GUIDELINES FOR THE BARANGAY BOARD OF CANVASSERS - Oct 28, 2013 Brgy & SK Elections

CANVASSING GUIDELINES for the BARANGAY BOARD

of CANVASSERS

October 28, 2013 Barangay Elections

WHAT IS CANVASSING?

Act of manually:

counting and tabulating the election results from ERs submitted by BETs

October 28, 2013 BarangayElections

CANVASSING PRINCIPLES

Canvassing procedure is administrative and summary in nature.

ERs are accepted as valid and shall automatically be included in the canvass unless there is convincing proof of tampering, alteration or falsification.


CANVASSING PRINCIPLES

BBOCs are legally created bodies, which canvass all votes on ERs submitted to it by the respective BETs.

BBOCs power is limited to adding the vote tallies from the ERs and declaring the winners of the election.


BOARD OF CANVASSERS

One (1) BBOC in each barangay to canvass the ERs for the Barangay Election and thereafter proclaim the winning candidates.

EO shall constitute BBOC to be composed of a Chairman, Vice-Chairman and Member-secretary, who shall be chosen among the different Chairmen of the BETs In a barangay with only 1 BET, said BET shall convert itself as the BBOC.


SUPERVISION AND CONTROL

COMELEC has direct supervision and control over the BBOC.

BBOC member may, at any time, be relieved for cause and substituted motu proprio by COMELEC.


RELATIONSHIP WITH CANDIDATES AND OTHER MEMBERS

BBOC members shall not be related within the fourth civil degree of consanguinity or affinity to any:

barangay candidates or any member of the same BBOC.


PROHIBITION AGAINST LEAVING OFFICIAL STATION

Beginning October 28, 2013 until proclamation, BBOC member shall not be:

transferred;assigned or detailed outside of his official station,allowed to leave his official station without prior authority from COMELEC.


FEIGNED ILLNESS

BBOC member feigning illness in order to be substituted shall be guilty of an election offense punishable with 1 to 6 years imprisonment and perpetual disqualification to hold public office and to exercise the right to vote.


NOTICE OF MEETING OF THE BARANGAY BOARD OF CANVASSERS

At least five (5) days before the meeting of the BBOC, Chairman shall:

give Notice of Meeting to all members stating the date, time and place of the meeting.


BBOC VOTE REQUIRED

A majority vote of all the members of the BBOC shall be necessary to render a decision.


PERSONS NOT ALLOWED IN AND AROUND THE POLLING PLACE

Members of AFP Members of PNP Peace officers or armed men of extra –legal police agency Special/Reaction/Strike Forces CAFGUs Barangay Tanods Other similar forces


PRELIMINARIES TO CANVASSING


BBOC for barangays with more than 1 BET shall meet at 6:00 pm on October 28, 2013 in the voting center of the barangay and shall forthwith canvass the ERs of the precincts within the barangay.

Canvassing shall be held in the voting center most accessible as determined by EO.

EO shall make corresponding report which voting center was used as canvassing venue to his PES, who shall likewise report the same to the RED.

CANVASSING PROCEDURE


STEP 1: The Secretary shall:receive the envelope containing the ERs record in the Minutes of Canvass

Condition and Serial Number of the envelope Condition and Serial Number of the paper seal Corresponding precinct number/s comprising the cluster.



STEP 2: The Chairman shall:

exhibit the envelope to those presentopen the envelope and retrieve the ERs canvass all the ERs in accordance with the following procedures



Chairman shall:examine the condition of the inner paper seal of ERs, while Secretary records in the Minutes the condition and SN of paper seal break inner seal, unfold ERs and exhibit it ,while secretary records in the Minutes the condition and SN of ERsproceed to canvass by reading votes of the candidate and entering the same in the Statement of Votes (SOVs), if there is no objection

ACCOMPLISHING SOV


BBOC shall:divide the 3 copies between the Vice-chairman (2 copies) and secretary (1) copy fill up the statistical data portion accomplish SOVs simultaneously as Chairman reads the votes.


October 28, 2013Barangay Elections

STEP 3: If there is objection to the ERs, Secretary shall note the objection in the Minutes, and the Chairman shall proceed to canvass the ERs



STEP 4: After the ER has been canvassed, Chairman shall:

write on the upper right hand corner the word “CANVASSED”.affix below it his signature and date of canvassedreturn canvassed ER to its envelope.



