Grants.Gov: The Basics 2008

UW – Office of Sponsored Programs

UW – OSPGRANTS.GOV TRAINING

AGENDA

• UW Process Overview

• Grants.gov Overview

• Preparation time (what info do I need and where do I get it?)

• Completing the Application

• Final Check and downloading

• Q&A

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Routing /Approval process

Ten Business Days “In OSP”

UW – OSPGRANTS.GOV TRAINING Routing /Approval process

UW – OSPGRANTS.GOV TRAINING

OSP Review/Approval DeadlinesThe deadlines are important for successful

submission!

Application due to OSP:• 10 working days prior to submission

deadline – with all business components completed. Excludes the science (Research Plan fields 2-5)

• 5 working days prior to submission deadline – with all proposal components complete includes the science (Research Plan fields 2-5)

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What is Grants.gov?

• An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal Agencies

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Why Grants.gov?

Public Law (PL) 106-107: Federal Financial Assistance Management Improvement Act of 1999 to:

Improve the effectiveness and performance of Federal financial assistance program

Simplify Federal financial assistance application and reporting requirements

Improve the delivery of services to the public

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When do I use Grants.gov?

Depends on the agency and program requirements. Some sponsors (e.g., NIH, NOAA) currently use Grants.gov; some (e.g., NSF) are still in transition.

Eventually, all Federal granting agencies will require the submission of proposals via Grants.gov.

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Sponsor and Program Announcement dictate which form is used. The look and feel of the forms are almost identical.

Search and Download processes remain the same

Downloaded packages will open in either Adobe or Pure Edge.

Pure Edge / Adobe formats

Getting Started: UW Info

http://www.washington.edu/research/osp

Getting Started:GRANTS.GOV Info

One time start up requirement

• Users must download PureEdge Viewer software via Grants.gov website at: http://www.grants.gov/DownloadViewer

• For NIH proposals, PI must have an active account in the NIH ERA Commons. Contact your Department Administrator or OSP Administrator to request an NIH ERA account.

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• Required data fields are visible with the click of a button.

• The package will automatically do a validation check on all the fields when user clicks on submit.

• The need to open and review required forms separately has been eliminated in the Adobe

format.

Pure Edge / Adobe formats

UW- OSPGRANTS.GOV TRAINING

UW- OSPGRANTS.GOV TRAINING

UW- OSPGRANTS.GOV TRAINING

UW- OSPGRANTS.GOV TRAINING

UW – OSPGRANTS.GOV TRAINING

Four steps for submitting NIH proposal via Grants.gov:

1. Download application package via Grants.gov

2. Complete the application package

3. Upload application package to GC-1 and submit to OSP

4. Validation process (only NIH proposals via ERA Commons)

UW – OSPGRANTS.GOV TRAINING

Demonstration of Grants.gov system

•Finding Grant Opportunity

•Applying for grants

•Download Instructions

•Download application package

•Complete application package beginning with 424 R&R

•Viewing and Printing application package

•Email acknowledgement and notification

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Where to look for more information?

NSF website:

http://www.nsf.gov

NIH ERA’s Commons website: https://commons.era.nih.gov/commons

Avoid Common Errors:

http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm

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Where to go for help?

• For technical questions, contact Grants.gov at Grants.gov or phone number 1-800-518-4726

• For NIH’s overall plan for electronic receipt, contact NIH Grants info at grantsinfo@nih.gov

• For UW procedure and process of submitting proposals via Grants.gov, contact UW Grants.gov Helpdesk at 685-4362 or osphelp@u.washington.edu

UW – OSPGRANTS.GOV

• Use of CO PD/PI – Not recognized by NIH

• Review Program Announcement for requirements (i.e. page limits, documentation, etc.).

• Answer “Yes” on GC-1 only when the proposal is ready for submission.

• Make sure PI information in eRA Commons is up to date. (NIH only)

Helpful Tips Review

UW – OSPGRANTS.GOV

• Level of effort must be listed on detailed budget.

• Convert document attachments to PDF format (NIH only!).

• Do not use headers and footers on documents.

• Make sure you have the correct DUNS#

• Budget start date does not match project start date on SF424

Helpful Tips Review

UW – OSPGRANTS.GOV

Q & A

UW – OSPGRANTS.GOV

Class Evaluation:

https://catalysttools.washington.edu/webq/survey/almarks/50781

THANKS FOR YOUR PARTICIPATION!