GREAT BASIN COLLEGE ABE ESLEducation, English as a Second Language, or both, depending on the needs...
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1 | Page GREAT BASIN COLLEGE PROGRAM MANUAL Proudly serving the communities of Elko, Lovelock, Owyhee, Pahrump, Wendover & Winnemucca! ABE ESL / ADULT BASIC EDUCATION • ENGLISH AS A SECOND LANGUAGE
Transcript of GREAT BASIN COLLEGE ABE ESLEducation, English as a Second Language, or both, depending on the needs...
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GREAT BASIN COLLEGE
PROGRAM MANUAL
Proudly serving the communities of
Elko, Lovelock, Owyhee, Pahrump, Wendover & Winnemucca!
ABE ESL / ADULT B AS IC EDUCAT IO N • ENGL I SH AS A SEC OND L ANGUAGE
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GREAT BASIN COLLEGE
MISSION STATEMENT
Great Basin College enriches people's lives by providing student-centered, post-secondary
education to rural Nevada. Educational, cultural, and related economic needs of the multi-
county service area are met through programs of university transfer, applied science and
technology, business and industry partnerships, developmental education, community
service, and student support services in conjunction with certificates and associate and
select baccalaureate degrees.
-General Catalog, Great Basin College, 2018-2019
GREAT BASIN COLLEGE ABE/ESL PROGRAM
MISSION STATEMENT
In addition to the general mission of Great Basin College, the ABE/ESL Program has an
additional mission statement:
It is the mission of the ABE/ESL Program at Great Basin College to provide, within available
resources, Adult Basic Education/English as a Second Language programming to all
interested adult students within our four county service area regardless of race, gender,
religion, sexual preference, national origin, or handicap.
It is the mission of the ABE/ESL Program at Great Basin College to work cooperatively with
the State of Nevada Department of Education to ensure compliance with the state and
federal reporting, student educational gains, grant and budgetary requirements for
federally funded adult basic programming.
It is the mission of the ABE/ESL Program at Great Basin College to encourage all ABE/ESL
sites to work towards programs to provide “intensity and duration” for students; thus
providing students with the opportunity to make adequate progress in their educational
programs.
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GREAT BASIN COLLEGE NON-DISCRIMINATION NOTICE
Great Basin College is guided by the principle that there shall be no difference in the
treatment of persons because of a person's age, disability, whether actual or perceived by
others (including service-connected disabilities), gender (including pregnancy related
condition), military status or military obligations, sexual orientation, gender identity or
expression, genetic information, national origin, race, or religion, and that equal
opportunity and access to facilities shall be available to all. Similarly, there shall be no
difference in the treatment of persons who file charges of discrimination, participate in a
discrimination proceeding, or otherwise oppose discrimination. It is our policy to comply
fully with the non-discrimination provision of all state and federal regulations with regard
to recruitment, admission, financial aid, activities, hiring, promotions, training,
terminations, benefits, and compensation.
The college is in compliance with Executive Order 11246, Title VII of the Civil Rights Act of
1964, Section 504, Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990,
the 1991 Civil Rights Act and all other federal, state and Nevada System of Higher
Education rules, law, regulations, and policies.
For inquires, contact the Affirmative Action Officer, Great Basin College, 1500 College
Parkway, Elko, NV 89801; 775.738.8493.
ABE/ESL COMMITMENT TO STUDENTS WITH DISABILITIES STATEMENT
The Adult Basic Education/English as a Second Language Department at Great Basin
College supports providing equal access for students with disabilities. We are available to
discuss appropriate academic accommodations that students may require. Please meet
with your Teacher or the Site Administrator at your earliest convenience to ensure timely
and appropriate accommodations.
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FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
Each semester, GBC informs students of the Family Educational Rights and Privacy Act of
1974 (FERPA), as amended, in the Class Schedule and Catalog. This act was designated to
protect the privacy of educational records and to provide guidelines for the correction of
inaccurate or misleading data through informal and formal hearings. (This does not,
however, include challenging the fairness of a grade.) The law also provides the student
with the right to inspect and review all information in his/her educational record. The
Family Educational Rights and Privacy Act (FERPA) affords students certain rights with
respect to their education records. These rights include:
1. The right to inspect and review the student’s education records within 45 days of the
day the College receives a request for access. A student should submit to the registrar,
dean, head of the academic department, or other appropriate official, a written request
that identifies the records(s) the student wishes to inspect. The College official will make
arrangements for access and notify the student of the time and place where the records
may be inspected. If the records are not maintained by the College official to whom the
request was submitted, that official shall advise the student of the correct official to whom
the request should be addressed.
