Guide to the Contaminated Site Record (CSR) Fields in GEMSGuide to the Contaminated Site Record...

Guide to the Contaminated Site Record (CSR) Fields in GEMS

ENVIRONMENT AND ENGINEERING BRANCH

DIRECTORATE OF CONTAMINATION ASSESSMENT REMEDIATION AND MANAGEMENT


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© Commonwealth of Australia 2018

This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without prior written permission from the Australian Government Department of Defence.

Announcement statement—may be announced to the public.

Secondary release—may be released to the Australian Government Department of Defence, its contractors and their equivalents in United States of America, Canada, New Zealand and Great Britain.

All Defence information, whether classified or not, is protected from unauthorised disclosure under the Crimes Act 1914. Defence information may only be released in accordance with the Defence Security Manual as appropriate.

First edition 2018

Sponsor

Environment and Engineering Branch

Developer

Directorate of Contamination Assessment, Remediation and Management

Issued by

Environment and Engineering Branch

Effective Date

September 2018

Review Date

September 2019 or when changes to processes require an update


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Table of contents 1 GEMS EFR-CSM Contaminated Sites Module ........................................................................... 1

1.1 GEMS Property Environmental Profile (PEP) – Contaminated Sites ................................... 1

1.2 Contaminated Sites Module Summary TAB ......................................................................... 3

1.3 CSR General Information TAB ............................................................................................. 6

1.4 CSR Assessment TAB ......................................................................................................... 8

1.5 Source Details TAB ............................................................................................................ 13

1.6 Contaminant Details TAB ................................................................................................... 18

1.7 Objects (to be used when linking objects to a CSR) .......................................................... 27

1.8 Projects/Work Order TAB – (currently not used) ................................................................ 27

1.9 Commonwealth Legislation Compliance TAB (currently not used) .................................... 27

1.10 Risk TAB – (currently not used) ......................................................................................... 28

1.11 Hazard TAB – (currently not used) ..................................................................................... 29

1.12 Incidents TAB – (currently not used) .................................................................................. 29

1.13 Notes .................................................................................................................................. 29

1.14 Documents ......................................................................................................................... 30

2 Contaminated Sites GDL – User Information .......................................................................... 31

3 Contaminated Sites Records GDL Field Descriptions User Guide ....................................... 34

4 Contact Information and Useful Links ..................................................................................... 48

Figures Figure 1 Example of Property Environmental Profile - Blamey Barracks ......................................... 2

Figure 2 Contaminated Sites Summary Tab - Blamey Barracks ..................................................... 5

Figure 3 CSR Details Tab - Blamey Barracks .................................................................................. 5

Figure 4 Documents Tab - Blamey Barracks ................................................................................... 5


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1 GEMS EFR-CSM Contaminated Sites Module

1.1 GEMS Property Environmental Profile (PEP) – Contaminated Sites

The current PEP factsheet for individual properties should be exported from the GEMS directly by Defence

personnel or requested from the Defence PM.

The information in PEP is pre-populated and will be updated by the CSR Administrator based on the CSR

data provided in the technical reports. The field descriptions within a PEP are provided below (in the order in

which they appear within the exported PEP Factsheet):

Field Description

PEP Summary

Functional Location Property Name. Field is pre-populated.

Functional Location ID Property identification number. Field is pre-populated.

Prefix with 20/ (and then the property ID) (e.g. PR 20/0315).

Status Active/Inactive. Field is pre-populated and refers to whether the record is

active.

Street Property Address. Field is pre-populated.

City Town/City. Field is pre-populated.

State The state or territory within which the Property / Site is located. Field is pre-

populated.

Country Country. Field is pre-populated.

Region The Defence region within which the Property / Site is located. Field is pre-

populated.

Tenure Property Type Options Description

Owned

Property is owned and operated by Defence (including

where part of the Property is leased and operated by a

third party).

Leased (Revenue Lease

and Expenditure Lease)

Property owned by Defence but leased and operated

by a third party.

This field is pre-populated.

Property Description Provides a summary of the Property Use (.i.e. Training Base). Field is pre-

populated from the GEMS Real Estate module.

Military Operations /

Activities

General description of activities undertaken at the property

Key Environmental Issues A brief description of the key environmental issues at the Property. The


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description should provide a broad overview of the current contamination

status at the property, biodiversity, heritage, bushfire risks and others.

EFR Hazards Summary Very High High Medium Low

EFR Risk Level Summary

Very High High Medium Low

These attributes are populated in the Governance, Risk, and Compliance

module and are not currently used.

Other Field not relevant to

Contaminated Sites Module

Asbestos, Biodiversity, BONS, Bushfire, Heritage, Resource Management,

Soil and Waste

Figure 1 Example of Property Environmental Profile - Blamey Barracks


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1.2 Contaminated Sites Module Summary TAB

Field Description

EPA Notification Has the relevant state EPA been notified of detected Contamination sourced from

the Property?

EPA Notice Description

Yes The Property has been notified to the relevant state

EPA

No The Property has not been notified to the relevant

state EPA

Assessed By Name of person / name of company that undertook the Assessment.

Assessment Date Date

Property

Contamination

History

Provides a summary of the Property characteristics and investigation history

relevant to contamination, the environmental setting and a general outline/update of

the key environmental investigations conducted at the Property.

Key Contamination

Issues

A brief description of the key contamination issues/hazard at the Property. The

description should provide a broad overview of the current contamination risk status

at the Property and may include reference to the major CSRs.

The contamination issues/risk status should be presented in a narrative format and

be updated/added to as investigation and remediation works continue to provide a

history of contamination assessment at the Site.

Source A list of the key actual and/or potential contamination sources at the Property.

Pathways A list of key complete and/or potential pathways which provide a transport

mechanism for identified contamination at the Property to migrate to receptors. The

pathway includes transport and exposure components.

Transport components may include:

Leaching of contaminants through the soil profile to groundwater;

Migration of contaminants in groundwater;

Migration of contaminants via surface waters;

Volatilisation from soil and/or groundwater to air;

Extraction of groundwater;

Biomagnification / bioaccumulation along food chains.

