GreenEventPoster
1
Green Event Guides Here at UIC, there are numerous types of events that take place throughout each academic year. These events range in size, from commencement at the UIC Forum and Pavilion, to smaller meetings and parties within departments. Many event hosts and participants are unaware of the increased impact events can have on the environment, such as increased waste streams and resource consumption. Hence, bringing us to the necessity of Green Event Guides for UIC. In 2013, the Chancellor’s Committee on Sustainability and Energy’s (CCSE) Events and Activities subcommittee recommended the creation of Green Event Guides for campus users. The Green Event Guides were created to help educate, assist and motivate people to make UIC events more environmentally friendly by providing sustainable choices for their programming and activities. My internship has been dedicated to creating these Green Event Guides for UIC Departments, the Forum and Pavilion, UIC Student Centers, UIC Student Organizations, and UIC Catering. The Guides are organized into a variety of categories that offer detailed suggestions for the planning and management of an event. Each suggestion is worth a calculated point amount based on the complexity of the suggestion. The more credits accomplished, the higher level of points that will be earned. Based off of the points earned, the event will be granted Gold, Silver, or Bronze Green Event Status by the Office of Sustainability. These Green Event Guides will help UIC become a more sustainable institution through sustainable event planning and providing environmental education to campus users. Summary UIC Office of Sustainability Shelby Egan Project Goals a. Educate, assist, and motivate people to make UIC events more environmentally friendly b. Assist in making sustainable choices for different aspects of event planning c. Teach participants about the environmental impacts of events d. Create a system to engage and excite the UIC community about being more environmentally conscious through events Stakeholders UIC Office of Sustainability UIC Departments UIC Catering UIC Student Organizations UIC Faculty and Staff Campus Programs UIC Student Centers UIC Facilities UIC Community Tasks/Accomplishments Emma Lockmiller Communication, 2015 a. Research sustainability management of events from different universities b. Become knowledgeable about the environment and sustainability c. Relate sustainability management to events d. Write and edit the Green Guides e. Learned how to use Adobe Illustrator to enhance the apperance of the Guides f. Market the Green Event Guides to UIC students, faculty and staff Relationship to Sustainability Drivers 1. UIC becoming a more sustainable institution Impacts 1. UIC students, faculty and staff become more environmentally aware when it comes to making decisions in event plan ning 2. Resources are conserved and waste is minimized 3. UIC students, faculty and staff become educated on the effects events can have on the environment and are guided to make more sustainable decisions Problems 1. Campus users not being environmentally conscious when planning events. 2. Campus users not being aware of the impact large and small events have onthe UIC community. 3. Not recycling at events. 4. Not being aware of the impact large and small events have on the UIC community Sustainability Events at UIC Images via UIC Office of Sustainability Components of the Green Guides 1. Planning before your event 2. Food and beverage 3. What to do at the event 4. Conserving resources 5. Recycling and waste minimization 6. Accountability post-event Green Event Guides UIC Departmental Events UIC Departments, offices and organizations can utilize this Green Event Guide when hosting an event on campus. Whether you are holding a staff meeting with ten people, or an annual Department Holiday Party, this guide will assist in making your event less impactful on the environement. Simple meausres, such as being aware of your environ- mental impact will help protect the environment and will help your Department, office or organization be recognized as a UIC Green Event! Simply “check off” completed event suggestions throughout the planning and management of your event. The more credits you accomplish, the higher level of points will be earned. Return this guide with items checked off to the Office of Sustainability to get recognition for putting on a Green Event! The completed guide and any questions can be directed to the Office of Sustainability by emailing [email protected]. Getting Started Meet with members of your team and come up with goals in creating a sustainable event. (.5 point) Discuss these goals with the caterer, executive chef, facilities manager, and/or any other facul- ty/staff involved in your event. (1 point) Request an Eco-Educator from the UIC Office of Sustainability by contacting [email protected]. Eco-Educators are student volunteers that will assist guest in sustainability efforts such as pointing to the location of recycling bins versus trashcans. (.5 point) Use electronic means (email, listservs, websites, social media sites, etc.) to publicize, send out invita- tions, send out agendas/presentations, and to register participants. (1 point) Up to 3 Points Give the option of web-conferencing (through Blacboard/ACC), webinars, or conference calls if some participants cannot attend and to reduce travel across or to campus. (2 points) i. Web-conferencing/video-conferencing through UIC Blackboard: https://accc.uic.edu/service/web-conferencing ii. Free webinar services: https://www.anymeeting.com/adw/Free-Webinar-Service.aspx Food & Beverage Up to 11 Points If serving food and beverages at your meeting, consider using UIC