Guide for Preparing Chairman's Planning Guide(CPG) Project Notebooks

8/4/2019 Guide for Preparing Chairman's Planning Guide(CPG) Project Notebooks

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Guide for Preparing Chairman's Planning Guide

(CPGs) Project Notebooks

by Kim Newlin

July 1976

PETERSBURG JAYCEES

P. O. BOX 741

PETERSBURG, VIRGINIA 23803

$2.50


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TABLE OF CONTENTS

FOREWORD

PAGE

2

1. Relevant Organization Concept of Chapter and ProjectPlanning

4Judging Criteria for Notebook Submissions 4

ry

6Chapter Single Project Award Categories 7over Sheet Formats for CPG Notebook8

VI. This guide follows this Table of Contents format forthe preparation of a CPG for the remainder of thisguide 9

VII. Keys to Winning Notebooks

VIII. Material needed by a CPG Chairman to prepare note-books

IX. Assignment of Responsibilities for Preparation ofProgramming Notebooks

X. Sample Completed Planning section of a CPG

XI. Bibliography

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35

36

37

38

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FOREWORD

Dear Fellow Jaycees:

The purpose of thi s gui de is to teach you how to wri te Chairman's

Planning Guide (CPGs) Project Notebooks. These project notebooks can be

used to enter in the appropriate single project awards category and be

used to support your programming entries.

During the year (1975-1976), I served as Project Chairman for the

Petersburg Jaycees CPG Project Notebook Program. This guide was develop

ed to train our members on how to wri te single project notebook entries.

The results on the success of this gmide speak for themselves. In

the Virginia State Competition, 15 out of 23 single project entries won

an award. Specifically, there were 8 first place entries in Population

Division V (2 of which won sweepstakes awards), 4 second place entries

in Population Division V and 3 third place entries in Population Division

V. Our Individual Development Programming Notebook entry placed second

in Population Division V and our Giessenbier notebook entry placed third

in Population Division V. Also, our noteboo~were entered and won the

Jaycee creed award. On the national level we had 3 single project note

book entries won first place awards in Population Division V, our Indi

vidual Development Programming Notebook entry won a first place award in

Population Division V and went on to place first in the U.S. and our

Giessenbier notebook won a first place award in Population

Division V, and went on to place the Petersburg Jaycees as the

number two chapter in the U.S. for 1975-1976.

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Since the CPG is one of the management tools pronPted by the U.S.

Jaycees to develop us into better leaders in our communities, it is believ

ed this guide will more fully explain the proper use of the CPG in planning

and record-keeping to run a project successfully and how to document the

res u1ts for use in award competi ti on. If addi t i ona 1 copies of thi s gui de

are needed, they can be purchased from the undersigned for $2.50 per copy.

:..v ~Kim New1in1307 Canter bury LaneCol oni al Heights ,VA 23834(8041 526...4441

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I. ROCls (Relevant Organization Concept of Chapter and Project Planning).

What is an ROC? It is a chapter management, programming and leader

ship training tool. It can aide in identifying the needs of chapter members

and of the community. One major portion of the ROC is the Chainman's Plann

ing Guide (CPG). The purpose of the Chairman's Planning Guide is to aide

the project Chairman to run a successful project. The second part of the

CPG concept is for the project Chairman to keep a detailed record of how

he ran the project and write-up the results as a project notebook.

Why should the project Chairman have to write-up how the project was

run if it was successful? There are two major reasons, one reason is that

each year your chapter has run many successful internal and external pro

jects but have failed to document the results so that if the project is

run again the following year then the next project Chairman will have a

good guide to go by. The second reason is so that single project notebooks

can be entered into state competition and be judged so that your Jaycee

chapter can obtain credit for the work they have done.

II. Judging Criteria for Notebook Submissions,

The sheet that follows isincluded because it tells one how his note

book submission will be scored by the judges, what infonmation must be in

cluded in the write-up and how it must be written and how many potential

points will be awarded for each area. Thus, one would be wise to read this

sheet before ever completing the planning section of the CPG prior to pro

ject initiation.

