Harbor Soccer Club

Board of Directors Presentation

Prepared byHSC Directors

February 2019

HarborSoccer Club Board Meeting

February 4, 2019

Welcome!

The following slides have been prepared by HSC’s General Manager and Technical Director, Jason Jarrett and Business Director, Shannon Lee for the purpose of this Board meeting. The slide deck has been expanded to include the Program Directors Reports.

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

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Financials – Season Year vs Budget

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Results worth mentioning

• All figures pulled from QuickBooks. Affinity to QuickBooks revenue and player count tie out in process for budget prep.

• Fundraising $6k includes ($9k) for S2 event. Offsetting $5k check to be included in February P&L.

• Coaches & Staff expenses actuals include salaries and wages May to January only.

• Tournament expenses include College Showcase payments and invoices that will zero out after fundraising and trip is completed.

• Fields invoices have been received and posted.

Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

5

Financials – RCL + Jr Academy adds

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

7

Accounts Receivable

Players fees paid upfront & in full

Accounts Receivable will continue to decrease

• Nearly $1mln has been billed with approx$100k remaining to collect on the registrations & tournaments thru 01/31.

• All team account review is underway. Balancing QuickBooks to Affinity and tracking player movement within Fall 2018/19 season.

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

9

Accounts Payable

Fields invoices and in, posted and mostly partially paid…

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• PSD consists of nearly the entire balance. $44k related to prior season to be paid by end of February. The balance is current and not yet due.

Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

11

Cash Management

$121k• Heritage Bank holds 3 of our operating

accounts.

• Recently paid prior season PSD invoices along with current seasons.

$405k• Between 2 accounts at Timberland bank, HSC

holds funds set aside for Fields and related items.

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

13

Agenda – Program Reports

Upcoming Events

Updates on upcoming Club events.

Premier

Player, Coach and Team Counts

Club

Player, Coach and Team Counts

Small Sided

Player, Coach and Team Counts

Micro

Player, Coach and Team Counts

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Upcoming Events

Harbor Premier B00/01 Green

Boys Senior Celebration & State Cup QF

Sunday, February 3rd

11:45 am GHHS Turf

College Showcase vs

Coaches & Men's Team

Friday February 86pm GHHS

2019/20

HS Boys Tryouts

February 12-13GHHS 7:30-9pm

Birth Years 2001-2004

Jr Academy Jamboree

March 17th

HSC hosted!

Spring Break Camp

Save the Date!April 15-18

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Upcoming Events

2019 3v3

Saturday, August 10th

2019 Kick-Off + Appreciation

Let’s discuss – keep the same format as 3v3?

Glasgow Rangers Camp

June 22-26

5 day expanded format

Atletico Madrid GIS Camp

July 22-26

NEW in 2019

Tyee Cup

Save the Date!August 16-18, 2019

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Agenda – Program Reports

Upcoming Events

Updates on upcoming Club events.

Premier

Player, Coach and Team Counts

Club

Player, Coach and Team Counts

Small Sided

Player, Coach and Team Counts

Micro

Player, Coach and Team Counts

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Premier Program Report

From General Manager, Jason Jarrett

• 2019 State Cup Weekend Dates• HS Boys (00-04) 2/8, 2/9, 2/10

• 2010-2008 – 4/26, 4/27, 4/28

• 2007-2005 – 5/3, 5/4, 5/5

• HS Girls (00-04) – 5/10, 5/11, 5/12

We can expect 2019/20 Harbor Premier tryouts to be the Wednesday and Thursday following the dates above for each age group

• RCL season in full swing:Click here for Club Results

• Training Schedule:Training schedule completed thru end of February

• Fall 2018 Player Evaluations:Fall 2018 Player evaluations have been completed

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Premier Program Report, con’t

From General Manager, Jason Jarrett

• Only B00/01 still alive in State Cup play. Come out Sunday February 3rd – GHHS @ 11:45 to show your support.

• Boys Showcase Program will be taking 2 teams to Las Vegas Mayors Cup 2/14 thru 2/19. Jason, Darren and Tim Duffy will be staff members attending.Boys Showcase Program will be taking 2 teams to Las Vegas Mayors Cup 2/14 thru 2/19.

