Handbook - USI
33
Resident and guide to campus living 2016-2017 Handbook
Transcript of Handbook - USI
Residentand guide to campus living
2016-2017
Handbook
TABLE OF CONTENTS
Housing and Residence Life
Welcome
Vision ...................................................................... 1
Mission.................................................................... 1
Core Values .......................................................... 1
Goals ...................................................................... 1
Learning Outcomes ............................................. 1
Civility in HRL ......................................................... 2
Contact Information ............................................ 2
Hours of Operation .............................................. 2
HRL Staff................................................................. 2
Policies and Procedures
Contract Terms and Conditions
Contract Acceptance ........................................ 3
Contract Eligibility ................................................ 4
Renter’s Insurance ............................................... 4
Contract Modifications ....................................... 4
Contract Cancellation ........................................ 4
Contract Release Process ................................... 4
Withdrawal from the University ........................... 4
No Shows ............................................................... 5
Contract Release Procedure ............................. 5
Housing Contract Cancellation Fees ................ 5
Cancellation Fee Schedule ................................ 5
Meal Plan Cancellation Fees ............................. 5
Breach of Contract .............................................. 5
Contract Transfer ................................................. 6
Billing Information ................................................. 6
Breach of Payment .............................................. 6
Room Rates ........................................................... 6
Meal Plan Rates ................................................... 6
General Housing Policies
Check Out ............................................................ 6
Extensions .............................................................. 7
Check Out Procedures ....................................... 7
Improper Check Out ........................................... 7
Abandoned Property .......................................... 7
Cohabitation ........................................................ 7
Consolidation ....................................................... 7
Curfew ................................................................... 7
Door Propping ...................................................... 7
Early Arrivals .......................................................... 8
Guest Policy .......................................................... 8
Housing Renewal ................................................. 8
Housing Shortages ............................................... 8
Immunizations ....................................................... 8
Lock Outs .............................................................. 8
Lost Key .................................................................. 8
Move In Schedule ................................................ 8
Online Forms and Services .................................. 9
Quiet and/or Courtesy Hours ............................. 9
Renter’s Insurance ............................................... 9
Roommate Agreement/Room Change Process
................................................................................ 9
Room Change Schedule .................................... 9
Stay Late – Fall/Spring Semesters ....................... 9
Summer Housing................................................... 9
University Health Center Enrollment .................. 9
Winter Break Period ........................................... 10
Living On Campus
Your Room
Bed Linens/Mattress ........................................... 10
Cable ................................................................... 10
Cable Channels Available ............................... 10
Cleaning .............................................................. 11
Cooking ............................................................... 11
Decorations ........................................................ 11
Furniture .............................................................. 11
Light Bulbs ........................................................... 11
Lofts ..................................................................... 11
Local and Long Distance Service ................... 11
Network/Computer Access ............................. 11
Pets ...................................................................... 11
Prohibited Items ................................................. 11
Shower Curtain/Towel Racks ........................... 12
Smoking .............................................................. 12
Utilities .................................................................. 12
What to Bring ...................................................... 12
Window Coverings ............................................ 12
Campus and Resident Services
Bikes ..................................................................... 12
Computer Labs .................................................. 12
Copier ................................................................. 13
Eagle Access Card ............................................ 13
Events and Programming ................................. 14
Laundry Facilities................................................ 14
Living@USI Newsletter ........................................ 14
Mail and Package Delivery Services .............. 14
Know Your Mailing Address .............................. 14
Requesting a Mail Key ...................................... 15
Checking Your Mail ........................................... 15
Picking Up a Package ...................................... 15
Meal Plans .......................................................... 15
Parking ................................................................ 15
RAVEAlert ............................................................ 15
Recycling ............................................................ 16
Shuttle Bus ........................................................... 16
University Health Center ................................... 16
Vending .............................................................. 16
Emergency Procedures
Emergency Preparedness ................................ 16
How to Stay Informed ....................................... 17
Active Shooter ................................................... 17
Earthquake ......................................................... 17
Fire ....................................................................... 17
Power Outage Procedures .............................. 17
Tornado ............................................................... 18
Weather Radio ................................................... 18
Weather Siren ..................................................... 18
Winter Car Care ................................................. 18
Winter Weather .................................................. 19
Facilities Information
Damages ............................................................ 19
Healthy Living Tips .............................................. 19
Pest Control ........................................................ 20
Room Condition ................................................ 20
Self-Help Maintenance ..................................... 20
Staff Entering Your Apartment or Suite ........... 21
Submit a Work Order ......................................... 21
Student Involvement
Student Organizations ...................................... 21
Student Housing Association ............................ 21
Area Council ...................................................... 21
National Residence Hall Honorary .................. 21
Student Conduct ................................................ 22
Indiana Lifeline Law ........................................... 23
USI Medical Amnesty Policy ............................. 23
Student Rights and Responsibilities: ................ 23
A Code for Student Behavior
B.1 Introduction .................................................. 23
B.2 Community Standards and Policies .......... 24
B.3 Apartment or Residence Hall Room Entry 24
B.3.1 Administrative Searches ........................... 24
B.3.2 Maintenance............................................. 24
B.3.3 Access to Apartments/Residence
Hall Rooms........................................................... 24
B.4 Alcoholic Beverages and Other Drugs/
Controlled Substances ...................................... 24
B.4.1 Alcohol in Housing .................................... 24
B.4.1.1 Alcohol or Alcohol Like Games............ 24
B.4.1.2 Parties ...................................................... 24
B.4.1.3 Alcohol Advertising ................................ 24
B.4.1.4 Alcohol Containers and Alcohol
Paraphernalia ..................................................... 24
B.4.2 Drugs in Housing ........................................ 24
B.4.2.1 Drug Advertising ..................................... 25
B.5 Candles ......................................................... 25
B.6 Children and Babysitting............................. 25
B.7 Health and Safety Check ........................... 25
B.8 Cohabitation ................................................ 25
B.9 Cooking (Residence Halls).......................... 25
B.10 Decorations ................................................ 25
B.10.1 Exterior Decorations................................ 25
B.10.2 Interior Decorations ................................ 26
B.11 Door Propping ............................................ 26
B.12 Emergency Protection Equipment .......... 26
B.13 Fire Evacuation........................................... 26
B.14 Grills .............................................................. 26
B.15 Halogen Lights ............................................ 26
B.16 Keys/Access Cards .................................... 26
B.16.1 Eagle Access Cards/Housing Access
Cards ................................................................... 26
B.16.2 Keys ........................................................... 27
B.16.3 Eagle Access Cards ............................... 27
B.17 Lock Outs .................................................... 27
B.18 Parking and Bicycle Policies ..................... 27
B.19 Personal Property ....................................... 27
B.20 Quiet and/or Courtesy Hours ................... 27
B.21 Tobacco-Free Policy ................................. 27
B.22 Trash ............................................................. 28
B.23 Visitation and Guests ................................. 28
B.23.1 Guests ....................................................... 28
B.23.2 Visitors ....................................................... 28
B.23.3 Hours of Visitation .................................... 28
B.24 Fees/Fines/Restitution ................................ 28
B.25 Service/Assistance Animals for Residents
with Disabilities .................................................... 28
B.25.1 Request to House Service/
Assistance Animal .............................................. 28
B.25.2 Animal Behavior ...................................... 29
B.25.3 Notifications ............................................. 29
B.25.4 Conflicting Disability or Other Concerns of
Those Sharing a Housing Unit ............................ 29
B.25.5 Student’s Responsibilities
B.25.5.1 Control of the Animal .......................... 29
B.25.5.2 Care and Cleaning of the Animal..... 30
B.25.5.3 Community Living ................................ 30
College is a time of transition—and a time of preparation. Living on
campus is an outstanding way to prepare for life beyond the
college experience. You will learn basic living skills like cooking,
laundry, cleaning, and budgeting. When you become part of our
housing community, you take advantage of the rich variety of
educational, social, cultural, and recreational activities that will
help you now and in the future.
Living on campus means sharing your living space with other
students as well as learning how to live with roommates and
respecting each other’s individuality. This resident guide will help
you navigate Housing and Residence Life policies and procedures,
University services and campus resources so that you can live
peacefully and securely.
Best wishes for a great year!
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 1
HOUSING AND RESIDENCE LIFE
Vision
Shaping our living learning experience into an
exceptional community.
Mission
It is the mission of Housing and Residence Life to provide
a high quality, affordable, convenient, and safe living
environment for members of the USI community that is
culturally enriching, conducive to academic success,
and creates opportunities for personal growth.
Core Values
Collaboration
We engage all members of Housing and Residence Life
with the USI community by promoting a positive culture
with opportunities to work together, to problem solve and
to build strong working connections as team members.
Integrity
We are ethical professionals who embrace honesty, trust,
and mutual respect; through these principles we create a
strong community.
Diversity
We value civility and diversity in all forms. By challenging
ourselves to continue to grow in our understanding of self
and others, we celebrate the diversity of our community
through inclusion. We respect each other's differences
by providing a safe living environment regardless of
ability, age, background, ethnicity, experience, gender,
lifestyle, nationality, religious affiliation, sexual orientation,
socio-economic status, talent, or veteran status.
Innovation
We are innovative thinkers who welcome change
through continual improvement. We are resilient,
embracing challenges and overcoming adversity.
Learning
We shape the residential environment to influence and
impact the growth and development of our community
and its members.
Goals
Strengthen and streamline Housing and
Residence policies and procedures.
Cultivate a competent, engaged professional
and student staff.
Create progressive initiatives supporting the
needs of our residents.
Establish a coordinated communication strategy
to increase HRL visibility and collaboration with
the University community.
Learning Outcomes
Housing and Residence Life upholds a philosophy based
on the ideals of education, responsibility and
acceptance. The department maintains a strong
commitment to our community members (residents) in
upholding these ideals. In accordance with these ideals,
students and staff in our community agree to:
Personal Responsibility and Competence
Students will learn appropriate and effective
communication skills.
Students will understand the context of their
actions and the impact those actions have on
the lives of others in the community.
Students will practice behaviors that promote
health, safety, and personal wellness.
Students will explore areas in which they lack
understanding of other identities and cultures
and seek opportunities for growth.
Engagement
Students will be challenged to recognize their
responsibility to advocate for members of their
community and appropriately challenge unjust
or uncivil behavior of other individuals or groups.
Students will understand the positive impact of
service for self, others, and community.
Students will demonstrate respect for differing
perspectives by living and interacting
appropriately with members of their community.
Students will create and build connections with
faculty, staff, students, and the USI campus.
Students will take part in challenging
conversations to promote their own
understanding and build respect for opposing
perspectives.
Students will participate in opportunities to learn
about various cultures, beliefs, and diversity
related issues.
Application of Knowledge
Students will be able to identify and analyze
problems, and develop effective solutions.
Students will use effective verbal and
appropriate non-verbal communication skills that
promote collaboration.
Students will be encouraged to reflect on
knowledge gained in the classroom.
Students will be able to contribute and interact in
a diverse, global society.
Congruent with our departmental values of
collaboration, diversity, innovation, integrity and learning,
Housing and Residence Life is committed to providing a
variety of opportunities for residents to practice these
ideals both individually and as a community.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 2
Civility in HRL Housing and Residence Life believes in building a strong
community that embraces a culture of civility. On the
most basic level civility is the act of being civil to all
members of the human race, regardless of any personal
definable characteristics. For one to be civil, it takes a
conscious effort to be aware of differences and show
respect in all interactions with others in the community.
Whether it is your roommates, a professor, classroom
peers, or a university staff member, it is expected that you
always communicate in a civil manner. Practicing civility
requires thoughtful behavior and continuous refinement
of our perceptions of what matters to us and to others.
Such expectations are described in the USI Creed.
USI Creed
I will practice personal and academic integrity; I will
reject and confront all manifestations of discrimination
while striving to learn from differences in people, ideas
and opinions;
I will demonstrate concern for others, their feelings, their
property and their need for conditions which support their
work and development;
Allegiance to these ideals requires that I refrain from and
discourage behaviors, which threaten the freedom and
respect every individual deserves.
The USI Creed is strongly supported in the HRL community.
We know that conflicts will arise, but we urge our
community members to take an active role in battling
incivility. In order to make sure our community members
are equipped to aid in minimizing incivility, the following
resources have been provided for you.
Contact Information
Hours of Operation USI Housing and Residence Life is here to serve you!
Housing and Residence Life
839 Pruis Lane, Evansville IN 47712
Phone 812-468-2000 Fax 812-465-1049
Email [email protected]
Facebook www.facebook.com/usihousing
Twitter/Instagram @usihousing
Housing and Residence Life Central Office
812-468-2000
Monday – Friday 8 a.m.–4:30 p.m.*
Housing and Residence Life Front Desk
812-468-2000
Fall/Spring
Monday–Friday 8 a.m.–Midnight*
Saturday—Sunday Noon–Midnight*
Summer
Monday – Friday 8 a.m.–4:30 p.m.*
Saturday – Sunday Closed
Housing and Residence Life Mail Room
Fall/Spring
Monday – Friday 8 a.m.–Midnight*
Saturday – Sunday Noon–Midnight*
Summer
Monday – Friday 8 a.m.–4:30 p.m.*
Saturday – Sunday Closed
Residence Hall Front Desks
Fall/Spring
Newman Hall Front Desk 812-468-2995
Sunday – Saturday 8 p.m.–3 a.m.*
Governors Hall Front Desk 812-468-2996
Sunday – Saturday 8 p.m.–3 a.m.*
O’Bannon Hall Front Desk 812-468-2869
Sunday – Saturday 8 p.m.–3 a.m.*
Ruston Hall Front Desk 812-492-7653
Sunday – Saturday 8 p.m.–3 a.m.*
Residence Life Community Center 812-468-2445
Fall/Spring
Monday – Friday 7:30 a.m.–1 a.m.*
Saturday – Sunday 9 a.m.–1 a.m.*
Summer
Monday – Friday 10 a.m.–4 p.m.
Saturday – Sunday Closed
Fix My Home–Maintenance 812-468-2176
www.usi.edu/housing/fix-my-home
Public Safety (Always open) 812-464-1845
Emergencies 812-492-7777
www.usi.edu/security
* Hours subject to change during holidays.
Housing and Residence Life Staff
Desk Assistant
A desk assistant (DA) provides customer service at the
Housing and Residence Life front desk.
Night Assistant
A night assistant is on duty between the hours of midnight
and 3 a.m. in the residence halls. This person serves as a
point of contact for staff and students throughout the
night.
Programming Assistant
Programming assistants work with the Assistant Director of
Programming to coordinate and implement events and
activities for residents.
Resident Assistant
Resident assistants (RAs) are student staff who live in
housing facilities and have primary responsibility of
working directly with students in housing. RAs help
facilitate the social, educational, intellectual, and cultural
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 3
opportunities and activities for residents, and provide
assistance and support for personal, facility and other
issues to residents living on campus. Your RA is your first
point of contact with Housing and Residence Life, so get
to know this outstanding resource!
Who is My RA? www.usi.edu/housing/who-is-my-ra
Summer Services Assistant
A summer services assistant (SSA) works with summer
camps and conferences as well as students who live on
campus during the summer.