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CHAPTER POP. DIVISION PROGRAMMING AREA

JUDGING FORM - SINGLE PROJECT ENTRY

1. HOWWELL WAS THE PROJECT MANAGED? [30%]

a. Does it appear that the chair~an was given the propertraining as it relates to his responsibilities?b. Was adequate concern put into the financial managementof the project?c. Did the committee management reflect a consideration 0:the individual talents of its members?d. Were proper communications maintained (committee meetings,committee structures, public relations, etc.)?

[0 5 10 I"5 20 25 30]

2. HOW SUCCESSFUL WAS THE PROJECT? [20%]

a. Did the project accomplish its goals?b. Did the committee chairman and members learn leadershipand management skills through the project?c. Was the chairman's Planning Guide properly used or does it

appear that the plannin~ and implementation sections werecompleted after the proJect was concluded?d. Does it appear that the evaluation was taken seriouslyand used as a learning experience?

[0 5 I"O 15 20]

3. WHAT IMPACT DID THE PROJECT HAVE ON THE CHAPTER/COMMUNITY? . [35%]

a. Does the project appear to have been done to satisfyone of the chapter's major priority areas or goals?b. Were available community resources utilized fully?c. Did the project involve a large percentage of the member-ship? Were those individuals briefed on the overall objectivesof the project?

[0 5 10 15 20 25 30 ~5]

4. HOWWELL WERE CHAPTER RESOURCES USED IN REACHING THE PROJECTOBJECTIVE? [15%]

a. Were a few members overburdened with work while the majoritymade no contribution?b. Was the project too ambitious for the available chapterresources?

[0 5 10 IS]

TOTAL

SEE REVERSE FOR ANY COMMENTS

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IV. CHAPTER SINGLE PROJECTAWARD CATEGORIES

I. Chapter Activities such as: sports, elections andrecognition.

2. Criminal Justice: Any single project designed to educateabout or prevent crime, to promote better correctionalfaci lities and to promote for better ex-offender programs.

3. Economic Development: Any single project whichimproves resources, manpower, facili ties, etc. for businessand industrial development.

4. Energy Conservation: Any single project that promotest he conservation of natural energy sources or thedevelopment of new or improved sources of power.

5. Environment: Any single project designed to educate theci tizens and enhance the environment in your community.This could include a project to prevent pollution of land,water, air; resource and wildlife conservation; providefacilities for better use of public property; or provide anopportunity for environmental education through learningprocesses or through involvement.

6. Government Involvement: Any single project designed toprovide better public services or government within yourcommunity or to work at solving problems of a politicalor governmental nature.

7. Health or Safety: Any single project designed to promoteimprovement in community health or safety.

8. Human Relations: Any single project to promote andimp rove understanding between neighborhoods andcitizens of your community with varied ethnic, social,economic, racial or religious backgrounds.

9. Inner City: Any single project designed to alleviate thehuman needs of those living in the impoverishedneighborhoods of your community. Especially those livingin the older sections.

10. Interclub Relations: Any single project promoting anactivity between the Jaycees of your chapter with Jayceesfrom other chapters such as an extension, visitations,bidding or hosting state meetings or other activitiesbetween chapters.

II. International Involvement: Any single project to provideassistance, understanding, communications, etc., betweenyour chapter or community and people outside of the

United States. Remember that you will be judged also onthe impact of the project on your chapter and/orcommunity.

12. Individual Development: Any single project run for theprimary purpose of increasing the personal capabili ties ofthe individual member, or enhancing their familyrelations. Chapters are encouraged to devise uniqueprograms for meeting the specific needs of their memDers.

7

13. Membership Recruitment: Any single project run with theprimary purpose of obtaining new members for yourchapter. This should be a structured project under one

chairman. A year-long project is substantia ted as such, buta year-long series of various smokers, socials, membershipbooths, etc., would not be a single projec t.

14. Membership Orienta tion or Activat ion: Any single projectaimed at orienting the members about the philosophy andbeliefs of the Jaycees or designed to increase participationby the members.

15. Mental Health or Mental Retardation: Any single projectdesigned to promote or provide a more meaningful oruseful life for the mentally handicapped.

