Guidelines in Creating Effective Presentations

8/6/2019 Guidelines in Creating Effective Presentations

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Guidelines in CreatingGuidelines in CreatingEffective PresentationsEffective Presentations


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1. Preparation Stage

j I t would help to organize your thoughts

before you face the computer.

jMake a storyboard first. This will

allow you to organize your contentas well as look for and prepare the

appropriate graphics that you will

be needing for the presentation.


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2. Colors

jUse contrasting colors for the slide

background and text font.

jLimit to two to three colors only per

slide. Too many colors might be

distracting.


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jUse colors that are appropriate for

the topic of the presentation.

jUse wild orloud colors sparingly.


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3. Text

jExperiment with font styles and font sizes.

Use the style and size that ensure readability

(seen from the Slide Show).

jMake sure that the size is appropriate to the

venue of the presentation. The last row

audience must still be able to read your

presentation.

jLimit the use of font styles from two to

three.


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jGenerally titles are

44 point in size, whilesubtopics or bullets are

32 point in size. The smallest text on aslide should be no less than

2

4 point

in size.

jAvoid curvy orartsyartsyfont styles as

these hamper readability.


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jThe best Font styles to use for

presentations are

Arial and

Tahoma from the Sans Serif familyand

Times New Roman and

New CenturySchoolbook from the Serif family


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4. Amount of text on a slide

jEnsure clarity by presenting no more

than six items per slide with no more

than six words per item.

jUse bullet points and phrases instead

of full sentences and paragraphs.

Avoid unnecessary word on the slide.


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j Include one topic or idea per slide, or if thediscussion is too short, use not more thantwo topics per slide.

jRemember that the audience will focus on

the presenter and the PowerPointpresentation will serve only as a multimediaaid. So the slide should be read andinterpreted with the least time and effort,

but with the greatest clarity.


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5. Graphics and other objects

jGraphics are not required on a

presentation. They are normally used

to complement the text. Hence, use

appropriate and necessary graphics

only. Minimal graphics are less

distracting. Avoid media excess.


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jUse ovals and circles of contrasting colors

for emphasis.

Text may be put inside thisovals. These shapes act like spotlights bydirecting the audience to focus on a specificarea.


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j Photos can be impressive as well as

distracting.The same goes for video clips.


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j There are times when charts or graphs arebetter for presentations than texts or tables.

These aid the audience in understanding thepresenter better such as when he/she isreporting on the quarterly % market growthrate of each branch of the company for thepast year.

0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

East

West

North

Branch East West North

First Quarter 21 31 56

Second Quarter 28 39 57

Third Quarter 90 34 55

Fourth Quarter 21 31 54


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jCheck the layout of your objects for visual

appeal. Balance is the key.

jPredefined design templates usually have

graphics integrated into the slides. Adding

more graphics might be an overkill.

jUse the *.jpg or *.gif formats for clipart and

pictures for smaller graphic size. Allmultimedia files increase the file size,

making them difficult to transform.


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6. Animation and Transition

jUse of movement allows you to sequence

the entry of your text and graphics so as to

avoid information overload for the

audience.


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jMovements likewise appeal to kinesthetic

listeners.

jMinimal movement (with their accom-

panying sound effect) are less distracting.

But no movement at all might make your

presentation seem flat and boring. Learn to

balance. Movements in your presentation

may spellbind or annoy your audience.


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7. Notes and Handouts

jProvide your audience withcomplementary notes and handouts toserve as guides or references while you

make your presentation. But becareful to time the distribution of thematerials. Some participants mightprefer to read through the notes and

handouts than listen to yourpresentation.


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jProvide some space for them to write their

own notes


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8. Consistency and simplicity

jHave a consistent look for your

presentation. It gives your presentations

some form of continuity or focus. It

likewise puts across the message that

your presentation is organized. This

includes consistency in colors, design,

font style, and hyperlinks.


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jUse the Slide Master or the available

Design Templates.

jKeep your audience focused


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9. Rehearse your presentation

jAsk people to critique your work

jBe open to suggestion.


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10. Practice makes perfect


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11. Use the Help function

jPowerPoint is very user friendly.

j If you want to know something new,go to the help function and experiment


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Guidelines in Creating Effective Presentations

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