2. The right to request the amendment of the student’s education records that the student
believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights
under FERPA. A student who wishes to ask the College to amend a record should write the
College official responsible for the record, clearly identify the part of the record the
student wants changed, and specify why it should be changed. If the College decides not
to amend the record as requested, the College will notify the student in writing of the
decision and the student’s right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedure will be provided to the student
when notified of the right to a hearing.
3. The right to provide written consent before the College discloses personally identifiable
information from the student’s education records, except to the extent that FERPA
authorizes disclosure without consent.
4. The right to file a complaint with the U.S. Department of Education concerning alleged
failures by the College to comply with the requirements of FERPA. The name and address
of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
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Great Basin College ABE/ESL Department
SITE CONTACT INFORMATION
ELKO ADMINISTRATIVE OFFICE
GREAT BASIN COLLEGE – ABE/ESL DEPT.
1500 College Parkway, Mailbox #36
Elko, NV 89801
Meachell LaSalle Walsh, Director
Phone: 775.753.2109
Email: [email protected]
Fax: 775.753.5428
Brenda Gonzales, Accountability Specialist
Phone: 775.753.2126
Email: [email protected]
Fax: 775.753.5428
LEARNING CENTERS
ELKO ADULT LEARNING CENTER
1020 Elm Street
Elko, NV 89801
Phone: 775.753.2230
LOVELOCK ADULT LEARNING CENTER
765 Western Avenue
Lovelock, NV 89419
Phone: 775.273.4994
OWYHEE ADULT LEARNING CENTER
300 College Avenue
Owyhee, NV 89832
Phone: 775.757.3025
PAHRUMP ADULT LEARNING CENTER
551 E. Calvada Blvd, Room 107
Pahrump, NV 89048
Phone: 775.727.2000
WENDOVER ADULT LEARNING CENTER
2332 Florence Avenue
West Wendover, NV 89883
WINNEMUCCA ADULT LEARNING CENTER
5490 Kluncy Canyon Road
Winnemucca, NV 89445
775.623.1811
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GBC and ABE/ESL Mission Statements............................................................................................................. 2
GBC Non-Discrimination Notice ........................................................................................................................ 3
ABE/ESL Student Disabilities Statement ........................................................................................................... 3
FERPA Statement ................................................................................................................................................... 4
ABE/ESL Site Contact Information ..................................................................................................................... 5
About the ABE/ESL Program at Great Basin College .................................................................................... 7
Student Registration ............................................................................................................................................. 8
Registration Checklist .................................................................................................................................... 9
Required Registration Forms ..................................................................................................................... 10
Guidelines for Registering Students 16-17 Years of Age ................................................................... 13
Submit Registration Paperwork to the Administrative Office ......................................................... 14
Student Orientation ............................................................................................................................................. 15
Student Assessments ........................................................................................................................................... 17
TABE CLAS-E Assessment Instructions ................................................................................................... 19
TABE 11 & 12 Assessment Instructions ................................................................................................... 25
Post-test Intervals ......................................................................................................................................... 32
Post-assessment Exception Form ............................................................................................................ 33
Student Attendance ............................................................................................................................................ 34
Attendance Policy ........................................................................................................................................ 36
Student Absence .......................................................................................................................................... 37
Classroom Evaluations ....................................................................................................................................... 40
Evaluation Procedures ................................................................................................................................. 41
ESL Evaluation Form .................................................................................................................................... 42
ABE Evaluation Form ................................................................................................................................... 44
Supply Orders ...................................................................................................................................................... 45
Supply Ordering Procedures .................................................................................................................... 46
Instructional Supply Requisition .............................................................................................................. 47
Book/Periodical Request ............................................................................................................................ 49
TABLE OF CONTENTS
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About the Great Basin College
The Adult Basic Education/English as a Second Language Program at Great Basin
College is supported by state and federal Adult Education and Family Literacy Act
(AEFLA) funds authorized under the Workforce Innovation and Opportunity Act
(WIOA).
