Government of India

Ministry of Shipping Directorate General of Lighthouses & Lightships

Deep Bhawan, A-13, Sector-24, Noida - 201301 (U.P.)

Request for Proposal

for

Consultancy Services for preparation of architectural drawings, revisiting the

approved Bid Documents (RFQ, RFP and Concession Agreement) for suitable

modifications and obtaining all required clearances except CRZ for promotion

of Tourism at 8 Lighthouses on Public Private Partnership (PPP) mode

e- Bid document

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2

Table of Contents

Section Description Page No.

1. Letter of Invitation 6

2. Instructions to Applicants 9

3. Data Sheet 15

4. Preparation, Submission and Evaluation of Proposals 18

5. Terms of Reference 30

6. Formats for Proposal Submission (Annexures) 38

7. Instructions to bidders for submission of bid online 49

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Ministry of Shipping

Directorate General of Lighthouses and LightshipsA-13, Tulsi Marg, Deep

Bhawan, Noida

No- 8-TC( 2)/2015 Dated 08.08.2016

Directorate General of Lighthouses and Lightships invites online Request For Proposal

under two stage bidding from intended consultancy agencies having requisite

qualifications for Consultancy Services for preparation of architectural drawings,

revisiting the approved bid documents (RFQ, RFP and Concession Agreement) for

suitable modifications and obtaining all required clearances except CRZ for promotion of

Tourism at 8 Lighthouses on Public Private Partnership (PPP) mode

SCHEDULE OF TENDER PROCESS

EVENT DESCRIPTION SCHEDULED DATE

Period of Download of Bid Document 08 /08 /2016 to 09/09 /2016

(03:00 PM)

Date of pre-bid meeting 24/08/2016 at 1130 hrs

Last date for online submission of bid 09/09/2016

(03:00 PM)

Last date for hard Copy submission of

Technical Proposal at DGLL Office,

Noida

09/09 /2016

(03:00 PM)

Last date for hard Copy submission of

Price Proposal at DGLL Office, Noida

09/09 /2016

(03:00 PM)

Date of Opening of Technical Bids

( online)

09 / 09/2016 on 04:00 PM

EMD & Tender Fee (in original)

submission period

09/ 09/2016 upto 03:00 PM

Opening of financial

Will be intimated after

evaluation of technical bid.

Period of completion of work 52 weeks commencing from

date of agreement.

For details log on Central Public Procurement (CPP)

Portal:http://eprocure.gov.in/eprocure/app

www.dgll.nic.in

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DISCLAIMER

1. The information contained in this Request for Proposal document ("RFP") or subsequently

provided to Applicants (Firms), whether verbally or in documentary or any other form by or on

behalf of Directorate General of Lighthouses & Lightships (herein after referred to as DGLL) or

any of its employees, is provided to Applicants on the terms and conditions set out in this RFP and

such other terms and conditions subject to which such information is provided.

2. This RFP is not an agreement or an offer by the DGLL to the prospective Applicants or any other

person. The purpose of this RFP is to provide interested parties with information that may be useful

to them in the formulation & submission of their Proposals pursuant to this RFP.

3. This RFP includes statements, which reflect various assumptions and assessments arrived at by the

DGLL in relation to the Consultancy. Such assumptions, assessments and statements do not

purport to contain all the information that each Applicant may require.

4. This RFP may not be appropriate for all persons, and it is not possible for the DGLL and its

employees to consider the objectives, technical expertise and particular needs of each party who

reads or uses this RFP. The assumptions, assessments, statements and information contained in this

RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore,

conduct its own investigations and analysis and should check the accuracy, adequacy, correctness,

reliability and completeness of the assumptions, assessments and information contained in this RFP

and obtain independent advice from appropriate sources. Information provided in this RFP to the

Applicants may be on a wide range of matters, some of which may depend upon interpretation of

law. The information given is not intended to be an exhaustive account of statutory requirements

and should not be regarded as a complete or authoritative statement of law. The DGLL accepts no

responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed

herein.

5. The DGLL and its employees make no representation or warranty and shall have no liability to any

person including any Applicant under any law, statute, rules or regulations or tort, principles of

restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may

arise from or be incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any

assessment, assumption, statement or information contained therein or deemed to form part of this

RFP or arising in any way in this Selection Process.

6. The DGLL also accepts no liability of any nature whether resulting from negligence or otherwise

however caused arising from reliance of any Applicant upon the statements contained in this RFP.

7. The DGLL may in its absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information, assessment or assumption contained in this RFP.

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8. The issue of this RFP does not imply that the DGLL is bound to select an Applicant or to appoint

the Selected Applicant, as the case may be, for the Consultancy and the DGLL reserves the right to

reject all or any of the Proposals without assigning any reasons whatsoever.

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SECTION-1

LETTER OF INVITATION

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Ministry of Shipping

Directorate General of Lighthouses and LightshipsA-13, Tulsi Marg, Deep

Bhawan, Noida

1. LETTER OF INVITATION

1.1 The Directorate General of Lighthouses & Lightships (DGLL), Ministry of Shipping,

Government of India (MoS) intends to take up the development of “Tourism at Lighthouses”,

where the preferred option for development would be Public Private Partnership (PPP) mode.

1.2 The main objectives of the DGLL include, enhancing the overall environment of the area and

developing Tourism facilities with a focus on Edutainment, Culture, recreational and hospitality.

1.3 In this regard DGLL intends to procure a Project Development Advisory Consultant to assist

DGLL for procurement of Private Sector partners on a transparent & competitive basis and for

taking up the process for taking up the development at the envisaged Lighthouse sites situated

across the Country on the Public Private Partnership (PPP) mode. More details on the services

required are provided in the Terms of Reference (TOR) of this Request for Proposal (RFP).

1.4 Proposal submissions will be received not later than the due date specified in the “Schedule of

Tender Process” in the manner specified in the RFP document at the address given below.

Directorate General of Lighthouses & Lightships,

A-13, Sector-24,

Noida-201301 (U.P.)

Fax No : 0120-2411345

E-mail – noida-dgll@nic.in

1.5 This RFP has following sections:

Section – 1 Letter of Invitation

Section – 2 Instructions to Applicants

Section – 3 Data Sheet

Section – 4 Preparation, Submission and Evaluation of Proposals

Section – 5 Terms of Reference

Section – 6 Formats for Proposal Submission (Annexures)

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1.6 The consultant firm for providing its services will be selected under Quality & Cost Based

Selection (QCBS) method as described in this RFP. The Technical Proposals would be evaluated

based on the qualification criteria set forth in the RFP. Financial Proposals (Price Bids) of only

those firms, who’s Technical Proposals would qualify, will be opened and evaluated.

1.7 The physical copies of proposals shall be filled in English and all the entries must be typed and

written in blue/black ink. Initials of the Authorised representative of the applicant must attest all

erasures and alterations made while filing the proposal. Failure to comply with any of these

conditions may render the Proposal invalid.

1.8 DGLL shall not be responsible for any costs or expenses incurred by the applicant in connection

with the preparation and delivery of Proposals, including costs and expenses related to site visits,

etc. DGLL reserves the rights to cancel, terminate, change or modify this procurement /Proposal

Process and /or requirements of proposal stated in the RFP, without assigning any reason or

providing any notice and without accepting any liability for the same.

1.9 The Proposal shall be valid for a period of not less than 180 days from the Proposal Due Date

(the "PDD"). In exceptional circumstances, prior to the expiry of the original proposal validity

period, the DGLL may request the firms to extend the period of validity for a specified additional

period. The request for the extension shall be made in writing. However, Firms will not be

permitted to modify their submitted proposals.

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SECTION-2

INSTRUCTIONS TO APPLICANTS

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2. INSTRUCTIONS TO APPLICANTS

2.1

(a) “Employer” means the Ministry of Shipping, Government of India/ Directorate General of Lighthouses

& Lightships (DGLL) which has invited the bids for consultancy services and with which the selected

Consultant signs the Contract for the Services and to which the selected consultant shall provide

services as pert the terms and conditions and TOR of the contract.

(b) “Consultant” means any interested firms/companies/agencies who submit their proposals that may

provide or provides the Services to the Employer under the Contract.

(c) “Contract” means the Contract signed by the Parties and all the attached documents listed in Para

4.7(m).