• 2019/20 planning & budgeting is underway. Coaching lineup can be expected approximately one month before tryouts for those specific age groups

• 2019/20 uniform will be ClubID Sublimated on field and Under Armour off field. Final design of sub jerseys being decided currently and will be presented as soon as finalized

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Harbor Recreational Programs

From General Manager, Jason Jarrett

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• Survey – would like a Rec survey sent in January to gather feedback regarding 2018 season.

• Initial 2019 Rec planning to start taking shape.

General + Good of the Game

From General Manager, Jason Jarrett

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• What do we celebrate? Focus to move toward celebrating the game and all it can offer (especially fun, teamwork, comradery). Expect to see more around this. Examples: celebrating all of our players that continue on to college (not just to play in college), congrats post cards for accomplishments & recognition, birthday post cards from the club sent weekly. Let us know if you have further ideas as well.

• PenMet moving forward on PGC front but no new news to report

• PenMet update – lights at Sehmel are coming – let’s try to help push the timeline as much as possible.

• Gig Harbor Sports Complex is of vital importance with the PGC/PenMet update –we need to keep momentum here

• Please continue to send Shannon and I content (pics and short summary) of any and all HSC for FaceBook, Twitter, Web. Fresh content is always welcome.

• Please share social media posts (instead of just like). This will exponentially expand our reach, market our brand and best of all... its free!

Fox Island Brewery is donating 10% of all tabs to the College Showcase trip if you mention Harbor Soccer when ordering from now until we leave 2/14! Please visit FIB and help support a local business while also

supporting HSC!

Agenda – Program Reports

Upcoming Events

Updates on upcoming Club events.

Premier

Player, Coach and Team Counts

Club

Player, Coach and Team Counts

Small Sided

Player, Coach and Team Counts

Micro

Player, Coach and Team Counts

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Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Boys Director of Coaching

College Showcase Teams

The boys College showcase program has proven to be a successful venture thus far.

We are taking 2 teams to compete in the Mayors Cup in Las Vegas 2/14-2/19. Darren, Jason and Tim will be accompanying the players on the trip. Classroom session and field sessions are well underway to make sure the players are prepared for the level of play and the work that goes into attracting college coaches to our games. College fit finder has proven to be a valuable investment for the club with all players adding profiles and sending resumes to college coaches.

State Cup Update

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Very busy time of the year for the High school age groups with state cup group play. We have 1 team progressing through to the knock out rounds however all teams gave a strong performance in the group stages.

United Soccer Coaches Convention

United Soccer Coaches Convention was attended by 7 HSC coaches. A first time appearance for myself and I am glad I took up the opportunity to attend. I mainly focused on the phycological classroom sessions on child development and coach development. Great event and looking into options for a new experience next year with Glasgow Rangers.

Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Girls Director of Coaching

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A mix of RCL and Tournaments…

The month of January was a mix of RCL games and participation in the PAC NW Winter Classic tournament for our girls teams.

The G05 and G06 teams have been playing their RCL season since September and each ended the month in 2nd place of their division. With a strong push over the next 2 months these teams will have a chance to move to Division 1 next season.

The G06 team has been preparing for their out of state tournament in Las Vegas next month with team meetings and 1on1 sessions between players and the coach.

The green G00, 01, 02, 03 and 04 teams each played in the PAC Winter Classic tournament the weekend of the 18th-21st. The G04 team made it to the semi-finals while our other teams did not make it out of bracket. The G00 and G01 needed a result in their last game to move on but unfortunately the ball didn’t bounce their way.

Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Youth Director

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Jr Academy – Spring Adds

During January we have been working hard on finalizing the junior academy sign ups. More and more players registering each week. As of this report our list currently stands at 48 players junior academy sign ups for the spring season. Best growth I have seen since I have been at HSC. Coaches have been provided a curriculum that rotates every 4 weeks covering 4 specific topics. Dribbling, turning, shielding and passing.

U9-U12 Coach Trainings

U9-U12 coaches are also being provided training sessions for 6 weeks. These coaches have to deliver the specific topic and coaching points of that training session and add their own. They still get the creativity to change their session, however they must follow guidelines.

Promotions + FundraisingI have been working on a club promo video which you can find on our Facebook page.

Also I am helping set up a fundraiser for the showcase team vs coaches etc.

Currently working with Donna from PSD for training schedule times and locations.

Training SchedulesCurrently working with Donna from PSD for training schedule times and locations.

Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Questions?30

Thank You