Govt. of India Ministry of Human Resource Development...
Transcript of Govt. of India Ministry of Human Resource Development...
1
Govt. of India
Ministry of Human Resource Development
Dept. of School Education and Literacy
Mid Day Meal Division
PAB-MDM meeting
to consider and approve AWP&B 2014-15
(Date of the meeting: 28.03.2014
APPRAISAL NOTE
STATE: RAJASTHAN
INDEX
Sl. No. CHAPTER Page no.
Overview
Pre requisite steps for submission of AWP&B 2014-15
Main Issues from Appraisal
Best practice
Major Findings of the Monitoring Institutions
Part-A General Information
Part-B Review of performance during 2013-14
Part-C Recommendations of Appraisal team and quantification of
variables for central assistance during 2014-15.
Part-D Fact sheet.
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a) Pre requisite steps for submission of AWP& B 2014-15
Pre-requisite steps Status
Plan should be approved by SSMC Meeting Yes
100% payment of honorarium shall be made
to cook cum helpers up to December 2013
Yes
100% payment of cost of foodgrains shall be
made to FCI upto 31st December 2013
Yes (100%)
Separate and detailed MME plan. NO
Bank account should be opened for cook
cum helpers
NO
Cash Payment in all 33 Districts
Plan should also be submitted
through MDM-MIS
YES
Annual and Monthly data entry for the FY
2013-14 should be completed up to
December 2013.
100% Annual
100 % monthly
ATN on commitments given by the State
Govt. during PAB Meeting of 2013-14.
No
ATN on findings of reports of MI and
recommendations of JRM reports
Not applicable as JRM has just visited this
State in Feb 2014. The MIs are have not
submitted the report yet.
Plan should be submitted within the
scheduled date in hard and soft copies both.
Yes
b) Main Issues from Appraisal:
Cash Payment to cook-cum-helpers in all the 33 Districts.
Mis-reporting of Schools in Last year Plan. 26641 upper primary with primary
schools were added in primary stage in the AWP &B PLAN 2013-14. Hence the
actual total primary schools last year was 46024 only but shown as 72665.
Since last three years no officials have not come for the appraisal.
High mismatch between utilization cooking cost and food grain in Karauli (43%),
Pratapgarh and Jaisalmer (23%), Bundi (21%), Pali (14%) Sikar (13%) and
Jaipur(12%)
Cooking cost is not made available in advance in 68% visited schools. In Naguar
only 02 sample schools (6%) received cooking cost in advance, whereas 33 schools
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(94%) did not receive cooking cost in advance. The duration of delay in all the 33
sample schools was more than 30 days.(JRM & MI).
The Remuneration of cooks and helpers is not made available in advance in 30%
visited schools. Delay of about 3 months. .(JRM & MI)
Akhaya Patra and Annapurana Mahila Sahakari Samiti are not functioning as per
MoU. (JRM) .
Nandi Foundation centralized kitchens do not adhere to the prescribed menu, and
cook food using their own discretion in Bikaner. (MI)
The cooked food of Nandi Foundation in Bikaner is below the expected standard.
Chapattis are hard and at times half-cooked and the taste of food is poor. (MI)
None of the centralized kitchen provides helpers to serve the food to the children in
the schools (Nandi Foundation in Bikaner, Adamya Chetna and Akshaya Patra in
Jodhpur. (MI)
The overall quality of food provided by visited 3 centralized kitchens is poor as
compared with the food prepared at school level.
There is no training module and training arrangement for cooks in any of the
school.
Inadequate cooking utensils. (MI)
Medical check up of cooks been done only in 29.7% schools, while it should be
compulsory every year.
MDM logo has been displaced at appropriate place on the wall only in 2% schools.
Toll free telephone facility does not exist in any of the school.
In churu availability of the first aid medical kit was not reported in 27% schools in
29% in Jhunjhunu and 63% in Nagaur
In Churu Potable water for drinking purpose was not available in 12 sample schools
(32%) .
c) Best Practices
1. All registered Madarsas are provided Mid-Day-Meal since December 2011.
2. State Review Mission Constituted.
3. Trainings to the cook-cum-helpers have been commenced with.
4. Nutri-Farm Initiative with Maize and Bajara Recipes (Pilots Started)
5. Health Hygiene and Safety Guidelines issued.
6. Dovetailing Untied funds of Gram panchayat etc. for construction of kitchen cum
store.
d) Major areas of concern based on the Interim Report of the Monitoring Institutions
submitted by :
1. Shiv Charan Mathur Social Policy Research Institute, Jaipur.
2. Centre for development communication and studies (CDECS) .
Period of Monitoring: 1st April 2013 to 30th Sept., 2013. (Districts Covered
Bikaner, Jaisalmer & Jodhpur, Churu, Jhunjhunu and Nagaur)
The budget for food preparation (cooking cost) is not made available in advance in
68% visited schools.
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The budget for remuneration of cooks and helpers is not made available in advance
in 30% visited schools.
The average delay in receiving the funds at school level is about 3 months.
Nandi Foundation centralized kitchens do not adhere to the prescribed menu, and
cook food using their own discretion in Bikaner.
None of the centralized kitchen provides helpers to serve the food to the children in
the schools (Nandi Foundation in Bikaner, Adamya Chetna in Akshaya Patra in
Jodhpur.
The cooked food of Nandi Foundation in Bikaner is below the expected standard.
Chapattis are hard and at times half-cooked and the taste of food is poor.
The overall quality of food provided by visited 3 centralized kitchens is poor as
compared with the food prepared at school level.
There is no training module and training arrangement for cooks in any of the
school.
Medical check up of cooks been done only in 29.7% schools, while it should be
compulsory every year.
The food cooked at school level is comparatively better in quality than served by
centralized kitchens.
MDM supplied by ASS/Pvt. Kitchen need to improve both quantity as well as
quality.
Ina adequate cooking utensils.
MDM logo has been displaced at appropriate place on the wall only in 2% schools.
Toll free telephone facility does not exist in any of the school.