Exposure pathways may include:

Absorption through direct contact with contaminated media;

Ingestion of contaminated media (water or soil);


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Ingestion of contaminated fauna and/or flora; and

Inhalation of contaminated media (e.g. vapour, dust).

The pathways should be consistent with those listed under the property EFR-CSR.

Receptors A list of key confirmed and/or potential receptors of contamination sourced from the

Property.

Human receptors may include:

Current site users such as residents, visitors and workers;

Construction or maintenance workers;

Current users of surrounding residences, recreational reserves, and commercial

or industrial premises, and

Current users of surface water including recreational, commercial and industrial

users including consumption of aquatic fauna and flora;

Groundwater users who extract groundwater for purposes that could have

implications for human health.

Ecological receptors may include:

Surface water bodies located on or near the Site;

Groundwater environments beneath, or in the vicinity of, the Site;

Groundwater bores used to extract groundwater for purposes that could affect

the environment; and

Flora and fauna that may inhabit or migrate through the Site.

Note: It is important to consider actual and potential receptors both:

On-site, for example human health receptors including Defence personnel or

construction workers and ecological receptors present in both the aquatic and

terrestrial environs on-site;

Off-site, for example human health receptors including neighbours and humans

accessing waterways that have been impacted by contaminants moving off site

and ecological receptors such as water bodies and terrestrial environment.


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Figure 2 Contaminated Sites Summary Tab - Blamey Barracks

Figure 3 CSR Details Tab - Blamey Barracks

Figure 4 Documents Tab - Blamey Barracks


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1.3 CSR General Information TAB

Field Mandatory

or

Optional

Description

EFR ID (GEMS unique

identifier)

M/O This is unique identifier and reference that is used by the system to

link related information across all tabs for the Contaminated Sites

EFR. This field will be automatically populated upon creation of the

EFR.

Functional Location M Property Name as defined by Defence.

CSR/EFR Title M A descriptive name to identify the individual CSR. This should provide

some context of the issue and/or source of Contamination at the Site.

This may include the name or use of a building, a unique identifying

number for example a UST or AST asset number from GEMS/Asset

Register. Each CSR name should be unique for each Property to

ensure that each CSR can be differentiated. If required, a number or

letter may be used to identify the different Sites e.g. if there are

multiple landfills or weapons ranges at a Property. The description

should be no longer than 80 characters.

CSR Number

O New CSR numbers were issued for all CSR records when data was

merged into GEMS.

Any legacy number which has been used to identify the CSR,

including the pre-GEMS CSR number is identified in the Legacy CSR

Number field.

CSR Acceptance

Status

M Accepted or Pending or Not accepted

This field will default to Pending until the record has been reviewed

and accepted by the CSR Administrator or DCARM.

CSR Risk

O The risk ranking assigned to the CSR number as defined by the risk

assessment process conducted using the Defence Contamination

Risk Assessment Tool (CRAT). The risk assessment is based on a

number of parameters defined by Defence. Refer to DEQMS, DCMM

Annex L for more information on the CRAT.

CRAT Risk Ranking

4- Low

3- Medium

2- High

1 -Very High

N- Not Assessed

Latitude / Longitude O Location of the CSR. Can be provided as a single GPS point.

Coordinate System

Used

O Coordinates must be provided only in Lat/Long WGS84.

Created By O The person who created the CSR. This will generally be a CSR


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Administrator. This is automatically set by GEMS when the CSR is

created. Note that for CSRs which were pre-existing prior to the

migration to GEMS this may appear as ‘DATA4’. Once a CSR is

updated within GEMS the Created By will default to the individual who

made the changes.

Date Created M The date the CSR was created. This is automatically generated when

the CSR is created in GEMS. Note that for CSRs which were pre-

existing prior to the migration to GEMS this date will appear as

18.07.2017.

Last Changed By O The person who last made changes to the CSR. This will generally be

a CSR Administrator. This is automatically set by GEMS when the

CSR is updated. Note that for CSRs which were pre-existing prior to

the migration to GEMS this may appear as ‘DATA4’. Once a CSR is

updated within GEMS the Last Changed By will default to the

individual who made the changes.

Date Changed M The date the CSR was updated. This is automatically generated

when the CSR is updated within GEMS. Note that for CSRs which

were pre-existing prior to the migration to GEMS this date will appear

as 31.10.2017 until further changes are made.

Reported By

[Reported by &

Reviewed by]

M The name of the consulting company or Defence business unit who

was responsible for completing the most recent CSR entry/update

with a character limit of 80.

Date Reported

[Date reported & date

of entry / review]

M The date the most recent CSR information was reported. The date

should be provided in the format DD.MM.YYYY.

Description [CSR

Description]

O A brief description to adequately describe what the Site incorporates.

The description may include:

Approximate area in square metres or hectares which the Site covers;

Volume, contents, and age of a UST and/or AST/type of waste

observed;

Current and/or previous uses of the Site;

A description of an incident that may have caused residual

contamination and volume and type of release; and

If the Site and/or infrastructure is active or inactive.

Location [CSR

Location Description]

M Brief description of the CSR location, which should include a

description of where the Site is in relation to the entire Property and

its location in relation to surrounding infrastructure or buildings,

(including building name or number) where the CSR is located or

adjacent to.


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1.4 CSR Assessment TAB

Field Mandatory

or

Optional

Description

Assessment /

Remediation Stage

M The current and/or highest level of assessment and/or remediation

conducted at the CSR

Assessment /

Remediation

Status Options

Description

1 - Not Assessed

No assessment has been conducted at the

Site. This may include sites where there

has been an incident involving a spill or

leak where investigations or remediation is

yet to be conducted.

2 - CRAT

The risk assessment process conducted

using the Defence Contamination Risk

Assessment Tool (CRAT) or the

Environmental Risk Assessment Tool

(ERAT). The risk assessment is based on

a number of parameters defined by

Defence.

3 - Monitoring

On going environmental monitoring and

sampling programs to be conducted at the

Site. The data collected will be used to

understand changes in the distribution of

contamination in the environment over

time and as a result of seasonal changes.

Data from on going monitoring will be used

to regularly review and where necessary,

re-prioritise the response management

actions at the Site and the surrounding

area.