16. Publications: In ternal chapter publications publishedprimarily for communications between fellow Jaycees.This may be your chapter newsletter, internally producedguides or manuals, etc. but only one of these projects maybe entered ..

17. Public Relations: Any single project run by your chapterto promote the image of your chapter and the Jayceemovement to your community. Jaycee Week activities,DSA Banquets, O.Y.F., O.Y.E., O.Y.L.E.O., O.Y.R.L.,parades, mayors prayer breakfasts may fall into this area.Remember, the judges are looking for your best singleproject. not your overa ll PR program.

18. Senior Citizens: Any single project designed primarily toprovide a more meaningful, happier and useful life for theaged citizens in your community.

19. Spiritual Development: Any single project designedprimarily to increase or enhance spiritual activities byyour members or community. Special effort should bemade to run projects with true impact on the spirituallives of your members and community, inducing them toparticipate in the faith of their choice. Care should betaken not to give a PR project a spiritual name. (FamilyLife Development is not a spiritual development project).

20. Ways and Means: A single project with its primarypurpose to raise funds for the chapter or for a specificprogram. Chapters should select their most unique andsuccessful single ways and means project for entry.

21. Wive's Recognition: Any single project primarily run torecognize the assistance and sacrifices of your wives.

Original and unique projects that will help to make yourwives active Jaycee Supporters, should be submitted. Achapter social, while it is definitely of value to yourchapter, may not be the best recognition you can givethem. (Family Life Development is not a wive'srecognition project.)

22. Youth Assistance: Any single project implemented tomeet a specific youth problem or designed to fill aparticular need of the communit ies' youth.

23. Alcohol and Drug Abuse.


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(

V. COVER SHEET FORMAT.

Chaiman's Planning Guide Project Notebook on the

Insert name of the project.

FY 1977

)

In this section include

a picture or logo dipecting

the theme of the project.

Petersburg JayceesP.O. Box 741

Petersburg, Va. 23803

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VI. This guide follows this Table of Contents format for the preparation

of a CPG project notebook for the remainder of this guide.

TABLE OF CONTENTS

TOPIC

ENTRY FORM

ANSWERS TO QUESTIONS FROM CHAIRMAN'S PLANNING GUIDE

FINANCIAL STATEMENT

MANAGEMENT TECHNIQUES

CHAPTER RESOURCES UTILIZED

SUBSTANTIATING MATERIAL

FINANCIAL DATA

NEWS CLIPPINGS

CORRESPONDENCE

PHOTOGRAPHS

STATISTICAL RECORDS

PROMOTIONAL MATERIAL

9

TAB

1

2

3

4

5

6

A

B

C

D

E

F


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TAB 1

AwanIs~ Form forSingle Projects and

ChaPter~ C~ERNAME PETERSBURG JAYCEES

MAIUNGADDRESS P. O. Box 741

CITY Peters burg STATE Virginia ZIP 23803

STATEMENT OF YOUR CHAPTER'S OBJECrIVE:

The objective of the Petersburg Jaycees is to be the mostoutstanding Jaycee Chapter in Virginia .. We recognize thatthis can only be accomplished by offering individual deve-lopment programs that meet the members' needs and help developthe individual, becoming involved in community programs that

satisfy important needs in the community as well as chapterdesires, and getting more young men in Petersburg and in othercommunities involved in the Jaycees.

(chedt one)

SinJle Project Entry

Individual Development Programming Entry

Community Action Programming Entry

Gieslenbier Memoria] Award Entry

SinJle Project Category . _(for Single Project entry only)

Chairman's Name _(for SinJle Project Entry Only)

Chairman's Address City State _

(for Single Project Entry only)

Bepnning March I, I ill Membership_8~1 _Ending March I. J2...l.6 Membership _

x

Population Division _~V _Community Population 46,000

Type of Community: UrbanSuburbanRuralInstitutionalOther

(Based on official U.s. Census fiawes. or other oft' iciII updated ftpreI)

Other Chapten servin, community:

Certification stamp or signature of State Chairman. indicatinl fint or second pl8ce state winner.

