Government Procurement Reform

Agency Procurement PlanningJune Ralston | Team Leader

Agency Briefing Session | 21 April 2010

Together we’re seizing the opportunities

• To save money across the whole of government

• To build procurement capability & capacity

• To make government the customer of choice

• To build taxpayers’ confidence in how government spends money

Together we’re making a difference

Saving money across the whole of government:

• Strong support for ‘all of government’ contracts

• Valuable information on wider procurement spend

Together we’re making a difference

Investing in & building procurement capability:

• 107 applications for subsidised CIPS education

• Strong uptake of procurement training

Enhancing NZ business participation

• Simplify doing business with government

• Better information about opportunities

• More time to respond to opportunities

• Better engagement earlier

Stakeholder engagement

• Supplier & agency interviews

• Advisory groups:

o Strategy Group

o Procurement Development Technical Advisory Group

o Business Reference Group

Supplier feedback

Not all agencies submit planning documents

Not always kept up to date

Information is patchy across government

Not enough advance notice

Information difficult to find on GETS

Agency feedback

• Guidance & templates not easy to find

• Variety of templates

• Low agency priority

• Procurement planning not always integrated into annual planning cycle

• No single point of accountability

Current requirements

2 planning documents:o Strategic Procurement Outlook

o Annual Procurement Plan

Rolling annual plans with 6 monthly updates

Posted on government website

Indicative only – not legally binding

Application

• Government departments

• NZ Police & NZ Defence Force____________________________________________________________________________________________________________________________________________________________

• Goods & services > $100,000

• Constructions services > $10 million

________________________________________________________________________________________________________________________________________________________________________________

• New purchases

• Recurrent contracts that are due for renewal

• New collaborative approaches to market

Improvements for everyone

• One place to go - MED’s new web pages

• Currently on GETS & MED websites

• In transition phase

• Launch by 1 July

Improvements for suppliers

• Single searchable procurement plan

• More comprehensive & consistent information

• More timely notification

Improvements for agencies

• Improved Guidance notes

• New Annual Procurement Plan template

• Stronger link with annual budget planning

• Communications with Chief Executives

• Dedicated support on submitting plans

New APP template - excel spreadsheet• User guidance – tabs 1 & 2

• APP template – tab 3

• GETS codes – 3 different listings – tabs 4, 5 & 6

• Mandatory fields: o Type of purchase

o GETS category & code

o Indicative date

o Contact person

o Region

Benefits for agencies

• Enhanced engagement with suppliers

• Better quality responses to tenders

• Better solutions – better outcomes

• Greater value for money

• More opportunities for collaboration

milestone date

Submit SPO & APP to MED 28 May 2010

MED collates SPOs & APPs June 2010

New web pages launched 1 July 2010

MED posts collated documents on web 10 July 2010

6 monthly reminder 26 November 2010

6 monthly updates due 23 December 2010

Timeline

QUESTIONS?

Agency Procurement Planning

Government Procurement Reform

Agency Procurement Planning