Griffin.Lite Supplier Portal OUM O peration U ser M anual Copyright © 2014 Yusen Logistics (Hong...

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Griffin.Lite Supplier Portal

Operation User Manual

Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.

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POE shipment for Stein Mart

• Stein Mart has established a process enabling vendors who ship store ready, pre-labeled, full container loads for Stein Mart directly into Stein Mart’s network, bypassing the vendor’s domestic warehouse or distribution center. Stein Mart identifies these shipments as POE shipments.

What’s POE shipment

• E-ASN is ‘Electronic Advanced Shipping Notification’ and ‘Griffin Lite’ is a Yusen Logistics system which is used for creating e-ASN.

What’s e-ASN & Griffin Lite

• Vendors are required to input POE shipment details into Griffin Lite Supplier portal for visibility within three (3) business days after vessel sailing. To gain access to Griffin Lite Supplier portal, first time user will need to create an account by submitting a complete registration form to Yusen Logistics for the registration.

Requirement of Stein Mart


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http://griffin.hk.yusen-logistics.com/easn

Notes:

• Microsoft Internet Explorer version 5.01 or above is needed for access of our Griffin system.

• Pop-up blocking function in browser may impact functionality of our Griffin system, it is necessary to configure your browser to allow pop-up from our website.

RegistrationPlease request a copy of the registration form (see appendix 1) from Laurie Staugaitis ( [email protected]). Please send the complete form to the designated email address. Login ID will be sent to the user within 24 working hours (via email) upon receipt of complete form. Access to our Griffin Lite Supplier portal as below link:-


http://griffin.hk.yusen-logistics.com/easn

mailto:[email protected]

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ASN Entry


1. Input all necessary information (marked with * and please see notes on the next page). For the fields with , data must be searched by clicking on the icon after entering the partial name. Also click on the icon to select the dates.

2. Click ‘Enter B/L to this Sailing’ to add B/L information. Meanwhile, a sailing no. will be generated by the system automatically.

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Note 3 (Vessel , Ship Window & Remark): If the B/L vessel name cannot be searched from YL system by clicking on icon , please key in and select ‘A vessel’ in ‘vessel’ field. Then please key in the actual B/L vessel name in ‘Remark’ field.Vendor will also key in the ship window in the ‘Remark’ field.

Note 1 (Move Type): All Water Service (AWS) – If your shipment is terminating at a final destination on a U.S coastal port (East/West). (e.g. A shipment going to New York port and terminating at New York)

Port of Loading

Port of Discharge

Port of Arrival

Note 2 (Delivery in Destination): Please select ‘Port’ move for POE shipment

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B/L number Entry

3. Input B/L number including SCAC# e.g.NYKS111111111, COSU222222222, MAEU333333333, HJSC444444444.

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5. Click ‘Add Container Loading’ to add container information to the B/L.

4. Click and select broker from the drop down. If broker is not listed in the drop down, click on Add Notify to create a new record.

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Add Notify Screen

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5. Click ‘Add Container Loading’ to add container information to the B/L.

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6. Input all necessary information (marked with *). For the fields with , data must be searched by clicking on the icon after entering the partial name. Also indicate whether or not the shipment contains dangerous goods.

B/L number Entry – Add Container

Note 4 (Service Type in Origin): Door - If you contracted with the carrier to pick up the cargo at your facility.Port - If you delivered the cargo to the port facility.

Note 5 (Load & Delivery Type): Load Type - CY: At the origin, if all the cargo was loaded into the Container by you at your facility.

- CFS: If you delivered cargo to a CFS.

Delivery Type - CY: Full container going to one location in the US. Stein Mart only allows full container shipments so this option must be selected.- CFS: Stein Mart does not allow. Please do not select.

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B/L number Entry – Add PO/SKU7. Input all necessary information ,PO #, SKU # (enter Stein Mart SDC information in Lieu of SKU # -[example 952, 953 or 954] ), cargo description, # of cartons, cargo volume, cargo weight & cargo quantity (units) for each, which is marked with *. For the field of ‘Cargo Description’, user can click to add or delete rows.

8. To add additional PO/item line(s), click ‘Add New Line’ for entering item without booking.

9. If the added PO/item line needs to be deleted, please click ‘delete’.

Note 6: Use to adjust sequence of each item line (up and down). Bottom item = tail loaded

10. Go back to the top of the page. Click ‘Save’ after adding all POs/items for the container.

Remark: It is the end of e-ASN entry if there is single container on a B/L, and single B/L on a sailing number.

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Adding Multiple Containers

11. If there are multiple containers on a B/L, please click ‘Add Container Loading’ to add additional container information to the B/L. Please repeat point 5 to point 9 to add container information. Click ‘Close’ after entry.

Remark: Each e-ASN starts with a sailing number (generated by YL system automatically). There can be multiple B/L under a sailing number, multiple containers on a B/L, multiple PO’s on a container, and multiple SKUs on a PO.

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Adding Multiple B/Ls

12. If there are multiple B/Ls on a sailing number (i.e. with same carrier/vessel/POL/POD/POA/ETD/ETA), please click ‘Enter B/L to this Sailing’ to add additional B/L information. Please repeat point 3 to point 11 to add the B/L information. Click ‘Save’ after entry.

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E-ASN Modification

1. Sailing # is required to input to recall the shipment record. User can click on the icon to search the sailing# (which is generated by YL system previously) for modification. If user cannot recall the corresponding sailing#, please go to ‘Lookup B/L#’ to search the sailing# by entering B/L#.

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E-ASN Modification (cont.)

2. Click ‘Edit / Delete’ to edit or delete B/L and/or container content.

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E-ASN Modification (cont.)3. Click ‘Edit’ to modify the content of the container (if needed)

5. Click ‘Delete’ to delete the container from the B/L (if needed)

4. Click ‘Change B/L No.’ to amend existing B/L number (if needed)

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User Profile (Password Change)

1. User is able to change user name, tel no., fax no. and email address under the tab of ‘User Profile’.

2. User is able to view and change user password by clicking ‘Show/Change Password’.

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Useful Information (User Manual)

User manual and/or other useful information are available to download under tab of ‘Useful Information’.

Click the link to download the document

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Contact Information

Stein Mart• For further vendor requirement, please visit vendor

website at http://vendors.steinmart.com. You may also email [email protected].

Yusen Logistics (Americas) Inc.• Ms. Laurie Staugaitis• E-mail: [email protected]

Yusen Logistics (Hong Kong) Limited• Stein Mart Team• E-mail: [email protected]

Please contact above parties if you have any inquiry regarding Stein Mart requirement or Yusen Griffin Lite Supplier Portal .

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Appendix 1 – Registration Form

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Update Container EventStein Mart vendors are required to enter Terminal Location and Delivery Order# when available via the Update Container Event Screen. This must be completed no later than 3 days prior to vessel’s arrival at destination port.

URLhttp://www.yl-griffin.com/icis/login.htm

Login InformationUser: stmchbPW: stmchb15

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Type in user name and password as provided by Yusen Logistics

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Click “Tools” to start the process. Then from the drop down menu select My Profile, and Update Container Events.

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Enter the container number in the text box, and click Update Events

Enter the container number in the text box, and click Update Events

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Enter the Terminal Location and Delivery Order (DO) number and click save. This is the last step in the process. Please remember to email a copy of your DO to [email protected].

Griffin.Lite Supplier Portal OUM O peration U ser M anual Copyright © 2014 Yusen Logistics (Hong...

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Transcript of Griffin.Lite Supplier Portal OUM O peration U ser M anual Copyright © 2014 Yusen Logistics (Hong...