The Program has six different sites located throughout the state of Nevada. These
locations include Elko, Lovelock, Owyhee, Pahrump, West Wendover and
Winnemucca. Programs at each site offer instruction in either Adult Basic
Education, English as a Second Language, or both, depending on the needs within
each community.
As a member of the ABE/ESL Department, you are an indispensable member of the
ABE/ESL team. We are all responsible for providing educational instruction for the
benefit of students and for helping with the administration of the program as a
whole. We look forward to working together for the betterment of our students and
the communities we serve.
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The Great Basin College ABE/ESL Program operates on a fiscal year which runs from July 1st of
one year until June 30th of the next year. General registration is held two times per year for the
first month of each fall and spring semester. We allow students to register after general
registration at the majority of our sites. April 1st is the deadline each year for registering
students. NEW and RETURNING students are required to complete new registration forms each
new program year they attend.
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Registration Checklist
Teachers, Site Administrators and Data Clerks will interview new and returning students to
obtain information needed on the student registration forms. It is important to complete all of
the information. By interviewing the student, you have an opportunity to meet with each
student on an individual basis. This helps the student feel comfortable and allows them to
convey what they hope to achieve from the program. Also, this is another opportunity to
reiterate the student’s responsibility in achieving their goals.
1. COMPLETE REGISTRATION FORMS
2. PRESENT ORIENTATION
3. ADMINISTER TABE LOCATOR TEST
4. ADMINISTER TABE PRE-TEST
5. INFORM STUDENT OF TIME AND LOCATION TO BEGIN CLASS INSTRUCTION
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Required Registration Forms
There are main two registration forms that need to be completed by all students:
1. STUDENT ENTRY RECORD FORM (See page 11)
2. STUDENT CONTRACT AND INFORMED CONSENT FORM (See page 12)
*Provide students with a copy of the below Attendance Policy Letter.
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Guidelines for Registering Students
16-17 Years of Age
Students ages 16-17 require their parent/guardian’s signature and are required to furnish a
letter of excuse from compulsory public school attendance by the school district in which he/she
resides or by an entity authorized by state law, to be eligible to attend the program. See below
form, which must be given to and completed by an entity that is authorized by state law to
provide an excuse.
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Submit Registration Paperwork to
the Administrative Office
Once student registration forms are complete, make photocopies for your site’s records and mail
the original copies of Student Entry Record Form and the Student Contract and Informed
Consent Form to the Accountability Specialist at the Elko Administrative Office. If registering a
student 16-17 years of age, also send the Authorization for Excuse from Compulsory Public
School Attendance Form.
Mail forms to:
Great Basin College - ABE/ESL Department
1500 College Parkway – Mailstop 36
Elko, NV 89801
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Student Orientation
All students must receive an orientation during the registration process. Student orientations
can be presented verbally one-on-one, or can be viewed on a PowerPoint presentation or other
means determined by the Site Administrator, with information specific to the site.
ALL ORIENTATIONS NEED TO INCLUDE THE FOLLOWING INFORMATION:
1. Program hours and days of operation.
2. Types of instruction available, such as ESL instruction, HiSET preparation, individual
tutoring, etc.
3. Stress the importance of students to commit to attending the program every week for as
many hours as possible to have a favorable opportunity of achieving their goals in a
reasonable time. STUDENTS LEARN BEST WHEN THEY ATTEND REGULARLY AND
OFTEN.
4. Explain that the program is federally funded, which enables the students to attend
without having to pay. However, to receive the federal funds, the program has to show
successful student learning gains. It is important for the students to make a commitment
to the program so the funding is not lost.
5. Explain the pre- and post-testing process:
The Pre-Test provides an accurate picture of the student’s skill level at the time of
program entry, and assists the instructor in developing an instructional plan by
identifying the student’s strengths and weaknesses.
The student MUST attend at least 60 hours of instruction and take a post-test after 60
hours of instruction to assess skills and measure learning gains. Educational progress
is measured by comparing scores on the pre-tests and post-tests.
6. Explain the importance of notifying the teacher(s) in advance, if the student will be
leaving the program. This will provide us with the opportunity to administer federally
required post-testing to show gains the student made while attending.
