GOVERNMENT OF RAJASTHAN - Technical … GOVERNMENT OF RAJASTHAN DIRECTORATE OF TECHNICAL EDUCATION...

1

GOVERNMENT OF RAJASTHAN

DIRECTORATE OF TECHNICAL EDUCATION RAJASTHAN, JODHPUR W-6, GAURAV PATH, JODHPUR. Phone- 0291-5161224/229 Fax- 2632329

Visit us: www.dte.rajasthan.gov.in e-mail ID: [email protected]

………………………………………………………………………………………………. BID DOCUMENT FORM

1. Name of item :-_____________________________________________________________

2. Name & full address of the firm submitting the bid along with Tel. No., Fax No. & e-mail/

Mobile No.

M/s : ...........................................................................................................................................

Full Address : ...........................................................................................................................

Tel. No./FAX/Mobile : ..............................................................................................................

e-mail : ………………………………………………..………………………………………

3. Addressed to :- Director (Training), Directorate of Technical Education Rajasthan,

Jodhpur- 342011 (e-mail :- [email protected])

4. Reference : e-Tender Notice No. 02/2016-17 Dated 22.08.2016

5. The Processing fee of Rs. 1000/-, Bid fee and Bid Security (EMD) as per tender notice has been

deposited vide separate demand drafts as per enclosed scanned copies.

6. All documents required as per bid documents are enclosed.

7. Goods will be delivered within the stipulated delivery period from the date of the supply order at

Jodhpur or the designated place mentioned in the work order.

8. I/ We agree to abide by all the Terms & conditions mentioned in e-Tender Notice No.- 02 /2016-

17 dated 22.08.2016 issued by the Department and also agree to further Terms & Conditions

including special conditions of the said tender notice given in the attached sheets (all the pages

of which has been signed with stamp by me/ us in token of my/our acceptance of the terms &

condition mentioned therein) If any page of the tender document is left without seal and

signature, it will be deemed as signed and sealed.

SIGNATURE OF THE BIDDER

WITH SEAL AND DESIGNATION

* The words bid or tender and bidder or tenderer whereever mentioned in attached documents are synonyms and

having same meaning.

mailto:[email protected]

2


DIRECTORATE OF TECHNICAL EDUCATION RAJASTHAN, JODHPUR

Instruction to Bidders for Online Bidding (e-Tendering)

Information to be disseminated to prospective bidder regarding on line Bidding.

1. The Bid document can be downloaded from web site http://eproc.rajasthan.gov.in &

submitted online in electronic format on same web site.

2. Office address :- Director (Training), Directorate of Technical Education Rajasthan,

Jodhpur-342011 Phone- 0291-5161224/229 Fax- 2632329

e-mail address :- [email protected]

3.

To participate in online Bids, Bidders will have to produce Digital Signature

Certificate (type II or type III) as per information Technology Act-2000 using which

they can sign their electronic bids, Bidder can produce the same from any CC

approved certifying agency, i.e. TCS safecrypt, Ncode etc. or they may contact e-

procurment Cell Department of It & C, Government of Rajasthan for further

assistance: Bidder who already have a valid Digital Certificate need not required to

procure a new Digital Certificate. Contact No. : 0141-4022688 (Help desk 10am to 6

pm on all working days) E mail: eproc@rajasthan .gov.in

Address: e-Procurement Cell, RISL, Yojna Bhawan, Tilak Marg, C-Scheme, Jaipur.

4. Before electronically submitting the Bid, it should be ensured that all Bid papers

including conditions of contract etc. are digitally signed by the Bidder and filled up as

per the Bid Guidelines.

5. Training for the bidders on the usage of e-tendering System is also being arranged by

RISL on regular basis. Bidders interested for training may contact e-Procurement Cell,

RISL for booking the training slot.

6. Bidders are also advised to refer “Bidders mannul” available under “Downloads”

section for further details about the e-tendring process.

7. RISL Processing fees Rs. 1000.00[in addition to Bid form Fees & Bid Security

(EMD)] which are as per e-tender notice (refer circular no. 19/2011 dated

30.09.2011)

8. Bid security (Earnest Money) and Bid fees (in the form of Bankers Cheque/

demand draft in favour of Assistant Director, Directorate of Technical Education

Rajasthan, Jodhpur payable at Jodhpur) and processing fees (by way of Demand

draft in favour of MD, RISL, Jaipur payable at Jaipur) to be submitted

physically at the office of undersigned up to the stipulated time & date of opening

of Technical Bid,failing which the e-tender will not be admitted.

9. The following documents must be attached with

Technical Bid (First Cover in pdf) failing which Bid is liable to be rejected.

a. Scanned copies of BC/DD’s of Bid fee, Processing fee & Bid security (EMD).

b. Scanned copies of Bid document form along with Conditions of tender (SR-16)

& Special Terms & Conditions duly signed and sealed.

c. Sales tax clearance certificate, sales tax registration certificate and VAT

declaration (as per Annexure F) .

d. Instructions to bidders document duly signed & sealed by the bidder

e. Scanned copy of Power of attorney for authorised signatory to sign the

tender document.

f. All the technical specification and details of the tendered item and

technical specification in tabular form must be submitted as indicated at

Annexure - I

Signature of bidder with seal

http://eproc.rajasthan.gov.in/

3

g. Price charging certificate as per (Annexure G).

h. Declaration by the tenderer (SR 11). Annexure -E

i. Scanned copy of PAN card.

j. Annexure A, B, C & D duly signed with seal.

k. Scanned copy of form Entrepreneurial Memorandum Part-II and Annexure –H

to avail benefit of EMD at reduced rate for SSI unit( If required). An affidivit

in support for inclusion of tendered item in the Entrepreneurial Memorandum

Part-II shall also be submitted.

l. Prescribed check list

m. Fomat of RTGS/NEFT as per Annexure –J

n. Any other documents which the bidder wants to submit and/ or any document as

per tender.

Second cover (Financial/Price bid/BOQ-xls) should contain details of price quoted

in BOQ.

In absence of the above or wrongly placing the required documents in any

other cover or not mentioning the desired information at the specified place/

column, the bid may not be considered and will be rejected. The provisions of

RTPP Rules 2013 & RTPP Act 2012 will prevail in this regard.

10. Incomplete & conditional Bid in any respect will be rejected without any information.

11. The Director (Training), Directorate of Technical Education Rajasthan, Jodhpur

has reserve the right to reject all/ any part of Bid received from the firms/ Bidders

without assigned any reason thereof.

12. IMPORTANT DATES S. No. Events Date & Time Location

01 Start Date of

downloading

of tender document

05.09.2016

10.00 AM

www.eproc.rajasthan.gov.in

and

www.sppp.rajasthan.gov.in

02 End date & time of

downloading

of tender document &

submission of bid

06.10.2016

06.00 PM


03 Deposit Cost of

Tender Specification,

Processing Fee & Bid

Security

up to 07.10.2016

11.00 AM (i.e. stipulated time &

date of opening of

Technical bid)

Assistant Director,

Directorate of Technical

Education Rajasthan, W-6,

Gauravpath, Residency Road,

Jodhpur (Raj.)

04 Opening of Technical

Bid

07.10.2016

11.00 AM


05 Opening of Financial

Bid

to be intimated

after Technical

evaluation


& to successful bidders of

Technical bid

Director (Training)

I/we have carefully read and understood above instruction

Signature of bidder with seal

4




……………………………………………………………………………………………….

SPECIAL CONDITIONS OF TENDER

01. The bidders are requested to submit their bids prior to last date of submission to avoid

Non-submission of their bids up to prescribed date due to non-availability of / hanging of

website at last moments. The date of submission of bids will not be extended if system is

hang up in last hours or congestion.