STEP 5: When all ERs have been canvassed, Vice-Chairman and Secretary shall:

compare the entries in their respective copies of SOV

refer to ERs in case of discrepancy

initial all corrections together with all members of the BBOC.

If there are no discrepancies, the members of the BBOC shall affix their signatures above their printed names and imprint their thumbmarks on the certification portion of the SOVs.



BBOC shall prepare the Certification of Canvass and Proclamation and proclaim the winning candidates, after all SOVs have been completed

In barangays with only one (1) clustered precinct, the BBOC shall immediately accomplish in triplicate the SOVs and COCP and proclaim the winning candidates.

MATERIAL DEFECTS IN THE ELECTION RETURNS


There are material defects in the ERs when:Requisites in form or data have been omitted such as name of candidate and/or his corresponding votes

BBOCs shall:call all members of the BET by most expeditious meansdirect BETs to affect the correction require BET to complete necessary data regarding name of candidate and or his corresponding votes and affix their initials on the corrections COMELEC shall order the BET to open the ballot box and count the votes for candidates whose votes have been omitted, with notice to other candidates, if votes in the ERs cannot be ascertained

DELAYED, LOST OR DESTROYED ERs


BBOC by messenger or other means, obtain such missing ERs from:

BET, orUpon prior authority, if copy has been lost or destroyed, the BBOC may use any authentic copies of ERs and then direct its representative to investigate the case and immediately report the matter to the Commission.

DELAYED, LOST OR DESTROYED ERs


Even if the BBOC has not received all ERs , it may on the basis of available ERs:

1. Terminate the canvass 2. Proclaim the

candidates electionProvided that the missing election returns will no longer affect the results of the elections.

FALSIFIED OR TAMPERED ERs

October 28, 2013 Barangay

When the Election Returns appear to be : tamperedaltered falsified not authenticprepared by persons other than BETprepared by BET under duress, force, intimidation

BBOC shall seek prior authority from COMELEC anduse another copy of ERs and, if necessary, the copy inside the ballot box.

DISCREPANCIES IN ERs


If discrepancies in the votes of any candidate affect the results of the elections, the COMELEC, upon motion of the BBOC or any candidate affected and after due notice to candidates shall:

proceed summarily to determine whether the integrity of the ballot box had been preserved order opening of the ballot box to recount the votes cast to determine the true results.disallow the recount of the ballots, seal the ballot box and order its safe keeping if there are signs of replacement. tampering, or violation of the integrity of the ballots.

WHAT IS MANIFEST ERROR


Copy of the ERs was tabulated more than once

Two or more copies of the ERs for one precinct were tabulated

There was a mistake in the copying of the figures from ERs to SOVs.

WHAT IS MANIFEST ERROR


ERs from non-existent precincts were included in the canvass

ERs from precinct of one barangay were included in the canvass for another barangay

Mistakes in the addition of the votes of any candidate

HOW TO CORRECT MANIFEST ERROR


If discovered before proclamation, BBOC shall: promulgate an order in writing for the correctioneffect the necessary correction in the SOVs/COCP by crossing out the erroneous figures/entries with their initialsenter the correct figures/ entriesrecord in the Minutes the matter or fact of correction

APPEAL ON MANIFEST ERROR CORRECTION


Candidate aggrieved by the BBOC order may appeal to the COMELEC within 24 hours from promulgation.

Once an appeal is made, the BBOC shall not proclaim the winning candidate(s) unless the votes are not affected by the appeal.

If discovered after proclamation, BBOC or any aggrieved party shall file with the COMELEC an appeal seeking correction when manifest errors are discovered.

QUESTIONS AFFECTING ERs


All questions affecting ERs shall be: raised during the canvassdecided immediately by the majority vote of all BBOC members

BBOC decision shall be in writing and form part of the Minutes of the proceedings, and shall be final and immediately executory.

After all questions on ERs have been resolved, BBOC shall proclaim the winning candidates, without prejudice to the right of an aggrieved party to file an election protest.

