Grant management 2012
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Transcript of Grant management 2012
Grant Management Support
Reaching Communities25 September 2012Richard Drape & Michelle DrummondFunding Officers
Grant Management Support
Purpose of presentation
• To take you through the grant management lifecycle
• Identify key monitoring requirements of our terms and conditions of grant
• Provide support on how to measure and evaluate the impact of your project to enable longer-term sustainability
Grant Management LifecycleGrant set-up stage
Telephone introduction
•Grant offer letter
• Setting up your grant form
• Bank or Building society account details form
• Starting your grant form
• Bank details verification
• Agree a formal start date
• Arrange Induction call
Grant Management LifecycleInduction Call
Duration – 15 to 60 minutes
• Additional funding
• Awards pack – Terms and conditions, additional, grant offer pack CD and URN.
• Review targets – activities, indicators and outcomes
• Monitoring – Risk level, grant management process – telephone monitoring, end of year/grant reports and accounts, recruitment requirements.
• Payments – Lead in, start date, payment schedule, revenue/capital
• Publicity – Embargo, logo and materials
Activities/indicators/outcomes
Targets based on need and demand from initial consultation at application stage.
• Current success rate – 96%
Measuring targets:
•Simple but effectively linked to targets
•See example
Variations:
•Reporting changes and approval
Continuation funding
Introduced last year and has a success rate approximately 10%
•Timelines – Application process takes 11 months.
Mandatory evaluation report:
•Evidence how the existing project is making a difference
•Demonstrate that there is still a need for it to provide evidence of changing needs
•Show what worked well and what could be done better with further funding
Benefits of Evaluation
•Evaluation can:
-help you to make strong relationships with your beneficiaries
-ensure you know where improvements to your service or activities can be made
- provide evidence about the effectiveness of your work for current funders and future funding applications
- provide you with information that my help you to promote your service
- let you know if you have reached your goals
- help you to develop new partnerships
How will you MEASURE and EVALUATE your activities?Decide on the data you will collect and how you will collect it
Example
• The number of people taking part using sign-up sheets
• The feedback from beneficiaries on their experience of the session, after they have participated
• Feedback from people who didn’t take part to find out why
• Feedback from partners/external agencies on how the activity was delivered, what worked well and any issues that arose.
Monitoring Methods
Advantages Disadvantages
Informal chats Allows people to open up
Can be difficult to capture information
Questionnaires Easy way to collect lots of data
Response rate may be poor
Comments cards Quick and easy to organise
May only get a low level of response
Interviews Can reveal honest feedback
Very time consuming to organise
Discussion groups
Good for insight, especially at the beginning of a project
One person may dominate/lead the discussion
Evaluation Checklist
Checklist
What is your goal? Outcomes
How will you measure your success?
Monitoring methods
What were the outcomes? Results
Were the aims and objectives achieved?
Analysis
Were there any unexpected outcomes?
Evolution of project to meet changing needs
Making a difference
Longer-lasting Impact
Any questions?
Who? What? Why? Where? When?