02. In case, the date fixed for opening of the tenders be declared as a public holiday, the bid

shall be opened on the next date on which office re-opens after such holiday(s).

03. Physical submission of bids is not allowed.

04. Tenders shall be valid for a minimum period of 90 days after the date of opening of

tender. Tender mentioning a shorter validity period than specified are likely to be rejected.

05. The bidders who are interested in bidding can download tender documents from

www.eproc.rajasthan.gov.in and http://sppp.rajasthan.gov.in up to the stipulated date

& time.

06. The bids will have to be Digitally signed by the bidder and submitted online in two covers

in electronic format only on website www.eproc.rajasthan.gov.in

07. Furnishing of tender offer shall be strictly in the manner as prescribed in Instructions to

bidder and terms & conditions of tender, failing which the tender is liable for rejection.

08. The following documents are to be uploaded in Two covers of the bid

(A) TECHNICAL BID (First cover-pdf) :

a. Scanned copies of BC/DD’s of Bid fee, Processing fee & Bid security (EMD).

b. Scanned copies of Bid document form along with Conditions of tender (SR-16) &

Special Terms & Conditions duly signed and sealed.

c. Sales tax clearance certificate, sales tax registration certificate and VAT declaration (as

per Annexure F) .

d. Instructions to bidders document duly signed & sealed by the bidder e. Scanned copy of Power of attorney for authorised signatory to sign the tender document. f. All the technical specification and details of the tendered item and technical specification

in tabular form must be submitted as indicated at Annexure - I g. Price charging certificate as per (Annexure G). h. Declaration by the tenderer (SR 11). (Annexure E). i. Scanned copy of PAN card. j. Annexure A, B, C & D duly signed with seal. k. Scanned copy of form Entrepreneurial Memorandum Part-II and Annexure –H to avail

benefit of EMD at reduced rate for SSI unit( If required). An affidivit in support for

inclusion of tendered item in the Entrepreneurial Memorandum Part-II shall also be

submitted. l. Prescribed check list

Signature of tenderer with seal

http://www.eproc.rajasthan.gov.in/

5

m. Fomat of RTGS/NEFT as per Annexure -J n. Any other documents which the bidder wants to submit and/ or any document as per

tender.

In absence of the above or wrongly placing the required documents in any other cover or not

mentioning the desired information at the specified place/ column, the bid may not be considered

and will be rejected. The provisions of RTPP Rules 2013 & RTPP Act 2012 will prevail in this

regard.

(B) FINANCIAL BID (Second cover-xls) :

It should contain details of price quoted in BOQ.

Note:- The Financial bid of only Technically qualified bidders will be opened, the date of

opening of financial bid will be displayed on www.eproc.rajasthan.gov.in and also

intimated to the qualified bidders in writing.

09. The tenderers shall quote F.O.R. destination prices only. indicating the Freight inclusive of

unloading and stacking and Insurance charges in Financial/Price Bid/BOQ. They will also

indicate the prevailing rates of Excise Duty, Education Cess on ED, Entry Tax and VAT/Sales

Tax (whether inclusive or exclusive) in the quoted prices. If the Financial/Price Bid/BOQ is not

filled completely, the offer is likely to be ignored.

10. Material/Equipment on order shall be required to be dispatched on "Freight paid basis".

11. Before electronically submitting the tenders, it should be ensured that all tender documents

enlisted above including conditions of contract are signed & sealed on each & every page by

the authorized representative of the firm after filling requisite information/details desired in the

specification & Qualifying Requirement.

12. The complete set of documents must be then furnished duly digitally signed through DSC of

bidders company and submitted on www.eproc.rajasthan.gov.in in time as per checklist

provided with the tender document . The checklist along with relevant page nos. shall also be

submitted with the tender.

13. All tenders, in which any of the prescribed conditions are not fulfilled or which have been

vitiated by errors in calculations, totaling or other discrepancies or which contain over writing

in figures or words or corrections not initialed and dated, may be liable to rejection.

14. Payment shall be made to supplier/contractor through RTGS/NEFT for quick and safe transfer

of funds across the country. The charges for transfer through RTGS/NEFT shall be on the part

of supplier/ contractor. The supplier/ contractor shall furnish particulars to the payment making

authorities of DTE in prescribed format to be provided by the purchaser. (Annexure- J)

15. No conditional tenders shall be accepted and will be rejected summarily forthwith.

16. The DTE reserves the right to cancel the tender at any time without assigning any reasons. The

DTE does not bind himself to accept the lowest or any tender or any part of the tender and shall

not assign any reason(s) for the rejection of any tender or a part thereof.

17. No refund of tender fee is claimable for tenders not accepted or forms not submitted.

18. Payment of Bill will be made by Director (Training), Technical Education, Jodhpur after

the receipt of material and found to entire satisfaction and as per specification and good

conditions mentioned there in supply order.


http://www.eproc.rajasthan.gov.in/

6

19. The supply will be accepted only on working day in the office working hours.

20. The Tenderer would provide Guarantee for an appropriate period from the date of delivery

of the said goods in good conditions. During Course of Guarantee period, the items will have

to be got be repaired/replaced FREE OF COST at Concerning Institute.

21. Quantity of items can be increased/decreased/cancelled. Department is competent to

accept/refuse the Tender/Tenders without quoting any reason thereof.

22. All other Terms and conditions shall be as specified in the Rajasthan Transparency in Public

Procurement Act, 2012, Rajasthan Transparency in Public Procurement Rule, 2013 and will

prevail.

Enclosed : As Above

Superintendent/Assistant Director/Dy. Director

for DIRECTOR (TRAINING)

TECHNICAL EDUCATION RAJASTHAN

JODHPUR


7

SR-16




……………………………………………………………………………………………….

"CONDITIONS OF TENDER AND CONTRACT FOR OPEN TENDER"

Note : Tenderers should read these conditions carefully and comply strictly while sending their

tenders.

1. Tenders are hereby invited in e-tender system for purchase of ……………………….

Tenders are to be submitted online in electronic format on website

http://eproc.rajasthan.gov.in. The tender document/specification can be downloaded from

above mentioned website

1.1 “Tenders by Bonafide Dealers” :- Tenders shall be given only by Bonafide Dealers in

the goods. They shall therefore, furnish a declaration in the S.R. form 11. (Copy enclosed).

2.1 Any change in the constitution of the firm, etc. shall be notified forthwith by the contractor

in writing to the purchase officer and such charge shall not relieve any former member of

the firm, etc. from any liability under the contract.

2.2 No new partner/partners shall be accepted in the firm by the contractor in respect of the

contract unless he/they agree to abide by all its terms, conditions and deposit with the

purchase officer a written agreement to this effect. The contractors receipt for

acknowledgement or bind all of item and will be sufficient discharge for any of the

purpose of the contract.

3.1 V.A.T. REGISTRATION AND CLEARANCE CERTIFICATES : No Dealer who is

not registered under the V.A.T. Act prevalent in the state where his business is located

shall tender. The V.A.T. registration number should be quoted and V.A.T. clearance

certificate from the commercial taxes officer of the circle concerned shall be submitted in

original or duly attested copy of VAT Clearance Certificate which is not more than 6

month old, without which the tender is liable to rejection.

3.2 Attested copy of Sales Tax registration certificate (S.T.-14) should be enclosed with

tender.

3.3 Firm situated in Rajasthan shall enclose VAT Clearance Certificate which is not more than

6 month old. Firm situated outside of rajasthan shall enclose valid VAT Clearance

certificate with date of validity otherwise it should not be older than 6 month. Outside of

rajasthan where VAT clearance certificate not issued by government than tax return of last

year/six month/three month and challan of tax paid just before the NIT invitation shall be

enclosed.