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7. If a student is unwilling or unable to commit to an intensive period of study, suggest they
come back when they are better able to fit the program requirements into their schedule.
8. Explain the process of being dropped from the program for lack of attendance.
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The ABE/ESL Program at Great Basin College uses TABE (Tests of Adult Basic Education) for
assessing students’ initial skills upon program entry and to measure learning progress after
attending 60 instructional hours. The Program uses two different TABE assessment systems:
TABE CLAS-E and TABE 11 & 12.
ESL students are to be assessed with TABE CLAS-E
ABE students are to be assessed with TABE 11 & 12
All students must be given a PRE-TEST during registration.
All students must be given a POST-TEST after obtaining 60 hours of instruction. If students
continue to attend after they have taken their first post-test, they must be given additional post-
tests after completing varying hours of instruction, depending on which assessment they took,
CLAS-E or 11 & 12. See Post-Test Intervals charts on page 32 for more information.
Pre-test and post-test information must be reported to the Accountability Specialist at the Elko
Administrative Office. This information must include, test number and level administered,
scaled score and test date. Pre-test information is reported via the Student Entry Record Form.
Post-test information is reported via email or the monthly attendance roster form. See page 35
for example.
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TABE CLAS-E Assessment Instructions
1. ADMINISTER THE LOCATOR TEST PART 1, PAGES 1-9 ONLY:
The Locator Test is used to determine which levels pre- and post-tests are to be
administered. Provide students with a Locator Test Answer Sheet to record their answers.
Students have 15 minutes to complete the Locator Test. You may permit students to take
a few extra minutes to finish the test. See below examples of the Locator Test and
Answer Sheet.
2. SCORE THE LOCATOR TEST, USING THE ANSWER KEY.
3. THEN, USE THE CHART AT THE BOTTOM OF THE LOCATOR TEST ANSWER SHEET.
THE NUMBER OF CORRECT ANSWERS WILL TELL YOU WHICH LEVEL PRE-TEST TO
ADMINISTER.
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Level 1, Forms A & B are test pairs
4. ADMINISTER THE READING PRE-TEST. DO NOT ADMINISTER THE LISTENING,
WRITING AND SPEAKING TESTS.
Form A can be used as a pre-test and Form B can be used as a post-test, or vice versa.
As long as students are post-tested at the same level they were pre-tested at. Students
have 25 minutes to complete Levels 1-4 pre- and post-tests.
Level 2, Forms A & B are test pairs
Level 3, Forms A & B are test pairs
Level 4, Forms A & B are test pairs
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Use the below answer sheet for Level 1 tests
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Use the below answer sheet for Levels 2, 3 & 4 tests
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5. SCORE THE READING PRE-TEST, USING THE ANSWER KEY.
6. USE THE SCORING TABLE TO CONVERT NUMBER OF CORRECT ANSWERS TO A
SCALED SCORE. THE BELOW CHART WILL TELL YOU WHICH EDUCATIONAL
FUNCTIONING LEVEL YOUR STUDENT SCORED INTO, BASED ON THEIR READING
SCORE.
TABE CLAS-E
EFL (NRS Educational Functioning Level) Reading Scaled Score
ESL 1 - Beginning Literacy 250-392
ESL 2 - Low Beginning 393-436
ESL 3 - High Beginning 437-476
ESL 4 - Low Intermediate 477-508
ESL 5 - High Intermediate 509-557
ESL 6 - Advanced 558-588
7. IF THE STUDENT RECEIVED AN EFL WITH A PLUS SIGN, SUCH AS 3+, 4+ OR 5+,
YOU NEED TO REASSESS THE STUDENT WITH THE NEXT, HIGHER LEVEL TEST, AS
THE TEST WAS TOO EASY FOR THE STUDENT. SEE BELOW EXAMPLE.
EXAMPLE: If a student scores 24 or 25 correct answers on the level 1, form A test, they scored too high. You will need to reassess the student with the next, higher level test.
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8. POST-TEST STUDENTS WITH THE PAIRED TEST AFTER 60 HOURS OF
INSTRUCTION.
*Students who score above 588 are considered ABE students as they tested
too high for ESL. If your site uses TABE 11/12 assessments, then proceed
with testing the student with TABE 11/12. If your site does not use 11/12,
then refer the student to an Adult Education program within your
community.