ELECTIONS RESULTING IN A TIE


In case of a tie for Punong Barangay or first or last place for Sangguniang Barangay Kagawad, BBOC shall:

record this fact/information in the Minutes.by resolution, and upon 5 days notice to candidates concerned, hold a special public meeting for the purpose of drawing of lots between the candidates with tie votesproclaim as elected the candidate(s) who win in the drawing of the lots



Other candidates who lost in the draw for the first place, shall automatically be the second placer. If more than 2 candidates tied for first place, rolled pieces of paper duly marked by the numbers “1”, “2”, “3”, and so on shall be made and candidates draws any one thereof, one after the other, and thereafter publicly open the same. Number of the rolled paper drawn by each shall decide their ranking.



If the tie is for the position of Punong Barangay or for the 7th place for Kagawad, the one favored by luck shall be proclaimed the winner.

BBOC issues a certificate stating the name of the candidate who had been favored by luck and his proclamation is based thereon.

The losing candidate in the drawing of lot is not deprived of his right to contest the election.

CERTIFICATE OF CANVASS AND PROCLAMATION (COCP)


BBOC shall PREPARE the following:Certificate of Canvass and Proclamation (COCP) duly signed and thumbmarked by each member (4 copies).Statement of Votes is (SOVs) received by each candidate.

On the basis of the above documents, PROCLAIM the elected Punong Barangay and 7 Kagawads who obtain the highest number of votes.

Subject to reasonable exceptions, the BBOC shall complete the canvass within twenty-four (24) hours from the time first ER is canvassed.

DISTRIBUTION OF COCP


Original copy – EO Second Copy – Winning candidate for Chairman of the barangayThird Copy – Secretary of the Sangguniang Bayan or Panlungsod, as the case may be; and Fourth Copy – Secretary of Sangguniang Barangay.



Winning candidate for Punong Barangay shall reproduce the copies of the COCP and distribute the same to each of the winning Kagawads.



EO submits on or before November 13, 2013, to the ERSD, COMELEC, Manila, a certified list of the votes obtained by each candidate ranked from highest to lowest for the Barangay Election in each barangay.

PROCLAMATION OF RESULTS


BBOC proclaims as elected the candidates for Punong Barangay and 7 Kagawads who obtained the highest number of votes.Attach a copy of SOVs to each copy of the COCP except for copy of the winning candidates.

SAFEKEEPING OF CANVASSED ERS


After canvass, BBOC shall: Return ERs in their envelopes

Close and seal the same with paper seal Record paper seal number in the Minutes of Canvass Affix their signatures on the paper sealDeliver the ERs to the Treasurer

DUTY OF TREASURER


City or Municipal Treasurer shall: Place the ERs in the ballot box in the presence of EOPadlock the ballot box but EO keeps the key thereto.Lock with self-locking sealReport the number of the self-locking seal to EO and ERSD.Place the ballot box in a safe and secure room.


DETAINEE VOTING

DETAINEE VOTING


Who may be avail?Registered as voters prior to their detentionRegistered while in detention through detainee satellite registration, by virtue of COMELEC Resolution NO. 9371 and No. 8811 as amended by NO. 8859

SPECIAL POLLING PLACES INSIDE JAILS


DSPPs shall be established in detention center/jail facility with registered detainee voters in the following manner:

NUMBER OF QUILIFIED DETAINEE VOTERS NUMBER OF DETAINEE SPECIAL POLLING PLACES (DSPPs)

50 to 200 1

201 to 400 2

401 to 600 3

601 to 800 4

801 to 1,000 5


Detainee voters shall be grouped/listed by district in cities with several districts

Only those who are in the custody of detention centers/jail facilities as of August 16, 2013 shall be included in the EDCVL-DV and PCVL-DV. The BJMP shall submit to the Committee on Detainee Voting the list of released detainees.

Detainee voters included in the EDCVL-DV but released before the elections shall be allowed to vote in the regular polling place where is registered. For this purpose, the SBET shall manually cross-out name of the released detainee in the EDCVL-DV.

PREPARATION OF EDCVL-DV and PCVL-DV


The DSPP should be established in an area inside the jail spacious enough to accommodate more than ten (10) voters at a given time.

LOCATION OF THE DETAINEE SPECIAL POLLING PLACE


The EDCVL-DV and PCVL-DV shall be prepared by the ITD containing the names of all registered detainee voters who are voting through the DSPPs.

PREPARATION OF THE EDCVL-DV and PCVL-DV


Only detainee voters whose names appear in the EDCVL-DV and/ or PCVL-DV may vote in the DSPPs.