10

RSVP No. 05-122


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Cha- 5

PlanningCUide

Chairman 's Name

Business Phone

Chairman's Mailing Address

Home Phone

Project Name

Supervising Chapter Off icer

PROPER USE OF GUIDE: Good advanced planning and record-keeping will mean the difference between successand failure. Use this guide in planning and conducting your project by completely answering NCh question asconcisely and specifically as you can on a separate sheet of paper.

PLANNING:

1. Primary purpose (what is the primary reason you want to successfully run this project?).2. How does this project relate to the goals of your chapter?3. What are the specific goals to be accomplished by this project? (Use specific numbers, etc.)4. What are the specific manpower assignments? (Show names and duties).5. What materials and supplies will be needed?6. What community resources will be used?

7. What problems do you anticipate needing to overcome to successfully complete this project? Outlinealternative methods to overcome each problem.a. List the specific steps to be taken to bring this project to a successful completion. Show approximate

date for each step.9. Complete the proposed budget showing all anticipated income and expense.

IMPLEMENTATION:10. Record the specific steps as taken and the results of each.11. Record any revisions or changes in plans as they become necessary.12. Record income and expenses as they occur.13. Record roles of non-Jaycees.

EVALUATION:

14. Give a capsule evaluation of the project in relationship to your plans and goals.15. Describe any problems not anticipated and how they were handled.16. What changes would you make if you were to run this project again?17. Explain any financial problems encountered. Was the project a financial success or failure? Be specific,

show profit or loss.18. What benefits could members of the Jaycees derive from conducting this project in the future?

Date approved by board/by chapter Date final report approved

NOTE:For detailed explanation of each question see your Officers & .Directors Guide.

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PROPOSED BUDGET

PROPOSEDINCOME:PROPOSED

Other sourcesof income (list):

TOTAL

PROPOSED

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TAB 2.......

ANSWERS TO QUESTIONS FROM CHAIRMAN'S PLANNING GUIDE

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1.

2.

3.

4.

5.

P LAN N I N G

reason you want to successfullstatement of why you want

What identified need or problem led

How does this ~ro~ect relate to the ~oals of ~our chapter? Describebriefly the re atlonship of this proJect to t e goals and objectives

of the chapter. Explain how this project will contribute to the overall

success of the chapter; e.g., relate to priority identified by surveys

in CHAPTER PLANNING Guide & your CHAPTERls OBJECTIVE.

What are the s ecific oals to be accom lished b this

s ecific numbers, etc. What specific measurea le goa

for the project? What are the results you are working towards? Thesemust track and be answered in question 14 (quantify goals where possible).

What are the specific manpower assignments? (Show names and duties}.Who is the chapter officer that has overall supervisory responsibilityfor this project? Who is the project chairman? Give the names, addresses,

and telephone numbers and a brief description of job responsibilitiesfor each key sub-committee chairman. Also, list the number of people

needed to work on various aspects of the project and when they will beneeded. This planning step will clarify for each individual his

responsibility and the important role he has for the overall projectsuccess. (Use an organizational chart).

What materials and supplies will be used? List all of the materials thatwill be required to successfully conduct this project. It is furtherrecommended that names of those responsible for securing the materials

be noted. You may also wish to include the date by which the materialsmust be available and the possible sources.

DATE MATERIAL OR SUPPLY

6. What community resources will be used? A vast number of resourcesexist in every community. These resources could be classified into:money, materials, facilities, and the time and talent of non-Jaycees.

Consider other groups and organizations.

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7. What problems do you anticipate needing to overcome to successfully

complete this project? Outline alternative methods to overcome eachproblem. This step in the planning process is extremely important.Take the time necessary to explore the possible pitfalls or dangers you

may encounter. This is essentially negative brainstorming in order tounderstand ahead of time, as much as possible, what things might

prevent the successful completion of this project. You should find thefollowing procedure useful in the problem-solving process.

a. Clearly define each problem. The key questions are "why" and

"what" is causing the problem?

b. Gather and analyze the data and facts.

c. Think up all the possible solutions.

d. Select the three or four best ideas.

e. Give indepth attention to each, trying to improve each by adding,

combining, or modifying each.

f. If possible, pretest the tentative solutions.

g. Adopt the final solutions.