4 - Stage 1 -

Preliminary Site

Investigation

Desktop Assessment only with no intrusive

sampling conducted or only limited

sampling conducted.

5 - Stage 2 -

Detailed Site

Investigation

Sampling and analysis of soils,

groundwater, surface water, sediments

and/or soil vapour or other media has

been conducted.

6 - Stage 3 - Risk

Assess /

Remediation

Design

Sampling and analysis has been

conducted with a risk assessment and/or

remediation design conducted for the

contamination detected.


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7 - Stage 4 -

Remediation /

Management

Identified contamination is being

remediated to applicable clean-up criteria

and/or contamination is being managed in

accordance with a plan.

8 - Remediated The site has been remediated and

validated.

9 – No Action

Required No Action Required

Stage Status

M Current stage of contamination management:

1 - Planning

2 - In Process

3 - Complete

Recommended Action M A brief description of the recommended future actions for the CSR.

May include recommendations for further investigation, monitoring,

remediation or management.

Recommended

Action Description

1 - No Action

Required

No further actions required for this Site.

Generally this option will only apply to

inactive Sites and/or Sites being actively

divested.

2 – CRAT

The risk assessment process conducted

using the Defence Contamination Risk

Assessment Tool (CRAT) or the

Environmental Risk Assessment Tool

(ERAT). The risk assessment is based on a

number of parameters defined by Defence.

3 -Monitoring

On going environmental monitoring and

sampling programs to be conducted at the

Site. The data collected will be used to

understand changes in the distribution of

contamination in the environment over time

and as a result of seasonal changes. Data

from the on going Monitoring will be used to

regularly review and where necessary, re-

prioritise the response management actions

at the Site and the surrounding area.

4 - Stage 1 -

Preliminary Site

Investigation

Desktop Assessment only with no intrusive

sampling conducted or only limited sampling

conducted.

5 - Stage 2 -

Detailed Site

Investigation

Sampling and analysis of soils,

groundwater, surface water, sediments

and/or soil vapour or other media has been

conducted.


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6 - Stage 3 - Risk

Assess /

Remediation

Design

Sampling and analysis has been conducted

with a risk assessment and/or remediation

design conducted for contamination

detected.

7 - Stage 4 -

Remediation /

Management

Identified contamination has been

remediated to applicable clean-up criteria

and/or contamination is being managed.

8 - Remediated

Identified contamination at the Site has

been remediated and validated to applicable

standards and no further management work

or investigation is deemed necessary. The

site is validated.

9 - Refer to

Notes

Refer to Notes. Notes present more detail

about documented recommendations from

investigations conducted.

Assessed By M The name of the Defence personnel or the delegated consultant

company who was responsible for assessing the CSR. Character

limit of 80.

Assessed Date M The date the CSR was assessed (i.e. the date of the investigation

report). The date should be provided in the format DD.MM.YYYY.

Proposed Remediation Approach

Target O Planned level of remediation:

0 - Unknown

1 - Residential A

2 - Residential B

3 - Residential C

4 - Residential D

5 - Recreational

6 - Commercial/Industrial

Method O Planned method of remediation:

Remediation

Method Description

0 Unknown

1 Monitored Natural Attenuation (MNA)

2 ‘Emu’ Picking

3 Air Sparging

4 Bioremediation

5 Bioventing

6 Chemical Oxidation

7 Chemical Reduction

8 Composting

9 Cut Off Walls

10 Dig and Dump


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11 Dual Phase Extraction

12 Electrolysis

13 Encapsulation

14 Explosive Residues Soil Remediation

15 Explosive Residues Water Remediation

16 Incineration

17 Land Farming

18 Monitoring

19 Ozonation

20 Passive Skimming

21 Phytoremediation

22 Pump and Treat

23 Soil Vapour Extraction

24 Soil Washing

25 Specialist Radiation Remediation

26 Stabilisation

27 Thermal Desorption

28 Treatment Barriers

29 UXO Excavation, Processing and Removal

30 Hydraulic Containment

Timeframe O Date when proposed remediation is to be completed by. The date

should be provided in the format DD/MM/YYYY.

Next Action Estimate

Cost Source O Estimated from:

1 - Estimate

2 - Stage 1 - Preliminary Site Investigation

3 - Stage 2 - Detailed Site Investigation

4 - Stage 3 - Risk Assess / Remediation Design

5 - Project Budget

Cost Estimate O Estimated cost of the proposed Next Action in the

investigation/management / remediation of the contaminated site.

The cost should be provided in the format $###,###.

Estimate By O Name of the consulting company who provided the next action cost

estimate.

Estimate Date O Date of the next action cost estimate. The date should be provided

in the format DD/MM/YYYY.

Remediation Cost Estimate

Cost Source O 1 - Estimate




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5 - Project Budget

Cost Estimate O Latest remediation cost estimate. The cost should be provided in

the format $###,###. Note: Costs required if they are specified in

the Stage 2, 3 or 4 reports.

Estimate By O Name of the consulting company who provided the remediation cost

estimate.

Estimate Date O Date of the remediation cost estimate. The date should be provided

in the format DD/MM/YYYY.


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1.5 Source Details TAB

Field Mandatory

or Optional

Description

Source Type M Source Type Description

Abrasive Blasting (1) Often associated with maintenance

works / repainting

Accidental Release / Spill /

Leak (2)

Spill or release of contaminants from

infrastructure e.g. a fuel spill from a

tanker.

AFFF Storage (3) Storage of Aqueous Film Forming

Foams

Airport – Domestic (7) Airport - Domestic

Asbestos Disposal (8) Dumping or burying of asbestos

materials outside of a designated

landfill or containment cell (if

Asbestos is located within a landfill

the CSR Classification should be a

landfill or containment cell and

asbestos listed as a contaminant).

This does not include asbestos in

buildings or associated with

infrastructure (should be contained

on Property Asbestos register).

AST (29) An Aboveground Storage Tank

storing products not including

petroleum fuel e.g. waste oils, waste

water, solvents, AFFF, etc.

Battery Storage,

Manufacture or Recycling

(9)

Battery Storage, Manufacture or

Recycling facilities

Building Demolition (36) Building Demolition sites

Cattle and Sheep Dips (10) Historical Cattle and Sheep Dips

Chemical Use or Storage

(11)

Storage of hazardous materials

and/or chemicals, excluding storage

in ASTs or USTs.