(d) “Project specific information”, means such part of the Instructions to Consultants used to reflect specific

project and assignment conditions.

(e) “Day” means calendar day.

(f) “Government” means the government of India.

(g) “Instructions to Applicants” (Section 2 of the RFP) means the document, which provides Consultants

with all information needed to prepare their proposals.

(h) “Personnel” means professionals and support staff provided by the Consultant or by any Sub-consultant

and assigned to perform the Services or any part thereof.

(i) “Proposal” means the Technical Proposal and the Financial Proposal.

(j) “RFP” means the Request for Proposal prepared by the Employer for the selection of Consultants.

(k) “Assignment/Job” means the work to be performed by the Consultant pursuant to the Contract.

(l) “Sub-Consultant” means any person or entity with whom the Consultant subcontracts any part of the

Assignment/job.

(m) “Terms of Reference”(TOR) means the document included in the section-5 of RFP which explains the

objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Employer

and the Consultant, and expected results and deliverables of the Assignment/job.

2.2 Applicants are encouraged to inform themselves fully about the assignment and the local

conditions of sites before submitting the Proposal.

2.3 Broad description of the objectives, scope of services, deliverables, and other requirements relating

to this Consultancy are specified in this RFP. The applicant firm possessing the requisite

experience and capabilities required for undertaking the Consultancy are invited to participate in

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the Selection Process either individually (the "Sole Firm") or as consortium or Joint Venture

(J.V.).

(i) If the consultant has formed Joint Venture/Consortium, the agreement should be legally

valid and should have been entered between the parties well before the submission of the

bid and shall be legally valid.

(ii) Joint Venture/Consortium shall be evaluated as per the qualification/eligibility criteria set

forth in para 4.7(l), 4.7 (m), 4.8 & 4.9. The combined score of each member of the Joint

Venture/Consortium shall be taken into account for evaluation purpose. However, the

lead member of the Joint Venture/Consortium shall have to fulfil minimum eligibility

criteria as per the condition in Section 3 at sl. No. 10.. The lead member of the Joint

Venture/Consortium who has submitted the proposal shall be the consultant; however

each member shall be severally and jointly responsible and liable to the Employer for

every aspect of their proposal, contract, etc. The contract shall be signed by all the

members of the Joint Venture/Consortium, but for the sake of convenience, the employer

shall deal with only the lead member for the purpose of this assignment.

2.4 Proposals shall be prepared and submitted strictly in the manner elaborated in this RFP as per the

formats/annexures provided.

2.5 No Applicant or its Associate shall submit more than one Application for the Consultancy.

2.6 Any entity which has been barred by any agency of the Central Government, any State

Government, any Statutory Authority or any public sector undertaking, as the case may be, from

participating in any project, and the bar subsists as on the date of the Proposal, would not be

eligible to submit a Proposal either by itself or through its Associate.

2.7 DGLL reserves the right to terminate a firm’s participation in the tender process at any time,

should DGLL consider that a firm has, without the prior consent, failed to comply with any of the

procedures and requirements prescribed in the RFP.

2.8 It shall be deemed that by submitting the Proposal, the Applicant has:

a. made a complete and careful examination of the RFP;

b. received all relevant information requested from the DGLL

c. accepted the risk of inadequacy, error or mistake in the information provided in the RFP or

furnished by or on behalf of the Authority or relating to any of the matters referred in the

RFP;

d. satisfied itself about all matters, things and information, including matters referred herein,

necessary and required for submitting an informed Application and performance of all of its

obligations there under;

e. acknowledged that it does not have a Conflict of Interest; and

f. agreed to be bound by the undertaking provided by it under and in terms hereof.

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2.9 The DGLL shall not be liable for any omission, mistake or error in respect of any of the above or

on account of any matter or thing arising out of or concerning or relating to RFP or the Selection

Process, including any error or mistake therein or in any information or data given by the DGLL.

2.10 The Proposal of a firm shall be liable for disqualification in the event of the following:

a. If the firm refuses to accept the correction of errors in its proposal, (or)

b. If the Firm submits a conditional Proposal which would affect unfairly the competitive

provision of other firms who submitted substantially responsive proposal and/or is not

accepted by DGLL.

2.11 Tender Fee and EMD

i) Tender Fee in the form of Demand Draft (in original) amounting to Rs 1000/- (Rupees one

thousand only) drawn in favour of “Pay & Accounts Officer, Lighthouses & Lightships, Noida”,

Payable at Noida from any nationalized/scheduled Bank of India.

ii) Earnest Money Deposit for amounting to Rs.1,00,000/- (Rupees One lakhs only) shall be

furnished in the form of Demand Draft / Pay Order (in original) from any Nationalized Bank /

Scheduled Bank, in favour of “Pay & Accounts Officer of Lighthouses & Lightships, Noida”,

Payable at Noida from any nationalized/scheduled Bank of India. The Earnest Money Deposit shall

be refunded on submission of Performance Bank Guarantee by the successful bidders. The Earnest

Money shall stand forfeited in the case of any of the following events:

a) If the tenderer withdraws his tender before expiry of the validity period or before issue of the

letter of acceptance whichever is earlier or makes any modification in the terms and conditions

of the tender which is not acceptable to the department.

b) If the Consultant fails to furnish the prescribed performance bank guarantee within the

prescribed period.

c) In case of forfeiture of earnest money as prescribed in a) & b) above, the tenderer shall not be

allowed to participate in the retendering process for the Assignment.

The bids submitted without requisite tender fees and Earnest Money Deposit in original will

be summarily rejected.

2.12 Performance Bank Guarantee:

The successful bidder chosen for award of the work shall furnish a performance bank guarantee

equivalent to the value of 10% of quoted amount in the form an irrevocable bank guarantee bond

of any scheduled bank or the State Bank of India which shall remain valid upto stipulated date of

completion plus 60 days beyond the same. In case the time of completion of work gets extended,

the Consultant shall get the validity of Performance Guarantee extended to cover such extended

time of completion of the work. The Performance Bank Guarantee shall stand forfeited and

absolutely at the disposal of the president of India, without prejudice to any other provisions in the

contract agreement, in either of the following events:

a) Failure by Consultant to extend the validity of the Performance Guarantee as described

herein above.

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b) The contract being determined or rescinded upon provision of any of the clause/condition

of the agreement.

c) Failure by Consultant to pay President of India any amount due, either as agreed by the

consultant or determined under any of the clauses/conditions of the agreement.

2.13 AMENDMENT TO RFP

a. At any time prior to the due date for submission of Proposal, the DGLL may, for any reason,

whether at its own initiative or otherwise, modify the RFP document by issuing Addendum/

Amendment.

b. In order to provide the Applicants with reasonable time for taking an amendment into account,

or for any other reason, the DGLL may, in its sole discretion, extend the Proposal Due Date

(PDD).

2.14 CONFLICT OF INTEREST

a. The DGLL expects that the Consultant provides professional, objective, and impartial

advice and at all times hold the DGLL's interests paramount, avoid conflicts with other

assignments or its own interests, and act without any consideration for future work. The

Consultant shall not accept or engage in any assignment that would be in conflict with its

prior or current obligations to other clients, or that may place it in a position of not being

able to carry out the assignment in the best interests of the DGLL.

b. An Applicant shall not have a conflict of interest that may affect the Selection Process or

the Consultancy. Any Applicant found to have a Conflict of Interest shall be disqualified.

c. An Applicant shall be deemed to have a Conflict of Interest affecting the Selection Process,

if:

i. a constituent of such Applicant is also a constituent of another Applicant; (or)

ii. such Applicant or its Associate receives or has received any direct or indirect

subsidy or grant from any other Applicant or its Associate; (or)

iii. such Applicant has the same legal representative for purposes of this

Application as any other Applicant.

d. Conflicting activities: A firm that has been engaged by the Employer to provide goods,

works or Assignment other than consulting Assignment/job for a project and any of its

affiliates, shall be disqualified from providing consulting Assignment/job related to those

goods, works or assignment/job. Conversely, a firm hired to provide consulting

Assignment/job for the preparation or implementation of a project, and any of its affiliates

shall be disqualified from subsequently providing goods or work or Assignment /job other

than consulting Assignment/job resulting from or directly related to the firm’s consulting

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Assignment/job for such preparation or implementation. For the purpose of this paragraph,