Graduate Assistant
Graduate assistants (GAs) are student staff pursuing a
master's degree and work with various aspects of HRL.
Area Coordinator
Area coordinators (ACs) are professional staff members
that live in a specific area of Housing and Residence Life
facilities. ACs act as supervisors for a staff of RAs, plan
and implement programs, manage the area facilities,
and conduct meetings with students regarding policy
violations.
Joseph Binkley, Senior Area Coordinator
O’Daniel South, 812-465-7196
Brandon Jackson, Area Coordinator
McDonald West, 812-468-2101
Courtney ‘Lovey’ Marshall, Senior Area Coordinator
McDonald East, 812-468-2107
Bryan Mathis, Area Coordinator
O’Daniel North, 812-468-2051
Annamarie Mosier, Area Coordinator
Newman/Governors, 812-468-2675
Adam Priest, Area Coordinator
O’Bannon/Ruston Halls, 812-492-7743
Assistant Director of Programming
The Assistant Director of Programming directs and
enhances the programming efforts within Housing and
Residence Life. In addition, the assistant director advises
student programming organizations in housing and
collaborates with other University departments on
campus-wide programming.
Karen Huseman, 812-468-2000
Assistant Director of Business Operations
The Assistant Director of Business Operations is responsible
for assignments, serves as the primary liaison with the
Business Office and works closely with Facility Operations
and Planning regarding housing facilities.
Cathy Goldsborough, 812-468-2000
Associate Director of Housing and Residence Life
The Associate Director of Housing and Residence Life is
responsible for all Housing and Residence Life staffing
(area coordinators, resident assistants, student workers).
The associate director oversees all staff training,
professional development and departmental
committees.
Director of Housing and Residence Life
The Director of Housing and Residence Life is responsible
for the overall operation of USI Housing and Residence
Life. Contracts, budgets, services, and long-term
planning are all overseen by the director on a continual
basis in order to bring a high quality of service to all USI
students.
Amy Price, 812-468-2334
POLICIES AND PROCEDURES
Contract Terms and Conditions Contract Acceptance
The contract is an academic year contract and is
binding from receipt of your contract through
May 3, 2017.
A nonrefundable payment of $50 is required at time of
application and a $200 pre-payment is due at the time
the housing contract is electronically signed.
All residents must be out of their building 24 hours after
their last final or by 6 p.m. on Wednesday,
December 14, 2016, for fall semester, unless they have
been preapproved for late check out or to stay over
winter break.
All students staying over winter break will be charged
$150 on their spring student account.
All residents must check out of their building and return
their key 24 hours after their last final or by 6 p.m. on
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 4
Wednesday, May 3, 2017, for spring semester, unless they
have been preapproved for late check out or have a
signed summer housing contract for the first term of
summer classes.
The University of Southern Indiana accepts MasterCard or
Discover payments. The University will not accept credit
card payments over the telephone.
The University of Southern Indiana does not waive its
governmental immunity by entering into this contract and
fully retains all immunities and defenses provided by law
with regard to any action based on this contract. This
contract does not create a landlord-tenant relationship
(see Indiana’s Security Deposit Act—IC 32-7-5-1 et seq.)
between the University and the student.
Contract Eligibility
Students desiring to live in University housing must
maintain nine (9) or more credit hours per semester.
Exceptions to this requirement are those students who
have written approval from the director of Housing and
Residence Life.
Students who are not making academic progress in their
classes (i.e., failing to attend classes, being dropped from
class for non-attendance, etc.) are considered in breach
of contract and face contract termination.
Renter's Insurance
All residents are strongly encouraged to have renter’s
insurance. Please check with your (or your parents or
guardian) homeowners’ policy to see if you have or can
add coverage. You may also explore outside sources for
insurance. For more information, visit
www.collegestudentinsurance.com.
Contract Modifications
Student-initiated modifications and/or exceptions to the
Housing/Food Service Contract are not allowed. Students
who believe they have a special circumstance must
contact the department of Housing and Residence Life in
writing or by email at [email protected]. Housing and
Residence Life reserves the right to modify the provision of
services in whatever manner it determines appropriate to
better serve student needs.
Contract Cancellation
Full cancellation provisions apply under the following
situations:
Contract Termination by University
The following situations may be cause for contract
termination by the University:
Delinquent account (non-payment)
Disciplinary action
Failure to carry nine or more credit hours (three or
more hours in summer session)
Failure to submit immunization records
Failure to make academic progress
The University, in the event of any disaster leaving
University facilities or any portion thereof uninhabitable or
inoperable for more than seven (7) continuous days, may
cancel this contract. In addition to all rights contained
herein of cancellation, declaration of default, or
termination, the University reserves the right to cancel this
contract without cause thirty (30) days after mailing
written notice of cancellation to the student at the most
recent address supplied to the University by the student.
Notice will be mailed by certified mail, return receipt
request. If the University elects cancellation under this
provision, the University will refund any money due to the
student according to the refund provisions of this
contract.
Contract Release Process
A student may request to be released from this contract
prior to the end of the contract period for any one of the
following reasons:
Housing Contract cancellation fees may still apply. The
student may appeal the application of contract
cancellation fees by email.
Marriage as evidenced by a marriage certificate
(marriage must have occurred during the
contract period)
Graduation from the institution
Assignment to a University-sponsored internship
program, research project, co-op program,
student teaching, military service, or other
program that requires living away from Evansville
or the Vanderburgh County area
A significant, unavoidable, and unanticipated
change in circumstances beyond the resident’s
control, which occurs after the contract begins.
Finding less expensive housing off-campus, failing to get
desired room assignment or roommates, being judicially
removed from housing or failing to receive financial aid
because of ineligibility will not be considered a valid
reason for contract release without the application of
contract cancellation fees or refund of deposit. All
cancellation penalties will be applied.
In order to provide information to state and University
auditors’ offices, students are required to provide
documentation that verifies their request. Verification
must be in the form of financial records, medical releases,
unemployment notifications, etc. Personal letters from
parents or students with no additional forms of
documentation do not provide sufficient verification.
Review is based on the student’s initial claims of hardship.
Additional claims after review will not be considered.
Withdrawal from the University
If you withdraw from the University of Southern Indiana
during the contract period, you must:
Contact the Registrar’s Office and withdraw from
classes
Complete a contract cancellation form
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 5
Contact the Food Service office if you have a
meal plan
Contact the Student Financial Assistance office if
you have any form of financial assistance
Move out of Housing and Residence Life facilities
within 24 hours of your withdrawal date.
A contract cancellation form must be on file in the
Housing and Residence Life office. Charges are subject
to the cancellation policy. This contract continues until
such time as Housing and Residence Life approves an
official contract release and the student vacates the
facilities. Any property left in unit after vacating will be
considered abandoned and disposed of.
No Shows
An applicant who does not officially check into an
assigned room by 4 p.m. on the first day of classes will be
considered a no show and the contract will be
terminated.
Cancellation fees will be assessed according to the
cancellation schedule. If you will be arriving past the
4 p.m. deadline on the first day of class, you must submit
a written request to Housing and Residence Life and
receive approval prior to August 24, 2016. Late check ins
not approved may result in a room assignment or
contract cancellation.
Contract Release Procedure
Contract Cancellation form is available online on myUSI
via the Housing icon.
You must write a summary explaining the grounds for your
request and must attach any supporting documentation
regarding this summary. The director of Housing and
Residence Life, or his/her designee, will review your
request. You will then receive a formal response (within 10
business days) from the reviewer indicating the decision
rendered. Failure to provide supporting documentation
may result in denial of any refund.
Housing Contract Cancellation Fees
A student who voluntarily, or for any of the reasons listed
under “Contract Cancellation,” “Contract Termination by
University,” or “Contract Release Process,” officially
cancels their housing will be assessed cancellation fees
based on the following schedule. Cancellation fees are
assessed to recoup part of the spring semester cost for
housing:
Cancellation Fee Schedule for 2016–2017
Academic Year Contract
Fall 2016
From contract signature date to August 8, 2016 –
charge 50% of fall 2016 housing charges AND
charge 50% of spring 2017 housing charges
From August 9, 2016 to September 5, 2016 (first
two weeks of class) and no shows – charge 75%
of fall 2016 housing charges AND charge 50% of
spring 2017 housing charges
After the first two weeks of class, students will be
charged 100% of fall 2016 housing charges AND
charge 50% of spring 2017 housing charges
Spring 2017
Cancellations, no shows and check out during
first two weeks of class - charge 75% of spring
2017 housing charges
Beginning third week of spring 2017 classes -
charge 100% of spring 2017 housing charges
A billing week for Housing starts on Sunday and ends on
Saturday.
Meal Plan Cancellation Fees (through Sodexo Food
Services)
Red Eagle, White Eagle, and Blue Eagle Meal Plan
Cancellation*
Week 1: 10% of the Meal Plan Fee
Week 2: 20% of the meal plan fee
Week 3: 30% of the meal plan fee
Week 4: 40% of the meal plan fee
After the 4th week: No meal plan refund
A billing week for the meal plan begins on Friday and
ends on Thursday.
Cancelled meal plans begin on the Friday following
review and approval by the Food Service Appeal
Committee.
Cancellation of meal plans must be handled in person at
the Food Service office, 812-464-1859, located on the
lower level of the University Center. With approval of your
meal plan cancellation, dining dollars are refundable for
the full unused amount.
Titanium, Platinum, and Gold Meal Plan Cancellation:
These plans are non-refundable as of the first day of each
semester.
Breach of Contract
The University reserves the right to terminate the contract
if a resident fails to comply with any of the rules and
regulations contained herein. The following process will
be followed in cases of contract termination:
Notice of alleged violation
Meeting with a Housing and Residence Life
administrator
Notice of contract termination
Eviction may take place immediately upon
notice
For additional information and guidelines about
policies and procedures, see The Student Rights
and Responsibilities, the Housing Contract
Booklet, and the USI Student Planner.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 6
Students who are required to withdraw prior to, or as a
result of, pending conduct action will be assessed full
room rent charges for fall and spring.
Decisions of the director of Housing and Residence Life or
his/her designee are final. No additional appeals are
afforded under this contract. Students may be required
to follow the USI Student Rights and Responsibilities
disciplinary process at the discretion of the director of
Housing and Residence Life or his/her designee. In these
cases, charges will be filed through the assistant director
for Student Conduct.
Contract Transfer
The Housing/Food Service Contract may not be
transferred or reassigned. Meal access and facilities may
be used only by the assigned individual(s).
Billing Information
Students who register early will receive a University bill
approximately four weeks before classes begin. Students
attending open registration are expected to pay their
balance in full at that time. Students will not be permitted
to re-enroll or receive transcripts if any University charge is
unpaid. Any financial assistance received will be applied
to the balance owed, regardless of payment
arrangements. Any funds that remain after all charges
are paid will be refunded by the Bursar’s office.
Breach of Payment
Upon breach of any of these terms, the University may
declare you in default. All default decisions made by the
University are final. Acceptance by the University of
student payments after default does not rectify your
default unless full payment of total assessment is
received. Upon declaration of default, the University may:
Declare the entire amount due and payable
Restrict room access by re-coring the apartment
door lock ($60 charge) or re-coding a residence
hall lock ($60 charge)
Take any other appropriate action as authorized
by University regulations
All costs incurred by the University when attempting to
collect a debt are charged to the student.
Room Rates
Apartment Room Rates (per semester)
4Person 2Bedroom $2246
2Person 2Bedroom $3974
2Person 1Bedroom $2699
1Person 1Bedroom $4971
Residence Hall Room Rates (per semester)
4Person 2Bedroom $2246
1Person 1Bedroom $2699
All students assigned into the Residence Halls are required
to select the Red Eagle, White Eagle, or Blue Eagle meal
plan. If a meal plan is not selected, the White Eagle meal
plan will be the default meal plan selected for the
student. All students assigned to campus housing receive
billed for $50 Munch Money.
*Private bedrooms and single rooms have a double bed,
entertainment center, and private bathrooms
These rates have been set for the 2016-2017 academic
year by the USI Board of Trustees.
At any time, the Board of Trustees may elect to change
the rates. Should a rate change should occur, residents
will be notified in writing by the University. Changes in the
Housing/Food Service rates will not be considered
grounds for contract termination.
Meal Plan Rates
Red Eagle Plan* $2020/semester
White Eagle Plan* $2020/semester
Blue Eagle Plan* $2020/semester
Titanium Club Plan* $1189/semester
Titanium Club Plan without meals* $1189/semester
Platinum Club Plan* $930/semester
Platinum Club Plan without meals* $930/semester
Gold Club Plan* $730/semester
Gold Club Plan without meals* $730/semester
*All meal plans include breakfast, lunch, dinner, and
brunch in the Loft.
All meal plan selections are automatically renewed for
the spring semester.
See Housing/Food Service Booklet or
usi.sodexomyway.com for differences in plans.
General Housing Policies See also the section with all housing policies published in
the Student Rights and Responsibilities: A Code for
Student Behavior found at the end of this resident
handbook.
Check Out
Students must check out of University housing by no later
than 6 p.m. on Wednesday, December 14, 2016, for the
fall and no later than 6 p.m. Wednesday, May 3, 2017,
for the spring. Residents are expected to move out of
housing within 24 hours after their last final examination. If
a resident has a late afternoon or evening final on
December 14, 2016, or May 3, 2017, he/she should submit
an online request to stay late and may check out by
noon the next day. If students are living in housing in the
fall and are returning for spring, they do not need to
move their belongings; they leave and may return on
January 6, 2017.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 7
Extensions
Check out extensions will be considered for
any student who provides a compelling reason
for a late check out. Requests must be made by
the Monday of finals week via the online form on
myUSI via the Housing icon.
Check Out Procedures
The following procedures must be followed
to avoid the $200 improper check out charge:
Remove all your belongings (including
trash) at the end of the fall semester if
you ARE NOT returning in the spring. If
you are returning, you need only remove
trash and perishable food items.
Sweep and mop/vacuum all floors.
Dust all counters and drawers.
Clean and sanitize the kitchen,
bathrooms, refrigerator, and stove.
Clean bathroom, tub, toilet, sink, and
mirrors.
Discard any large and/or heavy items
such as lumber, bricks, or carpeting in
the trash dumpsters outside the buildings.
Check out with your RA. If you cannot
find your RA, return your key to the
Housing and Residence Life office.
Improper Check Out
Failure to properly check out will result in an
improper check out charge of $200. This charge
is in addition to any damage charges, losses,
cleaning charges, room/board assessment, or
deposit forfeiture.
Failure to return your key will result in an
improper check out charge, as well as a $60
lock change fee.
Abandoned Property
All personal property must be removed from
University housing at the time of check out
or contract termination. Personal property
that remains after an official check out
deadline is considered abandoned and will
be removed and disposed of by the
University. Students will be charged for the
disposal of abandoned property.
Residents are responsible for the removal of
trash in and around their apartment or suite.
Leaving trash outside apartments or in
hallways is prohibited. Charges will be
assessed to student accounts for improper
trash disposal.
