Growing Pains for Human Resources
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Transcript of Growing Pains for Human Resources
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Growing Pains for Human Resources
September 26, 2016
A Workforce® Webinar presented by Justin Ullman,
CEO of RhinoDox
Today’s webinar
Growing Pains for Human Resources
• Workload Management
• Content Management
• Access Management
6 | Growing Pains for Human Resources
About today’s presenter
Justin Ullman, CEO of RhinoDox
• Has document, content and information management in his DNA
• Family history spans more than 100 years in information management
• Earned MBA from Loyola University, Chicago
• Has extensive background in computer programming and technology
• Reinvented RhinoDox to meet the growing demand for Enterprise Content Management, Advanced Capture, and Business Process Automation
7 | Growing Pains for Human Resources
About today’s presenting company
RhinoDox
• Develops technology solutions for growing businesses that help solve their most complex workflow and content management challenges
• Founded in 1913 in Chicago, the company has evolved from a documents warehouse and management services company to become an innovative force in transformational process automation and enterprise content management
• Today, RhinoDox serves evolving firms with the most technologically advanced cloud-based solutions available in Human Resources
8 | Growing Pains for Human Resources
About today’s presenting company
RhinoDox then and now 1900’s Started over a century ago in document management 2016 Help growing businesses manage billions of pieces of critical information every day
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Growing Pain #1 Workload Management
10 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Workload management • Managing an increasing workload without
increasing staff is a major issue • Strains already overtaxed Human Resources
Departments
• Many HR professionals spend their days putting out fires and trying to manage workload challenges
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11 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Streamlining workload management • Helping employees become knowledge
workers
• Bringing all information together in a single place–no more fruitless searching
• Automating data entry so it is only done once and applied across the board
• Real time management of the entire recruiting process and key decisions, from initial contact to final salary approval and start date
12 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Streamlining workload management • Technology that grows along with the
demands of a company and will not disrupt HR
• Performance review automation that eliminates subjectivity and inconsistency because managers and employees can set and track clear objectives in a secure site
• Process improvement functions that allow HR to monitor what internal activities are working and where improvement is needed
13 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Streamlining workload management
• Automation that works without custom development and the bottlenecks it causes in processes
• Technology that allows employees to submit and track time off requests online, and provides HR personnel data to manage employee requests, identify trends and provide forecasts
14 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Bottom line: • Right now there is a talent gap and good
candidates are difficult to find
• This puts additional pressure on HR
• Need time for strategy work, not just paperwork
15 | Growing Pains for Human Resources
“Are we human
resources or paper
resources?”
Human Resources Growing Pain #1
16 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Streamlining workload management: Onboarding
“New employees who participate in a structured orientation program are 69 percent more likely to remain at a company up to three years.”
- Society of Human Resources
17 | Growing Pains for Human Resources
Human Resources Growing Pain #1
Streamlining workload management: Onboarding
• Workflow automation simplifies onboarding so it is essentially complete before an employee ever starts
• In essence, the employee can be onboarded before day one
18 | Growing Pains for Human Resources
Growing Pain #2 Content Management
19 | Growing Pains for Human Resources
Human Resources Growing Pain #2
20 | Growing Pains for Human Resources
Content management • Content management touches every
department
• It’s a big issue for legal, finance, operations and management on all levels
• Many Human Resources content pains are self-inflicted
Human Resources Growing Pain #2
Content management
“For every employee, approximately 30 to 50 unique documents are created.”
- Human Capital Institute
21 | Growing Pains for Human Resources
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Human Resources Growing Pain #2
Content management
• Manually processing information
• Storing, organizing, filing and destroying paper
• Searching for documents in multiple locations
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Human Resources Growing Pain #2
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23 | Growing Pains for Human Resources
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Content management
• Security challenges presented by having information throughout the company and no true ownership by HR
• Workarounds involving IT, developers and upper management in order to keep information flowing ?
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Human Resources Growing Pain #2
24 | Growing Pains for Human Resources
The big question
Can technology simplify content management for HR?
Human Resources Growing Pain #2
25 | Growing Pains for Human Resources
The ultimate answer
Not all technology can…including HRIS systems
Human Resources Growing Pain #2
Four points to look for in a content management solution
Look for: Consolidation That means: One solution that can collect, store and share all information in a single location
26 | Growing Pains for Human Resources
Human Resources Growing Pain #2
Four points to look for in a content management solution
Look for: Flexibility That means: The capacity to manage both structured and unstructured content, including images, text documents and emails
27 | Growing Pains for Human Resources
Human Resources Growing Pain #2
Four points to look for in a content management solution
Look for: Smarter search That means: Technology that operates like leading search engines; not like cumbersome business searches with multiple screens and systems
28 | Growing Pains for Human Resources
Human Resources Growing Pain #2
Right now, searching at work looks like this.
29 | Growing Pains for Human Resources
Human Resources Growing Pain #2
Or worse, it looks like this.
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Human Resources Growing Pain #2
But searching in everyday life looks like this.
31 | Growing Pains for Human Resources
Human Resources Growing Pain #2
Four points to look for in a content management solution
Look for: Security That means: The most granular security for sensitive documents
32 | Growing Pains for Human Resources
Growing Pain #3 Access Management
33 | Growing Pains for Human Resources
Human Resources Growing Pain #3
Access management is the new reality
“40 percent of HR professionals are beginning to explore using cloud-based software because of its accessibility, cost savings and mobility.”
- Human Capital Media Advisory Group/Talent Management
34 | Growing Pains for Human Resources
Human Resources Growing Pain #3
Access management is the new reality
The future will be dominated by fast, agile platforms that allow you the simplicity to drag and drop and the security to know confidential information is protected
35 | Growing Pains for Human Resources
Human Resources Growing Pain #3
Capabilities to consider in a cloud-based technology platform
Adoption means
• Easy to implement
• Fast speed to use without extensive training or disruptions
• Drag and drop simplicity
36 | Growing Pains for Human Resources
Adoption
Human Resources Growing Pain #3
Capabilities to consider in a cloud-based technology platform
Configurability means
• Technology that adapts to current systems
• Scalable platform that changes as a company’s needs grow
• Reliable access
37 | Growing Pains for Human Resources
Configurability
Human Resources Growing Pain #3
Capabilities to consider in a cloud-based technology platform
Cost means
• No hardware to purchase or expand
• Scalable platform that changes as a company’s needs grow
• Reliable access
38 | Growing Pains for Human Resources
Cost
Human Resources Growing Pain #3
Capabilities to consider in a cloud-based technology platform
Security means
• The most granular security for sensitive documents
• Technology that is Department of Defense certified
39 | Growing Pains for Human Resources
Security
Today’s webinar
Growing Pains for Human Resources Presented by
40 | Growing Pains for Human Resources
WorkLight shines for HR
Visit rhinodox.com to
• Discover the only solution that combines the new generation enterprise content management software and award-winning workflow software.
• Schedule a free HR consultation with the
HR technology experts from RhinoDox
41 | Growing Pains for Human Resources
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