4. Tenderer will have to submit copy of PAN CARD duly attested by the Tenderer without

which tender may not be considered.

5. Tender forms shall be filled in ink or typed. No Tender filled in pencil shall be considered.

The Tenderer shall sign the Tender form at each page and at the end including amendment

sheet enclosed. In token of acceptance of all the terms and conditions of the tender.


8

6. Rate shall be written both in Words and Figures. There should not be errors and or over

writing. Correction if any, should be made clearly and initialed with dates. The Rates

should mention element of the Rajasthan State V.A.T. and Central Sales Tax separately.

7. All Rates quoted must be F.O.R. Destination and should include all incidental charges

except octroi. Central/Rajasthan V.A.T, which should be shown separately. In case of

Local supplies the rates should include all taxes etc. and no cartage of Transportation

charges will be paid by the Government and the delivery of the goods shall be given at the

premises of purchase officer/F.O.R. Destination Stores as mention in tender Document.

Goods to be purchased are for the purpose of official use. Hence, octroi is not payable. The

rates, therefore, should be exclusive of octroi and local tax. In case goods to be purchased

are for the purpose of resale or use as manufacture of any goods for sale. the Rates shall

inclusive of octroi and local tax. In the former case a certificate in the prescribed form will

be furnished along with the supply order.

8.1 COMPARISON OF RATES : In comparing the rates tendered by firms outside

Rajasthan and those in Rajasthan but not entitled to price preference under the Rules, the

elements of Rajasthan V.A.T. shall be excluded whereas that of Central Sales Tax shall be

included.

8.2 While comparing the rates in respect of firms within Rajasthan the element of Rajasthan

V.A.T. shall be included.

9. PRICE PREFERENCE : Price preference will be given to the goods produced or

manufactured by industries of Rajasthan over goods produced or manufactured by

industries outside Rajasthan as per purchase of stores (Preference to industries of

Rajasthan) Rules 1995.

9.1 Preference to Local Industries Registered with the Director of Industries. Rajasthan, Jaipur

over the Tendering Units, outside the State of Rajasthan as per the policy approved by the

government will be operative.

9.2 Under the different situations between local tendering unit of S.S.I. Rajasthan and outside

the State of Rajasthan the policy as laid down by the Government will be operative & rule

amended up to date shall be applicable. (Amended vide Finance Department Order No. F-

15 (1) FD/CSPO/9608/2000 Date 21/03/2000).

10. VALIDITY : Tenders shall be valid for a period of 90 days from the date of opening of

Tender.

11. The approved supplier shall be deemed to have carefully examined the conditions,

specifications, size, Make and drawings, etc. of the goods to be supplied. If he has any

doubts as to the meaning of any portion of these conditions or of the specifications,

drawing, etc. he shall before signing the contract, refer the same to the purchase officer

and get clarification

12. The contractor shall not assign or sublet his contract or any substantial part there of to any

other agency.

13.1 SPECIFICATIONS : All article supplied shall which strictly confirm to specifications.

Trade mark laid down in the Tender form and wherever articles have been required

according to ISI specifications. Those articles should confirm strictly to those specification

and should bear such marks.


9

13.2 The supply of articles marked with a struck/at serial number shall in addition, confirm

strictly to the approved samples. The supply shall be of the very best quality and

description. The decision of the confirm to the specification and are in accordance with the

samples. If any, shall be final and binding on the tenderers.

14.1 WARRANTY/GUARANTEE CLAUSE : The Tenderer would give guarantee that the

goods/stores/ articles would continuous to confirm to the description and quality as

specified for a minimum period of 12 Months from the date of delivery of the said goods/

stores/articles to be purchased and that not with standing the fact that the purchaser may

have inspected and/or approved the said good/stores if during the aforesaid period of 12

months. The said goods/stores/articles to discovered to confirm to the description and

quality aforesaid or have determined (and the decision of the purchase officer in that

behalf will be final and conclusive). The purchaser will be entitled to reject the said

goods/stores/articles or such portion there of as may be discovered not to confirm to the

said description and quality, on such rejection the goods/articles/stores will be at the

seller's risk and all the provision relating to rejection of goods. etc. shall apply. The

tenderer shall if so called upon to do replace the goods, etc. or such portion there of as is

rejection by the purchase officer, otherwise the tenderer shall pay such damage as may

arise by reason of the breach of the condition here in contained.

Nothing here in contained shall prejudice any other right of the purchase officer in that

behalf under this or otherwise.

14.2 In case of machinery and equipment also guarantee will be given as mentioned in clause

(i) above and the tenderer shall during the guarantee period replace the parts if any remove

any manufacturing defect if found during the above period so as to make machinery and

equipment operative. The Tenderer shall also replace machinery and equipments in case it

is found defective which can not be put to operations due to manufacturing defect etc.

14.3 In case of machinery and equipment specified by the purchase, officer the tenderer shall be

responsible for carrying out annual maintenance and repairs on the terms and conditions as

may be agreed. The Tenderer shall also be responsible to ensure adequate regular supply

of spare parts needed for as specific type of machinery and equipments whether under

their annual maintenance and repairs rate contract or otherwise. In case of change of model

he will give sufficient notice to the purchase officer who may like to purchase spare parts

from them to maintain, the machinery and equipment in perfect condition.

15.1 INSPECTION: The purchase officer or his duly authorized representative shall at all

reasonable time have access to the suppliers premises and shall have the power at all

reasonable time to inspect and examine the material and workmanship of the

goods/equipments/machineries during manufacturing process or afterwards as may be

decided.

15.2 The tenderer shall furnish complete address of the premises of his office, godown and

workshop where inspection can be made together with name and address of the person

who is to be contacted for the purpose. In case of those dealers who have newly entered in

business a letter of introduction from their bankers will be necessary.


10

16. SAMPLES: Tender for articles marked within the schedule shall be accompanied by two

set of samples of the articles tendered properly packed. Such samples if submitted

personally will be received in the office. A receipt will be given for each samples by the

officer receiving the samples. Samples if sent by train, etc. should be dispatch freight paid

and the R.R. or G.R. should be sent under a separate registered cover. Samples for catering

food items should be given in a plastic box or in polythene bags at the cost of the tenderer.

17. Each samples shall be marked suitable either by written on the sample or on a slip or

durable paper securely, fastened to the sample the name of the tenderer and serial number

of the item, of which it is a sample in the schedule.

18. Approved samples would be retained free of cost up to the period of six month after the

expiry of the contract. The government shall not be responsible for any damage, wear and

tear or loss during testing, examination etc. during the period these samples are retained.

The samples shall be collected by the tenderer on the expiry of the stipulated period. The

Government shall in no way make arrangements to return the samples. The samples

uncollected within 9 months after expiry of contract shall be forfeited by the government

and no claim for their cost etc. shall be entertained.

19. Samples not approved shall be collected by the unsuccessful tenderers. The government

will not be responsible for any damage, wear and tear or loss during testing examination

etc. During the period these samples are retained. The uncollected samples shall be

forfeited and no claim for their cost etc. shall be entertained.

20. Supplies when received shall be subject to inspection to ensure whether they confirm to

the specifications or with the approved samples. Where necessary or prescribed or

practical, tests shall be carried out in government laboratories, reputed testing house. Like

Shri Ram Testing house, New Delhi and the like another supplies will be accepted only

where the articles confirm to the standard of prescribed specifications as a result of such

tests.

21. DRAWLS OF SAMPLES : In case of tests, samples shall be drawn in four sets in the

presence of tenderer of his authorize representative and properly sealed in their presence.

Once such set shall be given to them, one or two will be sent to the laboratories and/or

testing house and the third or forth will be retained in the office for reference and record.