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TABE 11 & 12 Assessment Instructions
1. BEGIN BY ASSESSING STUDENTS WITH THE LOCATOR TEST TO DETERMINE
WHICH LEVEL PRE- AND POST-TESTS ARE TO BE ADMINISTERED.
If your site offers HiSET instruction and a student is interested in earning their HiSET certificate
then administer both the Language and Math tests. If you only offer ESL instruction, then
administer just the Language test. DO NOT administer the Reading test to any students.
LOCATOR TEST TIMES
MATH TEST, PARTS 1 & 2: Pages 15 – 23. Test time total for parts 1 & 2: 30 minutes. (15
minutes each part)
LANGUAGE TEST: Pages 24 – 31. Test time: 25 minutes.
When the student is finished with the Locator test, score it using the answer key.
Use the below chart to determine which level pre- and post-test to administer for each subject:
MATHEMATICS LANGUAGE TABE TEST LEVEL TO ADMINISTER
0 – 5 Correct answers 0 – 5 correct answers E Easy
6 – 9 Correct answers 6 – 10 correct answers M Medium
10 – 12 Correct answers 11 – 13 correct answers D Difficult
13 – 16 Correct answers 14 – 16 correct answers A Advanced
2. ADMINISTER THE PRE-TESTS FOR LANGUAGE, AND IF NECESSARY, MATH AT THE
LEVELS DETERMINED BY THE ABOVE CHART.
The Locator Test has its own Answer Sheet
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Pictured below are pre- and post-test pairs. Always stay in the same test level when
administering pre- and post-tests. For example, if you give a student 11 E as a Language pre-
test, you must give 12 E as the Language post-test. Every test has its own Answer Sheet.
PRE-TESTS POST-TESTS
11 A and 12 A are test pairs
11 D and 12 D are test pairs
11 M and 12 M are test pairs
11 E and 12 E are test pairs
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TABE has updated the Maximum Allowable Testing Times. These times supersede the times
listed in the TABE Form 11/12 Test Administration Manual. See below chart for TABE required
test times:
*For each test, add 10 – 15 minutes for practice test items and reading directions.
3. SCORING THE TESTS
Once students are finished testing, you will need to score the tests using the answer keys.
TABE calls these LETTER KEYS.
Not all questions are worth 1 point as they were with TABE 9 & 10. With TABE 11 & 12,
most questions are worth 1 point, some are worth 1 – 2 points, and others are worth zero
points. The answer sheets that we have created for our program list how many points
each question is worth. See example of answer sheet on next page. Use the below
guidelines when scoring questions with more than one possible correct answers.
LEVEL LANGUAGE MATH PART 1 MATH PART 2
Locator 25 minutes 15 minutes 15 minutes
E 60 minutes 75 minutes n/a
M 60 minutes 60 minutes 15 minutes
D 60 minutes 40 minutes 35 minutes
A 60 minutes 30 minutes 45 minutes
VARIABLE POINT QUESTIONS
IF A QUESTION CONTAINS 3 ANSWERS THAT ARE CORRECT:
Give 2 points if the student selects all 3 correct answers
Give 1 point if the student selects 2 correct answers
Give 0 points if the student selects 1 or no correct answers
IF A QUESTION CONTAINS 4 ANSWERS THAT ARE CORRECT:
Give 2 points if the student selected all 4 correct answers
Give 1 point if the student selects 2 to 3 correct answers
Give 0 points if the student selects 1 or no correct answers
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These columns tell you how many points each question is worth.
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Once you have scored each test, add up how many total points total the student received. This
is the Raw Score. Next, use your TABE 11 & 12 Scoring Guides booklet (see image below) to
convert the Raw Score to a Scaled Score. See scoring guide for the Language Test, Level E on
next page.
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Example: If a student took the Language test, Level E on Form 11
and received a raw score of 19, then their scaled score is 446.
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4. OUT OF RANGE SCORES
If a student scores “Out of Range”, this means they scored too low or too high.
When a student scores too low, the scoring guide Scaled Score will say “N/A” and the
NRS Level will say “O/R” which means Out of Range. This means the student must
be re-tested with the next, lower level test.
When a student scores too high, the scaled score will have a plus sign after it. This
means the student must be re-tested with the next, higher level test.