Containment Cell (64) Management of contaminated waste


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materials. Containment Cells are

engineered to capture any produced

gas, to prevent leakage, and also

have built-in leakage detection

systems, and methods for capturing

leakage if it was to occur.

Contaminated Sediments

(13)

Generally intended to capture

contaminated marine sediments as

a result of maintenance and

operational activities.

Dry Cleaners (15) Associated with solvent use.

Effluent Disposal (16) Septic tanks that collect sewage.

The effluent that comes out of the

tank is directed to a sewage

treatment plant for further treatment.

Effluent Irrigated Area (17) An area irrigated with waste water or

products from waste treatment

plants.

Electrical Substation (18) Electrical substation and

transformers.

Electrical Transformers (19) Potential for PCB oils.

Electroplating Facility (20) Electroplating is an electrochemical

process whereby metal ions in

solution are bonded to a metal

substrate via electrode position.

Evaporation Pond (22) Artificial ponds with very large

surface areas that are designed to

efficiently evaporate water by

sunlight and exposure to the

ambient temperatures.

Explosive Ordnance (54) Explosive Ordnance

Explosives production and

storage (65)

Explosives production and storage

facilities

Fill Material (23) Reworked or imported soil, which

may include anthropogenic items.

Fire Training Area (24) Areas currently or historically used

for the purpose of fire training. This

may include designated or informal


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areas.

Firing Range (25) Designated ranges typically used for

firing of hand held live and/or

training munitions, including but not

limited to small arms, rifle and

grenade ranges.

Former Workshop (26) Former Workshop

Fuel – Reticulation (27) Lines used for the transfer of

petroleum fuels, outside of

nominated storage facilities. This is

not intended to capture fuel lines

associated with a service station or

localised transfer of fuels.

Fuel Storage (28) Petroleum fuel (including diesel,

petrol and AVTUR) less than

100,000L (total for CSR, if e.g. 3 x

50,000L = bulk fuel storage).

Fuel Storage – Bulk (30) Bulk Fuel Storage – greater than

100,000L

Hangar (33) Hangar

Hazardous Materials

Storage (34)

Storage of hazardous materials

and/or chemicals, excluding storage

in ASTs or USTs.

Incinerator (37) Burning waste material, especially

industrial waste, at high

temperatures until it is reduced to

ash.

Jet Wash Bay (38) A wash bay utilised for washing of

aircraft.

Landfill (39) Designated waste disposal area,

may include asbestos material.

Manufacturing (40) Manufacturing

Mining and Quarry Areas

(41)

Mining and Quarry Areas


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Other (53) Only to be used if no other

classifications are deemed

appropriate. Ensure description of

site classification is described in the

CSR Description field.

Outdoor Training Facility –

Stop Butt (44)

Infrastructure associated with small

arms and rifle ranges designed to

capture projectiles.

Overflow Tanks (45) Overflow Tanks

Paint Application,

Manufacture or Formulation

(46)

Paint Application, Manufacture or

Formulation

Part washing and cleaning

(70)

Part washing and cleaning

Photographic Processing

(47)

Photographic Processing

Radioactive Waste (49) Radioactive Waste

Railway Infrastructure (50) Railway Infrastructure

Service Station (52) Public service station for refuelling

vehicles located on the Property.

Sewerage Treatment Plant

(69)

Sewerage Treatment Plant

Soil Stockpile (66) Above ground storage of excavated

soils in a stockpile which may be

contaminated and/or contain

anthropogenic materials.

Stormwater runoff (67) Stormwater runoff

Triple Interceptor Pit (68) Triple Interceptor Pit

UST (31) An Underground Storage Tank

storing products not including

petroleum fuel e.g. waste oils, waste

water, solvents, AFFF, etc.

Wash Bay (56) Vehicle wash bay, with the

exception of aircraft.

Waste Management – Solid Waste Management – Solid


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(59)

Waste Water Treatment

Facility (61)

Waste Water Treatment Facility

Workshop (63) Workshops such as mechanical,

engineering workshop etc.

Refer to Section 3.0 Contamination Risk of Defence Contamination

Management Manual – Table 3-1 Commonly Encountered

Contaminants on Defence Sites.

Nature of Source M Nature of Source

Options Examples

Single Point Source Individual UST or AST

Multiple Point Source

Multiple sources of Contamination may

include:

Multiple USTs or ASTs in the one

location e.g. Bulk Fuel Storage;

or

Multiple sources within the one area

and/or building. E.g. a wash bay,

interceptor pit and a workshop.

Localised Diffuse Source

A source which is diffuse over the CSR

area but located within the CSR, for

example buried waste over a discrete

area, scattered asbestos waste or spray

irrigation area associated with an STP.

Site Wide Diffuse Source

A source(s) which is diffuse over a large

portion and/or the entire Property, for

example a groundwater plume which

may have multiple sources, surface

runoff, weapons or impact areas,

potential for site wide fill material.

It is acknowledged that these are not

strictly sources but is intended to

capture contamination issues which

would otherwise not be included in

GEMS.

Status O Unknown- description

Legacy - description

Ongoing – description


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1.6 Contaminant Details TAB

Field Mandatory

or Optional

Description

Contaminant M List key contaminants associated with the CSR (based on the CRAT).

