A technician from Information Systems will determine if your copier or

duplicator needs to be condemned. The replacement of equipment and

furnishings must be done in an orderly manner to avoid confusion, misun-

derstanding and to save money. The following procedure has been set up

so that each department or school will have their needs reviewed and

considered. Though the procedure may appear to be slow at times, it is

necessary to avoid budgetary problems and conserve funds for equip-

ment.

Steps to follow after your copier or duplicator has been condemned:

1. You must submit a remote requisition at your location. If the con-

demned equipment was on the district asset list use this budget:

30-LOC-14-0991-1000-0730-000

2. The technician will give you a completed “Equipment Transfer” form.

3. The form is used as the condemnation document and is available from

the warehouse, stock #192061.

4. The original (white) copy of the GSD Condemnation/Equipment Trans-

fer form must be attached to a copy of the remote requisition and sent

to Kathy Arishita in Support Services.

5. The requisition will then be sent for approval to the Capital Outlay

committee that meets on Wednesdays.

6. If approved, the requisition is routed back to purchasing.

7. Purchasing will issue a Purchase Order.

The District is currently purchasing the Sharp MX-M503U copier on state

contract AR455. It includes the cabinet, two drawers, delivery, set up and

training for $3,020.20. If you need additional features, you will need to

September 2012

Bu

Inside this issue

Apple Hardware 2

District Mail Services 3

Cheer & Dance Contract 4

Price Agreement 4

Entrance Mats 4

P-Card Training 5

Word from the Warehouse 5

New & Deleted Whse Items 6

Looking for Help? 7

GSD Purchasing/Warehouse

Buying Power FEBRUARY 2014

What To Do If Your Copier or Duplicator Is Condemned?

2

Apple Hardware

The difference between school and life? In

school, you’re taught a lesson and then given a test. In life, you’re

given a test that teaches you a lesson.

Tom Bodett

Do you need to order any Apple hardware? iPads, iPods, Mac?

We use the State of Utah contract with Apple and order directly from

them.

It’s easy to find what you are looking for and to get

pricing. Just go to http://store.apple.com/us-k12 for

current contract pricing. Note; it’s important to enter

the complete URL address exactly as listed above. If

you go to apple.com you will be looking at all the

same products but the pricing shown will be retail

prices, not state contract pricing. I recommend you

bookmark this link.

Anything ordered using this contract will be shipped to you at no addi-

tional cost as all prices include freight.

FYI, if you are submitting a Requisition, the vendor number for Apple is

004644.

Here is the info you will need if ordering Apple Apps.

Thank you for saving district funds!

If you have questions about this contract you can contact:

Dean A. Pope

Purchasing Department, x4563

dapope@graniteschools.org.

Remember, as always, Granite School District Policy and Procedure

must be followed when making purchases.

pay for them out of your budget. You can view the specifications by clicking

on this link, Copier.

We are currently purchasing the Riso EZ220 duplicator on state contract

MA023 from Fowlers, vendor #130388. It includes cabinet, one ink and one

master, delivery, setup and training for $2495.00. You can purchase the

supplies at the district warehouse for both of these items.

Sharp Toner #182245

Sharp Developer #182250

Riso Ink #183020

Riso Masters #183025

Condemned Equipment (continued)

Sharp Copier

Riso Duplicator

3

District Mail Services

District Mail Services exists to serve your mailing needs. This past

year we implemented a new consolidated mail service that allows

departments and schools to send all of their U.S. Mail with their

District Mail Services driver. This program has been very successful

at reducing the amount of funds spent on postage, but more

importantly it has significantly reducing the amount of time that

district staff have taken running to their local post office. While we

cannot calculate the value of this time savings we estimate that it is

significant.

Fun Stats for Calendar Year 2013

District Mailing Guide

Also this past year we introduced the District Mailing Guide. If your

job requires you to prepare mail of any kind and you haven’t taken

the opportunity to review this guide we would encourage you to take

a few minutes to become acquainted with it. Anyone who has

worked with the U.S. Mail system can tell you how confusing and

complicated it is. We know and agree. Therefore we created this

guide to take the guesswork out of your part in mailing process. The

guide is simple and provides the end user with only the essential

information to make your mailing a success.

Rate Increases

U.S. Mail rates are increasing on January 27, 2014. If you send a

first class letter directly through the USPS your postage will be 49

cents. This is a 3 cent increase. If you send your letter through

District Mail Services the postage will be 46 cents. This is a 2.7 cent

increase from last year’s rate of 43.3 cents. What this means is that

every letter you send to us you are saving your department or

school at least 3 cents. Doesn’t sound like much, but with the quan-

tity of mail we send, every penny counts

Total Postage Spent $135,421.09

Number of Pieces Mailed 272,401

Average Pieces Per Day 1,220

Postal Savings $8,049.68

We implemented a new

consolidated mail service

that allows departments

and schools to send all

U.S. mail with their

district mail driver.

As the cold weather is here to stay you may be looking at replacing

entrance matting. In order to purchase entrance mats ask yourself

the following questions:

What budget is the money coming from?

Color?

Size? (Standard sizes are 3 x 5, 4 x 8, 6 x 8, 6 x 10, and 6 x 12)

Logo? (Logo mats tend to be more expensive)

If the money is coming from Capitol funds (no matter the dollar

amount) a requisition must be processed. If the money is not com-

ing from Capitol funds, and is below $499.99, the purchase can be

made by using the school’s P-card or a pay voucher. In the event,

the purchase exceeds $999.99 a requisition must be processed, at

which time Purchasing will obtain quotes.

Please make sure, when contacting the vendor(s) for quotes, you’re

prepared to give the quantity, size, and color. The brand the District

purchases are either Anderson “Waterhog”, or Crown “Super

Soaker”.