See below examples:
Students who have
scored within the red
highlighted areas
need to be re-tested
with the next, higher
level test.
Students who have
scored within the red
highlighted areas need
to be re-tested with
the next, lower level
test.
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Post-test Intervals
Follow the information on the below charts to determine when to administer post-
tests.
TABE CLAS-E First Post-test After 60 hours of instruction
Second Post-test After a total of 100 hours of instruction
Third Post-test After a total of 140 hours of instruction
TABE 11 & 12 First Post-test ABE Levels 1-4: After 60 hours of instruction
ABE Levels 5-6: After 40 hours of instruction
Second Post-test After a total of 120 hours of instruction
Third Post-test After a total of 180 hours of instruction
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Post-Assessment Exception Form
If you have reason to believe a student will exit the program before attaining 60 instructional
hours, The Nevada Department of Education, Office of Adult Education has a Post-Assessment
Exception form for administering early post-testing. The form must be completed and
submitted to the Administrative Office.
ESL students who were pre-tested with CLAS-E and scored into ESL levels 1-6 can be
post-tested early if they have between 50-59 instructional hours.
ABE students who pre-tested with 11 & 12 and scored into ABE levels 1-4 can be post-
tested early if they have between 40-59 instructional hours.
ABE students who pre-tested with 11 & 12 and scored into ABE levels 5-6 can be post-
tested early if they have between 30-39 instructional hours.
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Teachers are required to track and report student attendance hours. The following process is
used for tracking and reporting student hours:
Keep a Daily Sign-in Sheet in your classroom and have students sign in and out of class every
day they attend. See below sign-in sheet example.
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The attendance hours from the sign-in sheets need to be transferred to an Excel spreadsheet
and submitted to the Accountability Specialist at the Elko Administrative office each month after
the last day of instruction. Rosters should be submitted no later than the 5th day of the next
month. See below example of attendance roster.
The monthly attendance roster form is also a good place to keep track of your students’ pre-test
and post-test information. See below example.
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Student Attendance Policy
Our program’s continued funding is dependent on positive student outcomes. These outcomes
are based on the following criteria:
Students must attend at least 60 instructional hours and take a TABE pre-test AND post-
test.
In order to make students aware of our policy of attending 60 hours and taking the required
pre- and post-tests, we have students sign the Student Contract and Informed Consent Form
during the registration process. Although this form is important and necessary, it unfortunately
does not prevent students from dropping out before attending enough hours or taking the post-
test. While many students follow through on this policy, there are many students each year
who do not follow through. As a result, a new attendance policy was instituted, beginning
program year 2014/2015.
During annual spring and fall registration periods, returning students’ assessment and
attendance history with our program will be reviewed prior to permitting students to attend
classes. If a returning student has previously broken the contract (Student Contract and
Informed Consent Form) by not attending 60 instructional hours and taking the pre- and post-
tests, the following rules will apply:
FIRST VIOLATION – FIRST WARNING WILL BE GIVEN
SECOND VIOLATION – SECOND WARNING WILL BE GIVEN
THIRD VIOLATION – THE STUDENT IS NOT PERMITTED TO ATTEND THE PROGRAM AGAIN
At the beginning of the Spring and Fall registration periods, teachers and staff members will be
provided with an Excel spreadsheet of students who have previously dropped out prior to
attending 60 hours and post-testing. Each semester, the spreadsheet will be updated.
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Student Absence
Students are to be contacted by phone or letter after the following increments of absence:
1. First phone call or letter sent after two weeks of absence
2. Second phone call or letter sent after 30 days of absence
After 45 days of absence, the student’s file will be closed for the semester and the student will
not be permitted to attend until the following semester and they will have to re-register and re-
test.
See pages 38 and 39 for absence notice letter examples.
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Adult Basic Education/English as a Second Language Your site’s address ● City, State Zip code
Phone: Your site’s phone number ● Fax: Your site’s fax number
Today’s Date
Student Name
Address
City, State, Zip Code
Dear ________________________:
In reviewing our attendance records, we noticed that the last date you attended was on
___________________. We hope you are well and that we will soon see you in class. We are here to meet
your educational needs and help you achieve your educational goals.