Assignment/job other than consulting Assignment/job are defined as those leading to a

measurable physical output, for example surveys, exploratory drilling, aerial photography

and satellite imagery.

e. Conflicting Assignment/job: A Consultant (including its Personnel and Sub-Consultants)

or any of its affiliates shall not be hired for any Assignment/job that by its nature, may be in

conflict with another Assignment/job of the Consultant to be executed for the same or for

another Employer.

f. Conflicting relationships: A consultant (including its Personnel and Sub-Consultants) that

has a business or family relationship with a member of the Employer’s staff who is directly

or indirectly involved in any part of (i) the preparation of Terms of Reference of the

Assignment/job, (ii) the selection process for such Assignment/job, or (iii) supervision of

the Contract, may not be awarded a Contract, unless the conflict stemming from this

relationship has been resolved in a manner acceptable to the Employer throughout the

selection process and the execution of the Contract.

g. Consultants have an obligation to disclose any situation of actual or potential conflict that

impacts their capacity to serve the best interest of their Employer, or that may reasonably be

perceived as having this effect. Any such disclosure shall be made as per the Standard

forms of technical proposal provided herewith. If the consultant fails to disclose said

situations and if the Employer comes to know about any such situation at any time, it may

lead to the disqualification of the Consultant during bidding process or the termination of its

Contract during execution of assignment.

h. No agency or current employees of the Employer shall work as Consultants under their own

ministries, departments or agencies.

2.15 PRE BID MEETING

The pre bid meeting is scheduled to be held on 24/08/2016 at 11.30 hrs at the office of

Directorate General of Lighthouses and Lightships, A-13, Sector- 24, Noida-201301. The

queries of the bidder should reach this office in writing or by e mail at least 2 days before the

date of scheduled pre bid meeting.

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SECTION-3

DATA SHEET

16

.10 DATA SHEET

S.No. Key Information Details

RFP Details

1. Project Consultancy Services for preparation of architectural drawing,

revisiting the approved bid documents ( RFQ,RFP and Concession

Agreement) for suitable modifications and obtaining all clearances

except CRZ for Promotion of Tourism at 8 Lighthouses on Public

Private Partnership Mode

2. Authority

inviting the RFP

Directorate General of Lighthouses & Lightships (DGLL), Ministry

of Shipping, Government of India (MoS)

3. Tender fees Rs 1000/- ( Rupees one thousand only) to be submitted online and

in original offline along with offline bid submission

4. Earnest Money

Deposit

Rs 1,00,000/- ( Rupees one lakhs only) to be submitted online and in

original offline along with offline bid submission

5. Base Currency INR

6. Consortium Allowed

7. Mode of

submission of

bid

To be submitted online. Documents to be submitted offline also.

8. Bidding

Evaluation

Two stage ( Technical and financial)

Proposal Conditions and Evaluation

9. Proposal

Validity

180 days from the Proposal Due Date (PDD)

10. Minimum

Eligibility

Criteria

Average annual turnover of Rs.10.00 Crores (Rupees Ten crore only)

from Consultancy services in the past three financial years as per the

audited balance sheets and as Certified by Chartered Accountant.

(Annexure A)

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S.No. Key Information Details

11. Proposal

Evaluation

Technical Evaluation of applicants that meets the minimum

eligibility criteria will only be undertaken. Applicants not meeting

the minimum eligibility criteria are deemed to be disqualified from

further tender evaluation process.

Technical Evaluation: Minimum score required for technical

qualification is 70 marks (max. marks = 100).

Financial Evaluation: Price bids of technically qualified firms will

only be opened.

Combined evaluation (Technical & Financial): Quality & Cost

Based System (QCBS) evaluation criteria in the ratio of 70:30 (70%

technical and 30% financial weightage) as detailed in RFP.

12. Criteria for

selection of

Consultant

The sole criterion for selection of consultant is the combined highest

score of technical and financial proposals in the ratio of 70:30.

Proposal Submissions

13. Outer Envelope Covering letter – Annexure-1

Minimum Eligibility Criteria ~ Annexure A, Section 3 of S.No.(10)

Tender fee & EMD in original

Envelope 1 & Envelope 2 as detailed in section 4

14. Envelope 1:

Technical Proposal

( Both online and

offline)

Signed RFP document

Checklist of Submissions ~ Annexure 2

Experience in PPP mode ~ Annexure 3

Team Composition as required by RFP ~ Annexure 4

15. Envelope 2:

Price Proposal

( Both online and

offline)

The Applicants shall be required to submit their Price Proposals in the

format (Annexure 5) as provided in the RFP duly filled and signed (

both online and offline). In case of discrepancy between online and

offline submitted financial bid, amount quoted online shall be taken into

consideration.

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SECTION-4

PREPARATION, SUBMISSION AND

EVALUATION OF PROPOSALS

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4.0 PREPARATION, SUBMISSION AND EVALUATION OF PROPOSALS

4.1 GENERAL

a. The firms shall bear all costs associated with the preparation and submission of its

proposal, including any site visits, field investigations, data collection, analysis, etc. as

also any clarifications/negotiations. The DGLL shall not be responsible or liable for any

such costs incurred.

b. The firms should submit their proposals either individually or as consortium of Joint

Venture.

c. Adherence to formats, wherever prescribed, is required. Non-adherence to formats

might be a ground for declaring a proposal non-responsive.

d. All communication and information shall be provided in writing and in English

language only.

e. All communication and information provided should be legible, and wherever the

information is given in figures, the same should also be mentioned in words. In case of

conflict between amounts stated in figures and words, the amount stated in words will

be taken as correct and final.

4.2 PREPARATION AND SUBMISSION OF PROPOSALS

a. In addition to the online submission, the Proposals shall be prepared in separate

envelopes as under.

i. OUTER ENVELOPE: Covering letter-Annexure 1, Annexure A, Envelope I and

Envelope II, Tender Fee & EMD in original

ii. ENVELOPE I: Technical Proposal

iii. ENVELOPE II: Price Proposal

b. Annexure-A, Envelopes I and II shall be sealed, signed and placed in the Outer

Envelope. The Outer Envelope, containing the said two envelopes (envelopes I & II)

along with Annexure A as per Data Sheet shall be properly signed, stamped, sealed and

submitted.

Outer Envelope shall be sealed, labelled as “Proposal for Consultancy Services for preparation

of architectural drawings, preparing/revisiting the approved Bid Documents (RFQ, RFP and

Concession Agreement) for suitable modifications and obtaining all required clearances except

CRZ for promotion of Tourism at 8 Lighthouses on Public Private Partnership (PPP) mode

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4.3 SUBMISSIONS IN ENVELOPE I (TECHNICAL PROPOSAL)

The Envelope-I shall contain the following documents.

a. Signed RFP document

b. Checklist of Submissions as per Annexure 1

c. Covering Letter as per Annexure 2

d. Project Development or Transaction Advisory (TA) Experience of the Applicant:

Details of experience of the firm shall be submitted in the format enclosed as Annexure

3. The experience is categorized into two sectors as below:

i. Project Development (including Market Assessment and Financial Viability /

Project Structuring) for Projects or TA Services for Tourism Projects across

India i.e. Hotels, Resorts, Amusement Parks, MICE Centers, Museums, Way

Side amenities, Golf Courses and Water Front Developments.

ii. TA Services for Development of PPP Projects in India.

Experience of completed or ongoing Government projects will only be considered.

e. Team Composition: Details of key personnel for engagement in this assignment in the

format enclosed as Annexure 4. The proposed team shall be the existing employees of

bidding firm since atleast two year prior to the date of proposal submission.

Envelope I (Technical Proposal) shall be sealed, labelled as “Consultancy services for preparation

of architectural drawings, revisiting the approved Bid Documents( RFQ,RFP and Concession

Agreement) for suitable modifications and obtaining all required clearances except CRZ for

Promotion of Tourism at 8 Lighthouse on Public Private Partnership (PPP) mode.”

4.4 SUBMISSIONS IN ENVELOPE II (FINANCIAL PROPOSAL)

The financial proposal shall contain the professional fee (price quote) of the firm in Indian Rupees

that is inclusive of travel & transport, printing and stationery and all other expenses including

service tax. The financial proposal shall be submitted in the format enclosed as Annexure 5.