8. List the specific steps to be taken to bring this project to a successful

completion. Show approximate date for each step. Develop a schedule orplan of action. Only with a schedule can you tell for sure whether

things are going well or badly. As committee chairman, you need to knowthe major activities. When do they need to be completed? If they are

going to be accomplished on schedule, when must they begin? Each of your

sub-committee chairmen should go into detail and specifics in schedulingtheir portions of the project. Don't wait until "D-Day" to discover

you're off schedule. (For schedule use a bar Chart or

DATE BRIEF DESCRIPTION OF ACTIONS TO BE TAKEN

9.Com~lete the proposed budget showing all anticihated income and expenses.Estlmate your income from all sources. How muc will be needed from the

chapter treasury? Will money be needed to pay certain expenses beforefunds will be realized from outside sources? Itemize the costs expected

with the project. How much money will be expended and on what items?Analyze various ways you can save money. Ask yourself "could this bedone cheaper?" (Use back of CPG.) (Repeat here or refer to back of CPG).

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IMP L E MEN TAT ION

10. Record the specific steps as taken and the results of each. Withpreplanning finished, it becomes time to act. As the various aspects

of the project are started, record briefly the action taken and when.As the project progresses, you will find it helpful to be able to refer

to prior action. Be brief and concise, showing important items, suchas; times, people involved, decisions arrived at, and commitments made.

DATE BRIEF DESCRIPTION OF ACTIONS TAKEN

11. Record any revisions or changes in plans as they become necessary.It is not realistic to expect that a perfedt plan has been designed.

However, good preplanning should eliminate unforeseen major problemswhich would require the need for major revisions. Make a record of any

changes, large or small, that are made as the project is conducted. Itis likely an alternative method for anticipated problems may have to beused. Record the use of the alternative method that was used and why.

(This question should relate back to question 7 in the Planning Section).

12. Record income and expenses as they occur. Good financial management

requires that you know where you are at all times. As expenses or costsare incurred, make a record of them. This will prevent you and the

chapter from being surprised by a bill long after the project is completed.

DATE DESCRIPTION INCOME EXPENSE

13. Record role of non-Jaycees. Many people or groups within yourcommunity may wish to assist you in a project. It is a good idea torecord the names of those who assisted you. Remember to express your

appreciation to these people.

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E V A L U A T ION

14. Give a capsule evaluation of the project in relationship to your plans

and goals. Describe your thoughts, opinions, and evaluation of theoverall project. Be specific enough to tell how the conducting of the

project was carried out in relationship to the plans that were made.To what degree did you achieve the primary purpose of the project?

Were the goals attained? Describe briefly, but honestly, what you

personally gained from this project and what was gained by your committeemembers. (Be sure to include evidence of goal attainment in substantiatingmaterials section).

15. Describe any problems not anticipated and how they were handled. Describethe major problems experienced and how you arrived at the final solution.In the case of problems that could not be overcome, outline why and what

impact these problems had on your overall success. (This question should

relate to question 7 of the Planning Section and question 11 of the

Implementation Section of the CPG).

16. ou make if ou were to run this ro"ect a ain? Step

jectlve eva uatlon of how t e proJect mlg t ave been

improved. Through this careful evaluation, the committee chairman andmembers will gain insight into planning and leadership. Make recommenda

tions to those project chairmen who may be running similar projects.Allow them to learn from your experience.

17. Explain any financial problems encountered. Was the project a financialsuccess or failure? Be specific, show profit or loss. If either theanticipated income or expenses varied greatly from the budget, explain

why. Were the factors controllable? Explain how financial problems

experienced during the course of the project were handled.

18. What benefits could members of the Jaycees derive from conducting

this project in the future? As a Ipeop1e-oriented" organizationstriving to make Jayceeism a meaningful experience for each member~ it

is important that you analyze this project in relationship to yourfellow Jaycee members. Could this project be turned over to some other

organization with Jaycee members assisting them and yet provide growthopportunities for interested Jaycees?