Please note that our program’s attendance policy requires at least 60 hours of attendance and the
completion of an exit exam each program year you are enrolled. FAILURE TO COMPLY WITH THE
ATTENDANCE POLICY MAY RESULT IN BEING PERMANENTLY EXITED FROM THE PROGRAM.
Please contact our office as soon as possible at (your site’s phone number) to let us know if you will be
returning.
Sincerely,
Your name
Your title
(Example of 1st absence notice letter for two weeks absence)
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Adult Basic Education/English as a Second Language Your site’s address ● City, State Zip code
Phone: Your site’s phone number ● Fax: Your site’s fax number
Today’s Date
Student Name
Address
City, State, Zip Code
Dear ________________________: Student ID#: _______________
We miss you in class and hope that you may return. We realize that with everyday life it can
become difficult to attend classes. We are here to help you achieve your educational goals.
Please note that our program’s attendance policy requires at least 60 hours of attendance each program
year you are enrolled and the completion of an exit exam. FAILURE TO COMPLY WITH THE ATTENDANCE
POLICY MAY RESULT IN BEING PERMANENTLY EXITED FROM THE PROGRAM.
You have been absent from class for over 30 days now. Your file is due to close on (45 days from last date
of attendance). Please contact our office before (date of closure) at (your site’s phone number) to let us
know if you will be returning.
Sincerely,
Your name
Your title
(Example of 2nd absence notice letter for 30 days absence)
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Classroom Evaluation Procedures
At the end of each fall and spring semester, around December 1st and May 1st, students must
complete classroom evaluations to assess their class(es) and their teacher(s).
Once evaluations are completed for all classes at each site, they need to be mailed to the
Program Director.
The evaluations will be reviewed and scores will be averaged for each teacher. Then the
scores and student comments will be emailed to each teacher.
Please see the Classroom Evaluation forms on the next three pages. The first form is for
ESL students and the second is for ABE students.
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Teacher’s Name:
Class Name:
Have you taken a post-test yet this semester? Yes No
YOUR ANSWERS ARE CONFIDENTIAL AND ARE BEING REQUESTED TO BETTER SERVE YOU AND IMPROVE THE PROGRAM IN THE FUTURE.
DISAGREE
NEUTRAL
AGREE
1. I understand what is expected of me as a student.
2. I understand the program’s attendance policy.
3. I understand how the tests are used to place me into a class.
4. I have made progress this year.
5. I would recommend this program to my friends and relatives.
6. I am more comfortable speaking English now than I was 3 months ago.
7. I am more comfortable reading English now than I was 3 months ago.
8. I am more comfortable writing English now than I was 3 months ago.
9. I am more comfortable understanding/listening to English now than I was 3 months ago.
10. I have gained confidence in doing things on my own when I go to the doctor, grocery store, etc.
11. I set definite goals when I registered for class.
12. I met my goal which I set for myself when I registered for class.
13. My teacher understands my responsibilities as a worker, parent, and citizen and relates materials to my life.
14. My teacher values students’ opinions in the classroom.
15. My teacher creates a comfortable learning environment where learners are willing to take risks and use English in class.
16. My teacher recognizes and manages different skill levels in the classroom.
17. My teacher plans lessons that are appropriate for my level of English.
18. My teacher seems to care about me and my success.
19. My teacher starts and ends class on time.
20. My teacher respects my cultural values.
CLASSROOM EVALUATION (ESL)
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PROGRAM SUGGESTIONS:
1. What did you find most helpful about the program?
2. If you could change one thing about the program to make it better, what would it be?
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CLASSROOM EVALUATION (ABE)
PROGRAM SUGGESTIONS:
1. What did you find most helpful about the program?
2. If you could change one thing about the program to make it better, what would it be?
YOUR ANSWERS ARE CONFIDENTIAL AND ARE BEING REQUESTED TO BETTER SERVE YOU AND IMPROVE THE PROGRAM IN THE FUTURE.