Key Contaminant

Category Options

Key Contaminants

Corrosives (1)

Bases/Alkalis (1.06)

Acids (1.05)

Unknown (1.04)

Acid Sulphate Soils (ASS)

(2)

Acid Sulphate Soils (2.01)

Unknown (2.02)

PFAS (3)

PFOS + PFHxS (3.01)

Perfluorooctanoic Acid (PFOA)

(3.02)

Unknown/Other (3.03)

Asbestos in Soils (4)

Friable Asbestos (4.01)

Non-friable Asbestos (Bonded

ACM) (4.03)

Unknown (4.02)

Explosive Residues (6) Amino-4 6-Dinitrotoluene (6.01)

Nitrobenzene (6.10)

Nitroglycerine (6.11)

2-Nitrotoluene (6.12)



Explosive Residues (6) PETN (6.15)


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Petroleum Hydrocarbons

(8)

RDX (6.16)

Tetryl (6.17)

1,3,5-Trinitrobenzene (6.18)

2,4,6-Trinitrotoluene (TNT) (6.19)

4-Amino-2 6-Dinitrotoluene (6.02)

White Phosphorous (6.20)

Unknown (6.21)

2-Chloronitrobenzene (6.03)



1,3-Dinitrobenzene (6.06)

2,4-Dinitrotoluene (DNT) (6.07)

2,6-Dinitrotoluene (6.08)

HMX (6.09)

Methyl Tert-Butyl Ether (MTBE)

(8.16)

BTEX (8.04)

TPH Fractions (8.05)

Naphthalene (8.21)

PAH (Carcinogenic) (8.22)

PAH (Non-carcinogenic) (8.23)

Petroleum Hydrocarbons

(8)

Other / Unknown (8.20)

Trichloroethene (TCE) (9.01)

cis-1,2-dichloroethene (DCE) (9.02)

Chlorobenzenes (9.03)

Chloroform (9.04)


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Chlorinated Hydrocarbons

(9)

Dichloromethane (9.05)

1,2-Dichloroethane (9.06)

Chlorinated Hydrocarbons

(9)

Metals (12)

Tetrachloroethylene (PCE) (9.07)

Vinyl Chloride (VC) (9.08)

1,1,1-Trichloroethane (9.12)

Unknown / Other (9.11)

Aluminium (Al) (12.01)

Boron (B) (12.25)

Iron (Fe) (12.10)

Lithium (Li) (12.11)

Magnesium (Mg) (12.12)

Manganese (Mn) (12.13)

Metals (12)

Nutrients (13)

Mercury (Hg) (12.14)

Methyl Mercury (12.27)

Molybdenum (Mo) (12.15)

Lead (Pb) (12.16)

Nickel (Ni) (12.17)

Selenium (Se) (12.18)

Silver (Ag) (12.19)

Antimony (Sb) (12.02)

Tin (Sn) (12.20)

Tri-butyl Tin (TBT) (12.24)

Vanadium (Va) (12.21)

Zinc (Zn) (12.22)

Unknown (12.23)

Arsenic (As) (12.03)


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Barium (Ba) (12.04)

Beryllium (Be) (12.05)

Cadmium (Cd) (12.06)

Chromium (Cr, total, III, IV) (12.07)

Cobalt (Co) (12.08)

Cyanide (12.26)

Copper (Cu) (12.09)

Total Phosphorus (13.02)

Ortho-Phosphate (13.03)

Nitrate (13.05)

Nitrite (13.06)

Ammonia (13.07)

Total Kjeldahl Nitrogen – TKN

(13.08)

Nutrients (13)

Pesticides / Herbicides

(15)

Unknown (13.09)

Aldrin (15.01)

Endrin (15.10)

Methoxychlor (15.11)

2,4,5-T (15.12)

2,4-D (15.13)

MCPA (15.14)

Pesticides / Herbicides

(15)

Radiologicals (17)

MCPB (15.15)

Mecoprop (15.16)

Picloram (15.17)

Atrazine (15.18)

Chlorpyrifos (15.19)


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Chlordane (15.02)

Bifenthrin (15.20)

Dieldrin (15.03)

Endosulfan (15.04)

Heptachlor (15.05)

DDT+DDE+DDD (15.06)

Unknown (15.09)

Strontium (17.01)

X-ray (17.10)

Unknown (17.11)

Beryllium (17.12)

Radium (17.13)

Promethium (17.14)

Radiologicals (17)

Phenols (19)

Other Organics (20)

Barium (17.15)

Phosphorus (P-32) (17.16)

Isotopes (17.02)

Depleted Uranium (17.03)

Tritium (17.04)

Radioactive (17.05)

Thorium-magnesium alloys (17.06)

Caesium (17.07)

Uranium (17.08)

Cerium (17.09)

Phenols (19.01)

Unknown (19.02)

Pentachlorophenol (19.03)


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Total cresols (19.04)

Phthalates (20.01)

Unknown (20.02)

Phenols (19) Polychlorinated biphenyls (PCBs)

(20.03)

Dioxins and furans (20.04)

PBDE Flame Retardants (20.05)

Contaminant Level M Indicates if contaminants of concern have been detected at the Site.

Presence of Site

Contamination Options Description

1 - Potential

No sampling has been conducted

but there is a potential for

contamination to be present above

adopted criteria.

2 - Below Investigation

Levels

All results have indicated that

concentrations of contaminants of

concern are below the adopted

criteria.

3 - Exceeds Investigation

Levels

At least one result has indicated

that concentrations of

contaminants of concern exceed

adopted criteria.

4 - Below Clean up

Criteria

All results have indicated that

concentrations of contaminants of

concern are below the site specific

clean up criteria.

5 - Exceeds Clean up

Criteria

At least one result has indicated

that concentrations of


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contaminants of concern exceed

site specific clean up criteria.

Note that the adopted criteria relates to the specified criteria in the

relevant report for a specific Site at the time of investigation.

Offsite Impact M Indicates whether the CSR is the source of contamination which has

migrated off-site (i.e. outside of the Defence Property boundary).

Off-site Impact Options Description

Unknown (U)

The potential for off-site

contamination has not been

assessed

Yes (Y)

Contamination has been detected

off-site (beyond property boundary)

and is likely to have originated

from a source associated with the

CSR

No (N)

Contamination has been

delineated and has not migrated

off-site (beyond property boundary)

Guidelines O Relevant Contamination guidelines related to the analytical results.

Character limit of 255.

Potential Pathways O Potential pathways which provide a transport mechanism for

identified Contamination at the Site to migrate to receptors. The

pathway includes transport and exposure components.





Volatilisation of contaminants from soil and/or groundwater to air

(soil vapour);

Extraction of contaminated groundwater; and







Potential Receptors O Potential receptors of Contamination sourced from the Site.

