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Greater Peoria Mass Transit District (CityLink)
Transmittal Letter
Date: June 12, 2017
TO: Board of Trustees of Greater Peoria Mass Transit District (GPMTD)
Please accept the proposed FY2018 budget for your consideration and approval. This budget
is submitted in accordance with the adopted financial policies of GPMTD. This proposed
document is intended to provide you with a comprehensive framework for decision-making on
expenses, revenues, and fund balances, resulting in a final approved spending plan for fiscal
year 2018.
The overall appropriation of $32,475,000 for the FY 2018 budget includes the operating
budget, capital budget, and is a significant decrease of 11% from the FY 2017 budget. The
operational budget expenses for 2018, which exclude capital expenditures, total $29,635,000,
a decrease of 0.47% compared to the FY 2017 operational budget total of $29,775,000
The FY 2018 Budget was constructed in an environment of economic instability. The largest
concerns were due to the State of Illinois’ ongoing inability to agree on a State budget (22
months operating without approved budget) and Caterpillar Inc. relocates global headquarters
to Deerfield, Illinois. Property taxes and replacement tax will be impacted locally. However,
property values will not suddenly and drastically decline for the news from Caterpillar, because
assessed values are based on a moving three-year average of property values.
FY2018 Proposed Budget
2
Greater Peoria Mass Transit District (CityLink)
Transmittal Letter
Each year, the budget establishes the plan to address new challenges as well as take advantage of
unforeseen opportunities. This year is no different. For the near-term fiscal health of GPMTD, the
change of District’s insurance program and review of union’s COLA ( cost of living adjustment )
calculation deem to be necessary.
As always, GPMTD will continue to work with other governments (FTA, IDOT, Peoria County)
during the upcoming year.
The District Board has contributed its full support to the development and maintenance of the
financial operations of District. Without this leadership, together with the strong commitment from
the District’s management team, the presentation of this budget and other financial reports would
not occur.
Respectfully submitted,
Doug Roelfs Christine Feng, CPA, MBA, CGMAGeneral Manager Chief Financial Officer
FY2018 Proposed Budget
3
CityLink’s Board of Trustees
Greater Peoria Mass Transit District (CityLink) provides economic, social, andenvironmental benefits to the community through progressive, customerfocused, transportation service by combining state of the art equipment andfacilities with professional, well trained staff.
Our Mission
Maxine WorthamChair
Joan KrupaVice Chair
Arthur BellTreasurer
Sharon McBrideSecretary
Jennifer LeeTrustee
RepresentingPeoria
RepresentingPeoria Heights
RepresentingPeoria
RepresentingWest Peoria
RepresentingPeoria
4
FY2018 GREATER PEORIA MASS TRANSIT DISTRICT ORGANIZATIONAL CHART
General Manager
Doug Roelfs
Attorney
QJHPC
Mike Kraft
Board of TrusteesMaxine Wortham, Chair
Joan Krupa, Vice Chair
Art Bell, Treasurer
Sharon McBride, Secretary
Jennifer Lee, Trustee
IT
Gary
Howell
Human
Resources
Shannon
Williams
Chief Financial Officer
Christine Feng
Paratransit &
Customer
Service
Andrew Dwyer
Safety &
Security
Steve Green
Security
officer
Customer
Service
FT CSR
PT CSR*
Maintenance
Mike
Brockway
Maintenance
Shift Foremen
Inventory Clerk
Mechanic
Utility
3Janitor
Accounting
&
Finance
Kari Ray
Payroll
Kristin
Lister
Federal
Grant &
Procurement
Martha
Howarter
Supervisors
2 Scheduling
8 SupervisorsGeneral
Foreman
Ron Cox
Administrative
Assistant
Venessa
Dixson
Marketing
Emily Watson
AP & FA
Theresa
Mitchell
Assistant General
Manager
John Anderson
2 - First Transit Management Team
Executive Assistant
Desiree Carlson
IT
Tech
Jacob
Scott
Operators
FT &
PT Operators
Paratransit
Assistant
Marcia
Whitehead
Planning
Joe
Alexander
Operations
Ken Boddie
AR &
Inventory
Bethany
Potter
6
The table below documents the number of employees by Major Function from 2009 to 2018
YEAR ADMINISTRATION POLICE OFFICERS MAINTENANCE OPERATIONS TOTAL
2009 19 14 35 93 161
2010 20 14 37 99 170
2011 21 14 37 96 168
2012 23 16 35 97 171
2013 25 17 33 97 172
2014 26 19 39 103 187
2015 26 21 36 103 186
2016 26 22 36 107 191
2017 26 22 36 107 191
2018 26 19 36 108 189 Proposed
7 5 1 15 28
* Sunday Service Added 06/08/2014
** Part-Time Employees
GREATER PEORIA MASS TRANSIT DISTRICT
Employee by Major Function as of June 30
10 Year
Change **
*