Catering. UIC Catering offers a wide variety of options that will fulfill your event needs. By using UIC Catering, you are supporting the University services while minimixing the amount of travel needed to transport food and beverages. (1 point) i. View all of UIC Catering options at: http://www.uic.edu/depts/dining/catering.shtml ii. To see a simple list of all sustainable food options UIC catering offers, please utilize the UIC Catering Green Guide (4 points) Link Consider the vegetarian, organic, local, non-genetically modified foods and/or fair trade food options. (2 points) If providing beverages such as coffee or tea, use Fair Trade or organic/shade grown. (2 points) i. Suggestions include 1. Starbucks Coffee 2. Metropolis Coffee Company 3. Intelligentsia Coffee & Tea If providing food and not using UIC Catering, consider using a sustainable caterer listed under the Green Chicago Restaurant Coalition. (2 points) i. Examples include: 1. Fig Catering 2. Blue Plate Catering At The Event Up to 3 Points Announce to your participants what the goals of the event are and ask their assis- tance in meeting them. For example, tell your guests that you are trying to have a zero-waste event, and to please assist by recycling papers, sending meeting min- utes electronically, etc. (2 points) Ask event participants to evaluate the sustainability aspects of the event. (.5 point) Point out the features of the sustainable event. (.5 point) i. Suggestions include: 1. Annoucne where recycling bins are 2. Introduce Eco-Educators or Volunteers Conserving Resources Up to 10 Points Seek naturally lit meeting rooms for your event if possible. (2 points) i. Contact the building manager or the appropriate contact to inquire about naturally lit rooms. If print outs are unavoidable, use UIC Office of Publications or another eco-friendly printing company and print double sided if necessary. (6 points) i. UIC Office of Publications ii. Digital Hub iii. Consolidated Printing Ask participants to bring their own mug or water bottle, as well as pen and note- book/tablet to the event for note taking. (5 points) Location i. Choose a pace that is equally and easily accessible for all attendees to reduce the environmental impact from the travel of guests. 1. Notify guests via electronic communication of public transportation options, Divvy Stations, nearby bike paths, bike racks and pedestrian access points. (1 point) 2. Choose an event location that is pedestrian, bicycle and public transit friendly. (1 point) ii. Choose a psace that has recycling available. Contact the building manager to ensure that recycling bins are available. (1 point) iv. Be sure that all lighting and electronics are switched off when they are not in use. (.5 point) Recycling & Waste Minimization Up to 10 Points Place recycling bins/services next to trash bins at events. (1 point) Remind participants during event announcements of recycling and it’s importance to the event. (1 point) Place Eco-educators/volunteers next to trash bins and recycling bins to help partic- ipants dispose of their waste. (1 point) Eliminate excess food packaging, have food in bulk. (1 point) Serve bite-sized foods that do not require utensils (2 points) Use small plates, table cloths, cloth napkins, compostable utensils, napkin plates, and reusable cups. (1 point) Attempt to closely estimate food amounts through a careful head count OR request food preferemce beofre the event to minimize waste. (1 point) Use large platters or buffets and reusable pitchers, etc. (1 point) Do not use bottled water. Provide of request ice water. This also avoids transporta- tion costs, reduces bottle waste and is less costly. (1 point) Accountability Up to 1 Point Announce the impact of your sustainability initiative post-event to participants and event sponsors to ensure accountability. (.5 point) Provide feedback to building managers, caterers, event coordinators, and other service providers. (.5 point) point breakdown GOLD = 30 - 40 POINTS SILVER = 20 - 29 POINTS BRONZE = 10 - 20 POINTS
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Transcript of GreenEventPoster
Green Event GuidesHere at UIC, there are numerous types of events that take place throughout each academic year. These events range in size, from commencement at the UIC Forum and Pavilion, to smaller meetings and parties within departments. Many event hosts and participants are unaware of the increased impact events can have on the environment, such as increased waste streams and resource consumption. Hence, bringing us to the necessity of Green Event Guides for UIC. In 2013, the Chancellor’s Committee on Sustainability and Energy’s (CCSE) Events and Activities subcommittee recommended the creation of Green Event Guides for campus users. The Green Event Guides were created to help educate, assist and motivate people to make UIC events more environmentally friendly by providing sustainable choices for their programming and activities. My internship has been dedicated to creating these Green Event Guides for UIC Departments, the Forum and Pavilion, UIC Student Centers, UIC Student Organizations, and UIC Catering. The Guides are organized into a variety of categories that offer detailed suggestions for the planning and management of an event. Each suggestion is worth a calculated point amount based on the complexity of the suggestion. The more credits accomplished, the higher level of points that will be earned. Based off of the points earned, the event will be granted Gold, Silver, or Bronze Green Event Status by the Office of Sustainability. These Green Event Guides will help UIC become a more sustainable institution through sustainable event planning and providing environmental education to campus users.