Envelope II (Financial Proposal) shall be sealed, labelled as “ Consultancy services for

preparation of architectural drawings, revisiting the approved Bid Documents( RFQ,RFP and

Concession Agreement) for suitable modifications and obtaining all required clearances except

CRZ for Promotion of Tourism at 8 Lighthouse on Public Private Partnership (PPP) mode

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4.5 SIGNING OF PROPOSALS

The Authorized Signatory shall sign or initial each page of the proposal documents along with the

stamp of the firm. They should also sign & stamp each page of the RFP & return the same along

with proposal to DGLL. Power of Attorney shall be enclosed as proof of Authorization.

4.6 OPENING OF PROPOSALS

a. Proposals received by the due date and time (online and offline) and in sealed condition will

only be considered for opening online and evaluation. Proposals other than the above will be

summarily rejected.

b. Authorised representatives of the participating firms are requested to be present during the

proposal opening online.

c. The details of the authorised representatives (who choose to attend) present will be recorded.

d. Name of the firms that submitted the proposals will be read aloud in the presence of firm’s

representatives and will be recorded.

e. Each proposal will be given a number in the ascending order and will be recorded against

total number of proposals. For instance, if the total number of proposals received is five, the

first proposal will be recorded as 1/5, the second as 2/5 and so on.

4.7 OPENING AND EVALUATION OF OUTER ENVELOPE

a. Outer Envelope shall be opened and checked for the following and will be recorded

accordingly.

i. Covering letter Annexure-I, Tender fee & EMD in original.

ii. Annexure A as per Data Sheet (Minimum Eligibility Criteria) along with

supporting documents.

iii. Sealed Envelope I (Technical Cover).

iv. Sealed Envelope II (Financial Cover) ~ sealed and stamped

b. Evaluation of Outer Envelope shall be undertaken only if all the documents are

submitted as above.

c. Annexure A and supporting documents will be evaluated for Minimum Eligibility

Criteria as per the Data Sheet (Average Annual Turnover of Rs.10 Crores from

Consultancy Services in the past three years as per the audited balance sheets) in terms

with this RFP.

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d. Proposals meeting the minimum pre-qualification criteria will only be considered for

further evaluation of the Proposals.

e. Applicants not meeting the minimum eligibility criteria as above are deemed to be

disqualified and will be barred from further evaluation of their tender. No

correspondence or representation will be entertained and DGLL’s decision will be final

in this regard.

f. The bidders are required to make a presentation of their credentials and the proposed

methodology for conducting the study, before Evaluation Committee at the office of

DGLL, Noida and duration of presentation will be of twenty minutes tentatively. The

date, time and venue of the presentation will be intimated separately. The committee

will assess the presentation broadly on the experience and capability of handling similar

projects as consultant, team qualification and commitment to the project, research

capabilities and global expertise. The hard copy and soft copy of the presentation shall

be handed over to the evaluation committee at the time of making the presentation.

g. Conditions under which the RFP is issued:

1. This RFP is not an offer and is issued with no commitment. DGLL reserves the

right to withdraw the RFP and change or vary any part thereof at any stage.

DGLL also reserves the right to disqualify any bidder, should it be so necessary

at any stage. Information provided in this RFP to the applicants is on a wide

range of matters, some of which depends upon interpretation of law. The

information given is not a complete or authoritative statement of law. The

Authority accepts no responsibility for the accuracy or otherwise for any

interpretation or opinion on the law expressed herein.

2. DGLL may in its absolute discretion, but without being under any obligation to

do so, update, amend or supplement the information, assessment or assumption

contained in this RFP.

3. The Applicant shall bear all its cost associated with or relating to the preparation

and submission of its proposal including but not limited to preparation, copying

postage, delivery fees, expenses associated with any demonstration or

presentations which may be required by DGLL or any other costs incurred in

connection with or relating to its proposal. All such cost and expenses will

remain with the Applicant and DGLL shall not be liable in any manner

whatsoever for the same or for any other expenses incurred by an Applicant in

preparation or submission of the proposal.

4. DGLL reserves the right to withdraw this RFP, if it is in the best interest of the

Government of India.

5. Timing and sequence of events resulting from this RFP shall ultimately be

determined by DGLL.

23

6. No oral conversations or agreements with any official, agent or employee of

DGLL shall affect or modify any terms of this RFP and any alleged oral

agreement or arrangement made by a bidder with any department, agency,

official or employee of DGLL shall be superseded by the definitive agreement

that results from the RFP process. Oral communications by DGLL to bidders

shall not be considered binding on DGLL, nor shall any written materials

provided by any person other than DGLL.

7. Neither the bidder nor any of the bidder’s representative shall have any claims

whatsoever against DGLL or any of their respective officials, agents, or

employees arising out of, or relating to this RFP or these procedure (other than

those arising under a definitive service agreement with the bidder in accordance

with the terms thereof).

8. Applicants who are found to canvass, influence or attempt to influence in any

manner the qualification or selection process, including without limitation, by

offering bribes or other illegal gratification, shall be disqualified from the

process at any stage.

h. Rights to the Contents of the Proposal

For all the bids received before the last date and time of bid submission, the proposals

and accompanying documentation of the qualification proposal will become the

property of DGLL and will not be returned after opening of the qualification proposal.

DGLL is not restricted in its rights to use or disclose any or all of the information

contained in the proposal and can do so without compensation to the bidders. DGLL

shall not be bound by any language in the proposal indicating the confidentiality of the

proposal or any other restriction on its use or disclosure.

i. Acknowledgment of Understanding of Terms

By submitting a proposal, each bidder shall be deemed to acknowledge that it has

carefully read all sections of this RFP, including all forms, schedules and annexure

hereto, and has fully informed itself as to all existing conditions and limitations.

j. Evaluation of Proposals

The bidders’ proposals in the bid document will be evaluated as per the requirements

specified in the RFP and adopting the qualification criteria spelt out in this RFP. The

Bidders are required to submit all required documentation in support of the qualification

criteria specified in RFP. DGLL will constitute a Committee to evaluate the proposal

and monitor the progress/completion of assignment.

k. Language of Proposals

The proposal and all correspondence and documents shall be written in English.

24

l. Pre-qualification Criteria

The bidder shall fulfill all of the following pre-qualification criteria independently on

date of submission of bid:

S.No Criteria Supporting documents

to be submitted

PQ1 Size and Financial Solvency:

Bidder to be an organization with a minimum

turnover of more than INR 10Crore on an average

of last 3 years from consulting revenues in India

Net worth of the immediate financial year must be

positive as per the audited balance sheet.

CA certified statement

showing revenues for 3

financial years FY 13-

14 FY 14-15 and

FY15-16.

PQ2 Tourism experience:

The bidder should have experience in advisory or

consultancy services to atleast 5 tourism projects

under PPP mode undertaken for Central

Government/State Government/ public sector

entities in India in the last 5 years

Details of work and

confirmation by the

authorized signatory of

bidder

The bidder is required to submit documentary evidence in support of pre-qualifying

criteria as a part of its techno-commercial bid. The firm, which meets the above criteria,

shall only be considered for evaluation and the price bid of such party(s) shall only be

opened for further evaluation.

m. Documentary Evidence to be submitted in support of Eligibility with Technical Proposal

(The scan copy of all the documents should be uploaded on CPP portal )

i. Copy of Contract/work orders along with completion certificate indicating the

details of previous assignment completed, client, value of assignment/proportionate

value in use of projects/ assignment in process date and year of award. The

Managing Director of the Consulting firm shall self-certify if the firm has done

assignments on non-disclosure agreements. In such cases, broad details of the

assignment have to be provided to ascertain relevance. Further, in case of ongoing

works, the Work Orders / Agreements in the name of the bidder will be accepted.

However, for completed Projects, submission of completion certificate with final

Project Cost is necessary. However the bidders shall be permitted to submit the

Statutory Auditors Certificate/registered CA firm, stating the final payment received

for the completed project for evaluation purpose only. However if the agency is

found to be successful bidder they must submit the work completion certificate

25

before issuing Letter of Intent failing which the DGLL reserves the right to reject

the bid.

ii. Registration Certificate.

iii. Detailed resume of the team leader and team members indicating the details of

qualifications and professional experience.

iv. Gross Annual Revenue (audited annual account) from consultancy during last three

years.

v. An undertaking stating that firm/organization is not blacklisted by Government or

its agencies including Central/State Level Public Enterprises.

vi. A Certificate regarding non-disclosure/sharing of confidential information with third

parties.

vii. Duly filled check list as given in Annexure of the RFP.

