Grants.gov UpdateTerry Nicolosi

Acting Program ManagerNovember 14, 2006-NGP Webcast

04/19/23 PAGE 2

Status of AgencyParticipation 9/30/06

Total Synopses

Total Packages

Number of Synopses with matching

Packages

Synopses with no Package

Packages with no Synopses

CNCS 16 2 2 14 13% 13

DHS** 27 32 18 9 14 67% 1,025

DOC 94 140 88 6 52 94% 3,324

DOD 111 62 59 52 9 53% 1,220

DOE 111 102 101 10 1 91% 4,104

DOI 133 108 106 27 2 80% 705

DOL 14 14 13 1 1 93% 677

State 59 59 52 7 7 88% 981

DOT 41 62 38 3 24 93% 913

ED 133 108 106 27 2 80% 5,721

EPA 195 197 195 2 100% 2,271HHS* 1,195 801 770 425 31 64% 52,088

HUD* 35 33 33 2 1 100% 5,166

IMLS 11 11 11 100% 71

NARA 10 10 10 100% 35NASA* 30 30 30 7 14 100% 305

NEA 15 17 15 2 100% 1,504NEH* 33 38 44 5 87% 1,399

NSF* 221 190 174 47 2 79% 760

SBA 8 8 8 100% 274SSA* 5 5 5 1 100% 529

USAID* 83 84 81 2 3 98% 104

USDA 121 66 62 59 4 51% 1,160USDOJ* 88 110 88 22 100% 5,397

Treasury 5 5 5 100% 293VA* 4 3 3 1 1 75% 6

TOTAL 2,798 2,297 2,117 704 195 76% 90,045

Status of Agency Participation

Discretionary

Electronic Submissions

Received FY06

Percentage of Synopses with

matching Packages against Total

Synopses

9-30-06

Agency

Discretionary Breakout

*Adjustments were made in counting methodology with approval from OMB

04/19/23 PAGE 3

System Growth and Accomplishments

• Over 450% growth in submissions received

• 2006 Digital Government Achievement Award

• Site redesign and usability lab input from grant community

• American Council for Technology Intergovernmental Solutions Award Finalist

• Major hardware upgrade deployment handles record breaking submissions

• Deployment of the integrated Find and Apply

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Joint Application Design (JAD) Team

• The next phase of the system integration work will be the development and deployment of the system by Anteon that is scheduled to be completed by April 1, 2007.  Deadline for nominees 10/25/2006

• During any rapid application development and deployment, a built in joint application design (JAD) team consisting of representatives of the end user community is standard operating procedure. 

• This formation of the grant community to include both grantee and grantor technical representatives is to build in end user acceptance of the phased development so that by the end of April 30, 2007, the Grants.gov system changes will be incorporated into the fabric of the grant community. 

• This involvement of end user representatives also addresses the recent GAO Audit on Grants Streamlining that encouraged the Government to incorporate end user feedback into technical deployment of government wide systems.

• Grants.gov PMO has been in touch with the Federal Demonstration Partnership and Council on Government Relations to address submitting representatives for the JAD from the research community as well as the National Grants Partnership for nominations from the grantee community of state and local governments and nonprofit and from the GEB for other applicant community representatives. 

• We solicit the Grants Executive Board in volunteering three technical representatives that would fit in the Large, Medium and Small agencies and any nomination of a representative of the grantee community that falls in the following category:

The proposed JAD will consist of 10 representatives:

1. State 2. Nonprofit3. Research4. Housing5. Tribal organizations

6. Education7. Large Agency8. Medium Agency9. Small Agency 10. Local government representative

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Primary Features of System & Approach

• Adds support for PDF forms for improved cross-platform support & usability

• Maintains support for existing Workplace/PureEdge forms for backward compatibility

• Improves search performance and quality with Google appliance

• Keeps existing Web interfaces to minimize end-user and S2S impacts

• Keeps existing servers and most server software to minimize cost

• Eliminates dependence on proprietary software framework for better maintainability

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4/01/2007 System Impacts:• Applicant will need to install free Adobe PDF reader; PureEdge will no

longer be needed unless applicant is working with old packages  

• No need for Acrobat Professional. Grants.gov PDF packages will be constructed to allow users to save their information

• Look and feel of the existing forms will be preserved

• Applicants will still be able to click on a button and see a list of data fields that need to be completed

• The package will automatically do a validation check on all the fields when user clicks on submit

• Existing logins will continue to work; no change in any of the other user processes including ability to track status of submitted application

• All new packages created after 4/1 will be Adobe based

• Existing functionality remains the same, create opportunities

• Little to no impact on S2S users and AORs

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2007 System Solution

• Successes of the existing system

• Conserve healthy components

• Leverage existing infrastructure

• Opportunities for improvement

• Better throughput at peak times

• Remove processing bottlenecks

• Usability and true platform independence

• Improve search capability

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2007 System Deliveries • Agency System to System

– Data model changes– Inflow suite dependency removed

• Forms integration• New Forms Repository

– Stitching solution– XML extraction

• Grantee System to System• Google search appliance • Apply processing

– Service infrastructure– Intake and virus checking service– Notification, packaging & other services

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2007 System - Google Search

• Eliminate the load on the database for full-text searching

• Google appliances will enhance user experience with drastically reduced search time

• Familiar interface

• Spellchecking/suggestion of misspelled word

• Capable of caching 50,000 grant opportunities

04/19/23 PAGE 10

Summary of the Technical Solution

• Reduced processing burden w/ increased throughput

• Platform Independence-elimination of Citrix

• Enhanced search capabilities

• Enhanced current user experience

• Re-use of many system components

• Architected for greater functionality and throughput

04/19/23 PAGE 11

Grants.gov FY07 Mission

• Establish and strengthen Grant community communications with Grants.gov

• Grants.gov system conversion, development, & deployment

• Data standardization, conversion, development & clearance of forms with OMB/GPC/GEB

• Maintain systems operations & maintenance

• Enhance Grants.gov program operations through standard operating procedures, communication management, earned value management and return on investment and the communications with Grant community

04/19/23 PAGE 12

The Grants.gov Organizational StructureAs of October 2006

–

Eleanor Robinson Kevin Harp

Sarah Daniels

Grantors 900 Federal Grant Programs offered by

26 Federal Grant Making Agencies

Grant Community and Representative Organizations

(State, local and tribal governments, academia and research institutions

and nonprofits)

Grants Executive Board

OMB HHS Managing Partner

Systems Integration (Anteon, IAI, Carpathia )

Manager/COTR Terry Nicolosi

Key Influencers

Grants. gov Program Management Office

Customers

Contractors

Acting Program

Deputy Program Manager Vacant

Contract Leads

Chris Zeleznik (Operations Lead Acquisition Manager)

Michael Pellegrino (Business Transformation/ Contact Center)

Federal Program Advisors Keenon James (Lead PA/Forms)

Vincent Sprouls (S2S/Policy Lead )

Ann Lopez-Buitrago (NEH Detailee)

Jen Flach (NIH Detailee)

Vacant (Detailee)

Congressional/GAO

Oversight

Outreach (TMP Worldwide)

Contact Center (DataTrac)

Independent Verification & Validation (SiloSmashers-BPS consulting)

Program Management (Booz Allen Hamilton)

Vacant (Staff Assistant) Vacant (Detailee)

Dawn Heflin Leena Chitre

Federal Program Staff

04/19/23 PAGE 13

Q&A