Summary
UIC Office of SustainabilityShelby Egan
Project Goalsa. Educate, assist, and motivate people to make UIC events more environmentally friendlyb. Assist in making sustainable choices for different aspects of event planningc. Teach participants about the environmental impacts of eventsd. Create a system to engage and excite the UIC community about being more environmentally conscious through events
Stakeholders UIC Office of Sustainability
UIC DepartmentsUIC Catering
UIC Student OrganizationsUIC Faculty and StaffCampus Programs
UIC Student CentersUIC Facilities
UIC Community
Tasks/Accomplishments
Emma LockmillerCommunication, 2015
a. Research sustainability management of events from different universitiesb. Become knowledgeable about the environment and sustainabilityc. Relate sustainability management to eventsd. Write and edit the Green Guidese. Learned how to use Adobe Illustrator to enhance the apperance of the Guidesf. Market the Green Event Guides to UIC students, faculty and staff
Relationship to Sustainability
Drivers1. UIC becoming a more sustainable institution
Impacts1. UIC students, faculty and staff become more environmentally aware when it comes to making decisions in event plan ning2. Resources are conserved and waste is minimized3. UIC students, faculty and staff become educated on the effects events can have on the environment and are guided to make more sustainable decisions
Problems1. Campus users not being environmentally conscious when planning events.2. Campus users not being aware of the impact large and small events have onthe UIC community.3. Not recycling at events.4. Not being aware of the impact large and small events have on the UIC community
Sustainability Events at UIC
Images via UIC O�ce of Sustainability
Components of the Green Guides 1. Planning before your event
2. Food and beverage 3. What to do at the event 4. Conserving resources
5. Recycling and waste minimization 6. Accountability post-event
Green Event GuidesUIC Departmental Events
UIC Departments, offices and organizations can utilize this Green Event Guide when hosting an event on campus. Whether you are holding a staff meeting with ten people, or an annual Department Holiday Party, this guide will assist in making your event less impactful on the environement. Simple meausres, such as being aware of your environ-mental impact will help protect the environment and will help your Department, office or organization be recognized as a UIC Green Event! Simply “check off” completed event suggestions throughout the planning and management of your event. The more credits you accomplish, the higher level of points will be earned. Return this guide with items checked off to the Office of Sustainability to get recognition for putting on a Green Event! The completed guide and any questions can be directed to the Office of Sustainability by emailing [email protected].
