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Guidance for FRMAC Involvement in

Ingestion Pathway Exercises

RaJah Mena NREP Conference

April 10, 2013

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Topics

• Overview of FRMAC support

• Planning document overview

• Details on the FRMAC planning process – Step-by-Step

• Reference materials

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Introduction to FRMAC

Assist the states in their mission to protect the health and

well being of their citizens:

– Provide initial prediction based on source term estimate

• In conjunction with the National Atmospheric Release Advisory Center

– Verify and validate prediction based on ground monitoring data

and fixed-wing surveys

– Comprehensive characterization of environmental and public

impacts based on ground monitoring, sampling and analysis,

and rotary-wing survey data

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Federal Response

• Regardless of the Coordinating Agency

– DOE coordinates radiological monitoring and assessment activities for the emergency and intermediate phases

– EPA coordinates the intermediate to long-term activities for radiological monitoring and assessment

• Advisory Team (EPA, CDC, FDA, USDA)

– Provides PARs to the State / Local / Tribal representatives

• FRMAC (Multi-Agency)

– Coordinates monitoring, analysis, and assessment

– Provides data products to the State / Local / Tribal representatives

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DOE IPX Involvement

• DOE participates in 6 - 8 exercises per year

• Standard level of participation

– Planning conference calls and meetings

– Outreach (1 assessment scientist)

• Presentation

• Tabletop exercise

– IPX (1-2 assessment scientists)

• Data products

• Exercise play

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DOE Involvement

• Enhanced participation

– Technical Training (1 monitoring supervisor)

• Equipment training

• FRMAC monitoring and sampling procedures

– Assessment Training (1 assessment scientist)

– Drill (1 assessment scientist)

• Provide guidance during drill

• Inject map products

• Cover Advance Party Meeting Checklist

– AMS Flyover and/or Show and Tell

• King Air B200 flown during exercise

• Show and tell of aircraft

– CMRT I Deployment (typically a reduced team)

• Field team play

• Real time data

• Real time products

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But, how do we use all of this???

• It’s ok, most people are new to this!

– Turnover

– Excessive plume exposure

• We get tons of questions!

– Is that MY job too???

– What do we owe you during this process?

– What’s going to happen during the exercise?

– Will you write our injects?

Ultimately, these questions and a ton of experiences led to…

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What is the Planning Document?

• A soup to nuts Reader’s Digest guide in how a state should use

FRMAC

• Covers:

– General explanation of our support

• People

• Products

– Details about what state planners should provide

– Some best practice notes and examples of good IPX materials

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Why was the Planning Document Created?

• Answer frequently asked questions

• Reduce confusion in the planning process

• Formalize DOE/FRMAC’s involvement

• Bottom line: To reduce the likelihood of having issues with FEMA

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Who is this for?

State Planners Licensee Planners Other Federal

Partners

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Now, let’s go through this process together!

Very early stage

Near early stage

Preparing for the graded exercise

The Outreach

The Drill

1 – 2 years

before the

exercise

6 months – 1

year before

the exercise

6-ish months

before the

exercise

2 – 3 months

before the

exercise

The

Graded

Exercise!

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Very Early Stages

• Establishing contacts

– DOE

– Advisory Team

– State

– Licensee

– Utility and FEMA if possible

• Conferences

• Other states’ exercises

• What is done

– Meet and greet

– Informal request for support made

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Near Early Stage

• DOE level of effort is known*

• State objectives can be discussed

• Points of contact more concrete

• Dates nailed down

• Additional support details discussed

– FBO for aircraft

– Training needs

– Special data products or services

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Preparing for the Graded Exercise

• State/Licensee provide FRMAC POC with technical data

– Source term

– Meteorological data

– Sample locations and details

– Shapefiles and Layer files

– Types of maps needed

• Deadlines!

• FAQ’s

– Will the plume phase info be sufficient?

– Does FRMAC help write the scenario?

– How will we receive the products?

• Best Practices

– Try not to be out of the office the month before the graded

– Have a true back up

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Revisions, Revisions, Revisions!

• There WILL be at least two drafts!

• Approvals needed:

– Extent of fictitious deposition

– Products meet expectations

– Sample data are reasonable

• Locations

• Play they drive

• Documents to sign

– Initial Signatory Page

– Final Signatory Page

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The Outreach

FRMAC POC

• Before

– Verify products needed

– Determine the “good wind

direction”

– Send map products

• During

– Provide FRMAC

presentation

– Brief map products

– Answer technical questions

State POC

• Before

– Secure location

– Invite all participants

– Write TTX scenario

• During

– Moderate presentations

and TTX

– Other duties as needed

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The Drill

• Standard support

• FRMAC POC phone in

• Walk through Advance Party

Meeting Checklist

• Intermediate support

• Standard + Add maps

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The Graded Exercise

FRMAC POC

• Before

– Create data products

– Submit to POC responsible

for scenario package

– Address data concerns

with FEMA

• During

– Brief map products

– Work through any technical

questions/concerns

State POC/Licensee

• Before

– Approve all FRMAC

products

– Print materials*

– Communicate any

concerns

• During

– Ask for FRMAC support

where appropriate

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Questions?