WHO MAY BE ALLOWED TO VOTE IN THE DETAINEE SPECIAL POLLING PLACES


members of the SBETwatchers who shall stay only in the space reserved for them;monitoring groups (maximum of 2 per DSPP) who shall stay in the space for watchers;representative of the Commission on Human Rights;representative of the Comelecdetainee voters accomplishing their ballots;detainee voters waiting for their turn to accomplished their ballots;at least three BJMP personnel who shall stay also in the space for watchers; andother persons who may maybe specifically authorized by the Commission.

PERSONS ALLOWED INSIDE SPECIAL POLLING PLACES


AFP or PNP officer or memberany peace officer or any armed person belonging to any extra-legal police agency, special forces, reaction forces, strikes forces, Civilian Armed Forces Geographical Units, barangay tanod or other similar forces or paramilitary forces, except the BJMP personnel escorting the detainee votersall others kinds of armed or unarmed extra-legal police forces any candidate or barangay official, whether elected or appointed

PERSONS NOT ALLOWED INSIDE SPECIAL POLLING PLACES


SPECIAL BOARD OF ELECTION TELLERS,

WATCHERS, ESCORTS AND MONITORING

GROUPS


SBET shall be constituted in districts/ cities/ municipalities where a Detainee Special Polling Place (DSPP) is established.SBET shall be composed of a Chairman, Poll Clerk and Third Member who shall have the same qualifications of BET members .

SBET PER DSPP


Receive and bring the needed election paraphernalia to the DSPPs

Conduct only the voting in the DSPPs

Seal and sign (per precinct) the envelopes containing the used/accomplished ballots, unused ballots and Minutes intended for the ballot box and submit the same to the respective BETs for counting before the close of voting hours on election day

POWERS AND FUNCTION OF THE SBET


PNP or BJMP personnel shall escort and provides security to SBET from the DSPP to the voting center.

cannot enter the polling place unless except to vote if they are registered voters in the same polling place

POWERS AND FUNCTION OF THE SBETAct as deputies of the Commission in the conduct of the elections

Maintain order within the DSPP and its premises

Perform such other function prescribed by law or by the rules and regulations promulgated by the Commission


The relief, substitution and filling of temporary vacancies in the SBET shall follow the same procedure adopted for BETs.

RELIEF, SUBSTITUTION AND VACANCY OF THE MEMBERS OF THE SBET


Proceedings of the SBET shall be held in the DSPP designated by the Commission and the BJMP.

PROCEEDING OF THE SBET


Members of the SBET may on election day vote in the polling places where they are registered, provided that their absence in the DSPP shall not be more than twenty (20) minutes and that they schedule their voting so that only one member of the SBET shall leave at any one time.

VOTING PRIVILEGE OF THE SPECIAL BOARD OF ELECTION TELLERS


honoraria (P 2,000)

transportation allowance (P1,000)

HONORARIA OF THE SPECIAL BOARD OF ELECTION TELLERS


The following may appoint watchers in every DSPP:

each candidate – 2 watchers to serve alternately

accredited citizens arms – 1 watcher

civil, professional, business, service, youth and other similar organizations, with prior authority of the Commission - collectively 1 watcher

OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS.


Appointed watchers shall have the same qualifications, rights and duties as the BET watchers .

QUALIFICATIONS OF WATCHERS/RIGHTS AND DUTIES OF WATCHERS


The following shall be allowed access to DSPPs, and must follow all the security measures enforced and guidelines established:

monitoring groups accredited by the Commission

accredited media representatives

foreign observers

MONITORING GROUPS, OBSERVERS AND MEDIA REPRESENTATIVES


Watchers, members of the SBET, Commission on Human Rights (CHR) representatives, accredited monitoring groups, accredited citizens’ arms and COMELEC representatives shall be allowed to bring:

cameras, cellular phones and laptops in the DSPPs provided that these devices are to be used exclusively for official documentation and communication purposes and that secrecy of the ballots shall be respected.

DOCUMENTATION AND COMMUNICATION DEVICES ALLOWED IN SPECIAL POLLING PLACES


SBET shall get the necessary forms documents and supply early in the morning on election day from the City/ Municipal Treasurer

Early delivery of forms maybe allowed upon approval of the Regional Election Director in case NCR, and the PES in case of the provinces.