Cohabitation
Living or staying for any pattern of time in an apartment
or suite without an official contract for that particular
space will be considered cohabitation. Cohabitation is
defined as a person staying in an apartment or suite for
more than three (3) consecutive nights, or other
patterned behavior that is intended to allow an individual
to stay beyond visitation hours. Non-registered guests can
be considered as an instance of cohabitation. The
resident who allows cohabitation to occur can be held
accountable. Students found responsible for a violation
of the cohabitation policy may be charged a disciplinary
fine, charged for use of the facility, or charged for each
night the non-contracted person spent in residence. (B.8
Cohabitation, Student Rights and Responsibilities: A Code
for Student Behavior)
Consolidation
At the beginning of each semester, Housing and
Residence Life initiates a process called consolidation.
During this time, students living in University housing units
that are not fully occupied are moved to new locations
to maintain full occupancy in as many facilities as
possible.
There are many reasons for this process. First, it allows HRL
to begin refurbishing units that are emptied prior to the
summer, thereby allowing for a smoother transition from
spring to summer housing. Second, it allows the
discontinued use of appliances and electricity in these
units, thereby saving valuable resources for students.
Third, it keeps the living arrangements for all housing
residents equitable.
The general process is as follows:
Notification and explanation of process sent to
students
Request for room changes accepted
Consolidation assignments made by Housing and
Residence Life
Notification of new assignments sent to students
Moves begin
Requests for single room (if space is available)
are accepted by published deadline
Students paying for a four-person/two-bedroom, two-
person/two-bedroom, two-person/one-bedroom or one-
person/one-bedroom when vacancies occur agree to
accept re-assignment to a new apartment or residence
hall suite to achieve full occupancy. If you wish to retain
lower occupancy of an apartment or suite, you must
make your request in writing and pay all additional fees.
Students who refuse to consolidate will be charged the
single bedroom fee. Consolidation will begin after the
12th class day of each semester.
Curfew
There is no curfew for residents living in housing.
Door Propping
Students found propping open exterior doors in any
housing facility may face contract termination as this is a
security risk for the community. This includes exterior doors
in McDonald East apartment area, the sealed glass
sliding doors in McDonald East, residence hall entry doors,
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 8
residence hall wing doors, or any unattended residence
hall suite door or apartment entry door.
Any door found propped could result in a disciplinary
fine. Propped doors that are not attributed to an
individual may be prorated among all residents of that
building or wing. (B.11 Door Propping, Student Rights and
Responsibilities: A Code for Student Behavior)
Early Arrivals
Students who need to move in early must complete the
online request form. Please remember that this is merely
a request and subject to approval by Housing and
Residence Life staff. The form may be found on myUSI via
the Housing icon.
Guest Policy
Residents are responsible for the behavior of their guests.
Residents will be charged for any and all violations
caused by their guests.
Guests are prohibited from staying in the apartments or
residence halls without the resident. These individuals will
be asked to leave by Public Safety officers or Housing
and Residence Life staff if found unescorted or
unaccompanied in or around University housing property.
Residents who leave guests unattended will be held
responsible.
Number of Guests – The maximum capacity of any two-
bedroom apartment or residence hall suite is eight (8)
persons, including both residents and guests. A one-
bedroom apartment or residence hall suite has a
maximum capacity of four (4) persons, including both
residents and guests. This number has been established
by the Indiana Department of Homeland Security.
Any guest staying in University housing must be of the
same gender as the resident, and must be registered with
the department of Housing and Residence Life.
Guests may be registered via myUSI and clicking on the
Housing icon. Unregistered guests will be asked to leave
University housing. Guests must be at least 16 years of
age.
Hours of visitation are as follows:
Sunday–Thursday: 7 a.m.–Midnight
Friday and Saturday: 7 a.m.–2 a.m.
For more information see B.23 Visitation and Guests in the
Student Rights and Responsibilities: A Code for Student
Behavior.
Housing Renewal
For current USI residents, housing renewal takes place in
March. Residents who contract prior to renewal can
select their space for the next academic year. An email
with an appointment day and time for renewal will be
sent to residents’ myUSI email accounts.
Residents who do not go through March renewal and
have a signed contract can select space in June. An
email with an appointment day and time for renewal will
be sent to residents’ myUSI email accounts.
Housing Shortages
In the event of a housing shortage, Housing and
Residence Life reserves the right to place students in
reserved single rooms. Housing and Residence Life further
reserves the right to allot temporary assignments and
place three students in a bedroom providing bed and
storage space for each resident. As housing becomes
available, the last resident assigned must move to regular
accommodations.
Immunizations
USI requires that students submit documentation
regarding specific immunizations prior to checking into
housing. Failure to submit immunization records may result
in contract termination with full contract cancellation
penalties. For more information about USI’s immunization
policy, see the University Health Center website.
Lock Outs
If a resident is locked out of his/her apartment, the
student should go to the Housing and Residence Life
office during business hours. A staff member will let the
resident back into the apartment.
If a resident is locked out of his/her residence hall suite,
the student should go to the Housing and Residence Life
office during business hours. If the lock out occurs
between 8 p.m. and 8 a.m., the resident can contact the
RA on call to gain entrance back into the room.
There is no charge for the first lock out of each semester
for each student. The second and subsequent lock out of
the semester will result in an administrative fee being
placed on the student’s USI account. (B.17 Lock Outs,
Student Rights and Responsibilities: A Code for Student
Behavior)
Lost Key
If a resident loses an apartment key or residence hall key
card, he/she should report the loss to Housing and
Residence Life. A staff member will issue a new key card
for residence hall students. In the case of apartments, it
may be necessary to recore the door lock.
Replacement key cards and keys are subject to a $60 fee
that will be added to the student’s USI account. (B.16.1
Eagle Access Cards/Housing Access Card and B.16.2
Keys, Student Rights and Responsibilities: A Code for
Student Behavior)
Move In Schedule
For the academic year beginning fall 2016, early check-in
(for $25 per each additional day) is only available to
those students who receive approval from Housing and
Residence Life.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 9
Wednesday, August 17, 2016
Living Learning Community residents only can move in
from 10 a.m. to 5 p.m.
Thursday, August 18, 2016
Check-In for new housing residents
9 a.m.–3 p.m. Check-In at the Physical Activities Center
9 a.m. Residents with last names between A-L
may begin arriving
12:30 p.m. Residents with last names between
M-Z may begin arriving
3 p.m.–Midnight Check-In at the Housing and Residence
Life Center
Friday-Sunday, August 19-21, 2016
Check-in for returning residents*
*Includes new residents unable to move in on
Wednesday or Thursday.
9 a.m.– Midnight Check-In at Housing and Residence Life
Center
Online Forms
Housing and Residence Life offers a variety of services
online via forms found on myUSI through the Housing
icon.
Quiet and/or Courtesy Hours
Violation of quiet and/or courtesy hours is considered
disorderly conduct. Courtesy hours are always in effect.
Community residents and/or Housing and Residence Life
staff reserve the right to ask people to observe courtesy
hours at all times. Quiet hours are:
Sunday–Thursday, 10 p.m.–8 a.m.
Friday–Saturday, Midnight–8 a.m.
24-hour quiet hours begin the night before final exams
are administered.
Student equipment (stereos, televisions, musical
instruments, alarms, etc.) that continues to be a noise
problem will be confiscated by staff. Items will be stored
for 10 working days. Unclaimed items will be disposed of
by Housing and Residence Life. (B.20 Quiet and/or
Courtesy Hours, Student Rights and Responsibilities: A
Code for Student Behavior)
Renter’s Insurance
The University of Southern Indiana strongly advises that
personal renter’s insurance be purchased by students
living in housing. USI shall not be directly or indirectly
liable for loss or theft of personal property, or for damage
or destruction of such property by fire, water, or other
causes. Check your family’s homeowner’s insurance
policy; college students living on campus may be
covered.
Roommate Agreement/Room Change Process
The goal of the roommate agreement/room change
process is to promote proactive communication
between the residents. All residents are required to
complete a roommate agreement in conjunction with
their roommates by the end of the second week of the
fall semester.
Resident assistants are a valuable resource when dealing
with roommate issues. All RAs are trained and equipped
with the skills necessary to help you achieve harmony in
your room. However, there are times when a room
change may be the best solution. If you have talked with
your roommate and consulted your RA and still
experience issues, then your area coordinator may
consider moving you to a new room/apartment. If it is
evident that you have done all you can to resolve your
issues, and then a room change may be granted based
on the availability of spaces. For more information about
the process, contact your resident assistant, area
coordinator, or the Housing and Residence Life office.
Room Change Schedule
Fall 2016 – begins September 5, 2016, and ends
November 28, 2016
Spring 2017 – begins January 23, 2017, and ends
March 20, 2017
Stay Late Fall/Spring Semesters
Residents who need to stay beyond the last day of the
semester may complete an online request to stay late.
Please remember that this is only a request and is subject
to approval by Housing and Residence Life staff.
See Winter Break Period for more information about
staying late at the end of the fall semester.
Summer Housing
University housing is available during the summer terms.
Students wishing to reside in summer housing must do the
following:
Be enrolled in at least three hours each summer
session and maintain this enrollment.
Fill out an online summer Housing and Residence
Life contract beginning April 1, 2017.
Adhere to all policies and procedures as outlined
in the 2016–2017 Housing and Residence Life and
Food Services Contract.
Relocate to the designated summer housing
area within 48 hours of being reassigned by
Housing and Residence Life.
Students who fail to follow these procedures may face
disciplinary action and possible eviction.
University Health Center Enrollment
All students living in USI housing are required to subscribe
to the University health care program. These fees will be
added to your University account. Contact the University
Health Center at 812-465-1250 with any questions.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 10
Winter Break Period
Campus housing will be closed from 6 p.m. on
December 14, 2016, through January 5, 2017. Mail service
is held from December 23, 2016, through January 2, 2017.
All residents must do the following prior to
December 14, 2016:
Clean their apartment/suite thoroughly
Unplug all electrical appliances, except for
stoves, dishwashers, and University-provided
refrigerators
Remove any belongings from a vacant spot in
the apartment/suite so that new residents can
move in for the spring semester
Turn heater to LOW
Remove all perishable food items from cabinets
and refrigerators
Students wishing to stay during the winter break period
must pay a $150 fee, sign up by December 9, 2016
(online), and provide a compelling reason for needing to
remain in housing during the break period. Approvals
have included requests such as involvement in University-
sponsored events and international residency. Any
resident approved to stay over break will be charged
$150. Housing rates are based on occupancy during the
semester and do not cover the winter break period.
Students who apply to stay during the winter break after
December 9, 2016, will be charged $50. Students who are
discovered living on campus without authorization may
face disciplinary action along with an additional $300
fine.
Residents with permanent addresses in Vanderburgh (IN),
Warrick (IN), Henderson (KY), White (IL), Gallatin (IL), Posey
(IN), or Gibson (IN) counties are not eligible to stay for the
winter break period.
LIVING ON CAMPUS
Your Room
Bed Linens/Mattress
Residents must provide their own bed linens. Twin size
beds are provided in four-person/two-bedroom
apartments and residence hall suites. Each bed comes
with a standard size mattress. Full size beds are provided
in single rooms. Residents may not bring their own
mattresses.
There are a limited number of extra-long mattresses for
those taller than 6’3”. Contact Housing and Residence
Life to request an extra-long mattress.
Cable
Basic expanded cable is included in the housing rate and
is provided in each housing apartment and residence
hall suite. No additional cable services are provided by
Housing and Residence Life.
Also included is USI’s own SETV which shows movies and
also announcement of campus events.
A cable outlet is located in the common area only in
suites in Newman and Governors halls. In O’Bannon and
Ruston halls there are cable outlets in the common areas
and bedrooms. The apartments have cable outlets in the
living room and bedrooms. Residents must provide a
cable cord.
Please report any problems with cable to Information
Technology at 812-465-1080.
Cable Channels Available
2 PBS (WNIN)
3 FOX (FOX 44 WEVV)
4 NBC (14 WFIE)
5 WGN
6 TBN
7 WTVW
9 Wow! Church Channel
10 CBS (CBS 44 WEVV)
11 ABC (WEHT Local (25))
12 SETV (Screaming Eagles Television)
13 HBO
14 TruTV
15 TNT
16 TBS
17 USA
18 A&E
19 Lifetime
20 Syfy
21 Hallmark
22 Comedy Central
23 fyi
24 E!
25 Esquire
26 FX
27 ESPN
28 ESPN NEWS
29 ESPN2
30 FXX
31 FOX Midwest
32 Golf
33 FS1
34 The Weather Channel
35 National Geographic
36 Discovery
37 Animal Planet
38 History
39 HGTV
40 OWN
41 TLC
42 Travel
43 Food
44 Evine
45 HSN
46 QVC
47 EWTN
49 Nick
50 Disney
52 Cartoon Network
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 11
53 Free Form
54 TVLAND
56 MSNBC
57 CNN
58 HLN
59 CNBC
60 FOX News
61 MTV
62 VH1
63 GAC
64 CMT
65 C-SPAN
66 ID (Investigation Discovery)
67 Hallmark Movies & Mysteries
68 BET
69 WE
70 Spike
71 Bravo
72 Oxygen
73 BTN
78 AMC
Cleaning
Residents must provide their own cleaning supplies and
are responsible for cleaning their own space as well as
common areas in suites and apartments. If a resident’s
room is not clean before check out at the end of the
academic year, he/she could be charged for excessive
cleaning. (B.22 Trash in the Student Rights and
Responsibilities: A Code for Student Behavior)
Cooking
Each apartment has a kitchen, but there is no place to
cook in the residence halls. The only cooking appliances
allowed in residence halls are microwaves, blenders and
coffee makers with an automatic shut off feature. There
are charcoal grills located around housing. Only self-
lighting charcoal may be used. (B.9 Cooking – Residence
Halls in the Student Rights and Responsibilities: A Code for
Student Behavior)
Decorations
Residents are allowed to hang pictures and posters in
their apartments and residence hall suites. Housing and
Residence Life strongly encourages residents to use
Command Strips or small picture nails only. Large nails,
staples, screws, wall anchors, poster putty, or tape on
walls or doors inside or outside are prohibited. Residents
who repair damage they have made to walls or ceilings
may still be subject to damage charges.
You may find more information about exterior and interior
guidelines in sections B.10.1 Exterior Decorations and
B.10.2 Interior Decorations in the Student Rights and
Responsibilities.
Furniture
All Housing and Residence Life facilities are fully furnished.
Due to limited space in housing, furniture may not be
removed from student apartments or residence hall
suites. Students will be charged a $25 fine/day for each
piece of furniture that has been removed from the
apartment/suite. Students may not bring their own
furniture including beds, mattresses, couches, etc.
Light Bulbs
If you need a florescent light bulb replaced, submit a
work order through Fix My Home. Residents are
responsible for purchasing and replacing all other light
bulbs. Housing and Residence Life is transitioning to LED
bulbs only. Residents may not replace LED bulbs with any
other kind of bulb. If your apartment/suite contains CFL
bulbs, they contain mercury, the bulbs cannot be thrown
away in the trash. Retailers such as Home Depot or
Lowe’s offer in-store recycling of CFL bulbs.