Getting StartedMeet with members of your team and come up with goals in creating a sustainable event. (.5 point)
Discuss these goals with the caterer, executive chef, facilities manager, and/or any other facul-ty/staff involved in your event. (1 point)
Request an Eco-Educator from the UIC Office of Sustainability by contacting [email protected]. Eco-Educators are student volunteers that will assist guest in sustainability efforts such as pointing to the location of recycling bins versus trashcans. (.5 point)
Use electronic means (email, listservs, websites, social media sites, etc.) to publicize, send out invita-tions, send out agendas/presentations, and to register participants. (1 point)
Up to 3 Points
Give the option of web-conferencing (through Blacboard/ACC), webinars, or conference calls if some participants cannot attend and to reduce travel across or to campus. (2 points) i. Web-conferencing/video-conferencing through UIC Blackboard: https://accc.uic.edu/service/web-conferencing ii. Free webinar services: https://www.anymeeting.com/adw/Free-Webinar-Service.aspx
Food & Beverage Up to 11 PointsIf serving food and beverages at your meeting, consider using UIC Catering. UIC Catering offers a wide variety of options that will fulfill your event needs. By using UIC Catering, you are supporting the University services while minimixing the amount of travel needed to transport food and beverages. (1 point) i. View all of UIC Catering options at: http://www.uic.edu/depts/dining/catering.shtml ii. To see a simple list of all sustainable food options UIC catering offers, please utilize the UIC Catering Green Guide (4 points) Link
Consider the vegetarian, organic, local, non-genetically modified foods and/or fair trade food options. (2 points)
If providing beverages such as coffee or tea, use Fair Trade or organic/shade grown. (2 points) i. Suggestions include 1. Starbucks Coffee 2. Metropolis Coffee Company 3. Intelligentsia Coffee & Tea
If providing food and not using UIC Catering, consider using a sustainable caterer listed under the Green Chicago Restaurant Coalition. (2 points) i. Examples include: 1. Fig Catering 2. Blue Plate Catering
At The Event Up to 3 PointsAnnounce to your participants what the goals of the event are and ask their assis-tance in meeting them. For example, tell your guests that you are trying to have a zero-waste event, and to please assist by recycling papers, sending meeting min-utes electronically, etc. (2 points)
Ask event participants to evaluate the sustainability aspects of the event. (.5 point)
Point out the features of the sustainable event. (.5 point) i. Suggestions include: 1. Annoucne where recycling bins are 2. Introduce Eco-Educators or Volunteers
Conserving Resources Up to 10 Points
Seek naturally lit meeting rooms for your event if possible. (2 points) i. Contact the building manager or the appropriate contact to inquire about naturally lit rooms.
If print outs are unavoidable, use UIC Office of Publications or another eco-friendly printing company and print double sided if necessary. (6 points) i. UIC Office of Publications ii. Digital Hub iii. Consolidated Printing
Ask participants to bring their own mug or water bottle, as well as pen and note-book/tablet to the event for note taking. (5 points)
Location i. Choose a pace that is equally and easily accessible for all attendees to reduce the environmental impact from the travel of guests. 1. Notify guests via electronic communication of public transportation options, Divvy Stations, nearby bike paths, bike racks and pedestrian access points. (1 point) 2. Choose an event location that is pedestrian, bicycle and public transit friendly. (1 point) ii. Choose a psace that has recycling available. Contact the building manager to ensure that recycling bins are available. (1 point) iv. Be sure that all lighting and electronics are switched off when they are not in use. (.5 point)
Recycling & Waste MinimizationUp to 10 PointsPlace recycling bins/services next to trash bins at
events. (1 point)
Remind participants during event announcements of recycling and it’s importance to the event. (1 point)
Place Eco-educators/volunteers next to trash bins and recycling bins to help partic-ipants dispose of their waste. (1 point)
Eliminate excess food packaging, have food in bulk. (1 point)
Serve bite-sized foods that do not require utensils (2 points)
Use small plates, table cloths, cloth napkins, compostable utensils, napkin plates, and reusable cups. (1 point)
Attempt to closely estimate food amounts through a careful head count OR request food preferemce beofre the event to minimize waste. (1 point)
Use large platters or buffets and reusable pitchers, etc. (1 point)
Do not use bottled water. Provide of request ice water. This also avoids transporta-tion costs, reduces bottle waste and is less costly. (1 point)
Accountability Up to 1 PointAnnounce the impact of your sustainability initiative post-event to participants and event sponsors to ensure accountability. (.5 point)
Provide feedback to building managers, caterers, event coordinators, and other service providers. (.5 point)
point breakdownGOLD = 30 - 40 POINTSSILVER = 20 - 29 POINTSBRONZE = 10 - 20 POINTS
