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Gradesheet Basics (USAF)

Gradebooks, or training jackets, are integral sets of gradesheets generated by specific syllabi. The core function of the gradebook application is to document and review student performance.

This Quick Guide provides an overview of the TIMS gradebook application.

Accessing Gradebooks

Gradebooks are accessed from three locations in the TIMS Browser:

1. Schedule notifications on thebrowser calendar

2. Links in the Tasks grid3. The Gradebook / Training Jacket

button in the Results menu

We will now review the methods for accessing gradesheets.

Gradesheet Interface Overview

The gradesheet screen is comprised of five panels or areas:

1. Gradebook Navigator2. Gradesheet Grid3. Gradesheet Details4. Gradebook Gradesheet Toolbars5. Gradebook Statuses Panel 2

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Browser Calendar

1 Double-click an event block on the browser calendar. The gradesheet appears.

Tasks Grid

1 Click the pending gradesheets link on the Tasks grid. The gradesheet appears.

Results Menu

The Gradebook / Training Jacket button provides additional options for reviewing previous or upcoming training.

1 Click Gradebook / Training Jacket. The Open Gradebook window appears.

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The Pending panel displays all gradesheets that the instructor is required to complete.

2 Click a row containing the student’s name and training event.

3 Click OK. The gradesheet opens.

Gradebook Tabs

1 Click Find Gradebook.

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The Find Gradebook tab allows supervisors to locate student gradebooks by last name and organization.

2 Click Find Gradesheet.

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The Find Gradesheet tab is the most efficient method for supervisors to access gradesheets that they did not, or are not, slated to grade.

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3 Enter all or part of the Last Name.

4 Click Find. The search results display.

5 Click the row containing the desired student’s name and syllabus.

Note: The event list displayed depends upon the selected student.

6 Select a gradesheet.

Note: Each row in the list indicates the status of thegradesheet, including:

� Scheduled � Opted � Submitted � Draft � New

7 Click OK. The gradesheet opens.

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Gradebook Navigator

The Gradebook Navigator provides an overview of the student’s progression through the syllabus. It includes five subsections:

1. Gradebooks2. Recent Gradesheets3. Opted Gradesheets4. Pending Gradesheets5. Draft Gradesheets

Gradebooks list completed and in-progress syllabi. The active syllabus is displayed at the top of the list.

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A closed book icon indicates that training has been concluded for that syllabus.

Recent Gradesheets display a list of events that all instructors have recently submitted for the student.

Opted Gradesheets list events for which the student has completed all of the prerequisites.

Pending Gradesheets list all scheduled events.

Draft Gradesheets list draft gradesheets that must be submitted or resubmitted.

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Gradesheet Grid

The Gradesheet Grid displays completed prerequisite events and the maneuver item grid.

The Student Status and Event Status bars display crucial information concerning student status, scheduling, and event submission for this gradesheet.

Under optimal conditions, the Student Status bar is blue, which means the student’s status does not preclude him or her from completing the event.

Under optimal syllabus conditions, the Event Status bar is purple, which means the event is both opted and scheduled.

Colors/statuses that may be displayed on the Event Status bar include:

� Purple – optimal color, indicates the event is both opted and scheduled

� Light blue – indicates the event is opted but not scheduled

� Grey – indicates the event is not opted and not scheduled

Colors/statuses that may be displayed on the Student Status bar include:

� Blue – optimal color, indicates the student is cleared for the event

� Red – sub-optimal color, may indicate the student has a status that precludes him or her from completing the event

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Click the Additional Info bar to display syllabus, class, and organization information.

Tip 6

Click the Event Notes bar to display syllabus information regarding the event.

Completed events relevant to the open gradesheet are displayed in order above the maneuver items history grid. To view anyof these gradesheets, click the eventname header.

Maneuver item rows and cells may be highlighted in shades of red and yellow to provide instructors with situational awareness regarding the student’s performance.

Maneuver items are graded by clicking cells in the appropriate grade column.

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Click Ungraded > Standard to mark all ungraded required items to MIF.

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Click All > Standard to mark all required items to MIF.

Include comments for a maneuver item by:

� Entering text in the Comment field � Clicking the Comment ellipsis to open the Item Comment window.

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Copy and paste information from the Objectives / CTS panel as a first step in creating Comments.

Tip 10

Click Check spelling.

Gradesheet Details

For the Gradesheet Details tab, keyinputs include:

� Completion status � Overall Grade (a required input)

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If a flight record is associated with a training event, the Training Data grid will set the event’s overall status automatically. The flight record can be accessed by clicking the document number link.

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Flight and simulator events may require an overall comment, which are entered on the Comments tab.

All additional documentation for the event may be added on the Docs tab.

Key associated documents include:

1. Gradesheet Reviews2. Writeups3. Attachments

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The Gradesheet Reviews and Attachments interfaces are covered in the Completing a Gradesheet video. The Writeups interface is covered in the video of the same title.

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Toolbar Buttons

Several toolbar buttons that provide core functionality within the gradesheet application include:

1. Save Draft saves all inputs butdoes not submit the gradesheet.

2. Submit saves the gradesheet aspart of the student’s official trainingrecord.

3. Assign Task allows instructorsto notify supervisors of completedgradesheets.

4. Emergency Procedures allowsinstructors to document thecompletion of EPs.

5. Special Syllabus Requirementsallows instructors to document thecompletion of SSRs.

6. Writeups opens the write-upinterface, covered in the video of thesame title.

7. Clone Event opens the interfaceused to create additional attemptsfor any syllabus event. The CloneEvent interface is covered in thevideo titled Cloning.

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Gradebook Statuses Panel

The Gradebook Statuses panel contains the Messages and Syllabus Flow tabs.

The Messages tab provides real-time information regarding required inputs or errors for the current gradesheet. These must be addressed or corrected before the gradesheet can be submitted.

The Syllabus Flow tab displays the syllabus flowchart of all events, including prerequisites.

Double-click an event to navigate to the associated gradesheet.

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Right-click events to view details about them.