In churu availability of the first aid medical kit was not reported in 27%., in 29% in
Jhunjhunu, and 63% in Nagaur
In Churu Potable water for drinking purpose was not available in 12 sample
schools (32%) .
In Jhunjhunu Date of receipt of food grains and its quantity was not displayed in
any of the 38 sample schools (100%)
In Naguar Only 02 sample schools (6%) received cooking cost in advance, whereas
33 schools (94%) did not receive cooking cost in advance. The duration of delay in
all the 33 sample schools was more than 30 days.
Monitoring of MDM especially by state and district should be held regularly.
Regular monitoring of MDM Scheme must be done at all levels and ‘Action Taken
Reports’ be sent to the higher ups showing the actual improvement in the scheme.
Quality inputs – Monitoring, Supervision & Pursuance
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Part-A : General Information
Introduction:
The Mid-Day-Meal-Scheme (MDMS) is under implementation in the state of Rajasthan
under the administrative control of the Panchayati Raj Department, Government of Rajasthan
(GOR). The mid-day-meal-directorate at the state level is responsible for effective
implementation and monitoring of the MDMS in the state of Rajasthan.
Mid-Day-Meal(MDM) is provided to all students of Class I to VIII studying in 85273
Government schools, Government of India(GOI)-aided schools, schools run by local bodies
(LB), EGS and AIE centers, national child labour projects (NCLP) centers, and minority
based institutions (Madarsas & Maqtabs).
The State Government of Rajasthan started providing cooked meal to the children in schools
under the mid-day-meal-program from July 2002. With this beginning, the state government
of Rajasthan provided all the resources, physical as well as financial from its own state
budgetary resources. The state government started with allocation of Rs. 00.50 per student
per day (per meal) as the “cooking-conversion-charges” since July 2002 itself. The content of
the cooked mid-day-meal served to the school students in the beginning was ghooghri/dalia
etc.
Subsequently, from January 2005 onwards, the cooking- conversion- cost was enhanced to
Rs. 1.50 per student per day (per meal) from the initial cost of Rs.00.50 per student per day.
With this enhancement some new new recipes such as Dal-Bati, Dal-Roti, Roti-Sabji, sweet/
namkeen Rice, Khichdi, Dalia, Pulav etc. were also introduced to the mid-day-meal-menu in
the state of Rajasthan.
Further enhancement in the cooking-conversion-cost was made effective from March 2006
and it was again increased to Rs. 2.00 per student per day (per meal) for the primary students.
In October 2007, the state government started implementing Mid- Day- Meal-Scheme
(MDMS) for the students in classes from VI to VIII in educationally backward blocks of
Rajasthan. In the same year, the MDMS was made effective and began implementation in all
the blocks of Rajasthan state with the enhancement in cooking-conversion-cost of Rs. 2.50
per student for upper primary students.
Further in the year 2008 the Government of India (GOI) also enhanced its central-share of
funding by 4% and with this increase the cooking-conversion-cost was supported with central
share of Rs. 1.58 for primary students and Rs. 2.10 for upper primary (UP) students in the
state. In the year 2008, itself the mid-day-meal-menu in Rajasthan also included with a
provision to provide seasonal fruits once a week along with cooked Mid-Day-Meal (MDM).
The Government of India (GOI) introduced an yearly cooking-conversion-cost revision and
enhancement system in the year 2009-10. Since then the GOI and GOR has been increasing
this cooking-conversion-cost every year (financial year) @ 7.5% per year. The GOI-
guidelines of MDM now prescribe with a cost sharing system between the Government of
India (GOI) and Government of Rajasthan (state) (GOR). This cost sharing system runs with
a ratio of 75%:25% respectively
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1. Basic Information:
(Year 2013-14)
S.
No.
INDICATORS STATUS
1. No. of Institutions PRY U PRY TOTAL
i) Existing Institutions for 2013-14
(Including NCLP)
50429 34844 85273
ii) Covered during the year 50429
34844 85273
(100%)
2. No. of Children
i) Approved by MDM-
PAB(Including NCLP)
3744144 1806513
5550657
ii) Enrollment as on 30.9.2013 4394065 2376767 6770832
iii) Average No. of children availed
MDM during 01.04.2013 to
31.12.2013
3185049
(72%) Vs
Enrol
1466882
(62%) Vs
Enrol
4651931
(67%) Vs
Enrol
3. Coverage of children as per Quarterly Progress Report (QPR)
i) Average no. of children availed
MDM as per QPR-1
4073168
(93%)
Vs Enrol.
1657133
(70%)
Vs Enrol.
5730301
(85%)
Vs
Enrol.
ii) Average no. of children availed
MDM as per QPR-2
2894908
(66%)
Vs Enrol.
1331222
(56%)
Vs Enrol.
4226130
(62%)
Vs
Enrol.
iii) Average no. of children availed
MDM as per QPR-3
3903739
(89%)
Vs Enrol.
1743424
(73%)
Vs Enrol.
5647163
(83%)
Vs Enrol.
4. No. of Working Days
i) Approved for first 3 quarters 164 164 164
ii) Covered during first 3 quarters 164 164 164
5. Per unit cooking cost Per child per day (in Rs.)
AVERAGE UNIT COOKING COST
PCPD
3.34 5.00
State’s contributions in cooking cost per
child per day
0.83 1.25
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Part-B : Review of Performance in 2013-14 (01.04.13 to 31.12.2013)
2. Based on the information provided by the State Government in its AWP&B 2014-15,
the performance during 2013-14 (01.04.13 to 31.12.2013) was reviewed. The major
issues in implementation during 2013-14 are summarized as under: -
2.1 Coverage of Institutions
Coverage in terms of No. of institutions.
Difference between Existing institutions Vs No. of institutions covered
(Achievement) –
i) PRIMARY
The number of existing institutions = 50429
Number of institutions covered during 01.04.13 to 31.12.13 =50429(100%)
ii) UPPER PRIMARY
The number of existing institutions = 10704
Number of institutions covered during 01.04.13 to 31.12.13 = 10704 (100%)
ii) PRIMARY WITH UPPER PRIMARY
The number of existing institutions = 24156
Number of institutions covered during 01.04.13 to 31.12.13 = 24156 (100%)
The information reveals that all the eligible institutions in the State have been covered
under MDMS.
2.2 Coverage of Children
2.2.1 Coverage against enrolment :
a) Primary - Coverage in terms of No. of children. Difference between Enrolment
vs Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the
Analysis Sheet).
Total Enrolment as on 30.09.2013 = 4394056
Average number of children availed MDM during
01.04.13 to 31.12.13 = 3185049 (72%)
b) Upper Primary : Coverage in terms of No. of children. Difference between
Enrolment vs Average No. of Children Availed MDM (Achievement) – UPPER
PRIMARY (Refer Table 2.3.2 of the Analysis Sheet).
Total Enrolment as on 30.09.2013 = 2376767
Average number of children availed MDM during
01.04.13 to 31.12.13 = 1466882 (62%)
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2.2.2 Coverage against PAB-MDM approval :
a) Primary : Coverage in terms of No. of children. Difference between PAB
Approval
(Target) vs Average No. of Children Availing MDM (Achievement)
(Refer Table 2.2.3 of the Analysis Sheet).
The number of children approved by MDM PAB for 2013-14 = 3750657
(including NCLP)
Average number of children availed MDM
during 01.04.13 to 31.12.13 = 3185049 (85%)
b) Upper Primary: Coverage in terms of No. of children. Difference between
PAB Approval
(Target) Vs Average No. of Children Availing MDM(Achievement)
(Refer Table 2.2.4 of the Analysis Sheet).
The number of children approved by MDM PAB for 2013-14 = 1800000
Average number of children availed MDM during
01.04.13 to 31.12.13 = 1466882 (81%)
2.2.3 No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of
meals served (Achievement)- PY+U PY (Refer Table 2.3 of the Analysis Sheet).
The number of meals to be served during 01.04.13 to 31.12.13 = 910307092
The number of meals served during 01.04.13 to 31.12.13 = 762916645 (84%)
2.3 FOODGRAINS (PRIMARY + UPPER PRIMARY)
2.3.1 Level of Opening balance as on 01.04.13: (Refer Table 3.2.1 of the Analysis
Sheet).
District- wise analysis shows that the State had 1067.57 MTs i.e. 1% opening stock
of food grains as on 01.04.13 opening balance. The analysis shows that in 10 districts
had NIL opening Balance and rest of the districts had OB between 1% to 2%.
2.3.2 Level of unspent balance as on 31.12.13: (Refer Table 3.2.2 of the Analysis Sheet).
An analysis of the district wise closing balance indicates that the State had 4162.01
MTs of food grains as on 31.12.13, which is 3% of the allocation and all districts had
positive balance of food grains ranging from 1% to 9%.
2.3.3 Availability of Food grains: (01.04.13 to 31.12.13) (Refer Table 3.5 of the Analysis
Sheet).
An analysis of the district wise availability of food grains as on 31.12.13 shows that
the State had availability 90217.98 i.e 60% of allocated quantity of food grains. The
districts wise analysis shows that district Jaiselmer (45%), Pratapgarh (49%) had
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food grain availability against the State level availability of 60% whereas in all other
districts the availability was more than 50% and Karauli had (106%) of foodgrains
availability . The State needs to look into the matter.
2.3.4 Utilization of food grains: (Refer Table 3.2.6 of the Analysis Sheet).
Primary and Upper Primary: (01.04.13 to 31.12.13)
Considering that three-fourths of the year was over by 31.12.2013, the State should
have utilized at least 75 % of the food grains allocation. The State has utilized about
86055.97 MTs i.e (58%) of food grains as on 31.12.2013 which is very less than the
expected consumption. The analysis indicates that low utilization of food grains was
found in the district of Jaiselmer (42%) and Pratapgarh (45%) and in 20 districts
utilization was ranging from 50% to 59% except in 11 districts where utilization was
more than 60% that is more than the State level.
2.3.5 Payment of cost of foodgrains to FCI: (Refer Table 3.2.7 of the Analysis Sheet).
An analysis of the payment of Cost of food grains during 2013-14 shows that State
have paid bills of Rs. 5348.96 lakhs against the bills raised of Rs. 5348.66 Lakh ie.
(100%) submitted by FCI.
As per FCI’s Statement Outstanding position against issue of foodgrains under MDM
Scheme upto 31.12.2013 is Rs. 1885.53 (61%) Lakh.
2.4 COOKING COST (PRIMARY + UPPER PRIMARY)
2.4.1 Level of Opening balance as on 01.04.13: (Refer Table 4.3.1 of the Analysis Sheet).
Cooking cost allocation for the year 2013-14 was Rs. 49240.57 Lakhs .The district
wise analysis of opening balance of cooking cost as on 1.04.13 shows that the State
had Rs. 6210.30 lakhs i.e. (13% ) of the allocation. The districts wise status shows
that 19 districts had adequate positive opening balance at the beginning of the year
except Chittorgarh which had Zero Opening Balance. In 13 districts availability of OB
ranged from 2% to 9%.
2.4.2 Level of Unspent balance as on 31.12.13 : (Refer Table 4.3.2 of the Analysis
Sheet).
State has allocation of Rs. 49240.57 Lakh for the year 2013-14. The unspent balance
at the end of the 3rd
quarter of 2013-14 is Rs. 9706.11 lakh which is 20% of the total
allocation. It is relevant to mention that Government of India has allocated 100%
grant during the year 2013-14. The district wise analysis of unspent balance of
cooking cost as on 31.12.13 shows that in 32 districts substantial unspent balance was
available ranging from 8% to 36%. In 1 District Sirohi 65% unspent Balance of food
grains were available.
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2.4.3 Utilization of Cooking cost (Refer Table 4.3.6 of the Analysis Sheet).
Primary and Upper Primary: (01.04.13 to 31.12.13)
An analysis of the utilization of cooking cost during 2013-14 shows that State has
utilized 29474.86 lakhs i.e. 60% against the allocation of Rs. 49240.57 Lakh. In 15
districts less than 60% cooking cost was utilized. In 18 District 60% and above
utilization of cooking cost was observed. while analyzing district wise mismatch of
utilization of cooking cost and Utilization of food grains a mismatch of 2 percent was
noticed.
2.5 Reconciliation of utilization and performance during 2013-14 (1.4.13 to 31.12.13)
2.5.1 Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table – 5.1
of Fact Sheet)
Sr.
No.
District % utilisation
of foodgrains
% utilisation of
Cooking cost
Mis-match
in % points
1 2 3 4 5
1. Karauli 97% 54% -43
2 Pratapgarh 45% 68% 23
3 Jaiselmer 42% 65% 23
4 Bundi 79% 58% -21
5 Pali 79% 65% -14
6 Sikar 77% 64% -13
7 Jaipur 50% 62% 12
2.6 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY): (Refer Table 6.1 of the
Analysis Sheet).
2.6.1 Availability of funds for honorarium to Cook-Cum-Helpers: (01.04.13 to
31.12.13):
The district wise analysis of availability of funds for Honorarium to Cook-Cum-
Helpers as on 31.12.13 was Rs.11178.14 Lakhs. Analysis indicates that all the
districts have considerable funds.
2.6.2 Utilization of honorarium to cook cum helpers (Refer Table 6.2 of the Fact Sheet).
An analysis of the utilization of funds for honorarium to Cook-Cum-Helpers during
2013-14 shows that State have utilized Rs. 9346.20 lakhs i.e. 73% funds against the
allocation of Rs. 12718.30 lakhs.
2.7 Utilization of MME (Reference Table – 7.3 Fact sheet)
Allocation for MME fund for financial year 2013-14 was Rs. 985.65 Lakhs. The State
Government has incurred expenditure of Rs. 668.91 lakhs i.e. 68 % by end of the 3
quarters.
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2.8 Utilization of Transportation Assistance (Reference Table – 8.3 of Fact sheet)
The Central Assistance towards transport cost is Rs. 1118.74 Lakhs for financial year
2013-14. The State Government has shown expenditure of Rs. 595.15 lakhs (53%) by
end of the 3 quarters.
2.9 Construction of Kitchen-cum-stores (Reference Table -9.3 of Fact sheet)
Central assistance of Rs. 47135.15 Lakhs has been released for construction of
Kitchen-cum-Stores for 77298 schools during 2006 -07 to 2009-10.
Out of 77298 Kitchen-cum-Stores sanctioned till December 2013-14, 44539 (58%)
Kitchen sheds has been constructed and 5622 (7%) kitchen-cum-stores are in progress.
The State Government has not started any construction work for kitchen-cum-stores in
27137 (35%) schools. The State needs to complete the remaining Kitchen-cum-store in
a time bound manner.
2.10 Procurement of Kitchen devices (Reference Table-9.6 of Fact sheet)
Central assistance of Rs. 5162.63 lakh has been released to Government of Rajasthan
towards procurement of kitchen devices for 103253 schools during 2006-07 to 2013-14
which includes replacement also. The analysis of the data indicates that the State has
procured 91633 Kitchen devices (89%) for all the schools so far which is sanctioned.
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3. Data Entry Status on the MIS Web Portal:
Ministry of HRD, MDM Division has developed web based Monitoring System i.e.
Web based MIS in Collaboration with NIC and same has been successfully launched
in which most of the States /UTs have completed Annual Data Entry for the year 2013-
14.
3.1 Annual Data Entry: At the State level 100% Annual Data entry has been done.
S. No. District Total Schools Completed(Saved) Pending % Completed
1 AJMER 2357 2357 0 100%
2 ALWAR 3636 3636 0 100%
3 BANSWARA 3140 3140 0 100%
4 BARAN 1558 1558 0 100%
5 BARMER 5489 5489 0 100%
6 BHARATPUR 2443 2443 0 100%
7 BHILWARA 3624 3623 1 100%
8 BIKANER 2413 2413 0 100%
9 BUNDI 1624 1624 0 100%
10 CHITTAURGARH 2253 2252 1 100%
11 CHURU 1960 1960 0 100%
12 DAUSA 1922 1922 0 100%
13 DHAULPUR 1451 1451 0 100%
14 DUNGARPUR 2543 2543 0 100%
15 GANGANAGAR 2429 2429 0 100%
16 HANUMANGARH 1439 1439 0 100%
17 JAIPUR 4847 4847 0 100%
18 JAISALMER 1591 1591 0 100%
19 JALOR 2310 2310 0 100%
20 JHALAWAR 1952 1952 0 100%
21 JHUNJHUNUN 2351 2351 0 100%
22 JODHPUR 4136 4136 0 100%
23 KARAULI 1897 1897 0 100%
24 KOTA 1437 1437 0 100%
25 NAGAUR 3938 3938 0 100%
26 PALI 2316 2316 0 100%
27 PRATAPGARH (RAJ.) 1566 1566 0 100%
28 RAJSAMAND 1975 1974 1 100%
29 SAWAI MADHOPUR 1563 1563 0 100%
30 SIKAR 2924 2924 0 100%
31 SIROHI 1086 1086 0 100%
32 TONK 2085 2085 0 100%
33 UDAIPUR 4500 4500 0 100%
Total 82755 82752 3 100%
Annual Data Entry Status for Rajasthan
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3.2 Monthly data entry
Average Data Entry (From April - to - Dec. 2014) =99.778%
Monthly Data Entry into the portal is an area of concern. At the State level the
average monthly data entry for all the district from the month of April 2013 to
December 2013 is 99.7% only. It is to be noted that 100% data entry for all the
months from April to December 2013 was required and after this the State had to
submit the AWP&B 2014-15 through the MIS web portal. The State has completed
the requisite entries and has submitted AWP&B plan 2014-15 through MIS-MDM
web portal. The District wise Monthly Data Entry Status is given below : --
S. No. District Total Schools Freeze Schools % April % May % June % July % Aug. % Sep. % Oct. % Nov. % Dec.
1 AJMER 2357 2357 100% 100% 100% 99% 99% 99% 99% 99% 99%
2 ALWAR 3636 3636 100% 100% 100% 100% 100% 100% 100% 100% 99%
3 BANSWARA 3140 3140 100% 100% 100% 100% 100% 100% 100% 99% 99%
4 BARAN 1558 1558 100% 100% 100% 100% 100% 100% 100% 100% 99%
5 BARMER 5489 5489 100% 100% 100% 100% 100% 100% 100% 100% 100%
6 BHARATPUR 2443 2443 100% 100% 100% 100% 99% 99% 99% 99% 99%
7 BHILWARA 3624 3623 100% 100% 100% 100% 100% 100% 100% 100% 100%
8 BIKANER 2413 2413 100% 100% 100% 100% 99% 99% 99% 96% 95%
9 BUNDI 1624 1624 100% 100% 100% 100% 100% 100% 100% 100% 100%
10 CHITTAURGARH 2253 2252 100% 100% 100% 100% 100% 100% 100% 100% 99%
11 CHURU 1960 1960 100% 100% 100% 100% 99% 99% 99% 99% 99%
12 DAUSA 1922 1922 100% 100% 100% 100% 100% 100% 100% 100% 100%
13 DHAULPUR 1451 1451 100% 100% 100% 100% 100% 100% 100% 100% 100%
14 DUNGARPUR 2543 2543 100% 100% 100% 100% 100% 100% 100% 100% 100%
15 GANGANAGAR 2429 2429 100% 100% 100% 100% 100% 100% 100% 100% 100%
16 HANUMANGARH 1439 1439 100% 100% 100% 100% 100% 100% 100% 99% 99%
17 JAIPUR 4847 4847 100% 100% 100% 100% 99% 99% 99% 99% 98%
18 JAISALMER 1591 1591 100% 100% 100% 100% 100% 100% 100% 100% 100%
19 JALOR 2310 2310 100% 100% 100% 100% 100% 100% 100% 100% 99%
20 JHALAWAR 1952 1952 100% 100% 100% 100% 100% 100% 100% 100% 99%
21 JHUNJHUNUN 2351 2351 100% 100% 100% 100% 100% 100% 100% 100% 100%
22 JODHPUR 4136 4136 100% 100% 100% 100% 100% 100% 100% 100% 100%
23 KARAULI 1897 1897 99% 99% 99% 99% 99% 99% 99% 98% 98%
24 KOTA 1437 1437 100% 100% 100% 100% 100% 100% 100% 100% 100%
25 NAGAUR 3938 3938 100% 99% 99% 98% 98% 98% 98% 98% 97%
26 PALI 2316 2316 100% 100% 100% 100% 100% 100% 100% 100% 99%
27 PRATAPGARH (RAJ.) 1566 1566 100% 100% 100% 100% 100% 100% 100% 100% 100%
28 RAJSAMAND 1975 1974 100% 100% 100% 100% 100% 100% 100% 100% 100%
29 SAWAI MADHOPUR 1563 1563 100% 100% 100% 100% 100% 100% 100% 100% 100%
30 SIKAR 2924 2924 100% 100% 100% 100% 100% 100% 100% 100% 100%
31 SIROHI 1086 1086 100% 100% 100% 100% 100% 100% 100% 100% 100%
32 TONK 2085 2085 100% 100% 100% 100% 100% 100% 100% 100% 99%
33 UDAIPUR 4500 4500 99% 99% 99% 99% 99% 99% 99% 99% 98%
Total 82755 82752 100% 100% 100% 100% 100% 100% 100% 99% 99%
Monthly Data Entry Status for Rajasthan
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3.3 Mismatch in Data from MIS and AWP&B
An analysis of the AWP&B 2014-15 Plan and the data entries in the web portal has
revealed the above mentioned concerns. There is a huge variation of data component wise
as mentioned above. Ideally there should be no mismatch. The mismatch is also of the fact
that 100% annual and monthly entries have not been done upto December 2013. The
State/UTs were oriented through training to enter correct data at the time of
entering data in the portal
15
4. Release of funds:
The below mentioned process indicates that funds flow through a circuitous route
from State Finance Department to the implementing agency. For all kind of
assistance (Cooking Conversion Cost, Construction of Kitchen, Provisioning of
Cooking Devices, MME and Transportation Subsidy).Funds are released by the
Ministry of Human Resource Development (MHRD) to the State.
i) Fund released by GOI first arrives in the State exchequer in form of central
release.
ii) After receiving the allocation, MDM Department confirms the receipt of funds
through the Govt. website.
iii) After confirmation of fund receipt, concurrence of Planning Department and
Finance (Expenditure) Department is taken for releasing the funds to Districts.
iv) Subsequent to the concurrence of Planning & Finance Department, funds-
release-sanctions are issued by MDM Department. The funds are allocated to
the districts in proportion to the enrollments.
v) On the basis of this funds-release sanction the Finance (Budget) Department
issues financial sanctions for Budget Transfer to all the Treasury Officers.
vi) On production of MDM funds-release-sanction and budget transfer letter
issued by Finance (Budget) Department the District Treasury Officers transfer
the funds in respective P.D.A/c of the Zila Parishad.
vii) Zila Parishad further releases the funds from its P.D.Accounts to the BEEO
(Block Elementary Education Officers) on the basis of enrollment of children
in schools.
viii) The BEEOs further release funds to respective SMCs(School Management
Committees)/ NGOs/ SHGs in their bank accounts.
The share of State-Plan is added accordingly to respective heads of expenditures
(cooking cost, honorarium to cook-cum-helpers) and state government (finance
department) issues the financial sanction accordingly.
16
Rs. in lakh
Component wise Releases
(Central Share including NCLP
children)
Adhoc Balance of
Ist
Instalment
2nd
Instalment
Total
(GOI)
State
Showing
Releases in
AWP&B
2014-15
Dates 19.04.2013 9.7.2013 08.11.2013
1 Cost of Food grains 1765.75 -92.34 2832.13 4505.54 4597.88
2 Cooking Cost 9148.85 6175.16 12799.81 28123.82 27927.98
3 Honorarium to Cooks-cum-
Helpers 2707.75 1413.34 3815.49 7936.58
7897.38
4 Transportation Assistance 276.82 -152.64 444.29 568.47 721.11
5 Management Monitoring
& Evaluation (MME) 250.18 338.69 393.88 982.75
972.81
Total 42117.16 42117.16
6 LPG 2207.51 2207.51
7 Total recurring with LPG 44324.67 44324.67
8 Kitchen-cum-stores 0 0
9 Kitchen Devices 581.00 581.00
Total Non recurring 581.00 581.00
Total Recurring and Non Recurring 44905.67 44905.67
The State Government of Rajasthan has not shown component wise releases in
AWP&B Plan 2014-15 as released by GOI in three installments. (Adhoc + Balance of
Ist Instalment + 2nd Instalment) but the total outlay of releases match with GOI
releases.
The funds received from the Govt. of India are deposited in the consolidated funds of
the state government. For the FY 2013-14 Central Assistance both recurring and non
recurring is Rs. 44905.67 lakhs, have been released by the Government of India to the
Government of Rajasthan.
5. Management Structure
Existing Management Structure for implementation of the Mid Day Meal Scheme at State,
District, Block and School level is as follows :
Management and implementation of the mid-day-meal-scheme (MDMS) in the state
of Rajasthan has two strata. The upper strata is at the state level involves the ministry
of Panchayati Raj and the Directorate of mid-day-meal-scheme (MDMS).The lower
strata includes the district administration al Zila Parishad (ZP), block level at Block
Elementary Education Officer(BEEO). The preparation and serving of the mid-day-
meal (MDM to the students is ensured by three cooking agencies namely the school
management committees(SMCs), central kitchens, and the women based self –help-
groups(SHGs)-Annapurna Mahila Sahkari Samities (AMSS).
17
- - -
[State Level]
(Chief Executive Officer)
[District Level]
18
The State has mentioned about the Availability of dedicated staff for MDM at various
levels.
From The AT-26 of AWP&B 2014-15 it is informed 14 as Regular and 296 on contract
basis are proposed to be engaged for MDMS. The State has proposed to appoint people at
State , Districts and for each block. The vacancy against the sanctioned regular posts and
contractual staff are affecting the implementation of the scheme.
6. Community involvement
Active Gram Panchayats, School Monitoring Committees and Parents Teachers
Associations can play a very useful role in ensuring that mid day meals are provided in a
fair and efficient manner. Community participation can help in many ways. Community
members can formally monitor and report any irregularity to Gram Panchayat.
7. Capacity Building
Time to time training programmes have been held for District level officers, data Entry
operators, Centralized Kitchen Managers and Nodal officers for Kitchen shed construction
involved in MDM Programme. State Education Department has been requested to
incorporate Mid Day Meal Agenda as a part of Teachers Training.
NGOs running centralized kitchen have been requested to impart training to persons of
nearby area who are directly involved in implementation of MDM Programme.
Trainings for the cook-cum-helpers (CCHs) is undergoing in current year . The trainings
include health, hygiene, cooking, safety, and other related aspects. In the first phase the
master trainers are under preparation with the support of Akshya patra Foundation,
IIHMR, and ITDC. Once the master trainers would be created as a bank of trainers the
entire lot of CCHs (124616) in the state would be trained during the summer vacations.
The expenditure on such trainings on mass level would be nearly Rs.2.00 crores which
would be requested to the GOI for support.
State levelDistrict
LevelBlock Level Total State level
District
LevelBlock Level Total
1 2 3 4 5 6 7 8 9 10
I Regular Employee
1 Commissiner 1 0 0 1 0 0 0 0
2 Dy. Commissioner 3 0 0 3 0 0 0 0
3 Other Officer 0 0 0 0 2 33 249 284
4 Acoounts/Clerks 2 0 0 2 7 33 249 289
5 Other Assistance 0 0 0 0 10 33 249 292
II Contractual/Part time employee
1 Sr.Consultant/Consultant 0 0 0 0 3 0 0 0
2 CEO 0 0 0 0 0 0 0 0
3 DEO 0 0 0 0 0 0 0 0
4 BEEO 0 0 0 0 0 0 0 0
5 Other Officer 0 0 0 0 0 0 0 0
6 Acoounts/Clerks 3 0 0 3 3 33 249 285
7 Computer Operator 5 0 249 254 5 33 249 287
8 Other Assistance 14 0 0 14 14 33 249 296
Sl. Designation
Working under MDMS Proposed to be engaged for the year 2013-14
19
MIS has been developed for compiling all relevant reports under the programme and is
intended to be used as a single point of collecting information. In order to increase the
effectiveness of the software, time to time training about feeding and using the software is
provided to Mid-Day-Meal-In charges and computer operator of each district vide training
programmes organized at the State Level. Further, this training is carried forward and
provided to the Block level officers by the district officers
8. Grievance Redressal Mechanism
The state of Rajasthan has completely complied with requirement of establishment of an
effective “Grievance Redressal System”. The irregularities, shortcomings and complaints
are always addressed to whenever reported and communicated.
i) Complaints published in newspaper or aired through Electronic Media
Copies of complaint (fax) are sent to the concerned CEO, Zila Parishad of the district
who is the district nodal officer for MDM and reply sought within immediately.
Factual report are obtained by the Government with no delay and actions taken
immediately.
ii) Complaints Received Through Chief Minister’s Office and/or other Offices :
If the matter is of concern and serious nature and demands immediate action then a
factual response is sought from the district/block level at once. The Secretary to the
Government for this department conducts reviews the matter and ensures compliance
of such grievances.
iii) Complaints by an individual in person or by Post:-
Complaints received from an individual taken up on same day. A copy of the
enquiry/factual report sent to him compulsorily as soon as it is received by the
Government.
9. Food Testing
Complying to the specific directives placed by the Government of India (GOI) the
food-testing-system needs to be established in the state in order to ensure optimum
quality of food and nutrition. The state is up taking sincere steps in this direction.
Directions have also been issued to all the districts to ensure a system of food testing
by teachers before serving to the students on daily basis. Rajasthan currently does not
have any food-testing laboratory that is capable of testing the mid-day-meal across the
state. However, efforts have been made to involve the home-science departments of
the universities and a few colleges having such a department to support the food-
testing pilots up to a limited extent. The state foresees coverage of entire state schools
by means of food-testing intermittently by specified agencies in near future.
20
10. District Vigilance & Monitoring Committee held under the chairmanship of
senior most MP of the District to monitor the scheme.
In all the districts of Rajasthan, the District Level Monitoring Committee (DLMCs)
have already been constituted and are working effectively which also involves local
MPs and MLAs.
However, complying with the specific directives of the Government of India (GOI),
the Mid-Day-Meal-Directorate has already formally requested the Education
Department of the Government of Rajasthan (GOR) to constitute the District
Vigilance & Monitoring Committee Meeting(s) (DVMCs) under the chairmanship of
the senior most member of parliament (MP) as it is the nodal department for
constituting such a committee.
11. Contingency Plan
A contingency plan for each district is under preparation currently. Subsequent to this,
a state level contingency plan would also be prepared in order to avoid any untoward
incidence. All the districts have already been instructed to comply with the
submission of a contingency plan with proper maintenance and resource
preparedness.
12. Findings from Joint Review Mission.
1. Delay in payment of cooking cost to the schools.
2. Delay in payment of Honorarium to Cook cum helpers.
3. The weekly menu of Mid-day Meal does not comply with the national
provisions of food grains and pulses.
4. Variation in quality of the food grain stored in FCI Godown, godown of
Transport agency and storage of Annapurna Samiti.
5. Akhaya Patra and Annapurana Mahila Sahakari Samiti are not functioning as
per MoU.
6. Convergence with Schools health program needs to be improved.
7. Raw food grains and vegetables items are invariably not weighed.
8. Record of raw food items given to cooks is not properly maintained.
9. Variation in raw weights of food items reported by the teacher (MDM in
charge) and by cooks with former reporting higher amounts based on
provision norms.
10. Records are not maintained for number of children present and actual MDM
availed in the some of the visited schools.
21
11. Cooking and washing area was found to be swampy and unhygienic in some of
the visited schools.
12. Non display of MDM Logo and entitlement of the children for public
awareness in most of the visited schools.
13. No water testing conducted at the school level.
14. Poor health condition of cook-cum-helpers.
15. Record maintenance at school needs more attention.
13. Major areas of concern based on the Report of the Monitoring Institutions
submitted by
1. Shiv Charan Mathur Social Policy Research Institute, Jaipur
2. Centre For Development Communication And Studies (CDEC) .
Period of Monitoring: 1st April 2013 to 30th Sept., 2013.
(Districts Covered Bikaner, Jaisalmer & Jodhpur Churu, Jhunjhunu and Nagaur)
The budget for food preparation (cooking cost) is not made available in
advance in 68% visited schools.
The budget for remuneration of cooks and helpers is not made available in
advance in 30% visited schools.
The average delay in receiving the funds at school level is about 3 months.
Nandi Foundation centralized kitchens do not adhere to the prescribed menu,
and cook food using their own discretion in Bikaner.
None of the centralized kitchen provides helpers to serve the food to the
children in the schools (Nandi Foundation in Bikaner, Adamya Chetna in
Akshaya Patra in Jodhpur.
The cooked food of Nandi Foundation in Bikaner is below the expected
standard. Chapattis are hard and at times half-cooked and the taste of food is
poor.
The overall quality of food provided by visited 3 centralized kitchens is poor
as compared with the food prepared at school level.
There is no training module and training arrangement for cooks in any of the
school.
Medical check up of cooks been done only in 29.7% schools, while it should
be compulsory every year.
The food cooked at school level is comparatively better in quality than served
by centralized kitchens.
MDM supplied by ASS/Pvt. Kitchen need to improve both quantity as well as
quality.
Ina adequate cooking utensils.
MDM logo has been displaced at appropriate place on the wall only in 2%
schools.
22
Toll free telephone facility does not exist in any of the school.
In churu availability of the first aid medical kit was not reported in 27%., in
29% in Jhunjhunu, and 63% in Nagaur
In Churu Potable water for drinking purpose was not available in 12 sample
schools (32%) .
In Jhunjhunu Date of receipt of food grains and its quantity was not displayed
in any of the 38 sample schools (100%)
In Naguar Only 02 sample schools (6%) received cooking cost in advance,
whereas 33 schools (94%) did not receive cooking cost in advance. The
duration of delay in all the 33 sample schools was more than 30 days.
In Nagaur 24 schools (69%) remuneration was not paid to cooks/helpers
regularly.
--oOo--
23
Part-C : Recommendations of Appraisal Team for 2014-15
No Items ’ p FY 2014-15 Recommendation by
Appraisal Team
for 2014-15
1 No. of Children & Institutions
1.1 Primary No. of
institutions
No. of
Children
No. of
institutions
No. of
Children
1.1.1 Govt. + LB schools 47895 3062088 47895 3062088
1.1.2 Govt. Aided 106 5699 106 5699
1.1.3 EGS/ AIE Centres 625 22779 625 22779
1.1.4 Madarsas/ Maqtab 01712 92232 01712 92232
1.1.5 Monastic 0 0 0 0
1.1.6 Sanskrit 0 0 0 0
1.1.7 NCLP 91
2251 91 2251
TOTAL (1.1) 50429 3185049 50429 3185049
1.2 Upper Primary
1.2.1 Govt. + LB schools 34632 1450989 34632 1450989
1.2.2 Govt. Aided 5 252 5 252
1.2.3 EGS/ AIE Centres 12 501 12 501
1.2.4 Madarsas/ Maqtab 195 15140 195 15140
1.2.5 Monastic 0 0 0 0
1.2.6 Sanskrit 0 0 0 0
1.2.7 NCLP 0 0 0 0
TOTAL (1.2) 34844 1466882 34844 1466882
1.3 Drought 0 0 0 0
1.3.1 Primary 0 0 0 0
1.3.2 Upper Primary 0 0 0 0
Total (1.3)
GRAND TOTAL
(1.1+1.2+1.3)
85273 4651931 85273 4651931
2 No. of Working days
2.1 Primary 231 231
2.2 Upper Primary 231 231
2.3 NCLP 312 312
24
2.4 Drought Py. 0 0
U. Py. 0 0
3 No. of Cook-cum Helpers*
3.1 Primary 136009 136009
3.2 Upper Primary
Total CCH 136009 136009
4 Kitchen cum Stores NIL NIL
5 Kitchen
Devices
New Schools
/Additional
8104 8104
Replacement
2008-09
Not eligible Not eligible
Total NIL NIL
*No. approved by PAB-MDM 2013-14
25
State : Rajasthan
QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2014-15
(as per existing norms)
A. Food grains
Sl. No. Stage No. of
Children
No. of
Working
days
Quantity in MTs.
1 Primary
(@ 100 gms per child per school day) 3182798 231
Wheat(70%)= 51465.84
Rice(30%) = 22056.79
Total = 73522.62
2 Up. Primary
( @150 gms per child per school day) 1466882 231
Wheat(70%) = 35579.22
Rice(30%) = 15248.24
Total = 50827.46
3 NCLP
( @150 gms per child per school day) 2251 312
Wheat(70%) = 73.75
Rice(30%) = 31.61
Total = 105.36
4 Drought 0 0 0
4.1 Primary 0 0 0
4.2 Upper Primary 0 0 0
TOTAL 4651931 124455.44
B. Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to cook-cum-helpers
and Management Monitoring and Evaluation (MME)
Sl. No. Component/norm
Amount
admissible
(Rs. in lakhs)
1 2 3
Primary
1
Cost of Foodgrains @Rs. 5650/- per MTfor Rice and @Rs. 4150/-
per for Wheat
Wheat :Rs.4150X51465.84MTs+Rice
Rs.5650X 22056.79 MTs
3382.04
26
2 Unit cooking cost Rs.3.34 per day / per child for 3182798 for 231 days
2.1 Central share - Cooking cost @ Rs. 2.51 per child/day
(3182798 X 231 days x Rs. 2.51) 18454.18
2.2 State Share - Cooking cost @ Rs.0 .83 per child/day
(3182798 X 231 days x Rs 0.83) 6102.38
3 Transportation Cost @ Rs. 750.00 MT
551.42 (3182798 X 231 days x 0.0001 MT x Rs. 750 )
4 Honorarium for cook cum Helper
4.1
Central Share - Payment for Honorarium to 136009 Cooks-cum-
helpers @ Rs. 750/- per month per cook-cum-helper (PY+ U PY)
(for 10 months)
10200.68
4.2
State Share - Payment for Honorarium to 136009Cooks-cum-
helpers @ Rs. 250/- per month per cook-cum-helper (PY+ U PY)
(for 10 months)
3400.23
5
Management Monitoring and Evaluation (MME) @ 1.8% of the
i) cost of food grains
ii) Cooking cost
iii) Cost of transportation and
iv) Honorarium to cook – cum-helpers
586.59
TOTAL - {1+2.1 +3+4.1+5} 33174.90
Upper Primary
6
Cost of Foodgrains @Rs. 5650/- per MTfor Rice and @Rs. 4150/-
per for Wheat
Rs.4150X 35579.22 MTs+Rice:Rs.5650X15248.24 MTs
2338.06
7 Unit cooking cost Rs.5.00 per day / per child for 1466882 for 231 days
7.1 Central Share - Cooking cost @ Rs. 3.75 per child/day
(1466882 x 231 days x Rs. 3.75) 12706.87
7.2 State Share - Cooking cost @ Rs. 1.25 per child/day
(1466882 x 231 days x Rs. 1.25) 4235.62
8 Cost transportation @ Rs. 750.00 MT
381.21 (1466882 x 231 days x 0.00015 x Rs.750)
9 Honorarium to cook cum Helper(Quantification for CCH done in Primary)
10
Management Monitoring and Evaluation (MME) @ 1.8% of the
i) cost of food grains
ii) Cooking cost
277.67
27
iii) Cost of transportation and
iv) Honorarium to cook – cum-helpers
TOTAL – {6+7.1+8+10} 15703.80
NCLP
11
Cost of Foodgrains @Rs. 5650/- per MTfor Rice and @Rs. 4150/-
per for Wheat
Rs.4150X 73.75 MTs+Rice:Rs.5650X31.61 MTs
4.85
12 Unit cooking cost Rs.5.00 per day / per child for 2251 for 312 days
12.1 Central Share - Cooking cost @ Rs. 3.75 per child/day (2251 x
312 days x Rs. 3.75) 26.34
12.2 State Share - Cooking cost @ Rs. 1.25 per child/day
(2251 x 312 days x Rs. 1.25) 8.78
13 Cost transportation @ Rs. 750.00 MT
0.79 (2251 x 312 days x 0.00015 x Rs.750)
14
Management Monitoring and Evaluation (MME) @ 1.8% of the
v) cost of food grains
vi) Cooking cost
vii) Cost of transportation and
viii)Honorarium to cook – cum-helpers
0.58
TOTAL – {11+12.1+13+14} 32.55
Grand Total (Primary + Upper Primary+ NCLP) 48911.26
C. Drought : NIL
D. Non-recurring : Rs. Lakh
1 Non –Recurring Central Assistance Rs in Lakh
1.1 Kitchen cum Store schools Nil
1.2 Kitchen Devices new (8104 ) X Rs.5000 405.2
1.2.1 Kitchen Devices for replacement Nil
Total Non Recurring 405.2
Grand Total for recurring and non-recurring central
assistance
49316.46
28
E. Total Requirement of Funds for 2014-15
(Rs. In lakh)
Component As per existing norms
Centre Minimum
mandatory State
share
Recurring Normal 48911.26 13747.00
Drought 0 0
Non- recurring 405.2 0
Total 49316.46 13747.00