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
Fiscal Year Ridership Report
2012
201120102009
2008
2007
2017
20152014
2013
2016
* Estimate
*
8
Average Daily Ridership Data Table
*Estimate
9
Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 TOTAL
10851 11289 11530 11443 10842 10265 9407 9803 9404 9495 9314 9425 10,256
Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 TOTAL
9288 9671 10090 9983 9606 8637 8441 9539 8760 8672 8756 8587* 9169*
FY 2016
FY 2017
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL
-14.40% -14.33% -12.49% -12.76% -11.40% -15.86% -10.26% -2.69% -6.86% -8.67% -5.99% -8.89%* -10.60%*
Percent Difference
Average Daily Ridership ComparisonFY 2016 vs. FY 2017
* Estimate
10
0
2000
4000
6000
8000
10000
12000
14000
FY2016 Ridership FY2017 Ridership
11
Historical Fuel Price FY 2012 – FY 2017
3.113.22
3.13
2.4
1.671.79
2.882.97
2.85
2.28
1.53 1.58
0
0.5
1
1.5
2
2.5
3
3.5
2012 2013 2014 2015 2016 2017
Diesel Unleaded
12
6.75%
6.93% 6.93%
6.58%
6.23%
6.68%
5.80%
6.00%
6.20%
6.40%
6.60%
6.80%
7.00%
2011 2012 2013 2014 2015 2016
Revenue Recovery Ratio
Passenger Fare Revenue Recovery Ratio
*Budgeted
13
6.30 6.466.93 6.78
7.20
11.17 10.83 11.1410.47
9.85
0.00
2.00
4.00
6.00
8.00
10.00
12.00
2012 2013 2014 2015 2016
Cost per passenger Cost per mile
Performance Trends for Fixed Route Service
Preceding Five Years (FY 2012 through FY2016)
152.55 153.62157.42
151.29
142.28
130.00135.00140.00145.00150.00155.00160.00
2012 2013 2014 2015 2016
Cost Per Hour
14
Farebox Revenue Comparison
FY 2016 vs. FY 2017
July Aug Sep Oct Nov Dec Jan Feb March April May June
9.74% 17.36% 11.55% 9.60% 16.15% 1.89% 14.53% 15.00% 11.08% -15.66% -4.73% -10.5%*
Percentage Difference
0
20000
40000
60000
80000
100000
120000
FY 2016 Fare Box Revenue FY 2017 Fare Box Revenue
* FY2017 Estimate
Organizational Strategic Goals
15
** To offer comprehensive medical coverage to District employees and their
dependents.
** To develop and implement plan design changes in order to reduce costs
while maintaining comprehensive coverage. (Health insurance committee is
formed.)
** To design wellness strategies in an effort to improve the health and well-
being of employees
** To budget revenues and expenses annually as accurately as possible in
an effort to maximize the utility of every GPMTD taxpayer’s dollar.
** The financial goals of GPMTD are to:
--Operate under a balanced budget.
--Safeguard and maximize resources.
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$24,505,985 $26,606,324 $28,443,060 $30,033,720 $27,562,795 $29,775,000 $29,635,000
20152016
2017
20122013 2014
OPERATING EXPENSES 2012 - 2018
Significant Factors for FY 2018 Operating Budget:
• Rising cost of wages and salaries: Estimated 6.69% increase from the FY 2017 to FY 2018.
• Lower cost of employees’ benefits: Estimated 11.14% decrease from the FY 2017 to FY 2018.
• Rising cost of materials and supplies: Estimated 8.11% increase from the FY 2017 to FY 2018.
Capital Projects: • Transit Center Upgrade/Remodel
• (5) Paratransit Vehicles
• Automatic Vehicle Locator (AVL) System
• Bus Camera System
• (2) Support Vehicles
• Northside Transit Center Pre-construction
• Heating, Ventilation, & Air Conditioning Admin
• Safety-Remarking & Striping Hazardous Areas
16
2018
GPMTD Operating Expenses Budgetas a
Percentage of Consolidated FY2018 Budget
Labor Cost
Fringe Benefits
Service Cost
Materials & Supplies
Casualty & Liability
Miscellaneous
Contingencies
Expense$9,264,785
$9,582,400
$5,973,842
$3,567,620
$505,603
$495,050
$300,000
Percent31.3%
32.3%
20.1%
12%
1.7%
1.6%
1.0%
17
FY 2017 FY 2018 %
Labor Cost $8,683,321 $9,264,485 6.69%
Fringe Benefits $10,723,159 $9,528,400 11.14%
Service Cost $5,801,860 $5,973,842 2.96%
Materials & Supplies $3,299,850 $3,567,620 8.11%
Miscellaneous $443,960 $495,050 11.51%
Casualty & Liability $522,850 $505,603 3.30%
Contingencies $300,000 $300,000 0.00%
PROJECTED OPERATING EXPENSES
18
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
FY2017
FY2018
Operating Expenses Comparison
19
20
Factors Affecting Operating Expenses
Salaries and Benefits
** One position ( Sr. accountant-purchasing) is eliminated due to the restructure of area functions.
** District is planning to have a proactive wellness program.
** Compensation study adjustment reserve is proposed for administrative staff.
** To propose the pay rate increase of Security officers from $34 to $37 per hour.
** Cuts might be needed in the form of staffing reductions in the future when financial difficulties become an issue
if State Operating Assistances decrease from 65% to 55% of eligible operating expenses.
Professional Services
** Possible Outsourcing IT supporting function/consulting service to improve cost effectiveness and operation
efficiency.
--access to otherwise unavailable resources: staff capabilities, hardware or infrastructure access, or other
capabilities.
** The positions of Assistant General Manager-Operations and Assistant General Manager-Maintenance are
combined as one Assistant General Manager position.
Purchased Transportation
** Purchased transportation costs increased primarily as a result of annualized costs of the Paratransit Service.
Additional increases are related to contractual rates for service with existing provider.
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Salaries Fringe Benefits Material Services Casualty Miscellaneous
Benefit Growth Driving Expense Growth Expense By TypeFY2006 - FY2018
21
CAPITAL PROJECTS
5 YEAR PLANFY 2018 – FY 2022
Summary of 5 year plan for District’s Capital Projects
The five-year program summarized in this plan is a significant, essential first step that will help
to provide for the future needs of a modern, safe, reliable and efficient transportation system
for the customers of Greater Peoria Area.
In order to go beyond this initial step, District has good support from Federal Government in
providing substantial funding to meet our vital transportation needs. Federal Funds provide
80% of current capital projects.
This 5 year capital plan is to set a series of accomplishment-focused goals. Among the
initiatives it sets forth to attain these goals are:
• Paratransit Vehicle Replacement
• Fixed Route Buses Replacement
• Building Improvement (HVAC-Admin, Transit Center
Upgrades)
• Technologies, Security and Safety Equipment
Requisitions
• North Side Transit Center
22
CAPITAL PROJECTS
5 YEAR PLANFY 2018 – FY 2022
Year Total Cost
Year 1 (FY 2018) $2,840,000
Year 2 (FY 2019) $2,290,000
Year 3 (FY 2020) $3,379,000
Year 4 (FY 2021) $1,894,000
Year 5 (FY 2022) $1,909,000
Total Cost: $12,312,000
23
The FY 2018 Capital Budget and FY 2018-FY 2022 Capital Improvement
Program includes 11 total projects totaling over $12.312 million. This is the
2nd year Peoria Mass Transit District has presented a multiyear analysis of
its capital needs. The capital budget includes vehicle purchase, facility
improvement, other site improvements, and equipment purchases. The
following table details how many projects and the total value of all capital
improvements for FY 2018 and the FY 2019- FY2022 Capital Improvement
plan.
CAPITAL PROJECTS
5 YEAR PLANFY2018 – FY2022
24
FY2018
Capital Project Estimated Cost FTA State Local
Northside Transit Facility Pre-Construction 100,000 80,000 20,000
Automatic Vehicle Locator (AVL) System Phase 1 280,000 224,000 56,000
Automatic Vehicle Locator (AVL) System Phase 2 500,000 400,000 - 100,000
Heating,Ventilation & Air Conditioning (HVAC) - Admin 300,000 240,000 60,000
Transit Center Upgrade/remodel 415,000 332,000 83,000
Bus Camera System 750,000 600,000 - 150,000
Safety - Remarking and Striping of hazardous areas 90,000 72,000 18,000
(2) support Vehicle 85,000 68,000 17,000
(5) Paratransit Vehicles 320,000 256,000 - 64,000
Total 2,840,000 2,272,000 - 568,000
FY2019
Capital Project Estimated Cost FTA State Local
Asphalt Overlay - Parking Lot - Admin/Maint 1,030,000 824,000 206,000
NorthSide Transit Facility ( stage II) 700,000 560,000 140,000
Garage Update & Rehab 400,000 320,000 80,000
(5) Paratransit Vehicles 160,000 128,000 32,000
Total 2,290,000 1,832,000 - 458,000
FY2020
Capital Project Estimated Cost FTA State Local
(2) 40' Low Floor Transit Coaches 715,000 572,000 143,000
NorthSide Transit Facility - Stage III 1,500,000 1,200,000 300,000
(2) Paratransit Vehicles 164,000 131,200 32,800
Facility improvement (I) 1,000,000 800,000 200,000
Total 3,379,000 2,703,200 - 675,800
FY2021
Capital Project Estimated Cost FTA State Local
(2) 40' Low Floor Transit Coaches 730,000 584,000 146,000
(2) Paratransit Vehicles 164,000 131,200 32,800
Facility improvement (II) 1,000,000 800,000 200,000
Total 1,894,000 1,515,200 - 378,800
FY2022
Capital Project 745000 FTA State Local