22. TESTING CHARGES : Testing charges shall be borne by the Government. In case

urgent testing is desired to be arranged by the tenderer or in case of test results showing

that suppliers are not up to the prescribed standards or specifications, the testing charges

shall by payable by the tenderer.

23.1 REJECTION : Article not approved during inspection or testing shall be rejected and will

have to be replaced by the tenderer at his own cost within the time fixed by the purchase

officer.

23.2 If however due to exigencies of government work, such replacement either in whole or in

part, is not considered feasible, the purchase officer after giving a opportunity to the

tenderer of being heard shall for reasons to be recorded, deduct a suitable amount from the

approved rates. The deduction so made shall be final.

24. The rejected articles shall be removed by the tenderer within 15 days of intimation of

rejection after which purchase officer shall not be responsible for any loss, shortage or

damage and shall have the right to dispose of such articles as he thinks fit, at the tenderer

risk and on his account.


11

25. The tenderer shall be responsible for the proper packing so as to avoid damage under

normal condition of transport by sea, rail and road or air and delivery of the material in

good condition to be consignee at destination. In the event of any loss and breakage or

leakage or any shortage the tender shall be liable to make good such loss and shortage

found at the check/inspection of the materials by the consignee. No extra cost on such

account shall be admissible.

26. The contract for the supply, can be repudiated at any time by the purchase officer, if the

supplies are not made to his satisfaction after giving an opportunity to the tenderer of

being heard and recording of the reasons for repudiation.

27. Direct or Indirect canvassing on the part of the tenderer or his representative will be

disqualification.

28.1. DELIVERY PERIOD

The Tenderer whose tender is accepted shall arrange supplies within a period as mentioned

below from the date of supply order-

S.No. Items Quantity Delivery Period

40 Days

28.2. At the time of award of contract, the quantity of goods, works or services originally

specified in the bidding documents may be increased, but such increase shall not exceed

50% of the quantity specified in the bidding documents. It shall be without any change in

the unit prices or other terms and conditions of the bid and the bidding documents.

28.3 If the procuring entity does not procure any subject matter of procurement or procures less

than the quantity specified in the bidding documents due to change in circumstances, the

bidder shall not be entitled for any claim or compensation except otherwise provided in

the bidding documents.

28.4 Repeat orders for extra items or additional quantities may be placed on the rates and

conditions given in the contract. Delivery or completion period may also be

proportionately increased. The limits of repeat order is 50% of the value of goods or

services of the original contract.

29.1 EARNEST MONEY: Tender shall be accompanied by an earnest money as mentioned in

tender notice, without which tenders will not be considered. The amount should be

deposited in either of the following forms in favour of Assistant Director, Technical

Education Rajasthan, Jodhpur.

1. Cash through Treasury Challan deposited under head

8443-Civil deposit

103-Security deposits

2. Bank Drafts/Bankers Cheques of the schedule Bank.

29.2 REFUND OF EARNEST MONEY : The Earnest Money of unsuccessful tenderes shall

be refunded soon after a final acceptance of tender.


12

29.3 PARTIAL EXEMPTION FROM EARNEST MONEY :- Firms which are registered

with Director of Industries. Rajasthan shall furnish the amount of earnest money is respect

of items for which they are registered as such subject to their furnishing registration

certificate in original or Self Attested Photostat copy issued from the Director of

Industries, Rajasthan at the rate of 0.5 % of the estimated value of the tender shown in

N.I.T.

CLAUSE :-

i. Micro and Small Enterprises which have obtained an acknowledgement of EM-II

from the concerned District Industries Centre, shall make payment of earnest

money @ 0.5% (Half Percent) of the value of the quantity offered for supply by

them in respect of item(s) for which acknowledgement of EM-II has been issued to

them.

ii. Such Enterprises shall be required to pay security deposit @1% of the value of

stores ordered to be supplied on furnishing of an attested copy of

acknowledgement of EM-II with an affidavit of Rs. 10/- non judicial stamp by

enterprise in prescribed format. {vide FD Circular No. 24/2010 dated 19.10.210}

29.4 The Central Government and Government of Rajasthan under taking need not furnish any

amount of earnest money.

29.5 The earnest money/security deposit lying with the department/office in respect of other

tenders awaiting approval or rejected or on account of contracts being completed will not

be adjusted towards Earnest Money/Security Money for the fresh tenderer. The earnest

may however, be taken into consideration in case tenders are re-invited.

30. FORFEITURE OF EARNEST MONEY : the Earnest Money will be forfeited in the

following cases :

i. When tenderer withdrawls or modifies the offer after opening of tender but before

acceptance of tender.

ii. When tenderer does not execute the agreement, any other formality require by

Department, if any, prescribed within the specified time.

iii. When tenderer does not deposit the security Money after the supply order is given.

iv. When he fails to commence the supply of the items as per supply order within the time

prescribed.

v. If the bidder breaches any provision of code of integrity prescribed for bidders

specified in the Act and chapter VI of RTPP rules 2013.


13

AGREEMENT AND SECURITY DEPOSIT :-

31.1 i. Successful tenderer will have to execute an agreement in the Form 17 (On non-judicial

Stamp Paper of the value as under) within a period of 15 days of issue of order and

deposit security equal to 5 % of the value of the stores for which tenders are accepted

within 15 days from the date of dispatch on which the acceptance of the tender is

communicated to him.

(a) Order amount upto 10.00 Lacs Rs.- 500.00

(b) More than Rs. 10.00 Lacs but upto 50.00 Lacs Rs.- 1000.00

(c) More than 50.00 Lacs Rs.- 5000.00

ii. No interest will be paid by the department of the security money.

iii. The Earnest Money deposited at the time of tender will be adjusted towards security

amount. The security money amount shall in no case be less than the earnest money.

iv. Performance security shall be furnished in any one of the following forms-

(a) deposit through eGRAS.

(b) Bank Draft or Banker's Cheque of a scheduled bank.

(c) National Savings Certificates and any other script/instrument under National

Savings Schemes for promotion of small savings issued by a Post Office in

Rajasthan, if the same can be pledged under the relevant rules. They shall be

accepted at their surrender value at the time of bid and formally transferred in the

name of procuring entity with the approval of Head Post Master.

(d) Fixed Deposit Receipt (FDR) of a scheduled bank. It shall be in the name of

procuring entity on account of bidder and discharged by the bidder in advance. The

procuring entity shall ensure before accepting the Fixed Deposit Receipt that the

bidder furnishes an undertaking from the bank to make payment/premature payment

of the Fixed Deposit Receipt on demand to the procuring entity without requirement

of consent of the bidder concerned. In the event of forfeiture of the performance

security, the Fixed Deposit shall be forfeited along with interest earned on such

Fixed Deposit.

(e) Any other instrument as mentioned in Rajasthan Transparency in Public Procurement

Rules 2013.

v. Performance security furnished in the form specified in clause (b) to (e) of sub-rule

{31.1(iv)} shall remain valid for a period of sixty days beyond the date of completion

of all contractual obligations of the bidder, including warranty obligations and

maintenance and defect liability period.

31.2 i. Firms register with the Director of Industries, Rajasthan in respect of stores for which

they are registered subject to their furnishing the registration certificate to original

form the Director of Industries or a Photo Copy or a copy their of duly attested by any

gazette officer will be partially exempted from earnest money and shall pay deposit @

1% of the estimated value of tender.


14

ii. Central govt. & Govt. of Rajasthan under taking will exempted from furnishing

security amount.

31.3 FORFEITURE OF SECURITY DEPOSIT: Security amount in full or part may be

forfeited in the following cases :

a. When any Terms and conditions of the contract is breached.

b. When the Tenderers fails to make complete supply satisfactorily.

c. Notice of reasonable time will be given in case of forfeiture of security deposit. The

decision of the purchase officer in this regard shall be final.