4.8 OPENING AND EVALUATION OF ENVELOPE I (TECHNICAL PROPOSAL)

Each Proposal, which pre-qualifies in, shall be evaluated accordingly to the following criteria

and granted a score. If the score is less than 70 as per the scoring criteria mentioned below, then

the bidder will not qualify for financial evaluation. The bidder shall be disqualified and financial

bid of those disqualified bidders shall not be opened.

Sl No Criteria Marks

1. Size and reputation of consulting firms in India 05

1a Revenue of consulting firm in India (only Project consulting

division revenues (including from Project Transaction

Advisory), excluding revenues from audit, taxation, financial

transaction advisory, property transaction advisory, and other

non consulting division).

=> Rs 10Crores – 1 marks

=> Rs 15 Crores – 2 marks

=> Rs20 Crores – 3 marks

=> Rs 25 Crores – 4 Marks

=> Rs 30 Crores – 5 marks

05

2. Experience of the firm relevant to the engagement 45

2a Experience in advisory or consultancy services to tourism

projects undertaken by the consultant for central government/

state government/ public sector enterprises in India in the last 5

20

26

years with value of each project being greater than Rs 10 crore.

Note : Marks will be given based on quality of the project

which will be defined as ‘A’, ‘B’, or ‘C’ and marks are as

follows: A-3; B-2; C-1.

20% marks would be for number of assignments and 80% for

quality of work.

Quality – who secure maximum grade marks will get 16 marks

Number of project – who has maximum projects will get 4

marks.

Other bidder based on normalization.

2b Experience in advisory or consultancy services to tourism

projects under PPP mode undertaken by the consultant for

central government/ state government/ public sector enterprises

in India in the last 5 years with value of each project being

greater than Rs 10 crore.

Marks will be given based on quality of the project which will

be defined as ‘A’, ‘B’, or ‘C’ and marks are as follows: A-3; B-

2; C-1.

20% marks would be for number of assignments and 80% for

quality of work.

Quality – who secure maximum grade marks will get 12 marks

Number of project – who has maximum projects will get 3

marks.

Other bidder based on normalization.

15

2c Consultants Experience in carrying out EIA / REIA study etc

for central government/ state government/ public sector

enterprises in India in the last 5 years.

20% marks would be for number of assignments and 80% for quality

of work

Marks will be given based on quality of the project which will

be defined as ‘A’, ‘B’, or ‘C’ and marks are as follows: A-3; B-

2; C-1.

Quality – who secure maximum grade marks will get 8 marks

Number of project – who has maximum projects will get 2 marks

Other bidder based on normalization

10

3. Key personnel to be engaged in assignment 25

27

3a Bidder to select a team of 3 experts (In addition to Team Leader

cum Tourism Expert) in the field of environmental, financial

and PPP who will be deployed on this assignment. Experts will

be evaluated on the basis of years of experience and minimum

qualification criteria specified in para 5.9.

Expert in respective field having maximum years of experience

shall secure maximum 5 marks and other bidders based on

normalization.

(by virtue of the submissions made, the professional team

committed for the assignment will have to be working on the

assignment)

15

3b Proposed Team Leader cum Tourism Expert to be evaluated

on the basis of the years of experience and minimum

qualification specified in para 5.9.

The Team Leader cum Tourism Expert having maximum

years of experience shall secure maximum 10 marks and other

bidders based on normalization.

10

4. Approach and methodology 25

4a Coverage of scope and understanding the needs of the

assignment

05

4b Suggested approach for the execution of the assignment 05

4c Assessment of consulting tools/methodology to enhance the

prospect of tourism potential

05

4d Presentation : to assess experience and capabilities of handling

similar projects as consultant, team qualification and

commitment to the project , research capabilities.

10

Experience from Government Projects will only be considered. No project shall be

repeated under different categories of marking. Marks will not be provided to a

repeated project under any category.

Marking methodology to include normalization of technical and commercial scores:

28

Technical Score: (X)

The bidder who secures maximum marks shall be given a technical score of 100. The

technical scores of other Bidders for the project shall be computed as follows.

[‘Technical’ Score of Bidder for

the Project (X)] = 100 X

[Marks secured by the respective Bidder]

Highest Marks secured

The score secured based on evaluation of the Technical Proposal as above shall be the

Technical Score of the Bidder for the project being considered for evaluation (X).

4.9 OPENING AND EVALUATION OF ENVELOPE II (FINANCIAL PROPOSAL)

Only those Bidders who have secured Technical Score of 70 or above shall be declared as qualified

for evaluation of their ‘Financial Bid’ (Envelope-II). Bidders who have secured less than 70 for

Technical Score shall be rejected.

The price proposals shall be checked for substantial compliance. If the submission is in substantial

compliance with the Price Proposal, then, the review and evaluation of the same would be

undertaken. If the submission does not satisfy the criteria, the submission will be rejected and such

firm will be eliminated from further evaluation process.

Financial Score: (Y)

The bidders shall submit their quote as per the format provided in Annexure-5. The Financial

proposals shall be evaluated on the basis of total lump sum charges offered by the bidder valid for a

period of 180 days. Any monetary figure in decimal shall be rounded off to the nearest INR.

In cases of discrepancy between the prices quoted in words and in figures, lower of the two shall be

considered. For any other calculation/ summation error etc. the bid may be rejected. The financial

scores of other bidders for the project shall be computed as follows:

[The ‘financial

score’ of Bidder for

the project(Y)]

= 100 X [Lowest offer quoted by the qualified bidder (Rs.)]

[Offer quoted by the respective Bidder (Rs.)]

The marks secured as above shall be the Financial Score of the bidder for the project (Y).

29

Composite Score of the Bidders

Composite score of the Bidders for the bid shall be worked out as under:

Bidder Technical

Score (X)

Financial

Score (Y)

Weighted

Technical Score

(70% of X)

Weighted

Financial Score

(30% of Y)

Composite Score

(F=D+E)

A B C D E F

The agency who secured highest composite score shall be declared as selected Bidder.

30

SECTION-5

TERMS OF REFERENCE

31

5. TERMS OF REFERENCE

5.1 BACKROUND

Globally, Lighthouses have not only been aid to navigation but have also been perceived as a

symbol of history & icons of maritime heritage and are being developed into unique tourism

destinations. While the presence of historic lighthouses act as a driver to attract tourists across the

globe, the spectacular panoramic vistas available from these tall structures along the coastline

add on to the attractiveness of the locations. Majority of these structures are remotely located

away from urban areas offering a serene atmosphere and ambience to visitors.

Having duly recognised the above and the untapped potential that lies along the coastline of

India, the Ministry of Shipping (MoS) through the Directorate General of Lighthouses &

Lightships (DGLL) has decided to open up the opportunities in Tourism at its assets that vest

with it, i.e. Lighthouses.

Accordingly, as a Pilot initiative, initially as Phase-I, the DGLL has carried out the Techno-

Economic Feasibility Study for select 15 Lighthouses across the Country. DGLL intends taking

forward selection of implementing agencies on PPP basis through a transparent and competitive

bid process for 08 lighthouses viz. Kanhoji Angre and Sunk Rock(Maharashtra), Aguada(Goa),

Mahabalipuram and Muttom Point(Tamil Nadu), Kadalur Point(Kerala), Minicoy(UT of

Lakshadweep) and Chandrabhagha(Odisha).

DGLL now intends to appoint a Consultant to assist the DGLL for procurement of Private Sector

partners on a transparent & competitive basis and for taking up the process for taking up the

development of 08 lighthouses sites situated across the Country on the Public Private Partnership

(PPP) mode.

5.2 Main objectives of the DGLL are:

To enhance & develop the existing lighthouses & its surrounding areas into a unique

tourism destination and a Maritime Landmark.

To identify and develop possible tourism infrastructure components to facilitate promotion

of tourism at lighthouse premises.

To explore the possibilities of developing these projects under Public Private Partnership

(PPP) by integrating commercially viable interventions at the feasible locations in order to

make the project viable.

