GROUP ONE ONBOARDING WEBINAR

Denise Daudelin

Pieta Blakely

Mridu Pandey

Jacob Silberstein

June 7th and 9th, 2016

Agenda

• Introductions 5 minutes

• The Common Metrics Initiative 10 minutes

• Timeline 5 minutes

• Scorecard 10 minutes

• RBA Implementation Activities 10 minutes

• Questions and Discussions 15 minutes

• Tufts Team

• Group 1 Participating Hubs

Introduction

• Boston University Medical Campus• Duke University• Georgetown-Howard University• Johns Hopkins University• Mayo Clinic Rochester• Northwestern University at Chicago• Oregon Health and Science University• Stanford University• State University of New York at Buffalo• University of Arkansas for Medical Sciences

• University of California San Diego• University of Florida• University of Iowa• University of Massachusetts Medical School Worcester• University of North Carolina Chapel Hill• University of Texas Health Science Center• University of Texas Medical Center Galveston• University of Utah• University of Wisconsin Madison• Wake Forest University Health Sciences

A strategy the CTSA Program is using to help achieve

innovations in research translation

and workforce development that will get

more and better treatments and cures

to more patients faster and at less cost.

The Common Metrics Initiative

• Work more effectively as a network to generate better results together than hubs can do individually.

• Implement a set of Common Metrics that the PIs and NCATS will use for hub and consortium strategic management and to define and gauge the impact of the CTSA Program.

• Balance operating as a unified network with enabling hubs to be individually innovative.

• Approach this process as an experiment so we can learn how to improve the usefulness of the Common Metrics for increasing the impact of the CTSA Program.

The Common Metrics Initiative Goals

PI and evaluator groups identified common functions across hubs customers served desired impact of those

functions on customers

Working groups included

Workforce Development

Resources and Services

Collective Impact of a Hub

CTSA consortium 2.0

Development of the Common Metrics

For additional information about metric development visit https://ctsacentral.org/wp-content/uploads/CTSA-Common-Metrics-Booklet-12-16-2015.pdf

• IRB Duration - the median number of calendar days from the official IRB application receipt date to the official date of IRB final approval granted for all protocols from the CTSA primary institution (hub).

• Pilot Funding Publications and Grants - number and percent of research projects that used any hub pilot funding that resulted in additional funding or in a publication.

• Sustainable Careers - the percent of graduates of TL1 and KL2 programs, respectively, who are currently engaged in research.

• *Study Start Up - the median number of calendar days from the official IRB final approval granted for all protocols from the CTSA primary institution (hub) to the enrollment of the first study subject.

The First Set of Metrics – DRAFT

• Metric Title

• Operational specification

• Technical Description (include key definitions, timeframe, data scope)

• Data Sources, Method of Data Collection, Exclusion Criteria

• Frequency of data collection and Reporting

• Unit of Analysis

• Scoring

• Notes/Comments

Common Metrics Operational Guidelines

• What is Results-Based Accountability?

Results-Based Accountability™ (“RBA”) is an approach to decision-making used

to collaboratively develop and implement strategies that will produce measurable

impact for customers and communities.

Results Based Accountability

• Project Leader - strong project management skills, will be primary contact (attends RBA training)

• Project Champion – ensures everyone is on board

• Metric Data Collector – oversees the collection of metric data (attends CM trainings)

• Metric Topic Expert – involved in making management or operational decisions intended to improve the metric (attends RBA training)

Building your Implementation Team

• Select first metric to use during training

• Gather your team and clarify roles and timeline

• Participate in training, coaching and learning collaborative sessions

• Collect metric data

• Develop RBA plan to “Turn the Curve” – Milestone

• Begin collecting remainder of metrics (12 weeks from start of training)

• Disseminate RBA to others at hub

Hub Implementation Team Activities

Timeline

• PI Training – Option 1 – (June 21st, 2016 10:30am – 11:30am)

• RBA Training – Module 1 – (June 22nd, 2016 1pm – 3pm)

• RBA Training – Module 2 – (June 29th, 2016 1pm – 3pm)

• PI Training – Option 2 – (July 12th, 2016 1:00pm – 2:00pm)

• RBA Training – Module 3 – (July 13th, 2016 1pm – 3pm)

• Final Webinar (Full Hub Team) – (July 14th, 2016 2pm – 3pm)

• Proposal for a potential launch per site (trained teams disseminate with PI’s and colleagues at hub, inviting Tufts CTSI trainers for Q&A)

Detailed Training Calendar – Group 1

• Cloud-based software designed to facilitate use of the Results Based Accountability framework in the management and improvement of programs and services.

A flexible and easy-to-use tool for capturing and reporting program and population-level data.

• Site Access/Licenses

Scorecard Software

• Trainees – Project Leader, Metric Data Collector/Metric Topic Expert

• Training (4 weeks)

• RBA Framework & Scorecard Software

• Coaching (alternate weeks for 14 weeks~100 days)

• Learning Collaborative (once a month)

• On-call and Ad-hoc Support (whenever you need us for queries and troubleshooting)

RBA Implementation Activities

Your Role - Trainees

• Preparatory Work

• Interactive Sessions

• Interim Work – Videos, Reading and Activities

• Learning Assessments

Our Role

• Trainings and Materials

• Coaching and Individualized Support

• Learning Collaborative Sessions

• On-Going Support (Help Desk)

Thank you and Welcome Aboard

• For additional questions about the Common Metrics Initiative or the metrics, please contact NCATS at:

CTSACommonMetrics@mail.nih.gov

• For questions about the Tufts Implementation, please contact us at:

TuftsMCCMIHelpdesk@tuftsmedicalcenter.org617-636-8722

THANK YOU AND WELCOME ABOARD !!