31.4 The expenses of completing and stamping the agreement shall be paid by the tenderer and

the department shall be : furnished free of charge with one executed stamped counter part

of the agreement.

32. i. All goods must be sent freight paid through rail or goods transport. If goods are sent

freight to pay, the freight together with Departmental charge 5% of the freight will be

recovered form the suppliers bills.

ii. R.R. should be sent under registered cover through bank only.

iii. In case supply is desired to be sent by the purchase officer by passenger train. the

entire railway freight will be borne by the department.

iv. Remittance charges on payment made shall be borne by the tenderer.

33. INSURANCE

i. The goods will be delivered at the destination godown in prefect condition. The

supplier, if he so desired may be insure the valuable goods against lost by theft

destruction or damage by fire, flood under exposure to whether or otherwise viz. (war

rebellion, roit etc.) The insurance charges will be borne by the supplier and state will

not be required to pay such charges, if incurred.

ii. The articles may also be got insured at the cost of the purchaser if so desired by the

purchaser. In such cases, the insurance should invariably be with life Insurance

Corporation of India or its subsidiaries.

34. PAYMENTS :

i. Advance payment will not be made except in rare and special case. In case of advance

payment being made it will be against proof of dispatch and to the extent as prescribed

in financial power by rail/reputed goods transports companies etc. and prior inspection,

if any. The balance in any will be paid on receipt of the consignment in good condition

with the certificate to that effect endorsed on the inspection note given to the tenderer.

ii. Unless otherwise agreed between the parties payment for the delivery of the stores will

be made on submission of bill in the proper form by the tenderer to the purchase

officer in accordance with G.F. & A.R. all remittance charges will be borne by the

tenderer.


15

iii. In case of disputed items. 10 to 25% of the amount shall be with held and will be paid

on settlement of the dispute.

iv. Payment in case of these goods, which need testing, shall be made only when such

tests have been carried out, test results received conforming to the prescribed

specifications.

35.1 The time specified for delivery in the Tender form shall be deemed to be the essence of the

contract are the successful tenderer shall arrange supplies with in the period on receipt of

the firm order from the purchase office.

35.2 a. Delay up to the one fourth period of the prescribed delivery period. 2.5 %

b. Delay exceeding one fourth but not exceeding half of the prescribed period. 5.0 %

c. Delay exceeding half but not exceeding three fourth of the prescribed period. 7.5 %

d. Delay exceeding three fourth of the prescribed period. 10 %

35.3 Fraction of a day reckoning period of delay in supplies shall be eliminated if it is less than

half a day.

35.4 The maximum amount of liquidated damages shall be 10%.

35.5 If the supplier requires an extension of time in completion of contractual supply on

account of occurrence of any hindrance, he shall apply in writing to the authority, which

has placed the work-order for the same immediately on occurrence of the hindrance but

not after the stipulated date of completion of supply.

35.6 Delivery period may be extended with or without liquidated damages if the delay in the

supply of goods is on account of hindrances beyond the control of the tenderer.

36. RECOVERIES :

Recoveries of liquidated damages short supply breakage, rejected articles shall ordinary be

made from bills. Amount may also be with held to the extent of short supply breakages,

rejected articles and in case of failure in satisfactory replacement by the supplier along

with amount of liquidated damages shall be recovered from his dues and the security

deposit available with the department. In case recovery is not possible recourse will be

taken under Rajasthan PDR Act. or any other law in force.

37. Tenderers must make their on arrangement to obtain import license if necessary.

38. If a tenderer imposes conditions which are in addition to or in conflict with the conditions

mentioned in his tender is liable to summary rejection. In any case none of such conditions

will be deemed to have been accepted unless specifically mentioned in the letter of

acceptance of tender issued by the purchase officer.

39. The purchase officer reserves the right to accept any tender not necessarily the lowest,

reject any tender without assigning any reasons and accept tender for all or any one or

more of the articles for which tenderer has been given or distribute items of stores to more

than one firm/supplier.


16

40. The tenderer shall furnish the following documents at the time of execution of agreement.

i. Attested copy of Partnership Deed in case of partnership firms.

ii. Registration No and Year of registration in case partnership firm is registered with

register of firms.

iii. Address of residence and office telephone number in case of sale proprietorship.

iv. Registration issued by Registrar of companies in case of company.

41. If any dispute arise out of the contract with regard to the interpretation, meaning and

breach of the term of the contract, the matter shall be referred to by the parties to the Head

of the Department who will appoint his senior most deputy at the sole arbitrator of the

dispute who will not be related to this contract and whose decision shall be final.

42. All legal proceedings, if necessary arise to the institute may by any of the parties

(Government or contractor) shall have to be lodged in courts situated in Jodhpur,

Rajasthan and not elsewhere.

DIRECTOR (TRAINING)

TECHNICAL EDUCATION RAJASTHAN

JODHPUR

I/We have carefully read and understood above terms and conditions (from 1 to 42) of the

tender and abide by them.

I/We have also certify that all the information and catalogue etc. of the tendered item has

been enclosed and no information has been held back by us.

SIGNATURE OF THE TENDERER

With seal and designation

17

ANNEXURE- A

COMPLIANCE WITH THE CODE OF INTEGRITY AND NO CONFLICT OF

INTEREST

Any person participating in a procurement process shall –

a) not offer any bribe reward or gift or any material benefit either directly or indirectly in

exchange for an unfair advantage in procurement process or to otherwise influence the

procurement process.

b) not misrepresent or omit that mislead or attempts to mislead so as to obtain a financial or

other benefit or avoid an obligation.

c) not indulge in any collusion, Bid rigging or anti-competitive behavior to impair the

transparency, fairness and progress of the procurement process.

d) not misuse any information shared between the procuring entity and the Bidders with an

intent to gain unfair advantage in the Procurement process.

e) not indulge in any coercion including impairing or harming or threatening to do the same,

directly or indirectly, to any party or to its property to influence the Procurement process.

f) not obstruct any investigation or audit of a Procurement process.

g) disclose conflict of interest, if any and

h) disclose any previous transgressions with any Entity in india or any other country during

the last three years or any debarment by any other procuring entity.

CONFLICT OF INTEREST :

The Bidder participating in a bidding process must not have a conflict interest.

A conflict of interest is considered to be a situation in which a party has interests that

could improperly influence that party’s performance of official duties or responsibilities,

contractual obligations, or compliances with applicable laws and regulations.

A Bidder may be considered to be in conflict of interest with one or more parties in a

bidding process if, including but limited to :

a) have controlling partners/shareholders in common; or

b) receive or have received any direct or indirect subsidy from any of them; or

c) have the same legal representative for purposes of the Bid; or

d) have a relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the Bid of another

Bidder or influence the decision of the Procuring Entity regarding the Bidding process; or

e) the Bidder participates in more than one Bid in a bidding process. Participation by a

Bidder in more than one Bid will result in the disqualification of all Bids in which the

bidder is involved. however, this does not limit the inclusion of the same subcontractor,

not otherwise participating as a Bidder, in more than one Bid; or

f) the Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the Goods, Works or Services that are the subject of

the Bid; or

g) Bidder or any of its affiliates has been hired (or to proposed to be hired) by the Procuring

Entity as engineer-in charge/consultant for the contract


18

ANNEXURE- B

DECLARATION BY THE BIDDER REGARDING QUALIFICATIONS DECLARATION

BY THE BIDDER

In relation to my/our Bid submitted to …………………………………………….……. for

procurement of ……….…………………….…………. in response to their notice inviting Bid

No. ………….…… Dated ……………………. I/We hereby declare under Section 7 of Rajasthan

Transparency in Public Procurement Act, 2012, that;

