Grant Writing Presented by Office of Resource Development College of Southern Nevada.
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Transcript of Grant Writing Presented by Office of Resource Development College of Southern Nevada.
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Grant Writing
Presented by
Office of Resource DevelopmentCollege of Southern Nevada
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Grant writing is the art and science of extracting strictly specified data sets from a conglomeration of abstract verbal universes, distilling said data into highly palatable, user-mandate phraseology designed to elicit a profound sense of fiduciary responsibility and a concurrent release of fiscal resources.
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Resource Development Department
¨ Objectives– Initiate new grant opportunities & increase
amount of grant funds– Ensure all grant programs are delivered in
accordance with the terms of the grant, including program objectives and budgets.
– Foster partnerships and collaboratives that further the mission of the College and assist in the leveraging of resources
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A grant writer should be somewhat
of a Band Leader…
Able to bring the distinct, individual partners into a coordinated, integrated and harmonious whole. …To dream the impossible dream!
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Five Steps of Grantsmanship
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Vision
¨ The passionate mission of a nonprofit organization leads to a concrete program
¨ Every proposal should identify a compelling need
¨ Every proposal should reflect an ambitious vision
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Philanthropy
¨ The organization must identify a grant making institution that shares this vision and has the resources to become a funding partner
¨ The organization must understand the grantor’s requirements and follow them to the letter
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Language
¨ The vision must be translated into concrete terms with –Clear Goals–Measurable Objectives–Specific OUTCOMES
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Three “C”s of grant writing
¨ CLEAR¨ CONSISE¨ COMPELLING
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Submission
¨ The proposal must be packaged according to the funder’s requirements and submitted to funder by deadline
¨ New rules are specifying font size, page limits, margins, electronic submissions etc.
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Continuation
¨ If the proposal is funded, future activities should grow out of this success
¨ Cultivate the granting agency for future partnerships
¨ If the proposal is denied, use reviewer’s comments for future submissions
¨ If no comments are provided, contact the funder, find out why your proposal was not funded
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Project Development¨ Facilitate organizational meetings with
faculty and staff to define needs, discuss guidelines and design project outlines
¨ Develop an outline of the project with need, objectives, plan of operation, budget, etc.
¨ Obtain Executive Staff and President’s approval for planned projects and matching resources
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Develop Funding Sources¨ Research funding sources¨ Outline project requirements¨ Develop calendar of prioritized applications¨ Contact granting agencies for funding
information¨ Obtain internal/external partners¨ Provide information and advice to faculty
and staff on funding opportunities
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Search Databases for FundingNotices of Funding Availability
http://ocd1.usda.gov/nofa.htm
Grants.gov http://www.grants.gov
GrantsNet http://www.grantsnet.org
GrantSmart http://www.grantsmart.org/search
The Foundation Center http://fdncenter.org
Society of Research Administratorshttp://www.srainternational.org/newweb/grantsweb
The School Funding Center http://www.schoolfundingcenter.info
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Grant Funding Resources¨ Federal Resources
Federal Register http://www.ed.gov/legislation/FedRegister
Catalog of Federal Domestic Assistance http://www.cfda.gov
USA.gov http://www.fusa.gov
FedWorld.gov http://www.fedworld.gov
Government Printing Office/Nat’l Archiveshttp://www.access.gpo.gov
National Center for Education Statistics (NCES)http://www.nces.ed.gov
U.S. Census Bureau http://www.census.gov
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A grant writer should be
somewhat of a Gambler…
Taking chances that what you produce will hit a jackpot somewhere. …I'll bet my life on this!
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Reading the RFP
¨ REQUEST FOR PROPOSAL¨ FIRST: Check if your organization or
project is eligible – most funding agencies limit who and what they will fund
¨ Note the DEADLINE!!!¨ Note the specific formatting requirements¨ Follow the instructions
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Grant Proposal Format
¨ Cover Page: Use granting agency cover if provided– Organization name
– Contact information
– Use prescribed form of funding agency
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Abstract¨ The abstract is a summary of your proposal and
should be written only after the proposal is completed. It should be a brief narrative of the
¨ Problem/Need – Why is it necessary?
