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GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, OCTOBER 12, 2015

BOARD CHAMBERS - 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

2014-2015 Audit Report – Plant Moran to present.

II. MONITORING REPORTS

F. Report (s)

Student Success Monitoring Report – None at this time.

Finance Update – None at this time.

III. UPDATES

G. Student Report – Brandon Sinclair to present.

H. Foundation Update – None at this time.

I. Board Chair Report

J. President’s Update – Steven C. Ender, Ed.D.

AGC Update – Jennifer Batten to present.

Fall 2015 Enrollment Update – Donna Kragt

IV. COMMUNITY CONNECTIONS K. Communications to the Board

Thank you note from Trustee Ryskamp’s family.

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from September 21, 2015 Board Meeting

Grants GRCC received from September 1, 2015 to September 30, 2015

VI. ACTION ITEMS

M. Purchases over $100,000

N. Capital Outlay Submission – Victoria Janowiak and Tom Smith to present.

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Wednesday, November 11, 2015, Board Retreat, 226 Administration, 1:00 p.m.

Monday, November 16, 2015, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

2014-15 Audit Report – Plant Moran to present.

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MONITORING REPORTS

F. Report (s)

Student Success Monitoring Report – None at this time.

Finance Update – None at this time.

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UPDATES

G. Student Report – Brandon Sinclair to present.

H. Foundation Update – None at this time.

I. Board Chair Update

J. President’s Update – Steven C. Ender, Ed.D.

AGC Update – Jennifer Batten to present.

Fall 2015 Enrollment Update – Donna Kragt to present.

November 2015 Event Listing

Event: Michigan Community College Choral Festival

Date: Wednesday, 11/4

Time: 3:30 p.m.

Location: St. Cecilia Music Center Royce Auditorium

Hosted by: Music Department

Admission: Free

Event: 2015 Police Academy Graduation

Date: Thursday, 11/5

Time: 6:00 p.m.

Location: Ford Field House

Hosted by: Police Academy

Event: GRCC Police Academy Memorial Ceremony

Date: Thursday, 11/5

Time: TBD

Location: DeVos Campus, near the Carriage House

Hosted by: Police Academy

Event: Teacher Education Seminar, Topic TBD

Date: Tuesday, 11/10

Time: 2:00-3:30pm

Location: 120 ATC

Hosted by: Child Development/Education Department

Event: Diversity Lecture Series XXI with Matthew Crawford, "The World Beyond Your Head"

Date: Wednesday, 11/11

Time: 7:00 p.m.

Location: Fountain Street Church, 24 Fountain ST NE

Hosted/Sponsored by: Diversity Learning Center

Event: All My Sons by Arthur Miller

Date: Thursday, 11/12 thru Saturday, 11/14

Time: 8:00 p.m.

Location: Spectrum Theater

Hosted by: GRCC Players

Admission: $10.00; GRCC Students $3.00

Event: GRCC International Guitar Series: Grand Rapids Guitar Quartet

Date: Thursday, 11/19

Time: 7:30 p.m.

Location: GRCC Music Center Recital Hall, Room 200

Hosted by: Music Department

Admission: General Admission $15.00; Students/Seniors $10.00

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Event: Grand River Winds: Gaming and Sci Fi Music

Date: Friday, 11/20

Time: 8:00 p.m.

Location: Fountain Street Church

Hosted by: Music Department

Event: Family Community Day

Free, open to all ages, interactive, science and health-related activities

Date: Saturday, 11/21

Time: 10:00 a.m. – 2:00 p.m.

Location: Calkins Science Center

Hosted by: Biological Sciences Department

Event: Great Lakes Flutes with Rhonda Edgington, Organist: Heavenly Sounds

Date: Sunday, 11/22

Time: 3:00 p.m.

Location: Hope Reformed Church in Holland

Hosted by: Music Department

Admission: General Admission $10.00; Family $25.00

Tuesday, Nov. 24 Faculty preparation Nov. 25-29 Campus closed for holiday

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COMMUNITY CONNECTIONS

K. Communications to the Board

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CONSENT ITEMS

L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from September 15, 2014 Board Meeting

Grants GRCC received from September 1, 2015 to September 30, 2015.

A grant of $99,425 was received from the U.S. Department of Education for

the continuation of the Child Care Access Means Parents in School

(CCAMPIS) program FY 2015-2016. The program provides childcare services

to GRCC students who are economically disadvantaged, a single parent or

guardian, a pregnant single woman, a displaced homemaker, or an individual

with a disability or with limited English proficiency.

A grant award of $5,000 was awarded to the GRCC Foundation from the Frey

Foundation in support of SCHOLARfest 2015.

GRCC, in partnership with Macomb Community College (lead applicant), was

awarded an American Apprenticeship Initiative grant from the U.S.

Department of Labor. The total award is $3,988,431, and GRCC’s portion is

$1,848,637. The colleges will join to create the Michigan Apprenticeship

Program Plus (MAP+), a comprehensive expansion of best practices to

increase the depth, breadth, and success of American Apprenticeships that

aims to address growing employer needs, and the need of middle-skilled

workers to have access to sustainable wage employment.