Halogen light bulbs are prohibited. (B.15 Halogen Lights in
the Student Rights and Responsibilities: A Code for
Student Behavior)
Lofts
Lofts and risers are prohibited in apartments and
residence halls.
Local and Long Distance Service
Each room has a telephone jack that is designed for a
specific phone type. Residents may not plug in their own
phones. Residents who want a landline phone may
contact Information Technology (812-465-1080) to
request a phone. The phone and local service will be
provided at no charge. Long distance service is available
by paying additional fees.
Network/Computer Access
All Housing and Residence Life facilities are equipped for
Internet access—both high speed and wireless. In order
to assist you with connecting to the USI Internet service,
USI Information Technology technicians will be on hand
during the first week after move-in at various locations
within housing. Contact the Information Technology Help
Desk at 812-465-1080 for specific times and locations.
Residents must provide Ethernet cord.
Pets
Animals are not allowed. Only small fish are allowed in
both the residence halls and apartments. Aquariums must
be 20 gallons or less.
Prohibited Items
There are items that are prohibited in both the residence
halls and apartments.
Pets
Electric, charcoal or gas grills
Dartboards
Halogen lamps
Alcohol, alcohol containers/decorations
Weapons, ammunition
Candles, candle warmers, wax warmers
Paintball guns
Drugs, drug paraphernalia
Space heaters
Wireless routers
Wireless printers
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 12
Window air conditioning units
Prohibited in Residence Halls Only
Electric skillets, woks
Electric grills, George Foreman grills
Toasters, toaster ovens
Coffee makers without automatic shut off feature
Appliances that can be used to prepare raw
foods with the exception of microwave ovens
Shower Curtain/Towel Racks
A shower curtain is provided in all apartment and
residence hall suite bathrooms. There is also a towel rack
in each bathroom.
Smoking
The USI campus is tobacco-free. Smoking is prohibited in
all campus facilities. For the full University policy, see
www.usi.edu/tobaccofree/usi-tobacco-policy.
Utilities
All costs for utilities (electric, Internet - high speed/wireless,
water, local phone, basic expanded cable,
trash/recycling) are included in student housing rates.
The University pays these utilities as a convenience for the
student. Residents, who abuse this convenience by
running the air conditioning unit with doors and windows
open, leaving water running, not reporting water leaks,
etc., may be charged the extra costs associated with this
abuse or neglect. Residents can also face
fines/disciplinary action for this behavior.
What to Bring
Suggested Electronic Items
iPod w/headphones, stereo, camera
Printer/ink (printing also available on campus)
Laptop/charger (computers also on campus)
Cellphone/charger (landlines in every room)
Ethernet cord
Personal Items
Clothing (only what you need)
Bed linens for standard size twin bed
Pillows, mattress pad
Towels, washcloths, bathmat
Personal toiletries
Medicine/prescriptions
Glasses/contacts
Laundry basket, detergent
Cleaning supplies
Toilet paper, tissue, paper towels
School supplies, flash drive, backpack
Desk lamp, floor lamp (no halogen)
Fan, iron, ironing board
Flashlight, surge protector
Hangers, rain boots, umbrella, flip flops
Postage stamps, envelopes
Miscellaneous
Extra car keys
Extra personal checks
Food items/snacks
Can opener
Blender
First aid kit
Health insurance card
Social Security card
Copy of birth certificate
Copy of prescriptions
Car insurance/registration
Immunization forms
Coordinate with Your Roommate(s)
TV and cable cord, DVD/Blu-ray player
Microwave (maximum 1200 watts)
Minifridge, rugs, trash can(s)
Dishes, utensils (apartments have full kitchen)
These items are allowed in apartment kitchens only.
George Foreman grills
Toaster ovens, Toasters
Coffee makers
Crock pots
Blenders are allowed for both apartments and residence
hall suites.
Window Coverings
Blinds are provided for windows in residence hall suites
and apartments. Blinds may not be removed. Curtains
are allowed if hung using tension rods. In the apartments
there must be a one-foot clearance of the air
conditioning unit so it can function properly. Window
dimensions can vary slightly from building to building so it
is recommended you wait until after you move in to
measure for curtains.
Campus and Resident Services
Bikes
Bikes are not allowed in apartments or residence hall
suites. They must be kept in a bike rack. There are
several located throughout housing. In addition, bikes
cannot be kept in laundry rooms or on apartment
balconies. See B.18 Parking and Bicycle Policies in the
Student Rights and Responsibilities: A Code for Student
Behavior for more information.
Computer Labs
There are computer labs across campus and in the
housing areas that are open during select hours of the
week. Students can use these labs to do homework,
research, and check email. Most library services can be
accessed from any computer lab. For more information
about labs and hours, please see
www.usi.edu/it/computer-labs.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 13
There are pay printers for residents to use located in each
of the residence halls, Residence Life Community Center
and the lobby of the Housing and Residence Life office.
Residents need their Eagle Access Card to use these
printers.
Copier
There are pay copy machines located around campus
for student use. Residents can use their Eagle Access
Cards to pay for copies. There is a student copier
located in the Residence Life Community Center.
Problems with a copy machine should be directed to the
Copy Center at 812-464-1889.
Eagle Access Card
Budgeting your on-campus spending can be a problem.
Having money available for books, supplies, printing,
food, special event tickets, etc., often requires credit
cards, checkbooks, or visits to the automatic bank teller.
Having the Eagle Access Card virtually eliminates the
need to carry cash. Your Eagle Access Card serves as a
means of access to different stored value accounts.
Simply deposit funds into your personal FLEX account and
then use your Eagle Access Card all over campus to
make purchases!
Your Eagle Access Card is a "Stored Value" card as well
as your Student ID. For students, faculty, and staff it is
your all-in-one card for:
Personal identification
Library Privileges - check out materials
Campus Store Purchases/Book Buyback -
accessing the FLEX and/or Bookstore accounts
Sodexo Food Services - accessing the FLEX, Meal
Plans, and Munch Money accounts
Computer Lab Printers - accessing the FLEX
account
Copiers - accessing the FLEX account
Access to the Recreation Fitness Wellness Center
and Computer Labs
Laundry - accessing the FLEX Account
Cardholders will login using their myUSI login information.
First time users will need to register their card in the
system.
usi-sp.blackboard.com/eagleaccess/AnonymousHome.aspx
Guests will need to know the following to make a deposit:
Student's First Name
Student's Last Name
Student ID Number
You can deposit money onto your Eagle Access Card
into your Campus Store, Flex, or Munch Money Stored
Value accounts. The Campus Store and Flex Stored Value
accounts are carried over from each semester. Munch
Money Stored Value expires after the spring semester.
If the card is reported as lost or stolen, the account can
be frozen until measures are taken to find the card or
receive a replacement.
The Eagle Access Card office will refund your Campus
Store or Flex Stored Value Accounts upon proof of being
withdrawn or graduating from USI.
The CAMPUS STORE account restricts purchases to the USI
Campus Store only. This money is locked down and
cannot be used anywhere else on campus.
The FLEX STUDENT account can be used in the USI
Campus Store, Sodexo Food Service operations, USI Rice
Library, computer lab printers, copiers, or laundry.
The MUNCH MONEY and ENRICHMENT accounts can only
be used in the Sodexo Food Service operations on
campus.
If your card is lost or stolen, log in to Eagle Access Card
Office website and DEACTIVATE your card. Once you find
your card, log back into the website and ACTIVATE your
card.
If you report your card as lost or stolen, Eagle Access will
freeze your account. You will not be able to access your
funds once the card is frozen. In order to reactivate your
card, you will need to come to the Eagle Access Card
Office. Eagle Access cannot do this over the phone.
If you find a lost card, please turn it into Eagle Access
Card Office or campus security. Lost or damaged cards
can be replaced in the Eagle Access Card Office.
There is a $15 charge to replace a card that does not
meet one of the circumstances below. Individuals can
obtain a replacement card at no charge in the following
circumstances:
Malfunctioning card – a replacement for a
malfunctioning card will be issued at no charge if
there is no visible damage to card and the
malfunctioning card is the current ACTIVE card in
the system. Also, if the card was issued more than
three years ago a card will be reissued at no
charge.
Name change – a replacement card for a name
change will be issued at no charge if the old
card is returned.
Stolen card – a replacement card will be issued
at no charge as long as a detailed police report
is provided to the Eagle Access card office. A
case number does not qualify as a police report.
Illegible card – a replacement card will be issued
at no charge if the text or facial image has worn
away from standard usage and the active card
has been issued for two years or more.
Cards should not be hole-punched to accommodate
lanyards, etc. The Eagle Access Card is a ‘smart card’
with a microchip and wiring embedded in it and if the
wiring is broken the card will not be functional.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 14
If a card needs to be replaced and the card has been
punched, then the $15 charge will apply.
Attention Laundry Users
For your convenience, FLEX Dollars can be used in the
machines.
Laundry Prices: $1.25 to Wash and $1.00 to Dry
Problems with your Eagle Access Card—contact the
Eagle Access Office at 812-465-1124 for help.
Events and Programming
Housing and Residence Life offers a wide variety of
programming to residents. To learn more about what is
happening in Housing, see the events website.
Laundry Facilities
Located throughout the housing areas are several
laundry machines for your use. Several of these areas
offer card controlled laundry (i.e., you can pay for your
washing with money you put on your Eagle Access Card),
and all offer coin-operated laundry services.
Residence Halls (Newman, Governors, O’Bannon,
and Ruston) Laundry rooms are located on the
second floor of each building.
O’Daniel South - A laundry room is located
directly behind the Religious Life office in the
Residence Life Resource Center.
O’Daniel North and McDonald West - A laundry
room is located in the Residence Life Community
Center.
McDonald East - A washer and a dryer are
located in the stairwell of each building.
Residents are encouraged to not leave laundry
unattended. Housing and Residence Life will not be
responsible for any items lost, stolen or damaged.
If you experience a problem with a washer or a dryer,
report this to our laundry services provider, CoinMach, at
1-877-264-6622 or online at
servicerequest.asicampuslaundry.com.
Be sure to have your location and the machine number
when you call.
Living@USI Newsletter
In order to keep residents informed about events,
programs, policies, and situations that may impact the
housing community, residents receive a weekly email
newsletter. Housing and Residence Life utilizes the online
services of Constant Contact to send the email. In
addition, this is also how residents are updated on
services available when inclement weather or other
circumstances may alter regular business operations.
Mail and Package Delivery Services
Mail service on campus is provided to residents. It is
important for you to read the following information so you
can be sure to get your mail and your packages in a
timely and efficient manner.
Know Your Mailing Address
Residence Halls
The hall name does not go in the address. The student’s
name goes first followed by the box number on the
second line. The third line is the street address. Residents
can find their box number via the Housing icon on myUSI.
Newman Hall Governors Hall
Resident’s Name Resident’s Name
# box number assigned # box number assigned
1600 Rankin Lane 1700 Rankin Lane
Evansville IN 47712 Evansville IN 47712
O’Bannon Hall Ruston Hall
Resident’s Name Resident’s Name
# box number assigned # box number assigned
1720 Rochelle Lane 1818 Rochelle Lane
Evansville IN 47712 Evansville IN 47712
Apartments
The campus apartment addresses are as regular street
addresses. Like the residence halls, the name of the
apartment building does not go in the address. The
student’s name goes first, followed by the apartment
number assigned, which acts as a street number not a
box address, and is followed by the street name.
Resident’s Name
Apartment Number & Street
Evansville IN 47712
List of apartment buildings and their corresponding street
names.
Building Apt # Street
Baker All #s Varsity Dr
Bayh Even #s Moutoux Ln
Bayh Odd #s Buschkill Ln
Bigger All #s O’Daniel Ln
Boon All #s O’Daniel Ln
Bowen Even #s Worthington Ln
Bowen Odd #s Crawford Ln
Branch All #s McDonald Ln
Branigin All #s O’Daniel Ln
Chase All #s University Ct
Craig Even #s Pruis Ln
Craig Odd #s Worthington Ln
Dunning All #s O’Daniel Ln
Durbin Odd #s Eckels Ln
Durbin Even #s McDonald Ln
Gates All #s Pruis Ln
Goodrich Odd #s McDonald Ln
Goodrich Even #s Melton Ln
Gray All #s Varsity Dr
Hammond All #s Varsity Dr
Hanly Odd #s Eckels Ln
Hanly Even #s McDonald Ln
Hendricks (E) All #s Varsity Dr
Hendricks (S) All #s O’Daniel Ln
Hovey All #s University Ct
Jackson All #s Jarrett Ln
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 15
Jennings All #s O’Daniel Ln
Lane All #s Varsity Dr
Leslie All #s Mahrenholz Rd
Marshall All #s Eckels Ln
Matthews All #s University Ct
McCray Odd #s Melton Ln
McCray Even #s Jarrett Ln
McNutt All #s O’Daniel Ln
Morton All #s Varsity Dr
Mount All #s University Ct
Noble All #s O’Daniel Ln
Orr Even #s Crawford Ln
Orr Odd #s Moutoux Ln
Porter All #s Varsity Dr
Ralston All #s McDonald Ln
Ray All #s O’Daniel Ln
Saletta All #s Eckels Ln
Schricker All #s O’Daniel Ln
Townsend All #s O’Daniel Ln
Wallace All #s O’Daniel Ln
Welsh All #s Mahrenholz Rd
Whitcomb All #s O’Daniel Ln
Willard All #s Varsity Dr
Williams All #s Varsity Dr
Wright All #s O’Daniel Ln
Requesting a Mail Key
O’Daniel North, O’Daniel South, McDonald East,
McDonald West
One of the four students in your apartment will be
assigned the mail key for the apartment. Students can
work out their own system for checking the mail and
sharing the key. If after all roommates have moved in
and there is still no mail key assigned, or residents lose the
mail key, a key can be requested by emailing
[email protected]. Box number information can be found via
the Housing icon on myUSI.
Residence Halls
Residents in the residence halls will receive information at
check in about how to log into myUSI to find out their
mailbox assignment and combination. Mailboxes in the
residence halls are located next to the hall front desk.
Checking Your Mail and Picking Up Packages
O’Daniel North, O’Daniel South and McDonald West
Students living in the O’Daniel North, O’Daniel South and
McDonald West areas have mailboxes in the Housing and
Residence Life office. Mail will be sorted and placed in
the boxes no later than 5 p.m. Boxes can be checked
during the hours the Housing and Residence Life office is
open.
McDonald East
Students living in the McDonald East have mailboxes in
the Residence Life Community Center. Mail will be sorted
and placed in the boxes no later than 5 p.m. Boxes can
be checked during the hours the Residence Life
Community Center is open.
Packages from all carriers (FedEx, USPS, DHL, and UPS) are
received by the mailroom and stored for up to two
weeks. Carriers do not make package deliveries on
Saturday or Sunday, holidays, or any other day the
University is closed. Carriers will deliver the next available
business day. Students will be sent an email to their myUSI
account letting them know that they have received a
package. A picture ID will be required in order to pick up
packages. Packages may be picked up in the main
housing office located in O’Daniel North apartment
complex from 8 a.m.–Midnight, Monday–Friday, and
Noon to Midnight, Saturday–Sunday (fall/spring).