DISAGREE NEUTRAL AGREE
1. I understand what is expected of me as a student.
2. I understand the program’s attendance policy.
3. I understand how the tests are used to place me into a class.
4. I have made progress this year.
5. I would recommend this program to my friends and relatives.
6. I set definite goals when I registered for class.
7. I met my goal which I set for myself when I registered for class.
8. My teacher values students’ opinions in the classroom.
9. My teacher creates a comfortable learning environment where students are willing to speak up and participate.
10. My teacher recognizes and manages different skill levels in the classroom.
11. My teacher seems to care about me and my success.
12. My teacher starts and ends class on time.
13. My teacher respects my cultural values.
Teacher’s Name: _____________________________________
Site Location: ________________________________________
Have you taken a post-test yet this semester? Yes No
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Supply Ordering Procedures
All requests for instructional supplies or book requests must be submitted by completing either
the Instruction/Supply Requisition form or the Book/Periodical Request Form.
These forms are to be submitted for approval prior to orders being placed. All vendor orders are
placed by the Administrative Office personnel.
If an order must be placed by the Site Administrator or Lead Tutor due to an emergency, prior
authorization must be granted and a Departmental Purchase Order (DPO) must be obtained
through the Director. The DPO must be completed and signed prior to the order being placed
or items purchased.
All returns or exchanges are to be returned to the Administrative Office. The return or exchange
with the vendor will be processed by the administrative office personnel, NO EXCEPTIONS.
***Any staff member that purchases supplies or orders directly from vendors using personal
funds, will not be reimbursed. Please use the above procedures***
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Instructional/Supply Requisition
To request classroom supplies, an Instructional/Supply Requisition form must be completed and
submitted to the Program Director for approval. A form may be obtained from the Director or
Accountability Specialist. All items are to be requested by the Site Administrator or Lead
Teacher, and submitted to the Program Director. See form on next page.
Information requested:
Site requesting the items
Date of request
Signature of Site Administrator/Lead Teacher
Quantity
Description of items
Due to the availability of funds, supplies disbursed may be different to the quantity requested. If
an item is not available at the time of the request, and it has been authorized, it will be ordered
and distributed at a later time. If a request is not in stock it could take up to 30 days to obtain.
Although items may be requested at any time, it is favorable if all requests are submitted at one
time by the last day of the month.
All items requested after May 15th, are not guaranteed to be purchased or be available in our
supply cabinet.
Mail or e-mail all requests to:
Meachell LaSalle Walsh
Great Basin College - ABE/ESL
1500 College Parkway
Elko, NV 89801
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Great Basin College Instructional/Supply Requisition
Site Name Date
Signature of Site Administrator/Lead Teacher
QUANTITY
REQUESTED
DESCRIPTION
For Office Use Only
QUANTITY DISBURSED
DATE FILLED
Please submit to:
Meachell LaSalle Walsh Great Basin College
1500 College Parkway - Elko, NV 89801 Phone: (775) 753-2109 Fax: (775) 753-5428
Order Approval Signature Date
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Book/Periodical Request
A book request form is to be used for all book orders and instructional material orders such as
cd’s and software. All book orders are placed by the Administrative Office for all Great Basin
College Adult Basic Education/English as a Second Language programs.
Please always check Amazon.com first to see if the materials you want to purchase are
available there.
The final date for book orders each year is May 1st. Any book requests received and approved
after May 1st are subject to availability of funds and may be processed after July 1st if funds are
no longer available in the current fiscal year.
The Book/Periodical Request form must be submitted fully completed and signed by the Site
Administrator or Lead Teacher to the Director for approval. Once the request has been
approved, the order will be placed. If a request is not submitted fully completed or correct, the
order request may be returned to the Site Administrator or Lead Teacher for correction or
clarification.
See next page for Book/Periodical Request Form example.
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AMAZON ORDERS (Always try to obtain materials from Amazon first)
AUTHOR OR EDITOR
FULL TITLE ISBN LINK TO AMAZON PAGE QTY. PRICE PER ITEM
TOTAL
PUBLISHERS OTHER THAN AMAZON AUTHOR OR EDITOR
FULL TITLE ISBN PUBLISHER INFO. (Include name, address, telephone and fax number)
QTY. PRICE PER ITEM
TOTAL
Site Name:
Site Administrator’s Signature: Date:
Program Director’s Approval: Date:
BOOK/PERIODICAL REQUEST FORM Great Basin College - Adult Basic Education/English as a Second Language
**Orders which will not be filled during current fiscal period due to back orders or publication date later than June 30 will be ordered during the following fiscal cycle.
OFFICE USE
Purchase Order Number:
Date of Order:
Date Order Received:
