GRADEBOOK PHOTO UPLOAD...
Transcript of GRADEBOOK PHOTO UPLOAD...
GRADEBOOK PHOTO UPLOAD PROGRAM
Table of Contents System Overview......................................................................................... 1 Getting Started............................................................................................. 1 Logging in to the M-DCPS Intranet ............................................................. 1 Installing Gradebook Utilities Install/Upgrades............................................. 2 Uploading Photos......................................................................................... 4 Whom to Call for Assistance........................................................................ 5 Appendix A .................................................................................................. 6
.NET Framework Installation .......................................................... 6 Appendix B .................................................................................................. 8
FAQs .............................................................................................. 8
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
logging in to the m-dCpS Intranet
Getting Started
System overview Information Technology Services (ITS) has acquired the Gradebook photo upload program. This Windows based system allows school staff to upload pictures of students by school for use in the District’s electronic Gradebook program through the M-DCPS Intranet. This is an optional feature.
The Gradebook utilities Install/upgrades system which contains the Gradebook photo upload program is available within the ItS Intranet Web applications. Administrators must assign RACF permission to WGBI (WEB GRADEBK INSTAL) to their designated staff members. It is imperative that photos be uploaded only on Fridays so as not to interfere in any way with the normal operation of the Gradebook during the school week.
To access the Intranet,
▼ log In to the M-DCPS home page at http://www.dadeschools.net
▼ Click the employees tab
The dadeschools.net employees screen will be displayed.
On the dadeschools.net employees page, under the employee toolbox,
▼ Click Intranet
The ItS Intranet Web applications log In screen will be displayed.
Note: to locate this link in the future, bookmark this page or create a desktop shortcut. this site is best viewed using the latest version of microsoft Internet explorer and adobe acrobat reader which can be downloaded from the m-dCpS Intranet under the Software updates and utilities option.
Note: the Intranet is also accessible from themy dadeschools - teacher portal screen under administrative tools.
Note: only Gradebook managers that log their computers into the dadeSChoolS domain can upload photos. administrative rights to the computer are required to install photo upload software.
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
Installing Gradebook utilities Install/upgrades
▼ type the employee Id number, work location, and password (User’s CICS password)
▼ Click log In (or press enter)
The ItS Intranet Web applications screen will be displayed.
On the ItS Intranet Web applications log In screen, in the user authentication box,
▼ Click Gradebook utilities Install/upgrades
The File download - Security Warning screen will be displayed.
On the ItS Intranet Web applications screen,
To run the file,
▼ Click run
The Internet explorer - Security Warning screen will be displayed.
If WarNING - .Net Framework Installation error message appears, please refer to .Net FrameworkInstallation (Appendix A, page 6).
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
▼ Click run
The Gb Student photo upload Setup screen will be displayed.
On the Internet explorer - Security Warning screen,
▼ Click ok
The Gb Student photo upload Set up Wizard screen.
▼ Click Next
The Installation Folder screen will be displayed.
Accept the default location for the folder.
▼ Click everyone
▼ Click Next
The Confirm Installation screen will be displayed.
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
uploading photos
▼ Click Next
The installation process will begin.
The Installation Complete screen will be displayed.
▼ Click Close to exit
On the Confirm Installation screen,
After the Gradebook utilities Install/upgrades file has been installed, the student photos on the computer can be uploaded into the District’s electronic Gradebook program. Only Gradebook Managers that log their computers into the DADESCHOOLS domain can upload photos.
From the desktop,
▼ Click on the Gb Student photo upload Setup icon
The Gb Student photo upload screen will be displayed.
Note: the Gb Student photo upload program is also accessible from the desktop by clicking on Start and all programs to locate the Gb Student photo upload program.
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
Whom to Call for assistance
On the Select Student photos screen,
▼ Click on the box for each photo to be uploaded
Or, at the top of the screen,
▼ Click Select all or deselect all
The photos to be uploaded will be displayed in the Select Student photos screen.
▼ Click upload Student photos
▼ Click on the folder containing the student photos
The photos will be displayed in the Select Student photos screen.
From the directory,
For questions or comments, please complete a heat Self Service desk incident at: http://selfservice.dadeschools.net
The total uploaded photos confirmation message will be displayed.
▼ Click ok to close the file
NOTE: Picture file name format must be the 7 digit student Id number. pictures will not be visible in any other format.
Note: Pictures will be available for use on the following day.
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
.Net Framework InstallationIf WarNING - .Net Framework Installation error message appears while attempting to run the Gradebook Utilities file, the .NET Framework must be installed.
To install the .Net Framework, on the Windows Installer loader screen,
▼ Click No
▼ Click on Software updates & utilities
The download utilities & updates screen will be displayed.
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On the download utilities & updates screen,
Under microsoft Framework,
▼ Click .Net Framework �.�
The FIle download screen will be displayed.
On the ItS Intranet Web applications log In screen (see pages 1-2),
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
▼ Click open
The microsoft .Net Framework �.� Setup screen will be displayed.
▼ Click Yes
The installation will begin.
On the installation is complete message,
▼ Click ok
Return to Installing Gradebook utilities Install/upgrades on the ItS Intranet Web applications log In screen (see page 2).
On the File download screen,
Miami-Dade County Public Schools Information Technology ServicesSeptember 2008
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Gradebook photo upload proGram
FaQs
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Q: Once the GBM has uploaded the photos, how do I get them into my gradebook?
A: Once pictures are uploaded, they will be available to a teacher’s gradebook the following day. Move the mouse over the student’s name.
Q: Will my pictures follow my class files if I work at a different computer?
A: Yes.
Q: Can I use the picture upload utility on a Macintosh?
A: No, this is a PC-based software that requires Windows 2000 or greater.
Q: Can I use these pictures in my seating chart?
A: Yes. Follow the instructions on page 29 of the teachers quick reference document to learn how to create a seating chart.