ELECTION FORMS,DOCUMENTS AND SUPPLIES


The following forms may be reproduced when needed:

Temporary Appointment of Chairman/Poll Clerk/Member (CEF No. 30)

Certificate of Challenge or Protest and decision of the BET/SBET (CEF No. 35)

Oath of Voter Challenged for Illegal Acts and (CEF No. 39)

Oath to identify a challenged Voter (CEF No. 40)

FORMS TO BE REPRODUCED WHEN NEEDED


Voting for all qualified detainee voters shall take place on October 28,2013 (Monday)

Voting time - seven o’clock in the morning until twelve o’clock in the afternoon

If the casting of votes is finished earlier than twelve o’ clock in the afternoon, the SBETs shall accordingly close the voting.

DATE AND TIME OF DETAINEE VOTING


SBET shall: ensure that the DSPP is ready for voting in accordance with the Lay-out of the polling place; and

post the EDCVL-DV near or at the door of the DSPP.

Chairman shall:open the sealed envelope and count the number of ballots in the presence of the other members and watchers, if any

Poll Clerk shall:enter in the Minutes their time of arrival, name of voting center/s, the number of ballots and SNs of the paper seal of the envelope received.

PRELIMINARIES TO THE VOTING


The spoiled ballots shall be placed inside the envelope for spoiled ballots seal and submit to the proper BET.

SPOILED BALLOTS IN DETAINEE VOTING


In the absence of any authentic identification documents, Any member of the SBET or any registered voter of the precinct/clustered precinct may identify under oath the detainee voter, and such fact shall be recorded in the Minutes.

Only the Chairman of the SBET shall issue, and not more than 1 ballot shall be issued at one time.

MANNER OF OBTAINING BALLOTS


Any detainee voter or watcher may challenge any person offering to vote in accordance with the General Instructions.

CHALLENGE AGAINST ILLEGAL VOTERS/CHALLENGE BASED ON CERTAIN ILLEGAL ACTS.


Relatives within fourth civil degree is present in the jail/detainee enter premises.

PREPARATION OF BALLOTS FOR DETAINEE VOTERS WHO ARE ILLITERATE OR PWD


After all the detainee voters in a particular clustered precinct have already voted -

The Chairman shall:count the unused ballots and record through the poll clerks in the Minutes the quantity of unused ballot

tear the unused ballots

place them in their proper envelopes (A15)

seal and affix his signature together with other members of the SBET

count the total number of used/ accomplished ballots

seal and affix his signature with other members of the SBET

SEALING OF THE ENVELOPES PER CLUSTERED PRECINCT


The Poll Clerk shall:Record in the minute, the SN of the paper seal of the envelope containing accomplished/used ballots, unused ballot and Minutes intended for the ballot box and such other necessary information

The Chairman, Poll Clerk, Third member and escort shall proceed immediately to the voting center where the clustered precinct of the detainee is located and turn-over the sealed envelopes to the proper BET.

SEALING OF THE ENVELOPES PER CLUSTERED PRECINCT


After the submission/delivery of the envelopes to the BET, SBET shall deliver to the EO, the following:

EDCVL-DV

PCVL-DV

Sealed envelope (A15) containing half torn/unused ballots

Minutes intended for the Commission

Other election paraphernalia

DISPOSITION OF ELECTION DOCUMENTS


The following shall avail of escorted voting:

detainee voters who are residents/registered voters of municipalities/cities other than the town/cities of detention.

detainee voters in detention centers/jail where no DSPPs are established.

Provided that said detainee voters obtain court orders allowing them to vote in the clustered precinct where they are registered with the corresponding security escorts

ESCORTED DETAINEE VOTER


Detainee voters voting in their respective clustered precincts shall be given priority to vote. The escort shall inform the BET that the voter is a detainee, and shall be given priority to vote in the express lane.

EXPRESS LANE FOR ESCORTED MAY BEAR ARMS


To secure the detainee voters, the escorts may bring firearms inside the polling places. Said escorts and detainee voters shall immediately leave the polling place once latter have finished voting.