(2) 40' Low Floor Transit Coaches 745,000 596,000 149,000
(2) Paratransit Vehicles 164,000 131,200 32,800
Facility improvement (III) 1,000,000 800,000 200,000
Total 1,909,000 1,527,200 - 381,800
Grand Total ( 2018-2022) $12,312,000 $9,849,600 $0 $2,462,400
Funding Sources
Funding Sources
Funding Sources
Funding Sources
Funding Sources
Capital Development ProjectProject Name: Northside Transit Center Pre-construction
Expenditure Budget FY2018 Plan
Department: Maintenance Northside Transit Center Construction
100,000
Project Type: Buildings Total Outlay $100,000
Project Description: Transit Center Construction
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from Local Funding
Project Number: 2018-01 80% FTA 80,000
Line Item: 00-1620000000 20% Local 30,000
Grant Number: IL-2016-016-00 Total Funding $100,000
25
Capital Development ProjectProject Name: Automatic Vehicle Location System Phase 1
Expenditure Budget FY2018 Plan
Department: Information Systems AVL System Phase 1 280,000
Project Type: Communication Total Outlay $280,000
Project Description: Remote tracking of vehicles
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from Local Funding
Project Number:2018-02-1 80% FTA 224,000
Line Item:00-1661100000 20% Local 56,000
Grant Number: IL-2016-016-00 Total Funding $280,000
26
Capital Development ProjectProject Name: Automatic Vehicle Locator (AVL) System Phase 2
Expenditure Budget FY2018 Plan
Department: Information Services AVL System Phase 2 $500,000
Project Type: Communication Total Outlay $500,000
Project Description: Remote tracking of vehicles
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from State
Project Number:2018-02-2 80% FTA $400,000
Line Item:00-1661100000 20% State $100,000
Grant Number: Proposed Total Funding $100,000
27
Capital Development ProjectProject Name: Heating, Ventilation, & Air Conditioning (HVAC)-Administration
Expenditure Budget FY2018 Plan
Department: Maintenance 300,000
Project Type: Improvement to Buildings
Project Description: Replace HVAC AdministrationBuilding
Total Outlay $300,000
Justification: 80% from FTA20% from Local Funding Funding Sources FY2018 Plan
Project Number:2018-03 80% FTA 240,000
Line Item:00-1630000000 20% Local 60,000
Grant Number: IL-2016-016-00 Total Funding $300,000
28
Capital Development ProjectProject Name: Transit Center Upgrade/Remodel Expenditure Budget FY2018 Plan
Department: Maintenance Upgrades to Transit Center 415,000
Project Type: Improvement to Land Total Outlay $415,000
Project Description: Improve customer servicearea
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from Local Funding
Project Number: 2018-04 80% FTA 332,000
Line Item: 00-163000000 20% Local 83,000
Grant Number: IL-90-X734 Total Funding $415,000
29
Capital Development ProjectProject Name: Bus Camera System Expenditure Budget FY2018 Plan
Department: Information Services Bus Camera System 750,000
Project Type: Communication Equipment Total Outlay $750,000
Project Description: Surveillance System
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from State
Project Number:2018-05 80% FTA 600,000
Line Item:00-1661100000 20% State 150,000
Grant Number: Proposed Total Funding $750,000
30
Capital Development ProjectProject Name: Safety-Remarking & Striping of Hazardous Areas
Expenditure Budget FY2018 Plan
Department: Maintenance Remarking & Striping of Hazardous Areas
90,000
Project Type: Improvement to Buildings Total Outlay $90,000
Project Description: Remarking Hazardous Areas
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from Local Funding
Project Number:2018-06 80% FTA 72,000
Line Item:00-1630000000 20% Local 19,000
Grant Number: IL-90-X736 Total Funding $90,000
31
Capital Development ProjectProject Name: (2) Support Vehicles Expenditure Budget FY2018 Plan
Department: Maintenance Support Vehicle Purchase 85,000
Project Type: Support Vehicle Total Outlay $85,000
Project Description: Purchase 2 Support Vehicles
Funding Sources FY2018 PlanJustification: 80% from FTA,
20% from Local reserves
Project Number:2018-07 80% FTA 68,000
Line Item:00-1651000000 20% Local 17,000