Meal Plans
Residents in the apartments are not required to have a
meal plan.
Students assigned to the residence halls must choose
either Red, White, or Blue Eagle meal plan. These plans
are $2,020 per semester for the 2016-2017 academic
year. Meal plan rates and descriptions can be found at
usi.sodexomyway.com.
Parking
USI apartment residents may park in any marked parking
space within the apartment complex to which they are
assigned, except those spaces restricted by signage.
Each apartment complex will have a colored tag
associated with it. All residents must have a tag in order
to park legally in these locations. Apartment residents
may not park as a non-resident in other apartment areas.
After visiting hours, non-resident spaces revert to resident
parking spaces and a tag for the area is required.
Residence hall students may park in designated campus
lots, but not in campus apartment parking areas. When
visiting apartment complexes residence hall students may
park only in the non-resident areas and only during the
posted visiting hours. Residence hall students are
required to have a parking tag.
University parking regulations are enforced 24 hours a
day, seven days a week. All housing residents are
required to have a parking tag. Residents who live in the
apartments cannot drive to campus between the hours
of 6 a.m. and 3 p.m. Monday through Friday, on days
when classes are in session.
USI Parking is responsible for issuing parking tags. Students
will need to go to the Parking office, located in the
Security Building, to register their vehicle and pick up their
parking tag. The Security Building is located behind the
University Center and next to the Liberal Arts Center.
Visit the Parking website at www.usi.edu/security/parking/
or contact them by phone at 812-465-1091 with any
questions or for additional information about parking
services at USI.
RAVEAlert
Log into myUSI and click the RAVEAlert icon on the
Dashboard Channel to begin. USI RAVEAlert gives critical
and timely warnings – via email, text message, and voice
message – about emergencies, severe weather, and
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 16
other incidents impacting the University community. You
can add additional emails, mobile numbers and landline
numbers.
Recycling
Housing and Residence Life offers recycling services on
campus. Newman and Governors Halls, O’Bannon and
Ruston Halls, McDonald East, McDonald West, O’Daniel
North, and O’Daniel South each have a clearly marked
recycle center. Recycling centers are co-located with
the dumpsters throughout the apartment areas. In the
residence halls recycling centers are located separately.
Recycle containers are available by submitting a work
order through Fix My Home.
What can you recycle?
USI uses single-stream recycling which means you do not
have to separate items. Recycle items can be mixed
together. Accepted recyclables are office paper,
newspaper, mixed paper, books, magazines, junk mail,
phone books, corrugated cardboard (flattened out),
non-contaminated cardboard, aluminum/tin/steel cans
(rinse out), and plastic (PETE 1, HDPE 2, V 3, LDPE 4, PP 5,
OTHER 7).
Items not accepted that should be put in the dumpster:
food waste, soiled paper, pizza boxes, wax paper,
milk/ice cream/juice cartons, incandescent light bulbs,
styrofoam, foam egg cartons, packing peanuts, bubble
wrap, plastic bags, film, and glass jars/bottles/dishes.
Greenbean Recycle Reverse Vending Machine
There is a Greenbean recycle machine located in the
Community Center. Residents can recycle glass and
plastic bottles as well as aluminum cans.
Shuttle Bus
For the convenience of our students, USI offers a shuttle
bus service during fall and spring semesters. A student ID
is required in order to ride the shuttle. USI has both an on-
campus shuttle service and an off-campus shuttle
service.
Information on both is as follows:
On-Campus Shuttle
Class days only (fall and spring semesters) - The On-
Campus buses provide transportation between the
Housing apartment complex and campus.
Monday – Thursday 7 a.m. - 9:15 p.m.*
Friday 7 a.m. - 5 p.m.
*Two buses serve the campus shuttle route from 7:30 a.m.-
5 p.m.; a third bus serves the shuttle route from 8 a.m.-
1 p.m. during winter months (November through March).
Off-Campus Shuttle
Class days only - fall and spring semesters - The METS West
Connection shuttle connects USI with the METS city
transportation system transfer point near the Schnucks
Shopping Center.
Monday – Friday 7 a.m. - 9:15 p.m.
For specific stop locations and a map of the shuttle bus
route, please stop by the Office of Public Safety and pick
up a shuttle bus map. Shuttle bus stops are clearly
marked within housing for easy access by students. You
also can contact the Office of Public Safety at 812-464-
1845, or visit their website for more information at
www.usi.edu/security/parking/bus-schedules.
Real-time tracking of the buses serving the USI campus is
available courtesy of DoubleMap at usi.doublemap.com.
University Health Center
The University Health Center is a full-service clinic offering
medical services and health-related information to
students, faculty, and staff. It is located in the lower level
of the Health Professions Center. The healthcare
providers at the University Health Center are employed
by Deaconess Clinic, and work in harmony with the
University to meet the health needs of the students. If you
have questions or comments, feel free to call the Health
Center at 812-465-1250.
Vending
In the residence halls, vending machines are located on
the first floor of the buildings. In the on-campus
apartment areas, vending machines are located in the
Housing and Residence Life office, the O’Daniel South
laundry facility, and in the stairwells at select apartment
buildings. Many vending machines will accept your Eagle
Access Card for payment, provided you have put money
in your account.
If you have a problem with a vending machine, contact
Procurement Services at 812-464-1848. Make sure you
have the machine number and location on hand when
you call.
Emergency Procedures
Emergency Preparedness
A resource for emergency preparedness is
www.ready.gov. Ready educates people on how to
prepare and respond to various emergency situations.
Ready recommends the following for a basic disaster
supplies kit:
Water, one gallon of water per person per day
for at least three days, for drinking and sanitation
Food, at least a three-day supply of non-
perishable food
Battery-powered or hand crank radio and a
NOAA Weather Radio with tone alert and extra
batteries for both
Flashlight and extra batteries
First aid kit
Whistle to signal for help
Dust mask to help filter contaminated air and
plastic sheeting and duct tape to shelter-in-place
Moist towelettes, garbage bags and plastic ties
for personal sanitation
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 17
Wrench or pliers to turn off utilities
Manual can opener for food
Local maps
Cell phone with chargers, inverter or solar
charger
How to Stay Informed
USI will keep students informed via RAVEAlert (see
RAVEAlert in the Campus and Resident Services section)
and social media outlets such as TV, radio, Twitter and
Facebook.
www.usi.edu
www.facebook.com/USIedu
www.twitter.com/USIedu
www.usi.edu/housing
www.facebook.com/usihousing
www.twitter.com/usihousing
Local TV Stations
4 WFIE (NBC)
10 WEVV (CBS)
11 WEHT (ABC)
Local Radio Stations
820 AM WSWI
91.5 FM WUEV
93.5 FM WJPS
96.1 FM WSTO
103.1 FM WGBF
104.1 FM WIKY
107.5 FM WBAX
Important Phone Numbers
Public Safety (emergency) 812-492-7777
Public Safety (non-emergency) 812-464-1845
Housing and Residence Life 812-468-2000
Community Center Front Desk 812-468-2445
Police 911
Fire 911
Deaconess Hospital 812-450-5000
St. Mary's Hospital 812-485-4000
Active Shooter
The Department of Homeland Security has compiled the
following information on how to identify and respond if
you find yourself in a situation involving an active shooter:
Profile of an Active Shooter
An active shooter is an individual actively engaged in
killing or attempting to kill people in a confined and
populated area, typically through the use of firearms.
Coping with an Active Shooter Situation
Be aware of your environment and any possible
dangers.
Take note of the two nearest exits in any facility
you visit.
If you are in an office [or classroom], stay there
and secure the door.
If you are in a hallway, get into a room and
secure the door
As a last resort, attempt to take the active
shooter down. When the shooter is at close
range and you cannot flee, your chance of
survival is much greater if you try to incapacitate
him/her.
For more information about how to respond to an active
shooter, please see www.usi.edu/security/security-and-
safety-tips/active-shooter.
Earthquake
If indoors, seek refuge in a doorway or under a
desk or table. Stay away from glass windows,
shelves, and heavy equipment. Stay under
cover until shaking as stopped, then be prepared
to calmly evacuate the building.
If outdoors, move quickly away from buildings,
power lines, utility poles, and other structures.
Always avoid power or utility lines to avoid
electrocution.
If in a vehicle, stop in the safest place available,
preferably an open area away from power lines,
utility poles, and trees. Stop as quickly as safety
permits, but stay in the vehicle for the shelter it
offers.
Protect yourself at all times and be prepared for
aftershocks.
Fire
Know where fire extinguishers are and how to use
them.
Even for a minor fire, immediately contact Public
Safety at 812-492-7777 or activate the building
alarms.
If a fire appears uncontrollable, IMMEDIATELY
sound the building alarms and evacuate the
building. If possible, aid others to safety and close
all doors to confine fire. DO NOT LOCK DOORS.
Smoke is the greatest danger in a fire, so stay
near the floor where the air will be easier to
breathe.
Once outside, move to an assigned clear area
away from the affected building(s). Keep streets
and walkways clear for emergency vehicles.
If you become trapped in a building, place an
article of clothing outside the window as a
marker for emergency personnel. If there is no
window, stay near the floor where the air is more
breathable. Shout in intervals to alert emergency
personnel of your location.
Power Outage Procedures
Where to go?
The Residence Life Community Center will be open 24-
hours until all power is restored to campus housing. Call
the Community Center for information or questions, 812-
468-2445.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 18
Apartment Precautions
If you leave your apartment, please follow these
precautions:
Turn on water in kitchen and bathroom sinks to a
slow drip, with the stream just trickling (if the
power outage occurs during winter weather).
Open kitchen and bathroom cabinet doors
under the sinks. This allows the pipes to get more
heat (if the power outage occurs during winter
weather).
Open your refrigerator as few times as possible to
preserve the food inside.
Periodic safety checks on the apartments will
take place by Physical Plant, Public Safety and
Housing and Residence Life staff throughout the
power outage and after the power is restored.
You will receive electronic notification once power is
restored. For additional information or periodic updates,
please contact the Community Center at 812-468-2445.
Tornado
It is vital to your personal safety that you observe
common sense safety precautions during inclement
weather.
If you are indoors, seek shelter in the lowest level
of the building.
In a building with no basement, a residence hall,
or an apartment: Avoid windows. Go to the
lowest floor, small center room (like a bathroom
or closet), under a stairwell, or in an interior
hallway with no windows.
Crouch as low as possible to the floor, facing
down; and cover your head with your hands.
A bath tub may offer a shell of partial protection.
Even in an interior room, you should cover
yourself with some sort of thick padding
(mattress, blankets, pillows, etc.), to protect
against falling debris in case the roof and ceiling
fail.
If outdoors, take cover away from power lines,
buildings, and trees.
Do not stay in a car or attempt to outrun a
tornado.
Weather Radio
There is a weather radio in each on-campus apartment
and residence hall suite. It is important for your safety that
the University-provided weather radio remains in good
working condition. Please do not remove the batteries or
disconnect the power.
Make sure radio is “ON” (right side on/off button)
Make sure the unit is plugged into the electric
outlet (batteries are for back-up power only)
Your radio is preset with surrounding counties (DO
NOT try to reprogram the radio)
To listen to the weather, press the
“Weather/Snooze” button. To turn the weather
off, press the “Weather/Snooze” button a second
time.
Weather Alerts
Yellow Advisory Inclement weather is possible
Orange Watch Conditions are right for possible
damaging storms
Red Warning Damaging storms—seek shelter
Weather Siren
The City of Evansville and Vanderburgh County operates
an outdoor warning siren system. This system consists of
22 sirens located throughout Evansville and Vanderburgh
County. There is a weather siren located next to the
Housing and Residence Life office. When the National
Weather Service issues a Severe Thunderstorm Warning or
a Tornado Warning, the County Central Dispatch Center
activates the sirens. The Outdoor Warning Sirens are
operated by the Evansville/Vanderburgh County Central
Dispatch. The Emergency Management Agency is
responsible for the administration, testing, and
maintenance of the sirens. Evansville/Vanderburgh
County will activate warning sirens for any life-threatening
emergency, including severe weather or hazardous
chemical spills. Sirens are tested every Friday at Noon,
weather permitting. The sirens are an integral part of your
weather awareness program, along with your NOAA
Weather Radio, and your own 'eyes to the sky'. For more
information about emergency management in Evansville,
see www.vanderburghgov.org/index.aspx?page=1021.
Winter Car Care
Battery - Make sure terminals are tight and clean.
If lights seem dim or vehicle starts are sluggish,
have the electrical system (including battery)
checked by a technician.
Radiator - Check coolant strength with a
hydrometer. Recommended protection level is -
36 degrees. Never check hot.
Belts/Hoses - Check belts for cracks or fraying.
Check hoses for leaks, bulges, or cracks. Make
sure clamps are secure.
Windshield Washer/Wipers - Make sure reservoir is
filled with washer solvent. Replace wiper blades
if needed.
Fluids - Check oil, brake transmission, radiator
coolant and power steering fluid levels. Follow
owner's manual directions.
Air Filter - Hold air filter up to a light. If you can't
see through it, replace it.
Tires - Inspect wear. Check pressure with a
gauge when tires are cold. Refer to owner's
manual for recommended air pressure and tread
depth specifications.
Lights/Signals - Activate to make sure all work
properly.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 19
These items are recommended to carry in your car during
the winter months.
Ice scraper/brush
Coffee can furnace
Boots, gloves, hat, blanket
Tools, flashlight
Tire traction material such as sand or cat litter
Food
Jumper cables
First aid kit
Cell phone
Flares or reflective triangle
Shovel
Winter Weather
Snow and Ice
It is important to be aware of any weather situation and
plan accordingly. Keep in mind that even treated snow
and ice covered sidewalks and roads may remain slick
and hazardous. Cold temperatures make it difficult for
the treatment to melt snow and ice. Residents are
encouraged to stay on treated sidewalks and roads and
avoid taking short cuts through snow and ice covered
areas. In times of snow and ice, main campus will be
cleared first and then housing areas.
Snow Shovel Check Out
Snow shovels are available at the Community Center,
Housing and Residence Life central office, Housing
Services building, and residence halls’ front desks.
Residents may check out a shovel for use while they are
on campus. Residents may not take the shovels with them
to an off campus location. Shovels are the property of USI
Housing and Residence Life. Residents may check out
one snow shovel at a time. If a resident would like to
check-out a snow shovel they may do so with HRL staff.
Facilities Information Living on campus is a great experience, and USI offers
top notch facilities to our resident students. However,
from time to time things in your apartment or suite may
not work properly, and you may need some assistance.
Facilities Operations and Planning manages
maintenance concerns for residents. The following
information is meant to help you figure out the best way
to “Fix your Home” in the event that something breaks.
Damages
It is the resident’s responsibility to report any damage to
their apartment or suite. Failure to do so may result in the
assessment of damage charges.
Community Damages
Damages that are unable to be attributed to an
individual may be prorated among the residents of the
building or floor where the damage occurred. These
charges will be assessed to student accounts. Students
are encouraged to report acts of vandalism to Housing
and Residence Life so that the responsible person(s) will
be charged.