¨ Project Description – Solution: Nuts and bolts of how the project will be implemented and evaluated
¨ Funding Requirements
¨ Organization and its expertise
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Table of Contents
List of sections and page numbers
(Done after the full proposal is completed)
Organization Background
Short explanation of agency, its focus,expertise and experience
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Project Narrative
¨ Statement of need:
– Identification of need- Need should be compelling, substantial, should relate affect
– Documentation (Data with backup source) from reliable and relevant sources
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A grant writer should be
somewhat of a Beggar…
Asking for help, data, information, etc., on bended knee. Pleeeeeeeeeeeeeeeeeeeeeease!!!!
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5 points to consider in Need Statement
¨ Decide which facts or statistics best support the project
¨ Give the reader hope – problem can be solved¨ Determine whether it is reasonable to portray the
need as acute¨ Decide whether you can demonstrate that your
program addresses the need differently or better than other projects that preceded it
¨ Avoid circular reasoning i.e. We need a building so give us a building.
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Project Description/ Statement of Work/ Project Methods or Design♦Goals
Overall outcome of the project, conceptual and more abstract
♦Objectives
Specific measurable outcomes – increase, decrease, by how much, by when
♦Methods
Specific activities, related to each goal and objective, including timelines
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Plan of Operation : Include
¨ Nuts and bolts of how the project will be implemented – What – Who – When
¨ Personnel-who’s going to do each activity, how much of their time is devoted to the project, activity?
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Plan of Operation
¨ Services to meet objectives- Relate each service specifically to an objective
¨ How is this activity going to help you to meet this objective
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Plan of Operation
¨ Organizational Placement and Organizational Commitment
¨ What division of the organization will lead the project
¨ What resources of the organization will be committed to the project, i.e. space, personnel, supplies, equipment, etc.
¨ Show an organizational chart
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A grantwriter should be a
Saint…
Able to work miracles with any hair-brained idea and an RFP.
…that’s Really Foolish Proposals!
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Charts
¨ Charts are an excellent method to show your project and makes it easy for the reader to understand
¨ Objective chart – with objective, responsible person, performance indicators, timeline
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Evaluation
¨ What measures will be used in quantitative and qualitative terms
¨ Formative (at set benchmarks) and summative (year-end, end of project) evaluation
¨ Benchmarks that are realistic, incremental-monthly, quarterly, annually
¨ Use a chart form with objective, outcome, measurement/data source, responsible person(s), timeline
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Budget
¨ Personnel- Salaries and Wages¨ Personnel- Fringe Benefits¨ General Operating (Supplies and Materials)¨ Travel¨ Participant Support¨ Equipment¨ Indirect Costs¨ Other
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Budget Narrative¨ Explain the various figures in the budget¨ Detail personnel positions and their FTE¨ Fringe benefits categories and rates¨ Increases if multi-year budget¨ Mileage rates¨ Travel particulars including purpose of travel and
explanation of rates used¨ Specific equipment to be purchased¨ Stipends or Participant Support specifics¨ Matching amounts and sources etc.
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Application Transmittal¨ Ensure required formatting, assurances and
deadlines¨ Obtain required signatures¨ Package and mail, deliver or electronically
submit proposals¨ Distribute internal and external copies¨ File grant applications¨ All Federal agencies will be electronic
submittal in the near future
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Proposal Writing Tips
¨ Start early¨ Read the RFP and follow the instructions¨ Organize for clarity¨ Make it easy to read¨ Communicate clearly¨ Get feedback from others¨ Pay attention to the budget¨ Meet the deadline
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A grant writer should be somewhat
of a Masochist…
Resubmitting proposals after being rejected over and over again. ...One mo' time!