HACKNEYED PHRASES HACKNEYED PHRASES Above mentioned According to our records (or books) Advise...

HACKNEYED PHRASESHACKNEYED PHRASESAbove mentioned Above mentioned

According to our According to our

records (or books)records (or books)

AdviseAdvise

(Usually superfluous)(Usually superfluous)

Conclusions and facts-Conclusions and facts-source of source of information not information not necessary.necessary.

(Not synonymous with (Not synonymous with write, tell, or write, tell, or inform.)inform.)

HACKNEYED PHRASESHACKNEYED PHRASES

As to your As to your propositionproposition

Assuring you of our Assuring you of our promptprompt

At all timesAt all times

At this timeAt this time

Proposition is Proposition is indefinite-substitute indefinite-substitute a noun- a noun-

“ “ offer,” “suggestion.”offer,” “suggestion.”

(Indefinite)(Indefinite)

Omit-idea is Omit-idea is strengthenedstrengthened

Use Use nownow


As soon as possibleAs soon as possible

At any early dateAt any early date

At the present writing At the present writing

Attached find; Attached find; attached hereto or attached hereto or herewithherewith

When(leaves the When(leaves the door open for door open for procrastination)procrastination)

Be specific Be specific

Use Use nownow

Use “attached is.”Use “attached is.”


Awaiting your Awaiting your further ordersfurther orders

Beg; beg to adviseBeg; beg to advise

Omit-substitute Omit-substitute statement that statement that you will be glad you will be glad to help reader.to help reader.

Lowers your Lowers your prestige(you are prestige(you are not begging). not begging).


BestBest

By return mail; at By return mail; at onceonce

Fails to create a Fails to create a vivid mental vivid mental impression. Give impression. Give points to show points to show what is best-rather what is best-rather than say it’s best.than say it’s best.

(Use specific date)(Use specific date)


Contents noted Contents noted

DulyDuly

Enclosed please find;Enclosed please find;

Herewith;--you will Herewith;--you will findfind

(Unnecessary) refer (Unnecessary) refer either by date or either by date or contentscontents

(Unnecessary)(Unnecessary)

Use-Enclosed is_____Use-Enclosed is_____


Even dateEven date

FavorFavor

For your information For your information wish to advise; we wish to advise; we take pleasure intake pleasure in

(Use exact date)(Use exact date)

Letters, orders are not Letters, orders are not “favors.” Be specific.“favors.” Be specific.

(Superfluous (Superfluous language) give language) give facts, omit facts, omit introductory introductory remarks.remarks.


Greatly appreciateGreatly appreciate

Hand you herewithHand you herewith

Has come to handHas come to hand

Omit greatly.Omit greatly.

Cannot "hand" an Cannot "hand" an enclosure; use enclosure; use enclosed is.enclosed is.

Self-evident - omitSelf-evident - omit


I have your letter of I have your letter of (date)(date)

I thank you kindlyI thank you kindly

Kindly let me have Kindly let me have

In due courseIn due course

Omit it.Omit it.

Omit kindly.Omit kindly.

Use, please let me Use, please let me have.have.

Specific date.Specific date.


In this connection In this connection

InstantInstant

Kind favorKind favor

Liberty (we take the Liberty (we take the liberty to tell you)liberty to tell you)

Omit it.Omit it.

Name of month.Name of month.

Kind order.Kind order.

Discourteous-untrue Discourteous-untrue when giving when giving requested requested information information

HACKNEYED PHRASESHACKNEYED PHRASESLine (along this line)Line (along this line)

ObligeOblige

Our records show.Our records show.

Our Mr. SmithOur Mr. Smith

Introductory flourish - Introductory flourish - substitute an exact substitute an exact term.term.

If you desire to express If you desire to express appreciation-do so.appreciation-do so.

(He wants facts) omit (He wants facts) omit this phrase.this phrase.

Say Mr. Smith, our Say Mr. Smith, our representativerepresentative


PartyParty

PerPer

Permit me to say or Permit me to say or thankthank

Substitute "person" Substitute "person" or nameor name

Latin term-legal-Latin term-legal-omitomit

UnnecessaryUnnecessary


Proposition, matterProposition, matter

Recent dateRecent date

Said; same; reSaid; same; re

Take care of your Take care of your order or inquiryorder or inquiry

Indefinite-use exact Indefinite-use exact time.time.

Use date.Use date.

Legal terms - omitLegal terms - omit

Tell Tell whatwhat action is to action is to be taken.be taken.


Thank you in advanceThank you in advance

Under separate coverUnder separate cover

Up to this writingUp to this writing

Discourteous-Discourteous-Write letter Write letter afterafter help has been help has been received.received.

Be specific - howBe specific - how

Substitute-"now," Substitute-"now," "today," or exact "today," or exact datedate


You claim or you You claim or you state state

We see by your We see by your letter Your letter letter Your letter of (date) tells usof (date) tells us

You imply that the You imply that the reader was reader was dishonest or in errordishonest or in error

Weak, unnecessary Weak, unnecessary openings. Avoid openings. Avoid repeating material repeating material contained in letters contained in letters unless absolutely unless absolutely necessary-then just necessary-then just give facts.give facts.


The writerThe writer

We shall give our We shall give our prompt attentionprompt attention

We take pleasure in We take pleasure in sending you herewithsending you herewith

Be natural, say "we" Be natural, say "we" or "I".or "I".

Give specific date Give specific date action will be taken action will be taken or omit entirely.or omit entirely.

Substitute "We are Substitute "We are glad to send you"glad to send you"

HACKNEYED PHRASES HACKNEYED PHRASES Above mentioned According to our records (or books) Advise...

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