Grant Number: IL-90-x736 Total Funding $85,000
32
Capital Development ProjectProject Name: (5) Paratransit Vehicles Expenditure Budget FY2018 Plan
Department: Operations Purchase 5 Paratransit Vehicles
320,000
Project Type: Revenue Vehicles Total Outlay $320,000
Project Description: Purchase5 Paratransit Vehicles
Funding Sources FY2018 PlanJustification: 80% from FTA
20% from State
Project Number:2018-08 80% FTA 256,000
Line Item:00-1650000000 20% State 64,000
Grant Number: Proposed Total Funding $320,000
33
Summary of Sources and Uses of Funds
34
Sources UsesLocal Operating Revenues Wages/salaries 9,264,485$
Passenger Fares 1,785,000$ Benefits 9,528,400$
Paratransit & Special 280,000$ Services 5,973,842$
EPMTD/Pekin/Tri-county 1,224,620$ Material/supplies 3,567,620$
Advertising 200,000$ Casuality and Liability 505,603$
Replacement Taxes 200,000$ Misc. 495,050$
Miscellaneous 182,302$ contingencies 300,000$
Total Local Operating Revenues: 3,871,922$ Total Operating Expenses: 29,635,000$
Federal Transit Administration: Northside Transit Facility Pre-Construction 100,000$
Automatic Vehicle Locator (AVL) System Phase 1 280,000$
Capital Maintancence Grant 1,321,112$ Automatic Vehicle Locator (AVL) System Phase 2 500,000$
Federal Operating Assistance ( capital cost of contracting) 525,420$
Heating,Ventilation & Air Conditioning (HVAC) -
Admin 300,000
Tire lease 35,000$ Transit Center Upgrade/remodel 415,000$
Total Federal Funds 1,881,532$ Bus camera 750,000$
Local Tax: Safety - Remarking and Striping of hazardous areas 90,000$
Property Tax 1,949,452$ (2) support Vehicles 85,000$
Audit Mass Transit 36,000$ (5) paratransit vehicles $ 320,000
IMRF Tax 1,250,000$
Social Security Tax 825,000$
Tort Mass Transit 450,000$
Work Comp. 550,000$ Total Capital Expenditures 2,840,000$
Unemployment Tax 42,000$
Total Local Tax Revenue for Operating 5,102,452$
State Operating Assistance:
Eligible Expenses 28,890,914$
65% Cap 18,779,094$
Maximum
Total State Operating 18,779,094$
Total Operating Revenues--Funding Sources 29,635,000$
Capital development Fund Reserves & Tax Levy
for Capital reserve 568,000.00$
FTA- Capital Grants 2,272,000.00$
State Assistance -$
Total Capital Revenues--Funding Sources 2,840,000$
Grand Total ---- Sources 32,475,000$ Grand Total ---- Uses 32,475,000$
$3,871,922(13.07%)
$1,881,532(6.35%) $5,102,452
(17.22%)
Operating Funding
Local Operating Revenues
Federal Transit AdministrationAssistanceTax Levy
State Operating Assistance
$18,779,094(65%)
(6.35%)
(17.22%)
(65%)
(13.07%)
$2,272,000(80%)
$568,000(20%)
Capital Funding
FTA Capital Project Assistance
Local Reserve for CapitalProject
(80%)
(20%)
Total Funding: $32,475,000
Funding Sources Fiscal Year 2018
35
36
57.83%
State Funds
11.92%
Operating
Revenue
5.79%
Federal
Funds (FTA) 15.72%
Local Tax Revenue
1.75%
Capital Development
Fund Reserves & Tax
Levy for Capital
Reserves
Summary of Funding Sources
6.99%
FTA Capital
Grants
37
28.52%
Wages/Salaries
29.34%
Benefits
10.8%
Materials/Supplies
18.39%
Services 4.2% Casual/Liability,
Misc, Contingencies
8.75%
Capital
Expenditures
Summary of Funding Uses
Calculation of MIL Rate
Proposed Tax Levy -Operations $ 1,949,452
Proposed Working Cash Account Levy $ 10,000
Proposed Capital Budget Appropriation $ 329,330
Total Funds Levied against MIL $ 2,288,782
Estimated Assessed Valuation for This Period $ 2,296,439,713
Proposed MIL Rate9.97% Or (9.97 cents per $100 Assessed Valuation)
Maximum Allowable Rate is 15 Cents
Levy Comparison: FY 2018 FY 2017
Portion of Levy Affected by Cap $ 2,288,782 $ 2,089,650
Equalized Assessed Valuation $ 2,296,439,713 $ 2,219,202,955
Effective MIL Rate 9.97% 9.42%
38
9 Year Progression of MIL Rate Based on Local Property EAV
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
2010 2011 2012 2013 2014 2015 2016 2017 2018
12.35%
10.05%
8.32%8.37%9.13% 8.85% 8.80% 9.42%
39
9.97%
40
The FY 2018 GPMTD tax rate increases 0.45 cents per $100 of
equalized assessed valuation. As the chart clearly demonstrates,
Peoria MTD did not experience dramatic increases in property
tax levied over the past decade.