01. I/we possess the necessary professional, technical, financial and managerial resources and

competence required by the Bidding Document issued by the Procuring Entity;

02. I/we have fulfilled my/our obligation to pay such of the taxes payable to the Union and the

State Government or any local authority as specified in the Bidding Documents;

03. I/we are not insolvent, in receivership, bankrupt or being wound up, not have my/our

affairs administered by a court or a judicial officer, not have my/our business activities

suspended and not the subject of legal proceedings for any of the foregoing reasons;

04. I/we do not have, and our directors and officers not have, been convicted of any criminal

offence related to my/our professional conduct or the making of false statements or

misrepresentations as to my/our qualifications to entire to a procurement contract within a

period of three years preceding the commencement of this procurement process, or not

have been otherwise disqualified pursuant to debarment proceedings;

05. I/we do not have conflict of interest as specified in the Act, Rules and the Bidding

Document, which materially affects fair competition;

Date : Signature of Bidder with seal

Place : Name :

Designation :

Address :

19

ANNEXURE- C

GRIEVANCE REDRESSAL DURING PROCUREMENT PROCESS

The Designation and address of the First Appellate Authority is Director (Training), Directorate

of Technical Education Rajasthan, Jodhpur.

The Designation and address of the Second Appellate Authority is Secretary, Skills

Employment & Entrepreneurship Department, Jaipur.

01. Filing an appeal

If a Bidder or prospective bidder is aggrieved that any decision, action or omission of the

Procuring Entity is in contravention to the provision to the provision of the Act or the

Rules or the Guidelines issued there under, he may file an appeal to first Appellate

Authority, as specified in the Bidding Document within a period of ten days from the date

of such decision or action, omission, as the case may be, clearly giving the specific ground

or grounds on which he feels aggrieved.

Provided that after the declaration of a Bidder as successful the appeal may be filed only

by a Bidder who has participated in procurement proceedings.

Provided further that in case a procuring Entity evaluates the Technical Bids before the

opening of the Financial Bids, an appeal related to the matter of Financial Bids may be

filled only by a Bidder whose Technical Bid is found to be acceptable.

02. The officer to whom an appeal is filled under para (1) shall deal with the appeal as

expeditiously as possible and shall Endeavour to dispose it of within thirty days from the

date of the appeal.

03. If the officer designation under para (1) fails to dispose the appeal filed within the period

specified in para (2), or if the Bidder or prospective bidder or the Procuring Entity is

aggrieved by the order passed by the First Appellate Authority, the Bidder or prospective

bidder or the Procuring Entity, as the case may be, may file a second appeal to Second

Appellate Authority specified in the Bidding Document in this behalf within fifteen days

from the expiry of the period specified in para (2) or of the date of receipt of the order

passed by the First Appellate Authority, as the case may be.

04. Appeal not to lie in certain cases

No appeal shall lie against any decision of the Procuring Entity relating to the following

matters, namely :

a) determination of need of procurement;

b) provisions limiting participation of Bidders in the Bid process;

c) the decision of whether or not to enter into negotiation;

d) cancellation of a procurement process;

e) applicability of the provisions of confidentiality.

05. Form of Appeal

a) An appeal under para (1) or (3) above shall be in the annexed Form along with as

many copies as there are respondents in the appeal.


20

b) Every appeal shall be accompanied by an order appealed against, if any, affidavit

verifying the facts stated in the appeal and proof of payment of fee.

c) Every appeal may be presented to First Appellate Authority or Second Appellate

Authority, as the case may be, in person or through registered post or authorized

representative.

06. Fee of filing appeal

a) Fee for first appeal shall be rupees two thousand five hundred and second appeal

shall be rupees ten thousand, which shall be non-refundable.

b) The fee shall be paid in the form of bank demand draft or banker’s cheque of a

Scheduled Bank in India payable in the name of Appellate Authority concerned.

07. Procedure for disposal of appeal

a) The first Appellate Authority or Second Appellate Authority, as the case may be,

upon filing of appeal, Shall issue notice accompanied by copy of appeal, affidavit

and documents, if any, to the respondents and fix date of hearing.

b) On the date fixed for hearing, the First Appellate Authority or Second Appellate

Authority, as the case may be shall,-

(i) here all the parties to appeal present before him; and

(ii) peruse or inspect documents, relevant records or copies thereof relating to

the matter.

c) After hearing the parties, perusal or inspection of documents and relevant records

or copies thereof relating to the matter, the Appellate Authority concerned shall

pass an order in writing and provide the copy of order to the perties to appeal free

of cost.

d) The order passed under sub-clause (c) above shall also be placed on the State

Public Procurement Portal.


21

FORM No.1 [See rule 83]

MEMORANDUM OF APPEAL UNDER THE RAJASTHAN TRANSPARENCY IN

PUBLIC PROCUREMENT ACT, 2012

Appeal No. ……………….. of …………………..

Before the ……………………………………………….…… (First/Second Appellate Authority)

01. Particulars of appellant :

(i) Name of Appellant :

(ii) Official address, if any :

(iii) Residential address :

02. Name and address of the respondent(s) :

(i)

(ii)

(iii)

03. Number and date of the order appealed against

and name and designation of the officer/authority

who passed the order (enclosed copy), or a

statement of a decision, action or omission of

the Procuring Entity in contravention to the provisions

of the act by which the appellant is aggrieved :

04. If the Appellant proposes to be represented by a

representatives, the name and postal address of

the representative :

05. Number of affidavits and documents enclosed with the appeal :

06. Ground of appeal :

………………………………………………………………………………………………

………………………………………………………………………………………………

……………………………………………………………………………………………..

(supported by an affidavit)

07. Prayer :

………………………………………………………………………………………………

………………………………………………………………………………………………

……………………………………………………………………………………………..

Place : …………………..

Date : …………………… Appellant’s Signature

22

ANNEXURE- D

ADDITIONAL CONDITIONS OF CONTRACT

01. Correction of arithmetical errors :

Provided that a Financial Bid is substantially responsive, the Procuring Entity will correct

arithmetical errors during evaluation of Financial Bids on the following basis :

(i) if there is discrepancy between the unit price and the total price that is obtained b y

multiplying the unit price and quantity, the unit price shall prevail and the total

price shall be corrected, unless in the opinion of the Procuring Entity there is an

obvious misplacement of the decimal point in the unit price, in which case the total

price as quoted shall govern and the unit price shall be corrected.

(ii) if there is an error in a total corresponding to the addition or subtraction of

subtotals, the subtotals shall prevail and the total shall be corrected; and

(iii) if there is a discrepancy between words and figures, the amount in words shall

prevail, unless the amount expressed in words is related to an arithmetic error, in

which case the amount in figures shall prevail subject to (i) and (ii) above.

If the Bidder that submitted the lowest evaluated Bids does not accept the correction of

errors, its Bid shall be disqualified and its Bid Security shall be forfeited or its Bid

Securing Declaration shall be executed.

02. Procuring Entity’s Right to Vary Quantities :

(i) At the time of award of contract, the quantity of goods, works or services

originally specified in the Bidding Document may be increased or decreased by a

specified percentage, but such increase or decrease shall not exceed twenty

percent, of the quantity specified in the Bidding Document. it shall be without any

change in the unit prices or other terms and conditions of contract.

(ii) If the Procuring Entity does not procure any subject matter of procurement or

procures less than the quantity specified in the Bidding Document due to change in

circumstances, the Bidder shall not be entitled for any claim or compensation

except otherwise provided in the Conditions of Contract.

(iii) In case of procurement of Goods or services, additional quantity may be procured

by placing a repeat order on the rates and conditions of the original order.