Below is a list of vendors who can offer a quote on either brand.

Hyko Supply - Ron Starr, 801-973-6099 Waxie Sanitary Supply – Glen Gardner, 801-867-5737 Bell Janitorial – Casey Waldron, 801-975-7166 4

New Cheer and Dance Costume Contract

Entrance Mats

In case you have not heard, we have two new contracts for cheerleading

and dance costumes and related items.

Contract 14-601 Varsity Spirit Fashions

Backstage Dancewear

We would like everyone that needs these items to use these two con-

tracted vendors.

Price Agreement with Carolina Biological Supply

The district has a pricing agreement with Carolina Biological

Supply, #P99933, that offers 10% off list price and free freight

for orders over $200.00. Exceptions are living, perishable,

hazardous, and chemicals and kits containing hazardous

chemicals. This agreement is good for one year, February 1,

2014 until January 31, 2015.

P-Card Training

The following dates have been set for P-Card training. They are held

at 9:00 a.m. in the Purchasing Conference Room C-105. Please

R.S.V.P. Rose Elkins at 385-646-4562, if you would like to attend one

of these sessions:

February 5, 2014

March 5, 2014

April 2, 2014

5

A Word From the Warehouse

Did you know that the Granite

School District Warehouse

processes approximately 49,250

orders per month with the aver-

age amount spent each month of

$185,680.00?

That is a true fact. We also offer

redistribution services from our

Surplus Warehouse, 385-646-

5683. If you are looking for a

particular item and your money is

tight, you might want to check

with Dave Greer in the Surplus

Warehouse to see if he has a

used item that you are looking

for.

When Olympus High School and

Granger High School were

rebuilt, many items were moved

back to our Surplus Warehouse

for redistribution to other schools.

We collected over $34,126.00

from Granger High that was used

for distribution purposes. We

collected items valued at approxi-

mately $48,600.00 from Olympus

High available for distribution

purposes.

We had storage cabinets, book-

cases, secondary desks, file cab-

inets, screens, teacher desks,

office chairs, assorted types and

sizes of carts, drafting tables,

bulletin boards, executive chairs,

floor mats, lunch tables, risers,

elementary desks, tool carts and

many other items. Many schools

took advantage of this opportuni-

ty to use some of these used

items. Some of the items were

sold on publicsurplus.com. As a

Granite School District employee

you are able to bid on any of

these items that we put up for the

auction. You will not be able to

sign in to this web site on a

district computer but must use

your home or personal computer

you just go to publicsurplus.com

and then to the Granite School

District page.

If you have any questions, please

feel free to contact the ware-

house at 385-646-4286.

When entering your requisition in QCC, please use ALL CAPS. Your help will be greatly appreciated and will add to the efficiency of the purchasing process.

6

101012 Paper, 17” x 22”, Bond, 20#, Blue

171861 Rug Yarn, White

171863 Rug Yarn, Kelly Green

222518 Book Cards, White, 500/Bx

222605 Acetate Film for Overhead Projector Transparencies

301022 Lamp, Incandescent, 300M/00 300 W Med Base

301058 Lamp, Incandescent, 100 Watt, Frosted

301102 Lamp, Fluorescent F20T 12/D Bi-pin

301126 Lamp, Flood 300PAR/WFL Incandescent

402038 Diskette, 3 1/2” 1044MB, 10/Bx with labels

Items Deleted from Warehouse Stock

New Warehouse Stock Items

171738 Mat, Pre-cut, 12” x 16”, Raven Black

173090 Watercolor Paper, 9 x 12, 12 sheets/pad, 140 lb.

Strathmore 400 Series

173092 Watercolor Paper, 22 x 30, 10 sheets/pkg, 140 lb

Strathmore 500 Series

173095 Watercolor Paper, Student, 15 x 22, 90 lb. 100/pkg.

173097 Watercolor Paper, Student, 22 x 30, 90 lb. 100/pkg.

651080 Tackboard, Vinyl Covered, with frame, 4’ x 8’

651081 Tackboard, Vinyl Covered, with frame, 4’ x 12’

Do you have an Item that you would like to have stocked at the Warehouse? Request to stock new item form

Obsolete

7

“

Believe you can and you're

halfway there.

Theodore Roosevelt

What kind of information would you like to see in future issues?

We want this to be useful to you, so please send your comments

and/or suggestions to dlsmith@graniteschools.org

Thanks for reading!

What Do You Think?. .

Looking for Help?

Sometimes it can be confusing figuring out which buyer to call for

questions. This is a list of general product assignments:

Jared Gardner—ext. 4562 jbgardner@graniteschools.org

Professional training services, telephones and bleachers.

Aaron Cameron – ext. 4286 alcameron@graniteschools.org

Surplus disposal contracts and school foods.

Dean Pope - ext. 4563 dapope@graniteschools.org

Computers, I-pads, marquees, scanners, construction and ware-

house, catalog sections 40, 50-51.

Rose Elkins – ext. 4562 relkins@graniteschools.org

Books, magazines, DVD’s

Rosemary Frenchwood – ext. 5678 rfrenchwood@graniteschools.org

Batteries, carpet, custodial, transportation equipment, upholstery,

vehicles, warehouse catalog sections 31-35, 66-94.

Debbie Smith – ext. 4565 dlsmith@graniteschools.org

Arts & crafts, blinds, copiers, fax machines, lamps, office supplies,

printers, software, stage drapes, warehouse catalog sections 15-

18, 22-25, 30, 60-65.

Paul Worthen – ext. 4552 pworthen@graniteschools.org

Appliances, athletics, audio/visual, furniture, paper, planners,

playground equipment, smartboards, warehouse catalog sections

10-14,19-21, 26, 48 and 52.

You can view a complete list on our web page by clicking on this link:

Buyer Responsibilities