Habit Stacking with TIME Ritualswith Dr. Debbie Phillips, CPM®

Dr. Deborah Phillips, CPM®President of The Quadrillion

If information got you rich, any librarian would be a billionaire. It is what you do with information that counts!

Areas of Exploration

• Mental Framing & The Power of Intention

• The Value of TIME

• Projects, Priorities and Processes

WHERE ARE YOU GOING?

WHERE ARE YOU GROWING?

If it’s important to you, you will find a way.If not, you’ll find an excuse!

Visualize Your Best Self

Seven Essential Strategies1. Review your personal core values2. Review the previous quarter’s progress3. Identify current roles and responsibilities4. Identify any additional commitments5. Ask 3 critical questions: What should I start doing? What should I keep doing? What should I stop doing?

6. Pick 3 critical goals7. Review your morning routine

We wear many hats in real estateVisionaryTrailblazerCommunicatorCoachDiplomatPoliticianCounselorCheerleaderInspectorJudgeEngineer

Write Down Your Goals

What keeps people from being successful?

One of the reasons people don’t achieve their dreams is that they desire to change their results without changing their thinking!

Become an Essentialist

Nonessentialist“I have to.”

Forfeits the right to choose.

Essentialist“I choose to.”

Exercises the power of choice.

What can you say NO to so your yes can be YES?

Parkinson’s law is the adagethat “work expands so as to fill time available for its completion.”

Find Hidden Time by Creating Chunks of Time

• Come early or leave late.• Stay away from work.• Create chunks in-between.

Bottom LineDevelop a “craftsman mentality.”

Resources for Organizing Your Life

Plan the call, before you make it.

Meetings - have an agenda and stick to the time frame.

Take notes and leave having an action plan.

Use Your Time Effectively!

Schedule the BIG rocks

Don’t sort the GRAVEL

Do FirstUrgent & Important

Important tasks that require immediate attention.

Do LaterNot Urgent & Important

Important tasks that don’t require immediate action.

DelegateUrgent & Not Important

Activities that require immediate action, but do not contribute to

our goals.

EliminateNot Urgent & Not ImportantTasks that are neither important

nor urgent.

Get Organized• Set Your Priorities

• Knowing that all items on your to-do list are not equal and shouldn’t be treated as equals is essential.

• Ask Yourself:• Will it help me to reach some important goal in my life?• Does it have a deadline—a real deadline, like April 15?• Is it an order from someone I can’t ignore, like a

supervisor or a commanding officer?• Does it involve doing what my work or business is all

about?• Will doing it advance my career, or conversely, will not

doing it hinder my career?

Learn & Rely on Checklists

Mackay 66 – Customer ProfileCheck the “Checker”

Create a To-Do ListCreate a to-do list that works, and work your list.• Don’t try to remember everything;

write it down.• Advice from Mary Kay…

“the three most important things I must do tomorrow.”

• Don’t give people free access to your time…“Don’t be afraid to set a time limit”

Plan Ahead

• Think through, then follow through.• Anticipate trouble.• Build in redundancy.• Prepare a script.

Don’t Let Others Waste Your TimeDon’t adopt other people’s monkeys!

• Remember that the world is full of monkeys, so pick out a monkey that you really care about.

• Make people care for their own monkeys.

• If you’re a manager, assign monkeys to capable people in your organization.

Enlist Others to Save Your TimeLearn to Delegate!• Pick people who can accept responsibility.• Delegate in terms of the other person’s skills and interests.• Recognize the reality of the learning curve.• Reduce risks by assigning low-risk projects at first.• Inform the other person, “why,” not simply “what.”• Be prepared to let delegates put their own spin

on the assignment.• Make sure that you communicate.

Delegation, Continued• Keep tabs on what you delegate.• Give the task importance.• Assign priorities and a due date.• Provide the training necessary for the individual to succeed.• Limit the span of control.• Delegate at appropriate levels.• Delegate the entire job whenever possible.• Don’t hog the credit.• Try to help people feel good about themselves.

Why Do Clients Do Business With You?

Experience

Knowledge

Reputation

Capacity

Bench Strength

Meeting the Goals of the Owner

• Perform as a Fiduciary• Preserve and Increase

Value of the Property• Produce a Profit for the

Owner(s)• Provide a Safe &

Healthy Environment for Residents/Tenants

Staying on Message

Consistent

Professional

Responsive

Solution Oriented

Action Steps

Debbie P.’s P’s

Passion

Practice

Presence

Purpose

Projects

Priorities

Processes

TIME:

• Teamwork• Information• Motivation• Energy

It’s what you do that counts!

Activity vs. Results

Teamwork

• Together• Everyone• Achieves• More

Last Thought

“Watch your thoughts, they become words. Words become actions.Actions become your habits.Habits become your characterand your character determines your destiny!”

Lao-Tze

Thank you!

ContactDebbie Phillips, Ph.D., CPM®

Debbie@TheQuadrillion.com404.787.4409

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