However, the additional quantity shall not be more than 50% of the value of Goods

of the original contract and shall be within one month from the date of expiry of

last supply, if the suppliers fails to do so, the Procuring Entity shall be free to

arrange for the balance supply by limited Bidding or otherwise and the extra cost

incurred shall be recovered from the Suppliers.

03. Dividing quantities among more than one Bidder at the time of award (In case of

Procurement of Goods) :

As a general rule all the quantities of the subject matter of procurement shall be procured

from the Bidder, whose Bid is accepted. However, when it is considered that the quantity

of the subject matter of procurement to be procured is very large and it may not be in the

capacity of the Bidder, whose Bid is accepted, to deliver the entire quantity or when it is

considered that the subject matter of procurement to be procured is of critical and vital

nature, in such cases, the quantity may be divided between the Bidder, whose Bid is

accepted and the second lowest Bidder or even more Bidders in that order, in a fair,

transparent and equitable manner at the rates of the Bidder, whose Bid is accepted.


23

ANNEXURE-E

"DECLARATION BY THE TENDERERS" (S.R. 11)

I, We declare that I am ……………………………………………… / We are

bonafide /Manufacturer/Whole Sellers/ Sole Distributors/ Authorised Dealer/

Dealers/ Sole Selling/ Marketing Agent in the Good/Stores/Equipments/Furniture’s

for which I/We have Tendered. (STRIKE OFF WHICHEVER IS NOT

APPLICABLE)

If, this Declaration is found to be incorrect then without prejudice to any

other action that may be taken, my/our security may be forfeited in full and the

Tender if any to the extent accepted may be cancelled.



24

ANNEXURE- F

"V.A.T./C.S.T. DECLARATION"

I, Certify that the goods on which V.A.T. has been charged have not been

exempted under the central Sales Tax Act. (C.S.T.) or State V.A.T. Act. or V.A.T.

Rules, or the Rules made there under and the amount charged on account of

V.A.T./ Sales Tax is not more than what is payable under the relevant provisions of

the V.AT. Act or the Rules made there under.

Certify that we M/s …………………………………………………………..

………………………………………………………………………………………..

are registered as Manufacturer/Dealer in the …………………….…….. (State or

Union Territory) under Sales Tax/VAT Registration No. ………………

.



25

ANNEXURE- G

PRICE CHARGING CERTIFICATE

I/We hereby certify that the rate offered in Financial bid are reasonable and

justified and we are not marketing lower rates to other department on condition of the

tender and contract.

SIGNATURE OF THE BIDDER

WITH SEAL AND DESIGNATION

26

Annexure-J

REAL TIME GROSS SETTLEMENT (RTGS) / NATIONAL

ELECTRONIC FUND TRANSFER (NEFT)

From: M/s. ……………………..

…………………………..

…………………………...

To,

The Director (Training),

Directorate of Technical Education Rajasthan,

Jodhpur.

Sub:- RTGS / NEFT Payments.

We refer to remittance of our payments using RBI’s RTGS/NEFT. Our

payments may be made through the above system to our under noted account at our

cost :-

Name of Firm :

Full Address :

Mobile Number :

mail ID for Payment Information :

PAN Number :

Bankers Name :

Branch Name :

9 Digit Code of Bank (Appearing on the

MICR Cheque issued by the Bank :

Account Type with Code :

Account Number (as appearing on Cheque

Book) :

IFSC Code for RTGS :

Signature of Bidder

with Stamp & Address

27

Annexure- H (If Applicable)

FORMAT OF AFFIDAVIT

(On non-judicial Stamp Paper of Rs- 10/- vide FD Circular No. 24/2010 dated 19.10.210)

I ……………………………………..……..….. S/o ………………..………………………

Aged ….……. Years …………… Residing at ……………………………………………..………

Proprietor/Partner/Director of M/s ……………………………..…………………….…………. do

hereby solemnly affirm and declare that :

a) My/Our above noted enterprise M/s ……………………………………………………. has

been issued acknowledgement of Entrepreneurial memorandum Part-II by the District

Industries Centre …………..….. The acknowledgement No is …………... Dated …….….

and has been issued for manufacturer of following items :

(i)

(ii)

(iii)

(iv)

(v)

b) My/Our above noted acknowledgement of Entrepreneurial memorandum Part-II has not

been cancelled or withdrawn by the Industries Department and that the enterprise is

regularly manufacturing the above items.

c) My/Our enterprise is having all the requisite plant and machinery and is fully equipped to

manufacture the above noted items.

Place : Signature of Proprietor/ Director

Authorised Signatory with Rubber Stamp & Date

(ATTESTED BY FIRST CLASS MAGISTRATE OR NOTARY PUBLIC)

1

ANNEXURE “I”

Item No. : 20/2016-17 Due Date : 06.10.2016 Name of Tenderer :

Name of Item : Refrigeration Home Appliances

S.

No. Specifications Qty. Make & model

Detail of offered model (Write “No

variation” / as per Specification.)

01 Bottle cooler visible 200 L carrying with HFC-134a & reciprocating

compressor:-

Bottle cooler visible 200 L carrying with HFC-134a & reciprocating

compressor, evaporator force convection type, florescent tube light inside

the cabinet

17

Nos.

02 Cassette Air conditioner 4500 kcal/hr:- Cassette air conditioner 4 way, Digital Inverter Technology Type, 4500

kcal/hr ,5275 watt (1.5 Ton) with R410a refrigerant, With suitable Copper

tube suction and Liquid line with insulation. Three core supply wire,

Mounting bracket for indoor and outdoor unit, Outdoor unit fitted with

service valve. Remote controlled digital.

20

Nos.

03 Deep freezer 200 L carrying with HFC-134a & reciprocating

compressor:-

Deep freezer 200 L carrying with HFC-134a & reciprocating compressor.

Temperature Range up to -40°celcius.

16

Nos.

04 Duct able split A.C 1.5 ton with R134a or R-22 reciprocating

compressor:- Duct able split A.C 1.5 Ton with HFC blend, R410a , reciprocating/rotary

compressor. With suitable copper tube suction and liquid line with

insulation, Three core supply wire, mounting brackets for indoor &outdoor

units. Outdoor unit fitted with service valves. Remote controlled.

20

Nos.

05 Four door refrigerator 350L carrying with HC R-600a:- Four door refrigerator 350L, Invertors Technology Type, carrying with HC

R-600a.

22

Nos.

06 Frost free refrigerator 200L carrying with HC blend :- Frost free refrigerator 200L carrying with HC blend.

34

Nos.

2

07 Package A/C 5.0 ton capacity, Water cooled type with open type

compressor reciprocating type :- Package A.C 5.0 ton capacity, consist with

1. reciprocating compressor brand new open type with drives tested and

certified by principal manufacturer along with Serial .Number., capacity

and guaranty card

2. motor 7.5 HP copper winding 1440 rpm, class of insulation F, operated

on 3 phase supply

3. cooling coil made of copper tube and aluminum fins of 5 ton capacity

with blower and housing with V belt, pulley and electric motor copper

winding heavy duty

4. expansion device thermostatic expansion valve 5ton capacity

5. condenser shell and tube type, tube made of copper capacity 5 ton with 1

HP water pump and necessary water fittings

6. cooling tower forced or induced draft type with brass spray nozzle made

of fiber glass with 1 HP single phase water circulating pump and

accessories

7. pressure gauge digital type

8. compound gauge digital type

9. humidity control system for change in humidity condition with digital

hygrometer

10. thermostat digital type

11. liquid line indicator

12. solenoid valve

13. solid core filter drier

14. liquid receiver with inlet and outlet valve 5 ton capacity

15. suction accumulator

16. HP and LP cut outs

17. digital volt meter

18. digital amp meter

19. digital energy meter

20. hand shut off valve 5/8" x 5/8" - 2 No.