41
47 Years of public transportation service to the community
Incorporated May 4, 1970
www.ridecitylink.org
BUDGET AND APPROPRIATION ORDINANCE
FOR THE TWELVE MONTH FISCAL YEAR WHICH ENDS
JUNE 30, 2018
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE GREATER PEORIA MASS TRANSIT DISTRICT:
SECTION ONE:
That the following sums of money, or as much thereof as may be authorized by law, as may be needed or deemed
necessary to defray all expenses and liabilities of the Greater Peoria Mass Transit District, Peoria County, Illinois, be and
the same hereby appropriated and budgeted for the corporate and specific purposes and obligations of said District as
hereinafter specified, for the fiscal year commencing on the 1st day of July, 2017 and ending on the 30th day of June, 2018.
Continued on Next Page
Projected Operating Expenses FY 2018
% of Total Operating
Budget
Labor Cost $9,264,485 31.3%
Fringe Benefit $9,528,400 32.2%
Services cost $5,973,842 20.2%
Materials and Supplies $3,567,842 12.0%
Miscellaneous $495,050 1.7%
Casualty and Liability $505,603 1.7%
Contingencies $300,000 1.0%
Total Appropriated Amount-Operating $29,635,000 100.00%
42
Projected Capital Expenditures
Projected Capital Expenditures FY 2018
Northside Transit Facility Pre-Construction $100,000
Automatic Vehicle Locators (AVL) System Phase 1 $280,000
Automatic Vehicle Locators (AVL) System Phase 2 $500,000
Heating, Ventilation & Air Conditioning (HVAC)-Admin $300,000
Transit Center Upgrade/Remodel $415,000
Bus Camera System $750,000
Safety-Remarking & Striping of Hazardous Areas $90,000
(2) Support Vehicles $85,000
(5) Paratransit Vehicles $320,000
Total Appropriated Amount-Capital $2,840,000
Grand Total –Operating & Capital $32,475,000
43
Total appropriated for the foregoing expenses from general operating revenue of the Transit District to June 30, 2018 $1,949,452
Total appropriated for the foregoing expenses from contract revenues from EPMTD/Pekin/Peoria County $1,224,620
Total appropriated for the foregoing purposes from the tax for general corporate purposes provided for in sub-section (10) of
Section 5 of an act entitled “Local Mass Transit District Act” (Chapter 70, Illinois Compiled Statutes, Section 3610/5)
$2,447,302
Total appropriated for the payment of Self Insurance Expenses from the tax for workers compensation claims expense, insurance
premiums, general liability claims expense, claims services and other related matters provided for in Chapter 745, Illinois
Compiled Statutes, Section 10/9-101 et. seq., Section 10/9-103, Section 10/9-107
$1,000,000
Total appropriated for the foregoing purposes from the tax for (IMRF) employer pension provided for in Chapter 40, Illinois
Compiled Statutes, Section 5/7-171
$1,250,000
Total appropriated for the foregoing purposes from the tax for Medicare and Social Security Contributions provided for in Chapter
40, Illinois Compiled Statutes, Section 5/21-110, and Section 5/21-110.1
$825,000
Total appropriated for the foregoing purposes from the tax for unemployment insurance provided for in Chapter 745, Illinois
Compiled Statutes, Section 10/9-107
$42,000
Total appropriated for the foregoing purposes from the tax for audit services to be performed by an independent public accounting
firm as provided for in Chapter 50, Illinois Compiled Statutes, Section 310/9
$36,000
Total appropriated for operating subsidy from the State of Illinois Downstate Public Transportation Act- Chapter 30, Illinois
Compiled Statutes, Section 740/1-1
$18,779,095
Total appropriated for the foregoing purposes from the Federal Transit Administration under its Capital, Maintenance, Tire Lease
Program
$1,881,532
Total appropriated for the foregoing purposes from the Personal Property Tax Replacement Fund, (Chapter 30, Illinois Compiled
Statutes, Section 115/12
$200,000
TOTAL ANTICIPATED REVENUES-Operating
Total appropriated for the foregoing Capital Expenses from capital grant agreement with FTA and the Capital Development
Reserve Revenues of the Greater Peoria Mass Transit District
TOTAL ANTICIPATED REVENUES-Capital Projects
$29,635,000
$2,840,000
$2,840.00044
ACCOUNT A:SELF INSURANCE RESERVE FUNDReserve for the payment of insurance premiums, workers compensation claims expense, general liability claims expense, claims services and other related matters provided for in Chapter 745, Illinois compiled Statutes, Section 10/9-101 et. seq., Section 10/9-103, Section 10/9-107
AMOUNT APPROPRIATED
Legal Fees $15,000
Workers Compensation Service Fees/Premiums $50,000
Workers Compensation Claims Expense $550,000
Illinois Public Transit Risk Management Association Risk Pool:
Loss Fund Share $150,000
Premium Share for Excess Coverage $300,000
Claim Program Administrative Expense $15,000
TOTAL $1,115,000
ANTICIPATED REVENUE:
Total appropriated for the foregoing Self Insurance Expenses from a transfer of reserve funds to the Illinois Public Transit Risk Management Association
$57,000