Facility Damages
Residents are liable for all damages to their apartment or
residence hall suite incurred by the resident or their
guests. During check-out, Housing and Residence Life will
assess damage charges to individual accounts
throughout the academic year for any damaged or
vandalized property. Final charges will be determined by
a walk-through by Housing and Residence Life staff. Upon
request, Housing and Residence Life staff can do a
preliminary check with you on the day you check out.
During the year, when a resident checks out, Housing and
Residence Life staff will check the apartment or suite.
Healthy Living Tips
Furniture Arrangements in Apartments
(O'Daniel North, South and McDonald West)
Do keep a minimum of 18" (inches) between all furniture
and air conditioner units and/or vents. This will allow for
proper air circulation and help prevent mildew and mold.
Don't place the couch in front of the air conditioner as
the couch cushions absorb moisture. For best results,
place the end table by the air conditioner and then the
chair. Place the couch against the other wall in the living
room.
Do keep mattresses below the vents in the bedrooms.
Mattresses that are above the vents prevent good air
circulation and absorb moisture.
Using the Air Conditioner in Apartments
(O'Daniel North, South and McDonald West)
Don't set the air conditioner to the lowest cool setting
and allow to operate for extended periods of time. This
will cause condensation to form on the walls around the
unit promoting the growth of mildew and mold.
Apartments with the Friedrich units have a temperature
operating range between 68-85. If you set the thermostat
below 68 or higher than 85 if will automatic quit operating
after it reaches the set temperature.
Do clean your air conditioner filter monthly and wipe off
any dirt or mildew that forms on the air conditioner unit.
Promoting a Healthy Environment in Apartments and
Residence Halls
Don't forget to use your bathroom exhaust fan while the
shower is in use. Keep the exhaust fan on for 30 minutes
after shower use to help remove moisture from the
bathroom area.
Don't leave piles of clothes or other personal belongings
on the floor or under beds.
Do take out the trash regularly.
Don't forget to vacuum the carpet and clean the floors
regularly. Clean floors will help prevent mildew and mold
growth.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 20
Pest Control
Pest control is considered primarily the responsibility of the
resident. There are some basic things you can do on your
own to decrease the likelihood of contracting a pest
problem.
The easiest way to prevent a pest problem in your
apartment or residence hall suite is to keep your living
area clean and uncluttered.
Keep all food in sealed containers; open food is an
invitation for uninvited pests.
Vacuum and sweep floors regularly—this will help
tremendously.
Pest control services are on campus every week on
Wednesday to address requests. Therefore, all pest
control requests need to be in by Tuesday at 2 p.m. If you
need pest control, follow the procedures under Submit a
Work Order. If it is an emergency, call Fix My Home at
812-468-2176.
Room Condition
It is the resident’s responsibility to report any damage to
their apartment or suite. Failure to do so may result in the
assessment of damage charges.
Self-Help Maintenance
Our Self-Help Maintenance Program covers those minor
maintenance items that you can do for yourself or enlist
the aid of your RA to help you get it fixed. If you have a
maintenance emergency, contact 812-468-2176
immediately. A maintenance emergency is any condition
that can or has the potential to do harm to a person or to
property. If you call 812-468-2176 and it is not an
emergency, personnel will direct you to follow the
procedures in the Self-Help Maintenance Guide.
Self-Help Maintenance—Use instructions below to handle
these common issues.
Plumbing
If you have a clogged drain in sinks, tubs, or toilets,
plunge hard several times with your plunger. To unclog
sink drains, create a seal by placing a cup over the drain
on the opposite side of the double sink before plunging. If
the toilet overflows or runs all the time, shut off the water
supply behind the toilet tank. Clean-up of the water is the
resident’s responsibility. No sanitary items or paper towels
should be flushed down the toilet.
Showers
There are two types of shower diverters. One is the type
most of us are familiar with: to operate, pull the knob to
operate the shower. Some units have a diverter on the tip
of the faucet that pulls down. If you notice that water
pressure has dropped in only one faucet in the
apartment, you may need to clean the aerator at the tip
of the faucet.
Garbage Disposal
Always turn the water on before engaging the disposal.
DO NOT put solid objects in it (i.e., bones, flatware,
aquarium gravel, or heavy potato peelings). If there is an
odor coming from the disposal, turn on the water then
turn on the disposal and add one cup of ice and one-
half cup of vinegar.
Water Heater Closet
If you notice a foul smell in the bedroom coming from the
water heater, the drain trap may be dry. Pour a couple of
pitchers of hot water down the drain near the water
heater; this should eliminate the odor in a few hours. A
small amount of bleach may be added if the odor
persists.
Electrical
In the apartments, the top outlet in the living room is
wired to work with the light switch by the front door. The
light switch has to be in the on position for the outlet to
work. If the outlet in the bathroom next to the sink does
not work, the ground fault breaker may need to be reset.
To do this, push the red button.
If you suspect that a breaker may have tripped, do not
try to reset the breaker. Your RA, GA, or AC can help you.
If they are not available, call extension 2176 to report the
problem.
Heating and Air Conditioning (HVAC)
There are two types of HVAC units used in the campus
apartments. O’Daniel North, O’Daniel South, and the
McDonald West Apartments have through-the-wall units.
The controls are located on each unit. The McDonald
East apartments use forced-air heat and air conditioning
and the unit is operated by a thermostat located on the
apartment wall.
The Residence Halls use a central system for the entire
building; each suite is controlled by a thermostat located
in the common room of the suite.
In O’Daniel North, O’Daniel South, and McDonald West, it
is normal for the heat element to burn off any dust that
has settled on it during the summer. You could notice
some smoke coming out of the unit, and it may even set
off the smoke detector on the ceiling. DO NOT pull the
smoke detector from the ceiling. The smoke should only
last for about 15 minutes. If sparks or smoke continues to
be expelled from the unit for a long period of time, or if
you have a concern, turn the unit off and contact your
RA or AC. Another method is to do a burn-off once a
week, allowing the heat element to run for five minutes.
You then should experience no problems when you turn it
on for normal usage in the fall or winter. McDonald West,
O’Daniel North, and O’Daniel South have washable filters
that should be cleaned by the resident once per
semester. There must be a one-foot clearance around the
entire unit in order for it to function properly.
When leaving for 24 hours or more during winter or cold
weather, make sure that the heat is ON and that the
thermostat is set to 65 degrees in the McDonald East
Apartments.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 21
When leaving for 24 hours or more during warm weather,
make sure that the air-conditioning is ON and that the
thermostat is set to 75 degrees in the McDonald East
Apartments.
Staff Entering Your Apartment or Suite
USI maintenance staff will enter apartments and
residence hall rooms in the absence of residents in order
to conduct routine maintenance, repairs, and respond to
emergencies.
USI staff may enter an apartment or suite to perform a
check out inspection or to take readings on the health of
your room. (B.7 Health and Safety Checks in the Student
Rights and Responsibilities: A Code for Student Behavior)
Staff will attempt to contact residents and will knock on
doors prior to entering. All staff will have proper
identification. (B.3.2 Maintenance in the Student Rights
and Responsibilities: A Code for Student Behavior)
Submit a Work Order
If you need any work done that you cannot do yourself,
contact Fix My Home at 812-468-2176 or fill out the form
on the website. Click on Fix My Home on the main
housing web page. Maintenance, custodial, or pest
control problems that are from resident neglect of their
apartment or suite will be charged to the resident(s)
according to the Housing and Food Service Contract
and the Student Rights and Responsibilities: A Code of
Student Behavior.
Please note the Fix My Home work order is only for
maintenance issues. If you need assistance with internet
or cable TV, please contact the IT Help Desk at
812-465-1080.
Student Involvement Student Organizations
Housing and Residence Life has numerous leadership
opportunities for students in the residence halls and
apartments. We invite you to get involved with your
community and meet many great people on campus.
Getting involved at USI makes the most of your time here
and is a fun way to meet others who want to make a
difference on campus. Getting involved is also a great
way to learn leadership skills. Check out all that we have
to offer!
Student Housing Association (SHA) and the National
Residence Hall Honorary (NRHH) are each student
organizations within Housing. Each group has their own
executive board, goals and purpose. SHA is open to all
housing residents. NRHH is an invitation-only student
organization that recognizes the top 1% of students in
Housing.
Student Housing Association
The Student Housing Association (SHA) is an organization
that is open to all students living on campus at the
University of Southern Indiana. SHA is the voice for
students living on campus and represents the interests
and concerns of all residential students. Residents also
have the opportunity to attend state, regional, and
national conferences through IRHO, GLACURH, and
NACURH. Additionally, SHA makes recommendations on
Housing and Residence Life policies and acts as a liaison
between campus administration and residents. SHA is an
excellent leadership opportunity and a great way to
connect with campus.
Involvement in SHA is a leadership opportunity open to all
campus residents. SHA is made up of six executive board
positions; President, Vice President, Secretary/Treasurer,
Advertising Chair, National Communications
Coordinator/Hoosier Communications Coordinator, and
Programming Chair. SHA also has two committees: Eagle
Road Crew and the Diversity Project. Each committee
works to develop programs and/or fundraisers with the
goal of uniting the residential community.
Our mission is to enhance the residential experience. In
SHA, we like to provide residential students a home away
from home and serve you to the best of our abilities. Your
residential experience matters and we want to help
make it the best it can possibly be. We also sponsor
events such as the Block Party, Light Up the Night, Wash-
A-Poolza, and Midnight Breakfast to name a few.
For more information about SHA, email Karen Huseman,
Assistant Director of Programming, [email protected].
Area Council
Each community has an Area Council. Similar to the
purpose of SHA, Area Council seeks to enhance the
experience of the housing communities. Area Council is a
great way to meet other students living in your apartment
building or residence hall and make an impact in your
community.
National Residence Hall Honorary
The National Residence Hall Honorary (NRHH) is an honor
society for the Top 1% of leaders in the residential
community as governed by the National Affiliate of
Colleges and University Residence Halls (NACURH). NRHH
membership, which cannot exceed 28 members at any
given time, grants honors to students excelling in
scholarship, leadership, and community service. NRHH
selects new members through a stringent application
process each fall and spring.
The primary purpose of NRHH is to develop and recognize
various leaders, communities, organizations, programs,
and other aspects of the university campus. NRHH reviews
and selects Of-The-Month Awards for the campus wide
winners. Additionally, NRHH sponsors and plans social and
philanthropy events throughout the year.
To be considered for membership in NRHH, students must:
Be in good standing with USI with a minimum
cumulative 2.5 grade point average
Two or more semesters’ residence on campus
(including semester of application)
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 22
Reside on campus at the time of application
and be a full time student
Contribution to on-campus housing and
demonstration of leadership and ability therein
Student Conduct What if I get in trouble?
When a student is alleged to have violated policies found
in the Student Rights and Responsibilities: A Code for
Student Behavior or specific policies related to housing,
they are subject to the administrative policies and
processes as outlined in the 2016-2017 Housing/Food
Service Contract as well as the Student Rights and
Responsibilities: A Code for Student Behavior. This process
includes an administrative hearing with a hearing officer.
The resident and the hearing officer will discuss the
incident that occurred, and it will be decided if the
student is responsible for the charges. If found
responsible, then the incident will be assigned a sanction.
Please refer to the Housing student conduct website or
the Dean of Students’ website for more resources and
information.
I have a Notice of Administrative Hearing. What does that
mean?
It means that you are alleged to have been involved in a
violation of one or more USI policies and that you have a
meeting scheduled with a hearing officer to discuss it. The
letter lists the date and time of the hearing, possible
policy violations, the hearing officer your meeting is with
and how to contact him or her. A redacted copy of the
incident report will be available at your scheduled
conduct meeting. Requests for report copies must be
made at least 24 hours in advance of your hearing.
What will happen to me during my Administrative
Hearing?
You will meet with a hearing officer. You will be given
time to review the incident report(s) and the policies you
are alleged to have violated. Your hearing officer may
ask you some questions and provide you the opportunity
to explain the situation from your point of view. The
hearing officer will consider any witnesses and supporting
information you may have brought. The hearing officer
will make a decision based on the information available
and the University standard of "More Likely Than Not" that
the violation did occur. The hearing officer will assess
sanctions and/or stipulations as needed.
What are my rights?
Your rights are outlined in the Student Rights and
Responsibilities: A Code of Student Behavior.
I received a Notice of Informal Resolution. What does that
mean?
It means that you are alleged to have been involved in a
minor violation of University policy. The Notice explains
the policy you are alleged to have violated and a
sanction that you are required to complete. If you
choose to dispute your involvement in the incident, the
form also lists the name of the hearing officer who sent
the notice. You can contact him or her to request a full
administrative hearing.
Does a Notice of Informal Resolution violate due process
since I did not meet with a staff member?
A Notice of Informal Resolution is used for minor incidents
where there is little additional information that the
hearing officer needs to gather. These are cases that
students have traditionally admitted to being in violation.
Sending the student, a Notice of Informal Resolution is a
matter of convenience for the student, since they do not
have to meet with a hearing officer. However, if you get
a Notice of Informal Resolution and you wish to contest
the incident, you can contact the hearing officer listed at
the bottom of the form and request a full administrative
hearing. The Notice of Informal Resolution is commonly
used prior to breaks or at the end of a semester and
when a student may not be available.
What sanctions do I face?
The student conduct process is meant to be an
educational process for the students who go through it.
Educational sanctions range from reflective papers to
interactive classes that can provide a learning
experience for the student. More severe violations come
along with heavier sanctions, which can include
suspension or expulsion from the University. For more
information, see the sanction chart.
Am I going to be kicked out?
If you are involved in repeated policy violations, it may
result in contract termination. Cases involving controlled
substances or drugs, sexual imposition, assault, parties, or
theft may result in contract termination.
Will my parents be notified?
The University reserves the right to contact parents under
the age of 21 regarding disciplinary issues. Parents will be
contacted for incidents such as alcohol and controlled
substances or drugs, etc. We encourage students to
contact their parents in all situations.
Will this affect my financial aid or scholarship?
It might, since some financial aid or scholarships depend
on a student remaining in good standing with USI. You
should contact Student Financial Assistance at 812-464-
1767 with any questions you may have. Suspension,
expulsion and probation are generally the sanctions
capable of altering a student's 'good standing'.
How does the hearing officer make his/her decision?
The hearing officer collects as much information as he or
she can and determines what occurred. The burden of
proof or standard of evidence is the measure used to
determine one's involvement in an incident. In order for a
student to be considered 'In Violation', the hearing officer
must show that a student is more likely than not
responsible in a violation of a policy.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 23
If my incident involves a violation of state or local laws,
could I be prosecuted criminally and through the
University conduct system?
Yes, you may. Your relationship with the University is
separate from your responsibilities as a citizen. Although
they may stem from the same incident, violations of state,
local or federal laws are regulated by a court of law. An
administrative, educational hearing adjudicates the
violation of University policy. To illustrate this better, an
employee who assaults a fellow employee could be fired
and face criminal charges.
If I did violate the policy, can't I just lie (very sincerely)
and not get in any trouble?
This is generally a bad course of action, for a few reasons.