Potential human receptors may include:

Current and/or future site users such as residents, visitors and

workers;

Current and/or future construction or maintenance workers;

Current and/or future users of surrounding residences,


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recreational reserves, and commercial or industrial premises,

Current and/or future users of surface water including

recreational, commercial and industrial users including

consumption of aquatic fauna and flora; and

Groundwater users who extract groundwater for purposes that

could have implications for human health.



Groundwater environments beneath, or in the vicinity of, the Site;

Groundwater bores used to extract groundwater for purposes that

could affect the environment; and


Actual Pathways O Complete pathways which provide a transport mechanism for

identified Contamination at the Site to migrate to receptors. The

pathway includes transport and exposure components. For there to

be an actual pathway an actual receptor must also be present.





Volatilisation of contaminants from soil and/or groundwater to air

(soil vapour);

Extraction of contaminated groundwater;








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Actual Receptors O Confirmed receptors of Contamination sourced from the Site. For

there to be actual receptors there must be a complete pathway for

identified Contamination to reach the receptor.

Human receptors may include:

Current site users such as residents, visitors and workers;

Construction or maintenance workers;

Current users of surrounding residences, recreational reserves,

and commercial or industrial premises;

Current users of surface water including recreational, commercial

and industrial users including consumption of aquatic fauna and

flora; and

Groundwater users who extract groundwater for purposes that

could have implications for human health.



Groundwater environments beneath, or in the vicinity of, the Site

Groundwater bores used to extract groundwater for purposes that

could affect the environment; and


Note: It is important to consider actual and potential receptors both:

On-site, for example human health receptors including Defence

personnel or construction workers and ecological receptors

present in both the aquatic and terrestrial environs on-site;

Off-site, for example human health receptors including

neighbours and humans accessing waterways that have been

impacted by contaminants moving off site and ecological

receptors such as water bodies and terrestrial environment.


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1.7 Objects (to be used when linking objects to a CSR)

1.8 Projects/Work Order TAB – (currently not used)

1.9 Commonwealth Legislation Compliance TAB (currently not used)

Field Description

Object Type O Used to identify a more detailed location on a Property or an association to another EFR

Functional Location To link this CSR to more than

one location

Equipment To link this CSR to a piece of

equipment – need to have

asset/object ID

Environmental Factor Record To link this CSR to another

EFR

Object ID O This is the Functional Location, Equipment or EFR ID for the

Object Type. This is required when an Object Type ID is selected.

If an Object ID is not known, enter a Sort Field ID.

Sort Field O Optional to Object ID – If an Object ID is not known a Sort Field ID

can be entered as an alternative. The Sort Field ID is the former

DEMS/IBIS ID, which is now referred to as the Estate Business

Identifier (EBI).

Description Of Object type selected

Field Description

Type Currently not used

Project/Work Order Currently not used

Description Currently not used

Status Currently not used

Field Description

Compliant Yes

There are non-compliance issues

related to the Site

No There are no known non-compliance

issues related to the Site

UNKNOWN

This is the default response for existing

CSRs as information has not been

provided since this field was

implemented. When updating or adding


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1.10 Risk TAB – (currently not used)

a new CSR this option is not to be

used.

Details If there are non-compliance issues related to the Site then brief details of the

issues should be outlined.

EPA Notification

EPA Notification Has the relevant state EPA been notified of detected Contamination sourced

from the EFR_CSR? It should be noted that notification to the EPA is the

responsibility of Defence and not the consultant / contractor.

EPA Notification

Yes The CSR has been notified to the relevant state

EPA

No The CSR has not been notified to the relevant

state EPA

UNKNOWN

This is the default response for existing CSRs as

information has not been provided since this field

was implemented. When updating or adding a

new CSR this option is not to be used.

Date The date when the relevant state EPA was notified, if applicable. The date

should be provided in the format DD/MM/YYYY.

Details If the relevant state EPA has been notified provide brief details of the

notification. This could include the mechanism of notification under the

relevant state legislation.

Field Description

Risk Event

Inherent Risk

Residual Risk

Residual Risk

(Planned)


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1.11 Hazard TAB – (currently not used)

1.12 Incidents TAB – (currently not used)

1.13 Notes

Field Description

Hazard ID

Hazard

Description

Assessment Type

Status

Risk Level

Location ID

Location

Description

Field Description

Incident

Category

Description

Status

Location ID

Location

Description

Field Description

Notes

Recommended

Action(s) or Comments

A brief description of the recommended future actions for the CSR

from a documented report. May include recommendations for further

investigation, monitoring, remediation, management or additional

comments relevant to the CSR, which are not described in any other

CSR field.

Review

To be used by Defence to note review comments on CSR and Report


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1.14 Documents

Field Description

Object ID Link to open document within Objective (only accessible from the

DRN)

Description Document name. Year- Consultant Author-Document name.

Example: 2018-AECOM-Stage 2 Environmental Investigation-Blamey

Barracks (ID0315) Character limit of 60.

URL Defence Project Officer or CSR Data Manager can create the link in

Objective (AF12345678)

This will be available once each of the files have been saved in the

correct location within objective.


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2 Contaminated Sites GDL – User Information

The GEMS Contaminated Sites Data Load (GDL) tool is an excel worksheet with multiple tabs used to update CSR data. It can be used for one line of data or multiple changes.

Please download and save (to your H drive) the GEMS Contaminated Sites Data Macro (GEMS CSD Macro) from DEQMS at: http://intranet.defence.gov.au/estatemanagement/governance/Policy/Environment/Contamination/Implementation.asp

The reference guide for the Bulk Data Maintenance – Environmental Factor Records – Contaminated Sites: http://easrsn159.eas.mil.au/ucontent/05c58910867c4bffad812fbf5725fa6b/index.pdf

This macro is to be used to convert exported raw GEMS CSR data in excel format into a much more user friendly and readable version which includes the allowed values and description of each field required to be populated.

The following steps to download and complete CSR GDL:

STEP 1: Download raw data from GEMS by using the EFR Contamination Bulk Download

STEP 2: Select the file location to save the raw data excel (suggest desktop)

STEP 3: Enter the Functional location or property description (Multiple functional locations can be selected

using or EFR IDs)

STEP 4: Select the to execute the search for data. Then select to save the raw data in

excel to the location selected in Step 2.