JAIL/PRISON ESCORTS MAY BEAR ARMS


CONTINGENCY PLAN

COMELEC

COMELEC

COMELEC

COMELEC


Late arrival of official ballots, accountable election forms and other election material

Shortage, non-availability or missing pages of accountable and non-accountable election forms and supplies

PROBLEMS THAT MAY BE ENCOUNTERED


Discrepancies in the serial number of ballots;ballots bearing the same SN

the upper and lower SNs are different

either the upper or lower SN or both are missing

the SN is unreadable or hard to ascertain

the SN does not belong to the series

PROBLEMS THAT MAY BE ENCOUNTERED

In case the foregoing problems are encountered, the REDs, AREDs, PESs, EOs, City/Municipal Treasurers, BETs/SBETs, and BBOC shall institute the appropriate contingency measure.


LATE ARRIVAL OF OFFICIAL BALLOTS, ACCOUNTABLE ELECTION FORMS AND OTHER ELECTION PARAPHERNALIA

EO Treasurer and BET/SBET, shall jointly asses based on the information from the Administrative Services Department (ASD)/ Packing and Shipping Committee (PSC), the time of arrival of ballots, accountable forms and other supplies at the polling place

If ballots will arrive before twelve o’ clock in the afternoon of October 28, 2013, voting shall immediately start and continue up to five o’ clock in the afternoon.

CONTINGENCY MEASURES


If after five o’ clock in the afternoon, there are still voters present who have not yet cast their votes, Sec. 23 of the GI shall apply;


If ballots, accountable forms and other supplies will arrived after twelve o’ clock in the afternoon of October 28, 2013, elections shall be reset to the following day, October 29, 2013, or if it is not

feasible, on the next day, October 30, 2013.

EO shall announce and post notice on the date of the resetting of elections in the clustered precinct/s affected. Not later than six o’ clock in the evening

of election day.


EO shall report to the PES which clustered precinct/s under his jurisdiction have extended/reschedules its elections due to late arrival of ballots, accountable election forms and other election material.

PES shall likewise report the same to the RED, who shall consolidate and submit (by fax or e-mail) to the Project Management Office (PMO) through the ODEDO, the soonest possible time.

RED of NCR shall report directly to the PMO through ODEDO.



Official BallotsShortage or non- availability of ballots - EO shall report, by fastest means available, shortage or non-availability of ballots to the Allocation Committee.

Before election day – Allocation Committee shall determine the necessity of printing ballots. If necessary, the Allocation Committee is authorized to determine the quantity requirements for printing. If printing is not necessary, it is authorized to instruct the Treasurer and the EO on the matter of re - allocating the ballots.

SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE

ELECTION FORMS AND SUPPLIES


Official BallotsOn election day – the provision of Section 182 (Emergency Ballots) of the BP Blg. 881 shall apply on the shortage or non- availability of ballots on election day.

ELECTION RETURNS/TALLY BOARDSShortage or non-availability of ERs/Tally Boards – if either the ERs/Tally Board are not received or not available:

EO shall report such fact to the COMELEC through the Allocation Committee.




ELECTION RETURNS/TALLY BOARDSBET/SBET shall:

improvise ERs/Tally Boards and proceed with the counting of votes

after the counting, sign the improvised ERs/Tally Boards and imprint their thumbmarks

distribute copies of the improvised ERs/Tally Boards in accordance with Section 50 of the GI

enter in the Minutes that the ERs/ Tally Boards are not available and that the BET together with the watchers decided to use improvised ERs/Tally Boards

place all forms used inside the corresponding envelopes and deposit them inside the ballot box




MISSING PAGES/COPIES OF ELECTION RETURNSBET shall:

take measures to reproduce/photocopy missing page/s/copies

ensure that copy intended for the BBOC is complete by obtaining the missing page/s/copies from other copies of ERs with no missing pages

NON - AVAILABILITY of SOVs by Precinct (SOVP)EO shall report it to COMELEC through the Allocation Committee.




BBOC shall:improvise SOVP and proceed with the canvass of ERs

sign the improvised SOVP and imprint their thumbmarks

distribute copies of the improvised SOVP in accordance with Section 75 of GI

enter in Minutes that SOVP is not available and that BBOC together with watchers decided to use improvised SOVP

place all forms used inside the corresponding envelopes and deposit inside ballot box

SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-ACCOUNTABLE ELECTION FORMS

AND SUPPLIES


Missing pages/copies of the Statement of Votes by Precinct

BBOC shall take measures to reproduce/photocopy the SOVPs. All such photocopies shall be certified by the BBOC.

Metro Manila Area – lacking or missing pages of all accountable forms shall be replaced whenever possible

Outside Metro Manila – non – accountable forms and supplies may be reproduced/photocopied upon prior approval of EO.