First, if it is determined that you have lied in a conduct
hearing, you will face an additional charge and
additional sanctions. Second, most lies do not hold up
well under scrutiny, even if several people are trying to
cover each other. Third, by telling the truth, you don't
have to worry about keeping your story straight in the
future. Ultimately, there are more long-term benefits from
telling the truth and learning from the incident than from
trying to cover up the incident.
What if I did nothing wrong?
Then you have nothing to worry about! So relax, attend
your meeting, and tell the truth about what you know.
What if I don't attend my hearing?
A decision will be made without you. You do have the
right not to attend your hearing; however, it is in your best
interest to attend so you can present your view of what
happened. Otherwise, the hearing officer will have to
make a decision based on whatever information is
available.
Indiana Lifeline Law
The Indiana Lifeline Law provides immunity for some
alcohol-related offenses, subject to certain conditions, to
people who request medical assistance for someone in
need or receive medical assistance due to a request by
someone else.
The law provides immunity for the crimes of public
intoxication, minor possession, minor consumption and
minor transportation of alcohol to people who reveal
themselves to law enforcement while seeking medical
assistance for a person suffering from an alcohol-related
health emergency.
To receive immunity, the person must demonstrate that
he/she is acting in good faith by completing ALL of the
following:
Provide full name and any other relevant
information requested by law enforcement
officers.
Remain on the scene until law enforcement and
emergency medical assistance arrive.
Cooperate with authorities on the scene.
The law does not interfere with law enforcement
procedures or limit the ability to prosecute for other
criminal offenses such as providing alcohol to a minor,
operating while intoxicated or possession of a controlled
substance.
USI Medical Amnesty Policy
If you are under the influence and seek emergency
medical assistance for yourself or a friend, you may be
granted amnesty from some disciplinary sanctions by the
University.
You may still have to complete an educational program
or meet with someone to discuss safe decision-making.
We want you to call and not worry about getting in
trouble! Contact Public Safety 812-492-7777.
Alcohol Emergency Signs and Symptoms
Trouble communicating
Can't stand without help
Doesn't wake up
Slow breathing
Cool, pale, bluish skin
Irregular or slow pulse
Vomits while passed out
What To Do
Call Public Safety 812-492-7777
Place the person on his/her side
Don't leave the person alone
MAKE THE CALL. GET HELP. SAVE A LIFE!
STUDENT RIGHTS AND RESPONSIBILITIES: A
CODE FOR STUDENT BEHAVIOR
Housing Policies
B.1 Introduction
It is the mission of Housing and Residence Life to provide
a high quality, affordable living environment for members
of the USI community that is convenient, comfortable,
culturally enriching and conducive to academic success.
As an integral part of USI’s educational efforts and
support services, Housing and Residence Life is
responsible for the formulation and enforcement of
policies reflecting the University’s mission within the
residence setting.
The success of the campus living experience depends
upon our residents, and it is our hope that all students in
housing will take an active role in determining that
success. As such, it is expected that all residents will be
responsible for their own activities, and the activities that
occur within their assigned apartments/rooms.
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 24
Any violation of the rules and regulations contained in this
section, along with any violation of the Student Rights
and Responsibilities: A Code of Student Behavior, may be
considered Breach of Contract (Reference the terms and
conditions on the website USI.edu/housing and choose
“Terms and Conditions” on the left hand side of the
menu). The director of Housing and Residence Life and
his/her designee are authorized to cancel any contract
of students who are considered to be in breach of
contract. Housing and Residence Life professional staff
are delegated permission to act concerning cases of
misconduct.
B.2 Community Standards and Policies
The following terms and conditions are statements of USI
Housing and Residence Life community standards and
policies. Violations of any of the following policies may
result in contract termination or disciplinary action under
the Student Rights and Responsibilities: A Code of Student
Behavior.
B.3 Apartment or Residence Hall Room Entry
The University of Southern Indiana reserves the right to
enter apartments or residence hall rooms for inspection,
cleaning or maintenance purposes at reasonable times.
B.3.1 Administrative Searches
Upon approval by the director of Housing and Residence
Life and/or the director of Public Safety, or their designee,
a room can be entered without notice when there is
reasonable suspicion to believe a violation of University
policy has occurred or is taking place, or to determine
compliance with federal, state or local laws. The director
of Housing and Residence Life, director of Public Safety or
their designees, shall determine the existence of
“reasonable suspicion” prior to the room entry.
Searches may be conducted in the absence of
residents.
During a search, the University may obtain
evidence when there is reasonable suspicion to
believe that a violation has occurred or is taking
place.
Housing and Residence Life staff will ask any
residents present to sign a Consent to Search
form. Failure or refusal to sign the form will not
prevent University personnel from conducting a
search.
On occasions when outside agencies (police, FBI,
etc.) may need to search an apartment or room,
University staff are expected to cooperate.
B.3.2 Maintenance
USI maintenance staff will enter apartments and
residence hall rooms in the absence of residents in order
to carry out any essential repairs, routine maintenance
and respond to any emergencies.
B.3.3 Access to Apartments/Residence Hall Rooms
Access to apartments and residence hall rooms are
granted only to the assigned residents of that location or
to University staff. Access will not be granted to resident’s
friends, relatives or other students by staff.
B.4 Alcoholic Beverages and Other Drugs/Controlled
Substances
Behavior that violates the University Alcohol-Related
Violations, (See Policy 2.1) and occurring on University
housing property to include property adjacent to or
surrounding University housing property is prohibited.
Campus housing is “dry,” therefore the manufacture,
sale, transfer, purchase, transportation, possession or
consumption of an alcoholic beverage to include
caffeinated alcoholic energy drinks on University property
is prohibited.
Behavior that violates the University Drug-Related
Violations policy (See Policy 2.1) and occurring
on University housing property to include property
adjacent to or surrounding University housing
property is prohibited.
Being found responsible for a violation of the
Drug-Related Violations policy (Policy 2.1) in the
housing area will most likely result in a housing
contract termination. Any and all housing
contract cancellation charges apply as stated in
the terms and conditions section of the Housing
and Residence Life Contract.
Campus housing is “dry,” therefore, the
manufacture, sale, transfer, purchase,
transportation, possession or consumption of an
alcoholic beverage to include caffeinated
alcoholic energy drinks on University property is
prohibited.
B.4.1 Alcohol in Housing
B.4.1.1 Alcohol or Alcohol-like Games
No activity shall encourage excessive or rapid
consumption of alcoholic beverages, not should any
activity mock these. This includes but is not limited to:
drinking contests and drinking games (such as beer pong,
beer bongs, or any games associated with high risk
behavior).
B.4.1.2 Parties
Using your apartment/suite (or allowing others to use it)
for alcohol parties is prohibited.
B.4.1.3 Alcohol Advertising
Public advertisements of alcohol products are prohibited
as decoration in campus housing.
B.4.1.4 Alcohol Containers and Alcohol Paraphernalia
Alcohol containers are prohibited. This includes but is not
limited to containers kept as decoration, any
paraphernalia used in alcohol drinking (i.e., beer bongs)
and any bottles, cans or boxes in the apartment/suite.
B.4.2 Drugs in Housing
Behavior that violates the University Drug-Related Vio
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 25
lations policy (2.1.6) and occurring on University housing
property to include property adjacent to or surrounding
University housing property is prohibited.
Being found responsible for a violation of the
Drug-Related Violations policy will likely result in
housing contract termination. Any and all
housing contract cancellation charges apply as
stated in the terms and conditions section of the
Housing and Residence Life Contract.
B.4.2.1 Drug Advertising
Public advertisements of drugs are prohibited as
decoration in campus housing.
B.5 Candles
Candles, candle warmers, wax warmers and incense are
prohibited in campus housing. If candle/incense burning
is part of a religious/cultural ritual, then permission is
required prior from Housing and Residence Life with
documentation from Religious Life.
B.6 Children and Babysitting
Children under the age of 16 may not be left unattended
in housing facilities, and babysitting is strictly prohibited in
campus housing. Residents will be held responsible for
policy violations of any child visiting their apartment or
residence hall suite.
B.7 Health and Safety Check
Up to three (3) times per semester, Housing and
Residence Life staff will enter the apartments and
residence halls to check safety equipment (fire
extinguishers, weather radios, smoke detectors, etc.).
Staff also will check to ensure that all appliances are
working correctly. Housing and Residence Life will provide
students with at least 24 hours’ notice prior to these
inspections. Housing and Residence Life staff will do the
following:
Inspect the apartment or suite.
Give the residents a set period of time, not to
exceed 48 hours, to clean the apartment or suite.
Re-inspect the apartment or suite.
File a report with Housing and Residence Life.
Failure to maintain a clean environment may
result in disciplinary action.
B.8 Cohabitation
Living or staying for any pattern of time in an apartment
or suite without an official contract for that particular
space will be considered cohabitation. Cohabitation is
defined as a person staying in an apartment or suite for
more than three (3) consecutive nights, or other
patterned behavior that is intended to allow an individual
to stay beyond visitation hours. Non-registered guests can
be considered as an instance of cohabitation. The
resident who allows cohabitation to occur can be held
accountable. Students found responsible for a violation
of the cohabitation policy may be charged a conduct
fine of $50, charged for use of the facility or charged for
each night the non-contracted person spent in
residence.
B.9 Cooking (Residence Halls)
Cooking in rooms with an open flame or exposed
element is prohibited. Electrical appliances such as
electric skillets, woks, electric grills, George Foreman grills,
hot pots, coffee makers without automatic shutoff
feature or other appliances that can be used to prepare
raw foods are prohibited (with the exception of
microwave ovens). Students will be asked to remove the
appliance. If s/he fails to remove the item, the University
will remove the appliance and store for ten (10) working
days. A storage fee will be added to the student’s
account. If, after ten (10) days, the item has not been
retrieved by the student, the item will be disposed.
B.10 Decorations
Residents are encouraged to decorate their residence
hall suite or apartment, as this is considered a resident’s
“home away from home.” However, residents are asked
to be considerate of the community by adhering to the
following guidelines for decorations:
B.10.1 Exterior Decorations
Exterior alterations or decorations are only permitted in
University housing with the following stipulations:
Nothing may be displayed in windows
Sidewalk chalk, spirit foam, shoe polish, paints or
other methods used for writing on the exterior of
the buildings are prohibited.
Large potted plants or trees are not permitted in
front of apartments or residence hall suites. These
obstacles inhibit quick access for police, fire and
medical emergency personnel.
Clothing, bathmats, rugs, towels or other items
may not be hung over balconies, as this creates
a “line of sight” problem for Public Safety officers
and other University personnel.
Apartment or suite numbers may not be blocked
or covered by wreaths, door coverings, lights or
any other decorative element.
Peepholes may not be covered.
Fire protections and/or emergency equipment
may not be covered or altered by exterior
decorations.
Lawn furniture is not to be left unattended in front
of apartments or in hallways or stairwells.
When not in use, all lawn furniture must be taken
inside the apartment or suite.
University furniture is not to be taken outside of
the apartment or residence hall suite under any
circumstances. If University furniture is found
outside of the apartment or suite, you may be
charged a fine and/or to replace the item(s).
Gas and/or charcoal grills are not permitted in
University housing apartments or residence hall
suites.
Holiday or decorative lights may be used, with
the following stipulations:
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 26
− Lights may not be strung under windows or
doors.
− Only exterior outlets may be used for outside
lights.
− Lights must be UL approved for outside
usage, and the label denoting such use must
remain on the light strand.
− Lights may not be strung across areas where
people walk (sidewalks, balconies, stairwells,
etc).
If the guidelines for exterior decorations are not followed,
residents will be asked by staff to remove the decorations
and may face disciplinary action.
B.10.2 Interior Decorations
Interior decorations are allowed in University housing units
with the following stipulations:
Nothing may be displayed in windows
Interior decorations may not block air vents.
Interior decorations may not cover fire protection
or other emergency equipment.
Decorations may not cover peepholes.
Placement of live Christmas trees and/or other
live greenery (excluding potted houseplants) in
any part of housing is prohibited. Artificial trees
are permitted inside an apartment or residence
hall suite.
Canned spray snow is not permitted on windows
in housing.
Window coverings must be the provided mini-
blinds.
Cloth curtains, solar film, or white poster board
may be placed on the windows for additional
light control. No cardboard, aluminum foil,
cellophane or other type of window covering is
permitted on windows.
Large nails, staples, screws, wall anchors, poster
putty or tape on walls or doors inside or outside
the apartment are prohibited.
Public advertisements of alcoholic beverages
and/or drugs/controlled substances are
prohibited. This includes, but is not limited to, signs
or advertisements that are visible in public areas
or from outside the apartment or residence hall
suite.
Lofts and risers are prohibited in the apartments
and residence halls.
Removing mounted fixtures from walls or ceiling is
prohibited.
Private door locks (or adding additional locks) on
any exterior or interior doors are prohibited.
Any renovations or changes to the apartment
are prohibited.
Dartboards are prohibited.
Residents may not paint or wallpaper walls or
ceilings in the apartments or residence hall suites.
If these guidelines for interior decorations are not
followed, residents will be asked by staff to remove the
decorations and may face disciplinary action.
B.11 Door Propping
Students found propping open exterior doors in any
housing facility may face contract termination as this is a
security risk for the community. This includes exterior doors
in McDonald East apartment area, the sealed glass
sliding doors in McDonald East, residence hall entry doors,
residence hall wing doors or any unattended residence
hall suite door or apartment entry door. Any door found
propped will result in a disciplinary fine fee. Propped
doors that are not attributed to an individual may be
prorated among all residents of that building or wing.
B.12 Emergency Protection Equipment
Tampering with emergency protection equipment,
including but not limited to University fire protection
equipment, evacuation route postings, emergency signs,
weather radios, exit lights, fire extinguishers, smoke
detectors and alarm systems, is prohibited. Violations to
this code will most likely result in a disciplinary fine.
B.13 Fire Evacuation
When a fire alarm sounds, or when instructed to
evacuate by staff, all residents are expected to leave the
building immediately. Failure to comply with the fire
evacuation may result in a disciplinary fine.
B.14 Grills
The use of personal grills in University housing is prohibited.
Public grills are provided throughout housing for student
use.
Use the grills in accordance with the following guidelines:
Clean grills thoroughly before and after use. You
may use aluminum foil on the grills, but foil must
be removed after you are finished and discarded
properly.
Only match-ready charcoal (no lighter fluid) may
be used with the grills and stored in apartments
or suites.
Used coals must be placed in the coal disposal
bucket located next to every grill.
Trash must be removed from the grill area and
disposed of properly.
Paper trash must be thrown away in garbage
cans and not the coal disposal bucket.
See full University Grill Policy in the Students Rights and
Responsibilities: A Code of Student Behavior.
B.15 Halogen Lights
Halogen lights are prohibited in any Housing and
Residence Life facility.
B.16 Keys/Access Cards
B.16.1 Eagle Access Cards/Housing Access Cards
Eagle/Housing Access Cards are required for
entry into the residence halls and in some areas
of the apartment buildings.
Eagle Access Cards are required in order to use
any USI meal plan. Without an Eagle Access
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Card, lost or not, students will be denied access
and asked to pay the daily cash amount for any
meal purchased.
All housing residents are required to carry their
Eagle/Housing Access Card with them at all
times.