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STEP 5: Download macro from DEQMS

STEP 6: Open Macro in excel

STEP 7: Select view – macros then view macros – select the Macro that is displayed in the Macro window

that ends with …. Generate.Generate. Then select the ‘Run’ button. The macro will then request the raw

data file. Select the raw data file created in Step 4 and . The macro will then run and save

the output file in the same location as selected in Step 4, with the same document name annotated with

‘new’ at the end of the file name.

STEP 8: This will convert the raw data to a readable format.


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STEP 9: Open the file to see the current information on the selected property.

STEP 10: Update or send the excel file as required to Defence PM’s or environmental consultant for information or update.


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3 Contaminated Sites Records GDL Field Descriptions User Guide

This Field Descriptions User Guide maps the GEMS fields to each object detailed in the bulk data upload tool called the CSR GEMS Data Load (GDL) which is used to create and update data. Below is an extract of the guide.

GDL fields CSR GDL tool, Sheet & Column

Description List/Free text/SAP Objective

Example Mandatory or Optional

Field Length

Allowed Values

Function Code All sheets, Column B Create or Update Text C = Create M 1

N.B. All non free text entries are Case Sensitive including the Functional Location (Func Loc). C - Create U - Update

Temporary ID or EFR ID All sheets, Column C Unique Business Object Identifier Text EFR_CSR_1 M 100

For the Create function this value is an arbitrary value: E.g. EFR_CSR_1 For the Update function this value will be the EFR ID: E.g. CSR_QLD_000001

Func loc CSR General, Column D

Functional Location for the Property Text PR 20/0861 M and O 30

For the Create function this value is a Mandatory value: E.g. PR 20/0861 For the Update function this value will be populated from the download.


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Field Length

Allowed Values

EFR ID CSR General, Column E EFR Id Text CSR_QLD_000001 M and O 18

For the Create function the EFR ID field is not required. For the Update function this field will contain the downloaded EFR ID: E.g. CSR_QLD_000001

CSR Title CSR General, Column F EFR Title Text

RAAF Amberley Contamination record M 80 Record Title

Reported By CSR General, Column G

This is the actual person the record was reported Text Person Name M 80 Name

Date Reported CSR General, Column H

This is the actual date the record was reported Date 20170101 M 8 YYYYMMDD

Legacy CSR Number CSR General, Column J CSR number Text SQ0208 O 500

Free Text – but to be the CSR number from the old numbering system

CSR Acceptance Status CSR General, Column K

CSR Acceptance Status List A M 1

P - Pending A - Accepted N - Not Accepted

Latitude CSR General, Column L Latitude coordinates List -27.641729 O 9

N.B. Latitude values must sit within a range of -90.000000 and +90.000000 decimal degree values. Australian Latitude values will always


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Field Length

Allowed Values

be negative. When the file is downloaded the value will appear in this format '90.000000-'

Longitude CSR General, Column M

Longitude coordinates List 152.69559 O 9

N.B. Longitude values must sit within a range of -180.000000 and +180.000000 decimal degree values. Australian Longitude values will always be positive.

Coordinate System Used CSR General, Column N

To default to Lat/Long WGS84 and prevent from using other systems List W O 1

N.B. This is the only allowed Coordinate System for Latitude and Longitude values. W - Lat/Long WGS84

CSR Risk CSR General, Column O

Risk (as defined by CRAT) List 3 O 1

1 - Very High 2 - High 3 - Medium 4 - Low N - Not Assessed <Blank>

Description Long_Texts, Column D

A comprehensive description of the contaminated Site issue/hazard Text

Free text Description O

Free Text

This field is related to the CSR General tab attributes. N.B. Detailed text relating to a record is limited to 255 characters per cell. If the text to be entered exceeds


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Field Length

Allowed Values

255 characters the text string must be split into an additional cell in the next row with the same Temporary ID or EFR ID.

Location Long_Texts, Column E

Details where the contamination occurs on site Text Free text Location M

Free Text

This field is related to the CSR General tab attributes. N.B. Detailed text relating to a record is limited to 255 characters per cell. If the text to be entered exceeds 255 characters the text string must be split into an additional cell in the next row with the same Temporary ID or EFR ID. If a U or C is entered in the Function Code column of the CSR General tab a C or U must be entered in the Function Code column of this tab because this is a Mandatory field.

Potential Pathways Long_Texts, Column F Potential Pathways Text Free text Potential Pathways O

Free Text

These fields are related to the Contaminant Details tab attributes. N.B. Detailed text relating to a record is limited to 255 characters per cell. If the text to be entered exceeds


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Field Length

Allowed Values

255 characters the text string must be split into an additional cell in the next row with the same Temporary ID or EFR ID.

Potential Receptors Long_Texts, Column G Potential Receptors Text

Free text Potential Receptors O

Free Text

These fields are related to the Contaminant Details tab attributes. N.B. Detailed text relating to a record is limited to 255 characters per cell. If the text to be entered exceeds 255 characters the text string must be split into an additional cell in the next row with the same Temporary ID or EFR ID.

Actual Pathways Long_Texts, Column H Actual Pathways Text

Free text Actual Pathways O

Free Text



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Field Length

Allowed Values

Actual Receptors Long_Texts, Column I Actual Receptors Text Free text Actual Receptors O

Free Text


Assessment/Remediation Stage

Assessment, Column D

Current stage of contamination management List 3 M 1

1 - Not Assessed

2 - CRAT

3 - Monitoring




7 - Stage 4 - Remediation / Management

8 - Remediated

9 - No Action Required


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Field Length

Allowed Values

Stage Status Assessment, Column E

Status of current stage List 2 M 1

1 - Planning 2 - In Process 3 - Complete

Recommended Action Assessment, Column F

Planned Next Assessment / Remediation List 3 M 1

1 - No Action Required

2 - CRAT

3 - Monitoring




7 - Stage 4 - Remediation / Management

8 - Remediated

9 - Refer to Notes

Assessed By Assessment, Column G

Assessed By (Company) Text Person Name M 80 Name

Assessed Date Assessment, Column H Date Assessed Date 20170101 M 8 YYYYMMDD


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Field Length

Allowed Values

Remediation Target Assessment, Column I Planned level of remediation List 0 O 1

0 - Unknown 1 - Residential A 2 - Residential B 3 - Residential C 4 - Residential D 5 - Recreational 6 - Commercial/Industrial