To help boost the Socio Economic Development of the local regions by creation of

employment opportunities

32

5.3 OBJECTIVE OF THIS RFP

The objective of this Consultancy is handholding the DGLL for preparation of architectural plan

layout, preparing/revisiting the approved Bid Documents (RFQ, RFP and Concession Agreement)

for suitable modifications and assisting in coordination with different agencies for obtaining all

statutory clearances except CRZ and carrying out a transparent & competitive process for

selection of Developers/Operators for developing and maintaining the respective

projects/facilities.

SCOPE OF SERVICES

The Broad scope of this consultancy is;

a. Preparation of architectural drawing comprising layout plan , building/structure plan

,elevation and section of the envisaged project component as per requirement of statutory

bodies like MoEF & CC/ASI/local bodies.

b. Computation of relating datas as per requirement of statutory bodies like MoEF &

CC/ASI/local bodies.

c. Identifying the clearances / approval required to be obtained for each site.

d. Develop general and standard Templates of terms and conditions for the Lighthouse Sites

including RFQ/RFP, Project Information Memorandums, Concession Agreements and render

assistance to the DGLL in seeking the requisite approvals for the same.

e. Evaluating the Development Proposals received by the DGLL and develop specific terms and

conditions and Bid Documents including Agreements applicable to each of the identified tourism

projects.

f. Assist the DGLL in following a transparent and competitive bid process for the identified

projects.

g. Rendering assistance to DGLL upto signing of Concession Agreement(s) for each Site

h. Co-ordination with EIA consultant and other statutory bodies for obtaining requisite

clearances.

a. Due Diligence and Independent Assessment of Lighthouse Sites

Consultant shall carry out a Due Diligence / Independent Assessment for each 08

Lighthouse Site, comprising of, but not limited to the following:

o Due diligence on Land

33

o Identification of Clearances / Approvals required for the Land (Ownership, Land

use, local development bye-laws) / Project / Security related clearances, if any

required

o Assessment of potential for development of facilities vis-s-vis the envisaged project

component.

o Recommendation on the proposed components alongwith a pre-feasibility

assessment for development of the Project on PPP

b. Documentation for Project Clearances

As a parallel process, the Consultant shall assist the DGLL in drafting application letters /

Applications to various statutory authorities (State / Central) as may be required for

obtaining the desired clearances.

The Consultant shall assist / handhold the DGLL in pursuing for the needful clearances

including attending meetings called for on the matter at respective State / regional level as

well as with the Ministries.

The Consultants shall on a continuous basis review and co-ordinate with DGLL on the

status of the same, including reporting the same to DGLL on a regular basis. The Primary

Responsibility of obtaining the Clearances would however be that of DGLL.

The consultant shall be co-ordinating with EIA consultant for obtaining CRZ clearance of

project component and provide all necessary information required as per MoEF & CC

stipulation

c. Evaluation of the Development Proposals & Bid Documentation

i. Evaluation of Development Proposals

The Consultant will review and evaluate all the Development Proposals perceived by the

DGLL and advise the DGLL in obtaining any clarifications, addition/supplementary

information from the entity making the respective Development Proposal (if required), so

as to ensure a complete proposal. Consultant shall carry out a due diligence/independent

assessment for each 08 lighthouse site.

ii. Development of standard terms & conditions for the identified projects

The Consultant shall undertake the development of standard terms & conditions and formats

for the identified projects on PPP basis under various categories. The Consultant shall assist the

DGLL in seeking the requisite approvals for the standards terms and conditions which would

be the basis for development of the draft bid documents for each of the identified projects.

34

iii. Finalization of bid documents

Based on the above mentioned steps, the Consultant shall assist the DGLL to finalize the draft

bid documents for the finalized list of projects including:

Request for Qualification (RFQ)

Request for Proposal (RFP)

Project Information Memorandum (PIM)

Draft Agreements (lease-cum-development / Concession / Authorization)

d. Selection of Implementing Agencies

Bid process management

The Consultant shall be required to assist and advise the DGLL during the Bid Process for the

identified projects for ensuring a transparent and competitive process, including facilitating:

issuance of bid documents

Marketing of Projects to prospective bidders

conducting pre-bid meeting(s)

issue of clarifications, if required

Receipt and evaluation of bids received and submission of bid evaluation report

Assisting DGLL in obtaining the approvals

The Consultant shall draft and facilitate the issue of Letter of Award to the selected

Developer(s) and signing of the agreement.

e. Deployment of Nodal person at the office of DGLL

The consultant shall deploy a Nodal person at the office of DGLL, Noida for co-ordinating with

DGLL on day to day basis, the cost of which shall be built in inclusively in the Consultants Fee

proposal.

5.4 CONSULTANCY PERIOD:

The period of consultancy is initially for 52 weeks and may be extended based on the

performance of the consultants and requirement of DGLL, on mutually agreed terms and

conditions.

5.5 KEY DELIVERBLE AND TIMELINE

Sl No Deliverable Time frame (from

signing of

agreement)

1. Preparation of architectural drawing 8 weeks (8 )

35

2. Preparation of standard template for RFQ/RFP bidding

document and concession agreement

12 Weeks (8+)

3. Approval of RFQ/RFP and DCA by Competent Authority 16weeks (12+4)

4. Approval of land use permission /ASI/local body clearances 32 Weeks (16+16)

5. Invitation of RFQ and submission of evaluation report 38Weeks (32+6)

6. Invitation of RFP and DCA to selected bidders 39 weeks (38+1)

7. Submission of Bid evaluation report 45weeks (39+6)

8. Signing of agreement 52(45+7) weeks

5.6 LIQUIDATED DAMAGES

If the Consultant fails to comply with Sub-Clause 5.5 i.e. “CONSULTANCY PERIOD”, the

Consultant shall pay liquidated damages to the Employer for this default. These liquidated

damages shall be the sum stated in the Tender documents, which shall be paid @ 1% of the

Contract Value per month which shall elapse between the relevant Time for Completion and

actual time for completion of project. However, the total amount due under this Sub-Clause

shall not exceed the maximum amount of 10% of the Contract Value.

5.7 ARBITRATION

In the event of any question, dispute or difference arising under these conditions or in

connection with this contract (except as to any matters the decision of which is specially

provided for by these conditions) the same shall be referred to the Arbitration that shall be

carried out as per the Arbitration and Conciliation Act 1996. The award of the arbitrator shall

be final and binding on the parties to this contract. The arbitrator may with the consent of the

parties enlarge the time from time to time for making and publishing award.

Subject as aforesaid the Arbitration Act, 1940 and the rules there under and the statutory

modifications thereof for the time being in force shall be deemed to apply to the arbitration

proceedings under this clause.

36

5.8 TEAM COMPOSITION

The consultant’s team engaged in this assignment shall comprise of the following key personnel.

Each of the key personnel shall have prior experience delivering the expected output.

Sl.

No. Key Personnel

Minimum

Experience

(number of years)

Educational qualifications

1 Team Leader cum

Tourism Expert

15 Post-Graduation in Management or

Equivalent

2 Environment Expert 10 MSc/M Tech –Environmental

Studies

3 Financial Expert 10 MBA (Finance) or C.A. or CFA

4 PPP Expert 10 Post-Graduation in Management or

Equivalent

37

5.9 PAYMENTS TO CONSULTANT

A. Milestone Linked Professional Fee:

A Milestone Linked Professional Fee shall be paid to Consultant as per the payment schedule, in

respect of rate quoted under Sl no 1 of financial proposal as below:

Note:

5.9.1 In case of addition / reduction in actual number sites, proportionate additional fee shall

be paid / reduction shall be applicable.

5.9.2 The milestones may vary as per requirement and consequent payment shall be made as

per actual work done.

5.9.3 The selection of milestones shall be at the discretion of DGLL. No payment shall be

released for the non-executable and /or non executed milestones and this will not be

constraint for releasing payment for other executed milestones.

Sl.

No.

Milestone Fee in %

1. Preparation of architectural drawings( 08 sites ) 20%

2. Approval of project for all clearances except CRZ ( 08 sites) 20%

3. Approval of RFQ /RFP and DCA by the Competent Authority(

08 sites)

30%

4. Issue of RFQ document and submission of evaluation report(08

sites)

10%

5. Issue of RFP document and submission of bid evaluation report

(08 sites)

10%

6. Facilitation in agreement signing (08 sites) 10%

38

SECTION-6

FORMATS FOR SUBMISSION OF PROPOSAL

(Annexures)

ANNEXURE A (OUTER ENVELOPE)

FORMAT FOR FINANCIAL SUMMARY DATA

TURNOVER RELATED DATA (All figures in INR Crore)

Financial Year: 1st April to 31st March or the particular accounting year followed and audited.

Note:

1. The applicant shall submit Audited Balance Sheets/ Annual Reports.

2. The annual Turnover & Net worth data should be certified by a practising Chartered

Accountant.

SIGNATURE ___________________

NAME _________________________

DESIGNATION ___________________

COMPANY SEAL COMPANY ___________________

DATE ___________________

Authorised Signatory

-41-

Description Past Three Financial Years

2013-14 2014-15 2015-16

Revenue from Consultancy

40

Annexure 1

Format for

COVERING LETTER (LETTER OF PROPOSAL)

(on Applicant’s Letter Head)

To Date:

The Director General of Lighthouses & Lightships,

Directorate General of Lighthouses & Lightships,

A-13, Sector-24,

Noida-201301 (U.P.)

Sub: Consultancy services for preparation of architectural drawings, revisiting the approved

Bid Documents( RFQ,RFP and Concession Agreement) for suitable modifications and

obtaining all required clearances except CRZ for Promotion of Tourism at 8 Lighthouse

on Public Private Partnership (PPP) mode

With reference to your RFP Document dated ---------------------------, I / We, having examined all

relevant documents and understood their contents, hereby submit our Proposal for selection as

Consultant (the "Consultant") for the subject project. The proposal is unconditional and

unqualified.

2. I/We acknowledge that the DGLL will be relying on the information provided in the Proposal

and the documents accompanying the Proposal for selection of the Consultant, and we certify

that all information provided in the Proposal and in the Annexes are true and correct, nothing has

been omitted which renders such information misleading; and all documents accompanying such

Proposal are true copies of their respective originals.

3. This statement is made for the express purpose of appointment as the Consultant for the

aforesaid Project.

4. I / We shall make available to the DGLL any additional information it may deem necessary

or require for supplementing or authenticating the Proposal.

5. I / We acknowledge the right of the DGLL to reject our application without assigning any

reason or otherwise and hereby waive our right to challenge the same on any account

whatsoever.

6. I / We certify that in the last five years, we have neither failed to perform on any contract, as

evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial

pronouncement or arbitration award against the Applicant, nor been expelled from any project or

41

contract by any public authority nor have had any contract terminated by any public authority for

breach on our part.

7. I/We declare that:

(a) We have examined and have no reservations to the RFP Documents, including any

Addendum issued by the DGLL;

(b) I / We do not have any conflict of interest as mentioned in the RFP Document;

(c) I / We have not directly or indirectly or through an agent engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in

respect of any tender or request for proposal issued by or any agreement entered into with the

DGLL or any other public sector enterprise or any Government, Central or State; and

(d) I/We hereby certify that we have taken steps to ensure that in conformity with the provisions

of this RFP, no person acting for us or on our behalf will engage in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice.

8. I / We understand that you may cancel the Selection Process at any time and that you are

neither bound to accept any Proposal that you may receive nor to select the Consultant, without

incurring any liability to the Applicants in accordance with the RFP document.

9. I/We certify that in regard to matters other than security and integrity of the country, we or any

of our Associates have not been convicted by a Court of Law or indicted or adverse orders

passed by a regulatory authority which would cast a doubt on our ability to undertake the

Consultancy for the Project or which relates to a grave offence that outrages the moral sense of

the community.

10. I / We further certify that in regard to matters relating to security and integrity of the country,

we have not been charge-sheeted by any agency of the Government or convicted by a Court of

Law for any offence committed by us or by any of our Associates.

11. 1/We hereby irrevocably waive any right or remedy which we may have at any stage at law

or howsoever otherwise arising to challenge or question any decision taken by the DGLL(and/

or the Government of India) in connection with the selection of Consultant or in connection with

the Selection Process itself in respect of the above mentioned Project.

12. I/We agree and understand that the proposal is subject to the provisions of the RFP

document. In no case, shall I/we have any claim or right of whatsoever nature if the Consultancy

for the Project is not awarded to me/us or our proposal is not opened or rejected.

42

13. I / We agree to keep this offer valid for 180 (One hundred and eighty) days from the PDD

specified in the RFP.

14. In the event of my/our firm being selected as the Consultant, I/we agree and undertake to

provide the services of the Consultant in accordance with the provisions of the RFP and that the

Team Leader shall be responsible for providing the agreed services himself and not through any

other person or Associate.

15. I/We have studied RFP and all other documents carefully. We understand that we shall have

no claim, right or title arising out of any documents or information provided to us by the DGLL

or in respect of any matter arising out of or concerning or relating to the Selection Process

including the award of Consultancy.

16. The Technical and Financial Proposals are being submitted in separate covers along with

Annexure-A to prove our financial details. The contents provided in Annexure-A, Envelopes I &

II shall constitute the Application which shall be binding on us.

17. I/We agree and undertake to abide by all the terms and conditions of the RFP Document. In

witness thereof, I/we submit this Proposal under and in accordance with the terms of the RFP

Document.

Yours faithfully,

(Signature, name and designation of the authorized signatory)

(Name and seal of the Applicant)

43

Annexure 2

CHECKLIST OF SUBMISSIONS IN ENVELOPE I(The scan copy of all the documents

should be uploaded on CPP portal )

S No. Enclosures to the Proposal ( both online and off

line)

Status

(Submitted /

Not Submitted)

Remarks

1. Signed RFP document

2. Covering Letter (Annexure 1)

3. Experience Details (Annexure 3)

4. Team Composition (Annexure 4)

5. DD/Pay Order towards EMD for Rs.1,00,000/-)

6. DD for Rs.1000/-towards Tender Fees

7. Firm Registration Certificate

8. Copy of Work Orders

9. Copy of Completion Certificates alongwith value and

completion period

10. Undertaking that the firm/Institution is not

blacklisted by any Government Body

11. Authority Letter, if any

12. Duly Audited copy of Annual Accounts of last 3

years

13. Undertaking regarding Non-Disclosure

14. Undertaking regarding Non-failure to perform

15. Duly filled formats (as given in Technical &

Financial bids)

44

Annexure 3

Format for Applicant’s Experience in PPP Projects

Project Development or TA Services for Tourism Projects across India

Project Development or TA Services for Tourism Projects in PPP mode across India

Experience in obtaining environmental clearances for tourism projects in India

Signature ______________________

Name ______________________

Designation_____________________

Company ______________________

Date _________________________

Note:

* The claimed experience shall be supported by projects completion or ongoing certificates

issued by the clients towards documentary evidence. Only Government projects will be

considered for evaluation.

S# Name

of

Project

Client Details Project Location Project

Components

Project Cost

(Rs, Mn)

Document

Enclosed as

Proof of

Experience*

1

S# Name of

Project

Client Details Project Location

(State / U.T.)

Project Cost

(Rs. Mn)

Document

Enclosed as

Proof of

Experience*

1

S# Name

of

Project

Client Details Project Location Project

Components

Project Cost

(Rs, Mn)

Document

Enclosed as

Proof of

Experience*

1

45

Annexure 4

Format for

TEAM COMPOSITION ~ Project Director/Environment Expert/Financial Expert/PPP

Expert

1 Proposed Designation of Key Expert:

2 Name :

3 Contact details: (mobile phone, email)

4 Date of Birth:

5 Nationality:

6 Key Expertise:

7 Proposed Role/ Responsibilities:

8 Educational Qualifications (including Year of Completion):

9 No. of Years of Professional Experience:

Organisation Designation Period

starting from

(dd/mm/yyyy)

Ending date

(dd/mm/yyyy)

Duration of

Experience

(Years Months)

10 Experience in Tourism Projects anywhere in India:

Year of

Completion

Project

Name

Project Cost

(Rs. Mn)

Project

Components

Client Role of Key

Expert

11 Experience in PPP projects anywhere in India:

Year of

Completion

Project

Name

Project Cost

(Rs. Mn)

Client Role of Key Expert

12 Experience in Environmental Clearances:

46

Year of

Completion

Project

Name

Project Cost

(Rs. Mn)

Client Role of Key Expert

13 Experience in Finance:

Year of

Completion

Project

Name

Project Cost

(Rs. Mn)

Client Role of Key Expert

Certification:

1. I am willing to work on the Project and I will be available for entire duration of the Project

assignment as required.