Eagle/Housing Access Cards may not be given
to any persons other than the individual to whom
the card is assigned.
Lost Eagle/Housing Access Cards will result in a
lost card/lock reprogramming fee.
Lost Eagle/Housing Access Cards must be
reported to Housing and Residence Life.
Residence Hall Key Cards (or Housing and
Residence Life Key Cards) are required for entry
into residence halls.
All housing residents are required to carry their
Residence Hall Key Cards with them at all times.
Residence Hall Key Cards may not be given to
any persons other than the individual to whom
the card is assigned.
Lost Residence Hall Key Cards will result in a lost
card/lock reprogramming fee.
Lost Residence Hall Key Cards must be reported
to Housing and Residence Life
B.16.2 Keys
Residents are expected to carry their apartment
keys with them at all times.
Residents may not lend their apartment key to
anyone. Lost keys will result in a re-core charge.
Apartment keys are required for entry into the
campus apartments.
Residents are expected to carry their apartment
keys with them at all times.
Apartment keys may not be given to any person
other than the individual to whom the key is
assigned.
Lost apartment keys will result in a re-core free.
Lost apartment keys must be reported to Housing
and Residence Life.
B.16.3 Eagle Access Cards
Eagle Access Cards are required in order to use
any USI meal plan. Without an Eagle Access
Card, students will be denied access to meals
and asked to pay the daily cash amount for any
meal purchased.
All housing residents are required to carry their
Eagle Access Card with them at all times.
Eagle Access Cards may not be given to any
persons other than the individual to whom the
cards is assigned.
Lost Eagle Access Cards must be reported to
Eagle Access.
B.17 Lock Outs
It is the responsibility of the student to ensure that they
carry their apartment/room key/card with them. If a
student locks themselves out of their apartment/room,
there will be no charge for the first time each semester.
Beginning with the second and with each subsequent
lockout, the student will be charged for the service. A
student who loses their key/card will not be charged for
the lockout service, as the cost of a lost key/card will be
assessed.
B.18 Parking and Bicycle Policies
All parking and traffic regulations apply in
Housing and Residence Life areas. A complete
listing of the Traffic and Parking Regulations can
be found at USI.edu/parking.
Bicycles must be stored in designated bicycle
racks within University housing. Residents may not
lock bicycles on the balcony or posts attached
to the building, nor may they bring them into the
apartments or suites or hallways of the residence
halls. The University is not responsible for stolen or
damaged bicycles.
B.19 Personal Property
Housing and Residence Life reserves the right to restrict
the use of furniture, i.e., pianos, organs, drums,
dartboards, waterbeds and similar large or potentially
disturbing items. Residents may bring/move personal
furnishings. Housing and Residence Life assumes no
responsibility for anything left in the apartment or
residence hall suite upon resident move out. Items left in
the apartment or suite will be disposed of at the owner’s
expense. Items may not be stored in the furnace closet,
stairwells, on balconies or inner courtyards.
B.20 Quiet and/or Courtesy Hours
Violation of quiet and/or courtesy hours is considered
disorderly conduct. Courtesy hours are always in effect.
Community residents and/or Housing and Residence Life
staff reserve the right to ask people to observe courtesy
hours at all times. Quiet hours are:
Sunday – Thursday, 10 p.m.–8 a.m.
Friday – Saturday, Midnight–8 a.m.
24-hour quiet hours begin the night before final
exams are administered.
Student equipment (stereos, televisions, musical
instruments, alarms, etc.) that continues to be a noise
problem will be confiscated by staff. Items will be stored
for 10 working days. Unclaimed items will be disposed of
by Housing and Residence Life. A storage fee will be
added to the student’s account.
B.21 Tobacco-Free Policy
Smoking or the use of tobacco or tobacco products,
including the use of E-cigarettes or any other device that
use a heating element to vaporize a liquid solution that
includes nicotine and/or flavored vapor designed to
mimic traditional cigarettes or cigars, is prohibited inside
all student housing facilities. This includes residence halls,
apartments, common areas, building entries and student
rooms. Smoking is permitted in designated outdoor areas
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 28
in student housing. Individuals are responsible for proper
disposal of cigarette butts. Cleaning charges may be
assessed if cigarette butts are not properly disposed. See
section 2.20 Tobacco-Free Policy.
B.22 Trash
Residents are responsible for the removal of trash and
garbage in and around their apartment or suite. All trash
must be disposed of in provided dumpsters within
University housing. Leaving trash outside apartments is
prohibited. Trash that is not attributed to an individual
may result in charges being prorated among the
residents of the building or floor where the trash was
found. Charges will be assessed to student accounts. If a
Housing and Residence Life staff member requests that
trash be removed, due to health and safety concerns,
the student(s) will have 24 hours to comply with the
request. Failure to remove trash in a timely fashion may
result in a disciplinary fine.
B.23 Visitation and Guests
B.23.1 Guests
Residents are responsible for the behavior of their
guests. Residents will be charged for any and all
violations caused by their guests.
Guests are prohibited from staying in the
apartments or residence halls without the
resident. These individuals will be asked to leave
by Public Safety officers or Housing and
Residence Life staff if found unescorted or
unaccompanied in or around University housing
property. Residents who leave guests
unattended will be held responsible.
Number of Guests - The maximum capacity of
any two-bedroom apartment or residence hall
suite is eight (8) persons, including both residents
and guests. A one-bedroom apartment or
residence hall suite has a maximum capacity of
four (4) persons, including both residents and
guests. This number has been established by the
Indiana Department of Homeland Security.
B.23.2 Visitors
Any guest staying in University housing must be of
the same gender as the resident, and must be
registered with Housing and Residence Life. To
register a guest, log into myUSI, click on the
Housing icon on the left, and scroll to find the
form. Unregistered guests will be asked to leave
University housing. Guests must be at least 16
years of age.
B.23.3 Hours of visitation are as follows:
Sunday –Thursday: 7 a.m.– Midnight
Friday and Saturday: 7 a.m.– 2 a.m.
B.24 Fees/Disciplinary Fines/Restitution
Fees and disciplinary fines can range from $25-$100. For a
list of associated charges, visit Housing and Residence
Life. Residents can be held responsible for the behavior of
their guests; therefore, fines are determined by the
policies violated by the guest. Fees, fines and/or
restitution may be assessed to a student’s account, if
there are damages or policy violations the student is
found responsible for.
B.25 Service/Assistance Animals for Residents
with Disabilities
As part of the University’s commitment to comply with
state and federal law and best practices that specifically
apply to University housing and residential services for
individuals with disabilities, Housing and Residence Life
permits the use of service/assistance animals in University
residence halls or apartments on a case-by-case basis,
on the conditions described under this section.
B.25.1 Request to House Service/Assistance Animal
A resident student who wishes to use a
service/assistance animal in campus housing
must notify Disability Resources no later than sixty
(60) days prior to the date prospective housing
will be needed. Exceptions to this deadline can
be made on a case-by-case basis for those
students who are experiencing an unexpected
change in their disability status and/or treatment
needs.
A student with a disability who requests to live
with a service/assistance animal in University
housing will first be evaluated by Disability
Resources as to whether their animal meets the
definition for a “service animal” under the
American with Disabilities Act (ADA) as described
in Section 2.12 of the Code. If the animal does
meet that definition, no further documentation
will be required for the animal to be approved to
accompany the student in University housing. If
the animal does not meet the ADA definition of a
service animal, students will then be asked to
provide Disability Resources with documentation
from the student’s healthcare or mental health
provider that clearly documents the following
through criteria as established by the Fair Housing
Act (FHA): must first provide Disability Resources
with documentation from the student’s
healthcare or mental health provider that clearly
documents the following three (3) criteria:
1. That the student has a disability
2. That the animal is necessary to afford the
student an equal opportunity to use and
enjoy his/her University residence hall or
apartment; and
3. That there is an identifiable relationship
or nexus between the disability and the
assistance the animal provides.
*The documentation should be on the health care or
mental health provider’s letterhead and signed by
the provider in her or his own hand.
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Upon reviewing the student’s documentation,
Disability Resources will advise Housing and
Residence Life of the student’s request and a
conclusion as to whether the documentation
warrants approval of a service/assistance animal
in campus housing and whether the animal is
approved under ADA or FHA regulations.
B.25.2 Animal Behavior
If the animal has a history of dangerous behavior it will
not be permitted to reside in campus housing. Once
approved by the University, a service/assistance animal
may continue to reside in a University residence hall or
apartment provided that its behavior, noise, odor, and
waste do not create unreasonable disruptions for
residents. The University reserves the right to temporarily or
permanently exclude a service/assistance animal from
University residence halls or apartments if effective action
is not taken to control the animal at all times, if the
animal’s presence would result in substantial physical
damage to the property of others (unless it can be
eliminated or reduced by a reasonable
accommodation), if the animal’s behavior poses a direct
threat to the health or safety of others or if the animal’s
behavior otherwise creates a significant disruption to the
environment or operations of the University. Should the
animal be permanently removed from the premises, the
owner may request permission from Housing and
Residence Life to move out of University housing by
following the contract release process. Damage to
University property caused by a service/assistance animal
will be charged to the student’s account. No deposit is
required to house an approved service/assistance animal
in University housing.
B.25.3 Notifications
The University is committed to respecting and protecting
the confidentiality of all students with disabilities.
However, given the number of staff persons who are
responsible for operating and maintain campus housing,
Housing and Residence Life does share limited
information about the presence of a service/assistance
animal with University staff on a need-to-know basis.
Students with an approved service/assistance animal in
University housing will be asked to sign an “Authorization
to Release Information” form, and will in turn be provided
with a description of the staff/departments that received
notification about the presence of an approved
service/assistance animal. Notifications may be sent to
staff by email or by written memorandum, and will follow
the general format of the sample notification below:
“This message serves as notification that in compliance
0with state and federal law and best practices
concerning individuals with disabilities (student’s name)
who lives in (address) is permitted to possess a
service/assistance animal in campus housing for
(semester and year). As such, the student has a (animal
type) in the unit. This information is confidential and is
being shared with you because you have a need-to-
know based on your potential interaction with this student
and your responsibility for their living unit in the normal
course of your duties or because you supervise an area
that includes this student’s living unit. This information must
not be shared with others without first consulting with the
sender of this message.” It will be the responsibility of
students with approved service/assistance animals in
campus housing to notify actual or potential roommates
that an animal will be residing in that living unit. Such
notifications should occur as soon as possible to insure
that the other students will have a reasonable
opportunity to make other arrangements and/or to
express their concerns to Housing and Residence Life as
described below in B.25.4.
B.25.4 Conflicting Disability or Other Concerns of Those
Sharing a Housing Unit
Some people may have conditions such as animal-
related allergic reactions or phobias that are substantial
enough to qualify as disabilities that qualify for
accommodations, or there may be other concerns
related to the presence of an animal in campus housing.
In these circumstances, Housing and Residence Life will
consider the needs of both persons and will make a good
faith effort to reasonably accommodate all disabilities
and student concerns to the extent that circumstances
permit. Such accommodations may include, but not be
limited to, relocation to another unit (depending on
availability), exchanging living units with another student
(depending on the availability of other students willing to
make such an exchange) or being released from a
campus housing contract with no financial penalty.
Students who become aware of the presence of a
service/assistance animal in University housing and who
believe that they will require such accommodations are
encouraged to contact Housing and Residence Life as
soon as possible. Depending on the circumstances, the
student may be referred to Disability Resources for a
determination of the existence of a disability that requires
an accommodation.
B.25.5 Student’s Responsibilities
B.25.5.1 Control of the Animal
The service/assistance animal must be under the
control and supervision of the student at all times
within the student’s residence hall or apartment.
Service/assistance animals may be “exercised”
on the exterior grounds as long as they are under
the control of the student at all times.
Service/assistance animals may not remain in the
residence hall or apartment without the student
unless the animal is appropriately secured in the
bedroom (caged or crated) during the student’s
absence. Students who are leaving campus for a
period exceeding twelve (12) consecutive hours
must make prior arrangements to take the
animal with them or to board it off-campus for
the duration of their absence.
While not required, students with
service/assistance animals in campus housing
are strongly encouraged to identify a back-up
handler who will care for the animal in case of an
USI.edu/housing | 2016-17 Resident Handbook and Guide to Campus Living 30
emergency, and to provide that person’s name
and contact information to Housing and
Residence Life. If an emergency situation will
result in the animal being under the care of the
back-up handler for longer than twelve (12)
consecutive hours, Housing and Residence Life
must be contacted as soon as possible.
Emergency situations involving students who
have service/assistance animals in campus
housing will be dealt with on a case-by-case
basis.
Animals may be “exercised” on exterior areas of
campus as long as they are under the control
and supervision of the student at all times.
However, only animals that also meet the
complete and proper federal and state
definitions of “service animal” as descried below
may be taken to the University residence hall or
apartment of other students, or to other areas of
campus where programs or services are
provided (e.g., food service areas, convenience
store, classrooms, outside programs/activities,
etc.) outside of the student’s own residence.
The animal is a “service animal” as defined by
current Americans with Disabilities Act (ADA),
Section 504 of the Rehabilitation Act of 1973, and
State of Indiana regulations if that animal is
specifically trained to do work or perform tasks
for the benefit of an individual with a physical,
sensory, psychiatric/mental or intellectual
disability; and the work or tasks performed by the
animal must be directly related to the individual’s
disability. Animals that only provide crime
deterrent effects, emotional support, wellbeing,
comfort or companionship do not fall under the
legal definition of “service animal.” Per ADA
regulations, the University reserves the right at
any time to ask if the animal is required because
of a disability and what specific work or task the
animal has been trained to perform. The
University also reserves the right to request that
the animal be removed from the property if it
does not meet the legal definition of “service
animal,” if the handler fails to keep it under
appropriate control, or if it is not housebroken.
B.25.5.2 Care and Cleaning of the Animal
The student is responsible for making sure that
reasonable sanitary standards are maintained
everywhere the animal is present.
The student is responsible for promptly picking up
and properly disposing of all animal waste by
immediately disposing of the waste in outdoor
dumpsters. Animal waste is not to be disposed of
in indoor trash receptacles.
The student is responsible for feeding and
watering the animal within all living areas. If the
service/assistance animal vomits or becomes
incontinent, it is the responsibility of the student to
clean waste immediately. Service/assistance
animals should be kept clean and free from odor
at all times.
The student is responsible for providing the
service/assistance animal with appropriate
veterinary medical care on both an ongoing and
an emergency basis.
The student is responsible for being
knowledgeable of state and local immunization
and licensing requirements for their
service/assistance animal and for fully complying
with those requirements.
B.25.5.3 Community Living
The student is responsible for assuring that the
service/assistance animal does not interfere with the
routine activities of University residence halls or
apartments. Sensitivity to residents and staff with allergies
or to those who fear animals is an important
consideration for the student in order to ensure a
community environment that supports the individual
needs of all who reside and work at the University of
Southern Indiana. It also is important for students with
approved service/assistance animals in campus housing
to notify actual or potential roommates as soon as
possible that an animal will be residing in that living unit so
that affected students will have a reasonable opportunity
to make other arrangements and/or to express their
concerns to Housing and Residence Life as described
above in B.25.4.