Total appropriated for the foregoing for the workers compensation claims expenses, general liability claims expenses, claims services and other related matters provided from a reserve of funds provided for in Chapter 745,Illinois Compiled Statutes, Section 10/9-101et. seq., Section 10/9-103, Section 10/9-107
$55,000
Total appropriated for the payment of Self Insurance Expenses from the tax for workers compensation claims expense, insurance premiums, general liability claims expense, claims services and other related matters provided for in for in Chapter 745, Illinois Compiled Statutes, Section 10/9-101 et. seq., Section 10/9-103, Section 10/9-107
$1,000,000
Total appropriated for the foregoing Self Insurance Expenses from interest earnings on the Self Insurance Reserve Fund
$3,000
TOTAL $1,115,00045
ACCOUNT B:CAPITAL DEVELOPMENT FUNDCurrent Reserve for the payment of locally funded capital development projects: AMOUNT APPROPRIATED
Northside Transit Facility Pre-Construction $22,000
Automatic Vehicle Locator (AVL) System Phase 1 $56,000
Automatic Vehicle Locator (AVL) System Phase 2 $100,000Heating, Ventilation & Air Conditioning (HVAC) – Admin $60,000
Transit Center Upgrade/Remodel $83,000
Bus Camera System $150,000
Safety- Remarking and Striping of hazardous areas $18,000
(2) Support Vehicles $17,000
(5) Paratransit Vehicles $64,000
TOTAL $568,000
ANTICIPATED REVENUE:
Total appropriated for the payment of locally funded Capital Projects from the tax for generalcorporate purposes provided for in sub-section (10) of Section 5 of an act entitled “Local MassTransit District Act” (Chapter 70, Illinois Compiled Statutes, Section 3610/5)
$350,000
Lease Payment $45,000
Total appropriated for the foregoing Capital Development Fund from interest earnings on the CapitalDevelopment Fund
$2,000
Total appropriated for the foregoing Capital Expenses from the Capital Development Reserve Revenues of the Greater Peoria Mass Transit District
$171,000
TOTAL $568,00046
AMOUNT APPROPRIATED
Transit Center Upgrade/remodel $415,000
TOTAL $415,000
ANTICIPATED REVENUE:
Total appropriated for the foregoing capital expenses from a Capital Grant Agreement withthe United States of America.
$332,000
Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement withthe state of Illinois
$0
Total appropriated for the foregoing Capital Expenses from the District's CapitalDevelopment Fund Account B
$83,000
TOTAL $415,000
ACCOUNT C:CAPITAL ACQUISITION IMPROVEMENT GRANT (IL-90-x734)
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ACCOUNT D :
CAPITAL ACQUISITION IMPROVEMENT GRANT (IL-90-x736)
AMOUNT APPROPRIATED
Safety – Remarking and Striping of hazardous areas $90,000
(2) Support Vehicles $85,000
TOTAL $175,000
ANTICIPATED REVENUE:
Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement withthe United States of America
$140,000
Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement withthe state of Illinois
$0
Total appropriated for the foregoing Capital Expenses from the District's CapitalDevelopment Fund Account B
$35,000
TOTAL $175,000
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ACCOUNT E:CAPITAL ACQUISITION IMPROVEMENT GRANT (IL-2016-016-00)
AMOUNT APPROPRIATED
Northside Transit Facility Pre-ConstructionAutomatic Vehicle Locator (AVL) System Phase 1Heating, Ventilation, & Air Conditioning (HVAC) Admin
$100,000$280,000$300,000
TOTAL $680,000
ANTICIPATED REVENUE:
Total appropriated for the foregoing capital expenses from a Capital Grant Agreementwith the United States of America.
$544,000
Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreementwith the state of Illinois
$0
Total appropriated for the foregoing Capital Expenses from the District's CapitalDevelopment Fund Account B
$136,000
TOTAL $680,000
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ACCOUNT F : PROPOSED
CAPITAL ACQUISITION IMPROVEMENT GRANT (Proposed)
AMOUNT APPROPRIATED
Automatic Vehicle Locator (AVL) System Phase 2Bus Camera System(5) Paratransit Vehicles
$500,000$750,000$320,000
TOTAL $1,570,000
ANTICIPATED REVENUE:
Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement with theUnited States of America
$1,256,000
Total appropriated for the foregoing Capital Expenses from a Capital Grant Agreement with thestate of Illinois
$0
Total appropriated for the foregoing Capital Expenses from the District's Capital DevelopmentFund Account B
$314,000
TOTAL $1,570,000
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ACCOUNT G:
WORKING CASH FUND
AMOUNT APPROPRIATED
Addition to the reserve to meet the Working Cash Needs of the Greater PeoriaMass Transit District and reduce its need to borrow in anticipation of receipt oflocal property taxes and state and federal grant funding
$10,000
ANTICIPATED REVENUE:
Total appropriated for the foregoing Working Cash Needs from a tax for generalcorporate purposes as provided in sub-section (10) of section 5 of the "Local MassTransit District Act" (Chapter 70, ILCS 3610/5)
$10,000
SECTION TWO:
In support of said budget and as part thereof, the following statement is made in compliance with the provisions of Section Three of the “Illinois Municipal Budget Law”, Chapter 50, Illinois Compiled Statutes, Section 330/1.