PERSONNEL REPORT

(Includes in-process transactions through 10-1-15)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Kam Robles Campus Police Campus Police

Police Officer

10-5-15 New to College

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Michael Faber Older Learner Center Meet & Confer

Associate Director,

Older Learner Center

9-2-15 Separation

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Financial Transactions

M. Financial Transactions

(September 1 - 30, 2015)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide ammunition as required for Police Academy (CJ-

175) Firearms classes.

Requestor: Jodi Richhart – Police Academy

Expenditure: $10,778.00

Disposition: Recurring Purchase

Supplier: Vance Outdoors

Columbus, OH

Bid: Yes, informally.

Bidders: Keisler’s Police Supply $12,281.00

Michigan Police - $13,173.50

Vance Law Enforcement- $10,778.00

2) Purchase order issued to provide annual maintenance for Blackboard SIS Data and

Learn software.

Requestor: Nate Hamilton – Information Technology

Expenditure: $11,532.45

Disposition: Recurring Purchase

Supplier: Blackboard, Inc.

Washington, DC

Bid: No, single source.

3) Purchase order issued to provide GRCC annual membership for the American

Association of Community Colleges.

Requestor: Misty McClure - Presidents

Expenditure: $12,626.00

Disposition: Recurring Purchase

Supplier: American Association of Community Colleges

Baltimore, MD

Bid: No, single source.

4) Blanket purchase order issued to provide funds for the rental of classroom space for

fall and winter semesters.

Requestor: Daniel Clark – Academic Outreach

Expenditure: $13,000.00

Disposition: Recurring Purchase

Supplier: Wyoming Public Schools

Wyoming, MI

Bid: No, single source.

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5) Blanket purchase order issued to provide water treatment chemicals for boilers and

cooling towers.

Requestor: Thomas Smith - Facilities

Expenditure: $16,000.00

Disposition: Recurring Purchase

Supplier: Broadmoor Products

Grand Rapids, MI

Bid: Yes, RFP #1415-6197K

6) Blanket purchase order issued to provide replacement air filters for all campus

buildings.

Requestor: Thomas Smith - Facilities

Expenditure: $17,911.11

Disposition: Recurring Purchase

Supplier: Midwest Air Filter

Grand Rapids, MI

Bid: Yes, RFP #1415-6197A

7) Blanket purchase order issued to provide HVAC Inspection & Maintenance services

for all campus buildings.

Requestor: Thomas Smith - Facilities

Expenditure: $19,200.00

Disposition: Recurring Purchase

Supplier: ATI Group

Flushing, MI

Bid: Yes, RFP #1415-6197L-1

8) Blanket purchase order issued to provide digital bulletin signage advertising.

Requestor: Leah Nixon - Communications

Expenditure: $20,000.00

Disposition: Recurring Purchase

Supplier: Outfront Media, LLC

Fairfield, NJ

Bid: No, single source.

9) Blanket purchase order issued to provide collection agency services for bad debt.

Requestor: Jane Mohr – Cashier’s Office

Expenditure: $20,000.00

Disposition: Recurring Purchase

Supplier: General Revenue

Mason, OH

Bid: Yes, RFP #1415-4245B.

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b. Other Special Funds

1) Purchase order issued to provide reimbursement for training, preparation and travel

expenses for subject matter expert.

Requestor: Julie Parks– Workforce Development

Expenditure: $12,580.66 (51-2271)

Disposition: New Purchase

Supplier: Foremost Insurance

Caledonia, MI

Source of Funds: Michigan New Jobs Training Grant

Bid: No, single source.

2) Purchase order issued to provide construction services for a Police Academy

Memorial.

Requestor: Thomas Smith - Facilities

Expenditure: $16,500.00 (42-2330)

Disposition: Construction Purchase

Supplier: BCI Construction

Grand Rapids, MI

Source of Funds: Donation

Bid: No, construction purchase.

3) Purchase order issued to provide a 2013 Ford Escape for SWD Technical Operations.

Requestor: Jeff Danner – Workforce Development

Expenditure: $20,965.00 (42-2821)

Disposition: New Purchase

Vanderhyde Brothers Ford

Cedar Springs, MI

Source of Funds: Plant Fund

Bid: No, single source.

4) Purchase order issued to provide construction services for Natatorium and Ford

Fieldhouse roof replacements.

Requestor: Thomas Smith - Facilities

Expenditure: $35,900.00 (42-2330)

Disposition: Construction Purchase

Supplier: Great Lakes Systems

Jenison, MI

Source of Funds: Plant Fund

Bid: Yes, RFP #1516-5133.

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ACTION ITEMS

2. Purchases over $100,000 (ACTION ITEMS)

a. General Fund

No purchases for September 2015.

b. Other Special Funds

No purchases for September 2015.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

N. Capital Outlay Submission – Victoria Janowiak and Tom Smith to present.