Remediation Method Assessment, Column J

Planned method of remediation List 1 O 2

Refer to list in the Reference Values tab

Remediation Timeframe Assessment, Column K

Estimated remediation timeframe. Date 20170101 O 8 YYYYMMDD

Cost Source (Next Action)

Assessment, Column L

Details of where the Next Action cost estimate originated. List 1 O 1

1 - Estimate 2 - Stage 1 – Preliminary Site Investigation 3 - Stage 2 – Detailed Site investigation 4 - Stage 3 - Risk Assess / Remediation Design 5 - Project Budget

Cost Estimate (Next Action)

Assessment, Column M

Estimated cost of the proposed Next Action in the management / remediation of the contaminated site Number 10000 O 10 Number value

Estimated By (Next Action)

Assessment, Column N

Name of the person/company that estimated the Text Person Name O 80 Name


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Field Length

Allowed Values

Next Action cost

Estimated Date (Next Action)

Assessment, Column O

Date the Next Action cost was estimated Date 20170101 O 8 YYYYMMDD

Cost Source (Remediation)

Assessment, Column P

Estimate Probabilistic Modelling Stage 1 – Preliminary Site Investigation Stage 2 – Detailed Site Investigation Stage 3 - Risk Assess / Remediation Design Stage 5 - Project Budget List 1 M 1

1 - Estimate 2 - Stage 1 – Preliminary Site Investigation 3 - Stage 2 – Detailed Site Investigation 4 - Stage 3 - Risk Assess / Remediation Design 5 - Project Budget

Cost Estimate (Remediation)

Assessment, Column Q

Latest remediation cost estimate Number 10000 O 10 Number value

Estimated By (Remediation)

Assessment, Column R

Name of the person/company that estimated the Next Action cost Text Person Name O 80 Name

Estimated Date (Remediation)

Assessment, Column S

Date the remediation cost was estimated Date 20170101 O 8 YYYYMMDD


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Field Length

Allowed Values

Created Date Source Details, Column D Created Date Date 20170101 M/O 8

N. B. This field is mandatory for D (delete) and not required for C (create) YYYYMMDD

Source Type Source Details, Column E Source Type List 2 M 2


Nature of Source Source Details, Column F Nature of Source List 1 M 1

1 - Single Point Source 2 - Multiple Point Source 3 - Localised Diffuse Source 4 - Site Wide Diffuse Source

Status Source Details, Column G Status List 2 O 1

0 - Unknown 1 - Legacy 2 – Ongoing

Created Date Contaminant Details, Column D Created Date Date 20170101 M/O 8

N. B. This field is mandatory for D (delete) and not required for C (create) YYYYMMDD

Contaminant Category Contaminant Details, Column E

Contaminant Category List 3 M 2


Contaminant Contaminant Details, Contaminant List 3.1 M 6 Refer to list in the


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Field Length

Allowed Values

Column F Reference Values tab

Contaminant Level Contaminant Details, Column G Contaminant Level List 3 M 1

1 - Potential 2 - Below Investigation Level 3 - Exceeds Investigation Levels 4 - Below Clean-up Criteria 5 - Exceeds Clean-up Criteria

Offsite Impact Contaminant Details, Column H Offsite Impact List Y M 1

Y - Yes N - No U – Unknown

Guidelines Contaminant Details, Column I Guidelines Text Guidelines text O 255 Free Text

Object Type Objects, Column D

Type of Object associated with the EFR List FL M 2

FL - Functional Location IE - Equipment EF - Environmental Factor Record

Object ID Objects, Column E ID of the PM Functional Location Text BU 30/173 M 30

E.g. FL - PR 20/0129 or BU 30/173 IE - 600001149 EF - CSR_QLD_00001

Activity Type Projects_Work_Order, Column D Object Identification List PR M 2

PR - Project (WBS) OR - Work Order

Activity ID Projects_Work_Order, Column E

Project or Work Order Text

RANGE-SPT-IMP/1000000052 M 60

N.B. This must be a GEMS Project or Work Order number


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Field Length

Allowed Values

Compliance Compliance, Column D Compliant Text Y O 1

Y - Yes N - No P – Potential

Compliant Detail Compliance, Column E Compliant Detail Text

Compliance free text O

Free text

N.B. Detailed text relating to a record is limited to 255 characters per cell. If the text to be entered exceeds 255 characters the text string must be split into an additional cell in the next row with the same Temporary ID or EFR ID.

EPA Notification Compliance, Column F EPA Notification List Y O 1

Y-Yes N- No

EPA Notification Date Compliance, Column G EPA Notify Date Date 20170101 O 8 YYYYMMDD

EPA Detail Compliance, Column H EPA Detail Text EPA free Text O

Free Text


(Hazard) Risk ID Hazards, Column D Risk ID Numeric ID 101 M 20

Existing Health and Safety (Hazard) Risk ID

Incident ID Incidents, Column D Incident ID Numeric ID 281 M 20

Existing Health and Safety Incident ID


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Field Length

Allowed Values

Notes Notes, Column D Note of EFR Text Free text O Free Text


Review Notes, Column E This is free text for review Text Free text O

Free Text


Objective Identification Documents, Column D Object reference ID from Objective Text fR5399104 M 15 Insert Valid Objective ID

Description for Browser Item (Display Attribute) Documents, Column E

Document description Text

Objective File Name M 60

It is recommended that the Objective file name is used.


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4 Contact Information and Useful Links

You can access further information from the following links:

CSR administrator at [email protected]. DEQMS Estate Information GEMS Gateway: http://drnet/dsrg/GEMS/InterfaceAssets/GEMSGateway.aspx EIG GEMS Support Team: [email protected] Access Reference Guides: http://easrsn159.eas.mil.au/gm/folder-1.11.7747


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Guide to the Contaminated Site Record (CSR) Fields in GEMSGuide to the Contaminated Site Record...

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Transcript of Guide to the Contaminated Site Record (CSR) Fields in GEMSGuide to the Contaminated Site Record...