds Bites, panic attack, disorientation which may result in a fall from height.


• It is unlawful to disturb nesting birds without permission from Natural England.

• Contracted clearance of nesting sites is undertaken where there is a specific identified problem.

• Roofs near to the sea shore are likely to have nesting seagulls and attacks are likely.

• Head and eye protection should be worn in such circumstances and consider long sleeved clothing.

• The presence of food while on the roof as this will increase likelihood of attack.

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Fear of Heights Vertigo, Panic attack, fall from a height


If you don’t have a ‘head for heights’ then you may not work alone on our roofs. Review the respective roof profile document and plan your work accordingly, avoiding situations that may make you feel unwell.

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Failure of fall arrest system or eye bolt.


• The fall arrest equipment is installed and tested annually by a professional contractor.

• Operatives must ask to verify the equipment certificate before use. • If any item of equipment does not have a current inspection test date

on it do not use it.

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Fatality, broken bones, head injury

Damaged Guardrails Fatality, broken bones, bruises


• Before commencing work always check that the guardrail is securely

fixed. • Report any loose bolts and any failures or damages to guard rails. • Do not work against guardrails that are loose, missing or broken.

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Algae growth Slips dislocations, bruising, strains and sprains, broken bones,


• Operatives to inspect the access and egress routes and work areas prior to starting work.

• Before carrying the works the algae should be reported to the FM Site Manager and be removed from the area prior to work starting

• Ensure footwear is suitable for slippery surfaces.

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Skylights & North Light Windows – Fragile Glazing Falls from height Fatality or significant injury


• All Skylights and North Light Windows are to be considered and treated as fragile glazing/surfaces.

• Working alongside unguarded Skylights an glazing is not permitted – keep at least 3 meters away or use a ‘man-safe’ harness system to safeguard against falling from a height.

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Severity 1 Insignificant

Identifiable. No Injury. Only one person affected. No disruption to University. Financial cost less than £100. It is unlikely that any injury or loss will be realised but should it be then then the impact shall be minor and perhaps First Aid treatment may be required.

2 Minor

No permanent Injury. Less than 3 people affected. Student concern. Litigation unlikely. Financial cost less than £1,000. Minor Injury, illness or loss: Injuries that require no first aid or treated by a first aider: i.e. Cuts- Bruising, Scalds, Skin Irritations, Headaches etc. Minor damage to premises, equipment or machinery.

3 Moderate

Semi-permanent. Over 5 day injury. Greater than 3 but less than 50 people affected. Local adverse publicity for the University. Student complaint. Litigation possible. Financial cost less than £10,000. Fracture of Digits, Ribs, Wrist, Ankle, Arm, Leg etc. Puncture Wounds to Eyes. Dislocations. Severe Burns. Moderate damage to premises equipment or machinery requiring extensive repair.

4 Major

Long Term Injury or ill health. Greater than 50 people affected. National adverse publicity. Litigation highly probably. Temporary closure of University services. Financial cost less than £100,000. Life Changing Injury or major injury, illness or loss. I.e. Fracture of Pelvis, Hip, Tibia, Spine - Poisonings - Amputation of Leg or Arm - Permanent Loss of Sight or Hearing etc. Major repair or demolition of premises required. Replacement of equipment or machinery required at significant expense.

5 Fatal Catastrophic

Death in the workplace. Greater than 200 people affected. International adverse publicity. Multiple student complaints/demonstrations. Extended closure of University services. Financial cost more than £100,000.

Likelihood 1 Rare Cannot believe this type of event will happen again in the foreseeable future. Not expected to occur given existing controls. 2 Unlikely

This type of event is unlikely to happen again, remote chance. Not expected to occur, except in exceptional circumstance given existing controls.

3 Possible This type of event may happen again occasionally. Could occur given existing controls. 4 Very Likely This type of event may happen again (50/50 chance). Will probably occur given existing controls. 5 Certain This type of event will happen again (an everyday occurrence). Will occur given existing controls.

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Risk Matrix Severity of Potential Harm

Insignificant Minor Moderate Major Fatal/ Catastrophic

Like

lihoo

d

1 2 3 4 5 Rare 1

1 2 3 4 5

Unlikely 2 2

4

6

8 10

Likely 3 3

6

9

12 15

Very likely

4 4

8

12

16 20

Certain 5 5

10

15

20 25

Risk Rating Management Actions

1, 2 & 3 This is a tolerable risk. However, prescribed control measures must be implemented and these should normally incur minimal cost, time or effort.

4, 5 & 6 This is a tolerable risk but additional control measures may be introduced according to the priorities of the tasks being undertaken/in hand.

8, 9, 10 & 12

This risk is generally intolerable. Efforts must be made to reduce the risk so far as is reasonably practicable. Where the risk is associated with extremely harmful consequences, further assessment may be necessary to establish more precisely the likelihood of harm as a basis for determining the need for improved control measures. This type of work generally requires a Permit to Work.

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THIS RISK IS INTOLERABLE. Only in exceptional circumstances under a Permit to Work and with additional written permission of Senior Management may work commence or continue. The risk should, if possible, be reduced to at least a tolerable level. Where such unforeseen risk arises whilst work is underway, urgent action needs to be taken. Stop work if safe to do so and refer to Senior Management. Revise control measures and methods of working to reduce the risk to a tolerable level. Commence again with caution.

20 & 25 THIS RISK IS INTOLERABLE AND SUCH WORK IS GENERALLY PROHIBITED. If it is not possible to reduce the risk then special controls and supervision must be introduced. Specialist advise, equipment and supervision is required. The EFM Director and the contractors’ Managing Director must agree in writing to the work being undertaken.

Audited by Aneta Knap EFM Safety Assistant Accompanied by Campus EFM staff: Andrew Mills (Security/Caretaker) Date: 02 June 2017

Hastings Priory Square – Top Roof...Vertical stainless steel ladders to access the roof hatch –...

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