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SUMMARY OF RESOURCESEstimated income from general operating revenue of the District $1,944,452
Estimated income to be received from EPMTD/PEKIN/Peoria County $1,224,620
Estimated income from Personal Property Tax Replacement Fund $200,000
Estimated income from General Corporate Real Property Taxes $2,447,302
Estimated income from Downstate Public Transportation Operating Expense Grant with the State of Illinois Department ofTransportation
$18,779,095
Estimated income from the Federal Transit Administration’s Capital Maintenance, and Operating Assistance Program$1,881,532
Estimated income from a tax for the payment of audit fees $36,000
Estimated income from a tax for the payment of Employer Social Security and Medicare Contributions $825,000
Estimated income from a tax for the payment of unemployment Insurance $42,000
Estimated income from a tax for the payment of (IMRF) Employer Pension Contributions $1,250,000
Estimated interest income from Self Insurance Reserve Funds to be applied to Self Insurance Program Costs as set forth in AccountA
$3,000
Estimated income from a tax for the payment of insurance premiums, General Liability Claims Expense, Claims Services andrelated matters as set forth in Account A
$550,000
Estimated income from a tax for the payment of Workers Compensation Claims Expense as set forth in Account A $450,000
Estimated interest income from Capital Development Funds to be applied to Capital Development program costs as set forth inAccount B
$2,000
Estimated income from the District’s Capital Development Fund as set forth in Account B $568,000
Estimated income from a Capital Grant Agreement with the State of Illinois as set forth in Account F $0
Estimated income from a Capital Grant Agreement with the United States of America as set forth in Account C/D/E/F/G $2,272,000
TOTAL ESTIMATED INCOME: $32,475,000
TOTAL ESTIMATED (ELIGIBLE) EXPENSES: $32,475,00052
SUMMARY OF CASH RESERVES ON HAND AT BEGINNING OF FISCAL YEAR 2017
STATEMENT OF ESTIMATED CASH EXPECTED TO BE ON HAND AT THE END OF FISCAL YEAR 2018
Estimated Cash on hand for Working Cash Reserve $1,209,631
Estimated Cash Reserves on hand for unpaid Capital Development Expenditures$263,466
Estimated Cash Reserves for Self Insurance, Insurance Premiums, Workers
Compensation Claims, General Liability Claims, Claims Services and related matters
provided for in Chapter 745, Illinois Compiled Statutes, Section 10/9-101 et.seq.,
Section 10/9-103, Section 10/9-107
$2,070,191
Estimated Cash on hand for Working Cash Reserve$1,211,491
Estimated Cash Reserves on hand for unpaid Capital Development Expenditures$268,466
Estimated Cash Reserves for Self Insurance, Insurance Premiums, Workers
Compensation Claims, General Liability Claims, Claims Services and related matters
provided for in Chapter 745, Illinois Compiled Statutes, Section 10/9-101 et.seq.,
Section 10/9-103, Section 10/9-107
$2,073,518
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SECTION THREE:That the amounts herein specified shall be deemed to be the limit of the amount to be expended, except bytransfer authorized by the Board of Trustees; but any unexpended balance of any items may be expended inmaking up the deficiencies in any item in the same appropriation and for the same general purpose of in likeappropriations made by this Ordinance.
SECTION FOUR:This Ordinance shall be in full force and effect from and after its passage and approval by the Chairman of theBoard of Trustees of the Greater Peoria Mass Transit District and due publications as required by law.
Adoption Moved: __________
Seconded: ___________
ROLL CALL:YEAS: NAYS:
Trustee: __________________ Trustee: ________________
Trustee: __________________ Trustee: ________________
Trustee: __________________ Trustee: ________________
Trustee: __________________ Trustee: ________________
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The foregoing Ordinance was approved by me this 12th day of June 2017.
.Chair of the BoardGreater Peoria Mass Transit District
Attest & Seal:
.Secretary
CERTIFICATION
I, Arthur Bell, Treasurer of the Board of Trustees of the Greater Peoria Mass Transit District, do hereby certify thatattached hereto is a true and correct copy of the Budget and Appropriation Ordinance, as well as an estimate ofrevenue by source anticipated for Fiscal Year 2018 to be received by the District in its fiscal year.
.TreasurerBoard of TrusteesGreater Peoria Mass Transit District
(SEAL)
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