AUTHORITY OF ELECTION COMMITTEESPrinting Committee

cause printing of required ballots/ERs

Packing and Shipping Committee

immediately pack and ship lacking ballots/ ERs through the fastest means possible and ensure that they arrive at and receive by the intended recipients on or before election day




Official ballots bearing the same serial numbersCity/Municipal Treasurer:

issue the subject ballots to the BET/SBET

take note of its condition in the inventory report

Chairman of the BET/SBET:prior to issuance of subject ballots to the registered

voter, shall add one Arabic numeral after the last digit of the SN, starting with number 1, then 2, and so on,

and affix his initial. In so doing, the ballots will now have different SNs.

record opposite the name of the voters in the EDCVL/EDCVL – DV, the new SNs

OFFICIAL BALLOTS WITH PROBLEMS ON SERIAL NUMBERS


Upper and lower serial numbers of the official ballot are different

Poll Clerk: enter in the Minutes the different SNs appearing in the

ballot, indicating therein whether it is located in the upper or lower portion

record opposite the name of the voter in the EDCVL/EDCVL-DV, the two (2) different SNs.

Chairman of BET/SBET:issue the ballot to the voter



Either the upper or lower serial number of the official ballot is missing

Poll Clerk: take note in the Minutes the missing SN in the ballot

either in the upper or lower portion, indicating whether it is located in the upper or lower portion

record opposite the name of the voter in the EDCVL/EDCVL-DV the available SNs.

Chairman of the BET/SBET :copy the available SN in the portion of the ballot where

it does not appear and affix his/her signature

issue the ballot to the voter



Both the upper and lower serial numbers of the official ballot are missing

Poll Clerk: record the fact in the Minutes

Chairman of the BET/SBET:mark the ballots as “defective ballot”

place the same inside the envelope intended for spoiled ballots



Serial number of the official ballot is unreadable or hard to ascertain

Poll Clerk: check the SN of the ballot preceding the ballot with

blurred SN and follow the sequence of the SNs

enter in the Minutes the ascertained SN

record opposite the name of the voter in the EDCVL/EDCVL-DV

Chairman of the BET/SBET :issue the ballot to the voter.



Serial number of the official ballot does not belong to the series

Poll Clerk: note in the Minutes the SN of the ballot that does not

belong to the series

record the same opposite the name of the voter in the EDCVL/EDCVL-DV

Chairman of the BET/SBET:issue the ballot to the voter



Serial number of the official ballot does not belong to the series

Poll Clerk: note in the Minutes, the SN of the ballot that does not

belong to the series

record the same opposite the name of the voter in the EDCVL/EDCVL-DV

Chairman of the BET/SBET :issue the ballot to the voter

In all instances, the BETs/SBETs are directed to issue first the ballots with complete and regular SNs.



RECAP

RECAP

RECAP

BARANGAY WITH ONE BET


Voting Starts at 7:00AMAnd Ends at 3:00PM

Counting of Votes

Voters within 30 meter radius allowed to vote beyond 3:00PM

Preparation of ERs

BET converts itself to BBOC

Canvassing of ERs Preparation of SOVs and COCP

Proclamation of Winning Candidates Distribution of COCP

1

2

3

4

BARANGAY WITH MORE THAN ONE BETs


VOTING AND COUNTING

BET 1

BET 2

BET 3

CANVASSING

Preparation of SOVs and COCP

Canvassing of ERsBBOC

Proclamation of Winning Candidates Distribution of COCP

PROCLAMATION


Detainee Special Polling Place

BET

BBOC

SBET

BET

VOTING AND COUNTING

CANVASSING AND PROCLAMATION


ESCORTED DETAINEE VOTING

BET

BBOC

VOTING AND COUNTING

CANVASSING AND PROCLAMATION

ESCORTED DETAINEE


Mabuhay ang COMELEC !!!

Mabuhay ang mga Barangay Officials !!!

Mabuhay ang Pilipinas !!!


THANK YOU !!!

GUIDELINES FOR THE BARANGAY BOARD OF CANVASSERS - Oct 28, 2013 Brgy & SK Elections

Law

Transcript of GUIDELINES FOR THE BARANGAY BOARD OF CANVASSERS - Oct 28, 2013 Brgy & SK Elections