21. hand shut off valve 1/4" x 1/4" - 2 No.

20

Nos.

3

22. copper pipes and fittings, water pipes and fittings as per requirement

Cooling coil outlet provided with duct and damper facility, plant complete

with electric control panel, indicating lights and MCBs contractor, relays

and inter locking wiring facility. Plant operated on 440V AC supply. Unit

complete in all respect duly refrigerant charged. Unit supplied with video

of experiments and demonstrations, line diagram, wiring diagram, schedule

maintenance and fault finding in memory card or pen drive with instruction

manual and guaranty card.

08 Refrigenator 350 L:-

Minimum capacity 350 lit. Double door,

07

Nos.

09 Refrigerator 165L/170L carrying with HFC134a :- Refrigerator165L/170L carrying with HFC134a Refrigerant,

36

Nos.

10 Refrigerator 165L/170L carrying with HC :- Refrigerator165L/170L carrying with HC blend ,

34

Nos.

11 Refrigerator double door 200 liter:-

Refrigerator double door 200 liter.

02

Nos.

12 Three door refrigerator 300L carrying with HC R-600a.:- Three door refrigerator 300L carrying with HC R-600a.

22

Nos.

13 Water cooler storage type 200 L carrying with HFC-134a &

reciprocating compressor :-

Water cooler storage type 200 L carrying with HFC-134a& reciprocating

compressor with three water taps, complete water cooler body & tank

made of Food grain SS with puff insulation and lock facility.

14

Nos.

Note :- 01. Please enclose here with scanned copies of original leaflets / literature in support of your make and Specifications.

02. Delivery Period : 40 Days.

03. F.O.R. at Concerning Industrial Training Institutes as per enclosed List.

4

Item

S.

No

.

Ajmer Bikaner Jaipur Jodhpur Kota Udaipur

SCSP Minority General Minority General SCSP Minority General SCSP Gen SCSP General SCSP TSP

New MOE New MOE New MOE New MOE New MOE MOE MOE MOE MOE MOE MOE

Nav

an (

Nag

aur)

Ajm

er

Pad

amp

ur

(Sri

gan

gan

agar

)

Ch

atta

rgar

h (

Bik

aner

)

San

gar

iya

(Han

um

ang

arh

)

Sri

gan

gan

agar

Rat

ang

arh

(C

hu

ru)

Pah

ari(

Bh

arat

pu

r)

Kh

o-N

ago

riy

an (

Jaip

ur)

Jaip

ur

W.

San

gan

er (

Jaip

ur)

Alw

ar W

.

Ch

iraw

a (J

hu

njh

unu

)

Bas

wa

(Dau

sa)

Sik

rai

(Dau

sa)

Jaip

ur

R.I

. C

entr

e

Jaip

ur

Bah

ap (

Jod

hpu

r)

Ram

sar

(Bar

mer

)

Jais

alm

er

Pal

i

Jod

hp

ur

W.

Jod

hp

ur

Ko

ta W

.

San

go

d (

Ko

ta)

Ko

ta

Nad

auti

(K

arau

li)

Raj

sam

and

Ud

aip

ur

Beg

un

(C

hit

torg

arh

)

1 1

1 1

1 1 1

1

1 1

1 1 1

1

1

1

1 1

2 1

1 1 1 1 1 1

1

1 1

1 1 1 1 1

1

1

1 1 1

3 1

1 1

1 1 1 1

1 1

1 1 1

1

1

1 1

4 1

1 1 1 1 1 1

1

1 1

1 1 1 1 1

1

1

1 1 1

5 1 1

1 1 1 1 1 1

1

1 1

1 1 1 1 1

1

1

1 1 1 1

6 2

2 2 1 1 2 2

2

2 2

1 2 2 1 1

1

1 1

2 2 2

7 1 1

1 1 1 1 1 1

1 1

1 1 1 1 1

1

1

1 1 1

8

1 1 1

1

1

1 1

9 2

2 2 1 2 2 2

2

2 2 2 2 2 2 1 2

2

1

2 1

10 2

2 2 1 1 2 2

2

2 2

2 2 1 2

2

2

2 2 1

5

Item

S.

No

.

Ajmer Bikaner Jaipur Jodhpur Kota Udaipur

SCSP Minority General Minority General SCSP Minority General SCSP Gen SCSP General SCSP TSP

New MOE New MOE New MOE New MOE New MOE MOE MOE MOE MOE MOE MOE

Nav

an (

Nag

aur)

Ajm

er

Pad

amp

ur

(Sri

gan

gan

agar

)

Ch

atta

rgar

h (

Bik

aner

)

San

gar

iya

(Han

um

ang

arh

)

Sri

gan

gan

agar

Rat

ang

arh

(C

hu

ru)

Pah

ari(

Bh

arat

pu

r)

Kh

o-N

ago

riy

an (

Jaip

ur)

Jaip

ur

W.

San

gan

er (

Jaip

ur)

Alw

ar W

.

Ch

iraw

a (J

hu

njh

unu

)

Bas

wa

(Dau

sa)

Sik

rai

(Dau

sa)

Jaip

ur

R.I

. C

entr

e

Jaip

ur

Bah

ap (

Jod

hpu

r)

Ram

sar

(Bar

mer

)

Jais

alm

er

Pal

i

Jod

hp

ur

W.

Jod

hp

ur

Ko

ta W

.

San

go

d (

Ko

ta)

Ko

ta

Nad

auti

(K

arau

li)

Raj

sam

and

Ud

aip

ur

Beg

un

(C

hit

torg

arh

)

11

1

1

12 1 1

1 1 1 1 1 1

1

1 1

1 1 1 1 1

1

1

1 1 1 1

13 1

1 1 1

1 1

1

1 1 1

1 1 1

1

Signature of Tenderer with Seal

1

CHECK LIST List of required Schedules/documents to be submitted online duly signed/ digitally Signed by

Authorized Signatory

S.

No.

Particulars as per

specification

Description of required document

Details of

documents to be

uploaded by bidder

along with relevant

page Nos.

(i) COVER – I : Details of Tender Fee/Bid Security/Tender Processing Fee etc. ( .pdf)

01 Cost of Tender Document

Proof of depositing cost of tender

specification documents (DD/

Banker’s Cheque).

02 Details of Bid security (EMD)/

Registration/ exemption

certificate (EM-II)

Proof of depositing Bid Security

(DD/Banker’s Cheque/vendor

Registration certificate / copy of EM-

II with annexure H & affidavit

03 Tender processing fee

Proof of depositing DD/ Banker’s

Cheque towards e- tender processing

fee.

04 Authorization of Digital

Signature (if applicable)

Power of Attorney for authorized

signatory to sign the tender document

digitally

05 VAT Clearance Certificate

(Annexure-F)

Yes/No

06 VAT Registration Certificate Yes/No

07 Copy of PAN Card Yes/No

08 Bid document form duly singed

& sealed

Yes/No

09 Special conditions of tender Yes/No

10 Tender form SR-16 Yes/No

11 Declaration regarding Bonafide

dealer SR-11 (annexure-E)

Yes/No

12 Annexure A, B, C, D,G,H,J Yes/No

13 Technical specifications in

annexure-I

Yes/No

(iii) COVER – II : Financial/Price Bid/BOQ (.xls)

01 Price bid/BOQ

Details of Price quoted of the

material offered in Price bid/ BOQ


GOVERNMENT OF RAJASTHAN - Technical … GOVERNMENT OF RAJASTHAN DIRECTORATE OF TECHNICAL EDUCATION...

Documents

Transcript of GOVERNMENT OF RAJASTHAN - Technical … GOVERNMENT OF RAJASTHAN DIRECTORATE OF TECHNICAL EDUCATION...