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TAB 3

FINANCIAL STATEMENT

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FINANCIAL STATEMENT

NAME'OF PROJECT

PETERSBURG JAYCEES

DATE

INCOME:

BUDGETACTUAL

IOUIC8I of income (lilt): '

-

- BUDGETACTUAL

.

mmary: Income-Expenses = Net Income

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Income

Expenses

TAB 3

Financial Sta tement

Name of Project

Chapter NameDate

TOTAL

TOTAL

20

Budget

Budget

Actual

Actual


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e. g. for a project that required no funds.FINANCIAL STATEMENT-

Nameof Project

Petersburg Jaycees

1975-1976

INCOME Budg,etctual

-9.....

0.- -0

....Q...

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TAB 4


A one-page description of management technique used by the committeechairmen.

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Planning - Good advanced planning is the basis for a successful project.Our chapter emphasizes the use of the Chairman's Planning Guide (CPG)as the key to project success. For example, we are required to usethe CPG and the previous project notebook in planning and conductingour projects. First we must answer each of the nine questions underthe planning section of the CPG prior to beginning the project. Bydoing this, one can plan the events and activities to happen on purpose,rather than by accident. In summary, this management technique hasforced me to think ahead so that I will not have to take haphazardactions which are usually the case when the project has not beenproperly planned.

TRAINING - One thing this project has done for me as project chairman,was to train me in the use of the CPG and how to conduct a project.One of the first things that was done when I accepted chairmanship ofthis project was that the supervising chapter officer sat down with meand taught me and the role I was to play in order to carry out thisproject successfully. There were four fundamental management techniquesthat were covered: 1) planning, 2) communications, 3) personnelmanagement and 4) financial management. Without this training, runningthis project would have been a frustrating experience but with thistraining and experience gained by conducting this project has allowedme to perform my duties on my regular job in a more effective andefficient manner.

COMMUNICATIONS - As project chairman, I quickly learned that communication.is one of the major keys in delegating work to be done. Communication

is more than simply telephoning a person on your project and tellinghim something or sending him a note, to communicate to him effectively,you must have two events occur. First you as project chairman musttransmit your message and the person on your project must receive themessage and understand it for the communication to be effective. Asproject chairman, you soon learn that there are four basic ways tocommunicate to the people working on your project: 1) written, 2) oral,3) visual and 4) indirect. As a project chairman, I quickly learnedthat I must keep my project members informed if the project is to beaccomplished in a timely and successful manner because information thatcomes too late will result in lack of or non-accomplishment of that task.

PERSONNEL MANAGEMENT - As project chairman, you quickly learn that personal

management is another one of the keys to project success, yet the hardestto achieve. All of the planning and organization cannot accomplish theproject without human resources. Since Jaycees are a civic group ofvolunteers, one cannot use.fear to motivate them rather one must useattitude (inspire them through your leadership ability) and incentivesto get them to work and produce. "Jaycees are people:" and must betreated as such. Thus the real key to getting the project done is to

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motivate your team by 1) making the members feel important and wanted,2) making them see the importance of their role on the project, 3)explaining the benefits they will get from participating on this project,4) make sure they know what they are to do and what you expect of them,5) make sure you and they agree on a reasonable standard of performance,6) teach them the neccessary skills needed to perform their tasks on

the project and 7) show them appreciation for their efforts is the mostimportant key. These are some important personnel management techniquesto use to activate your project members. You soon learn as projectchairman and personnel manager, that you will not treat every memberalike but must work with each project member on an individaul personto-person basis.

FINANCIAL MANAGEMENT - This aspect of management is important and mustnot be overlooked. By use of the CPG and answering each of the ninequestions before the project is begun, one-is forced to prepare a budgetwhen you answer question 9. Thus, by preparing the budget for theproject, you quickly learn what expenses you will incur and if additionalrevenue must be raised to complete the project. Thus you and yourcommittee chairmen know how much they have to spend and/or raise sothey won't end up spending more than your income.

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TAB 5

CHAPTER RESOURCES UTILIZED

A one-page summary of: How well available resources were used, how

existing resources could have been put to better use, and how additional resources could have been beneficial. e.g. Labor, Materials, money.

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TAB 6

SUBSTANTIATING MATERIAL

(Other appropriate tabs can be added if these are not appropriate.)

NOTE: Many projects may not have material in each area. Only thatmaterial which is valuable should be included.

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A

FINANCIAL DATA

Financial data: accounting records of where the money came fromand how it was spent. Copies of bills paid. (see treasurer of

your chapter)

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SUBSTANTIATING MATERIAL FOR THIS PROJECT. UNDER THISSUB-HEADING, IS EITHER NOT APPLICABLE OR NOT RELEVANT.

(Use this under tabs with no substantiating material)

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B

NEWS CLIPPINGS

News Clipptngs: Newspaper articles (should include dateline}

radio scripts, television scripts, local chapter publicationarticles, etc. (see scrapbopk, spark)

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C

CORRESPONDENCE

Correspondence: Copies of letters sent, letters received, copyof fonm letter with list of to whom sent.

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D

PHOTOGRAPHS

Photographs: Both black and white and colored showing activitiesor accomplishments. Posed pictures of a group of people are nor-

mally meaningless. Pictures may be labeled as to why they are in-cluded. (scrapbook chairman, photographer)

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E

STATISTICAL RECORDS

Statistical records: Community survey with summary of results,police records, chapter suveys, diagrams, charts, etc.

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F

PROMOTIONAL MATERIAL

Promotional material: Mailing, flyers, etc .

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THE FOLLOWING MATERIALS WERE USED BY THE

PROJECT CHAIRMAN AND HIS COMMITTEE TO

SUCCESSFULLY RUN THIS PROJECT

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VllI.

1 . Fi 11 er for notebooKs

2. 4 copies of local chapter newspaper

3. O&D Guides - 2 copfes

4. VA Jaycees guides - 2 copies

5. Future - 2 copies

6. New Dominion or State Publication - 2 copies

7. State Handouts at Meetings - State, District,Regional, and National.

8. Focus

9. Newpaper articles with date related to project

lO~. Photos of project as it is being run

11. RSPV Materials from U.S. Jaycees HQ

'12. Old CPG Materials

13. Treasurer's Reports

]4. Logos for notebook covers depicting project

15. Chapter President's Handbook

16. Logistics:

a. Typing - avrange for early - Jaycetts

b. Zeroxing - try to utilize machines of chapter members free.

17. Budget for CPGs

18. Copies of chapter handbook - 2

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IX. Responsibi.l i .ties.for Preparation of Prograntning notebooks

Eactt Di.rector is to see tl1at CP~ project notecooks are turned in under

his jurisdiction no later tnan1a

days after project completion. This is

a team effort and after reading this guide I would expect eacn Director and

officer of this Jaycee chapter to be ac1e to write-up a CPG project note:

book. Also, as project notebooKs are turned in to you, you should edit and

rewrite prior to chairman of CPG project notebooksreceiving them. You are

the ones closest to these projects and in the best position to do this.

This is a team effort and if we expect to get the credit we are due, each

must do his part. My duty is to try to put the final icing on the cake so

as to help you'll get the credit you are due.

I am going to ask the President to be responsible for putting to

gether the draft of the overall ProgramTling Notecook Entry CGiessenbi.er),

Internal VP to be responsible for the fndividua1 Development Programming

Notebook Entry, and External VP to be responsible for the Community Awards

Manual, RSVP 05-121 , $0.50.)

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. .x L . BIBL fOGRAPH.)' .

1. Offi cers and Di:rectors Gutde 1 g]6..,77

2. Chapter Presidents Management ~andDooR

3. Awards Manual

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THE JAYCEE CREED

We believe:

ThaI faith in God gives meaning and purpose tohuman life;

That th. brotherhood of mon transcends thesovereignty of nations;

That economic justice con best be won by freemen through fre. enterprise;

That government should be of laws rather thanof men ;

That earth's great treasure lies in human. p.r-sonallty;

And that s.rvlc. to humanity is th. best workof li fe .

Guide for Preparing Chairman's Planning Guide(CPG) Project Notebooks

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