2. I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes my qualifications, my experience and me.

(Signature of the Key Expert /Authorised Signatory)

Place---------------------------

Note:

1. The Key personnel’s profile shall be restricted to above details only.

2. Use separate form for each Key Personnel

47

Annexure 5

Format for

FINANCIAL PROPOSAL

[on the Letter head of the Firm]

Date:

To

The Director General of Lighthouses & Lightships,

Directorate General of Lighthouses & Lightships,

A-13, Sector-24,

Noida-201301 (U.P.)

Sub: Consultancy services for preparation of architectural drawings, revisiting the approved

Bid Documents( RFQ,RFP and Concession Agreement) for suitable modifications and

obtaining all required clearances except CRZ for Promotion of Tourism at 8 Lighthouse

on Public Private Partnership (PPP) mode

Sir:

As a part of the Proposal for providing consultancy services for the subject Project, we hereby

submit the following Professional Fee quotation to the DGLL.

We quote the following Fee:

Sl. No. Description Amount in Rs. Inclusive of

Applicable Service Tax

1. Milestone Linked Professional Fee, payable as per

Milestone at clause 5.9 of the RFP

________(Rupees in words

followed by Rs. in figures in

brackets) inclusive of

applicable Service Tax

Total ________(Rupees in words

followed by Rs. in figures in

brackets) inclusive of

applicable Service Tax

We abide by the above quote, terms and conditions of the RFP, if DGLL selects us as the

consultant for this particular project.

We also understand that, in case any difference between the quoted amount in words and figures,

the quote in words will be taken as final.

We agree that this offer shall remain valid for a period of one hundred and eighty (180 days)

from the Proposal Due Date or such further period as may be mutually agreed upon.

Yours faithfully,

48

__________________

(Signature of Authorised Signatory)

(Name, Title, Address, Date)

Note: The financial proposal to be submitted strictly as per the above format

Non-compliance to the above format shall disqualify the firm’s proposal.

49

SECTION-7

INSTRUCTION TO BIDDERS FOR

SUBMISSION OF ONLINE BIDS

50

INSTRUCTIONS FOR ONLINE BID SUBMISSION:

7.1 The bidders are required to submit soft copies of their bids electronically on the Central

Public Procurement (CPP) Portal, using valid Digital Signature Certificates. The instructions

given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in

accordance with the requirements and submitting their bids online on the CPP Portal.

7.2 REGISTRATION:

(i) Bidders are required to enroll on the e-Procurement module of the Central Public

Procurement Portal by using the “Online bidder enrollment” option available on the home

page. Enrolment on the CPP Portal is free of charge.

(ii) During enrolment / registration, the bidders should provide the correct/true information

including valid email-id & mobile no. All the correspondence shall be made directly with

the contractors/bidders through email-id provided.

(iii) As part of the enrolment process, the bidders will be required to choose a unique username

and assign a password for their accounts.

(iv) For e-tendering possession of valid Digital Signature Certificate (Class II or Class III

Certificates with signing key usage) is mandatory which can be obtained from

SIFY/TCS/nCode/eMudra or any Certifying Authority recognized by CCA India on eToken/

Smartcard.

(v) Upon enrolment on CPP Portal for e-tendering, the bidders shall register their valid Digital

Signature Certificate with their profile.

(vi) Only one valid DSC should be registered by a bidder. Bidders are responsible to ensure that

they do not lend their DSCs to others which may lead to misuse and should ensure safety of

the same.

(vii) Bidders can then log into the site through the secured login by entering their user ID /

password and the password of the DSC / eToken.

7.3 PREPARATION OF BIDS

(i) For preparation of bid, Bidders shall search the tender from published tender list available

on site and download the complete tender document and should take into account

corrigendum, if any published, before submitting their bids. After selecting the tender

document same shall be moved to the ‘My favourite’ folder of bidders account from where

bidder can view all the details of the tender document.

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(ii) Bidder shall go through the tender document carefully to understand the documents required

to be submitted as part of the bid. Bidder shall note the number of covers in which the bid

documents have to be submitted, the number of documents - including the names and

content of each of the document that need to be submitted. Any deviations from these may

lead to rejection of the bid.

(iii) Any clarifications, if required, the same may be obtained online through the tender site, or

through the contact details given in the tender document.

(iv) Bidder should get ready in advance the bid documents to be submitted as indicated in the

tender document/schedule in PDF/xls/rar/zip/dwf/jpg formats. If there is more than one

document, they can be clubbed together using zip format.

(v) Bidder can update well in advance, the documents such as experience certificates, annual

report, PAN, TIN, EPF, service tax, other details etc., under “My Space” option, which can

be submitted as per tender requirements. This will facilitate the bid submission process

faster by reducing upload time of bids.

7.4 SUBMISSION OF BIDS

(i) Bidder should log into the site well in advance for bid submission so that he/ she upload the

bid in time i.e. on or before the bid submission time.

(ii) Bidder should prepare the Tender Fee and EMD as per the instructions specified in the NIT/

tender document. The originals of Tender Fee and EMD should be submitted to the DGLL,

on or before the last date & time of bid submission. Bidder should send the EMD & Tender

fee through Indian postal/Courier Service. DGLL shall not be responsible for any delay or

loss, due to postal/Courier Services. The details of the Demand Draft/Bank Guarantee,

physically sent, should tally with the details available in the scanned copy and the data

entered during bid submission time, otherwise the uploaded bid shall liable to be rejected.

(iii) While submitting the bids online, the bidder shall read the terms & conditions (of CPP

portal) and accepts the same in order to proceed further to submit their bid.

(iv) Bidder shall select the payment option as offline to pay the Tender Fee/ EMD and enter

details of the Demand Draft/Bank Guarantee.

(v) Bidder shall digitally sign and upload the required bid documents one by one as indicated in

the tender document.

(vi) Bidders shall note that the very act of using DSC (Digital Signature Certificate) for

downloading the tender document and uploading their offers is deemed to be a confirmation

that they have read all sections and pages of the tender document without any exception and

have understood the complete tender document and are clear about the requirements of the

tender document.

(vii) Bidder shall note that each document to be uploaded for the tender should be less than 2

MB. If any document is more than 2MB, it can be reduced through zip/rar and the same can

be uploaded. For the file size of less than 1 MB, the transaction uploading time will be very

fast.

52

(viii) Utmost care shall be taken for uploading Schedule of rates and any change/ modification

of the price schedule shall render it unfit for bidding.

Bidders shall download the Schedule of Rates i.e. Section VII, in XLS format and save it

without changing the name of the file. Bidder shall quote their rates in figures in green

background cells, thereafter save and upload the file in financial bid (Price bid in .xls

format) only. If the Schedule of Rate file is found to be modified by the bidder, the bid will

be rejected.

(ix) Bidders shall submit their bids through online e-tendering system to the Tender Inviting

Authority (TIA) well before the bid submission end date & time (as per Server System

Clock). The TIA will not be held responsible for any sort of delay or the difficulties faced

during the submission of bids online by the bidders at the eleventh hour.

(x) After the bid submission (i.e. after Clicking “Freeze Bid Submission” in the portal), the

bidders shall take print out of system generated acknowledgement number, and keep it as a

record of evidence for online submission of bid, which will also act as an entry pass to

participate in the bid opening.

(xi) Bidder should follow the server time being displayed on bidder’s dashboard at the top of the

tender site, which shall be considered valid for all actions of requesting, bid submission, bid

opening etc., in the e-tender system.

(xii) All the documents being submitted by the bidders would be encrypted using PKI (Public

Key Infrastructure) encryption techniques to ensure the secrecy of the data. The data entered

cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality

of the bids is maintained using the secured Socket Layer 128 bit encryption technology.

(xiii) The bidder should ensure/see that the bid documents submitted should be free from virus

and if the documents could not be opened due to virus during tender opening, the bid is

likely/liable to be rejected.

(xiv) The time settings fixed in the server side and displayed at the top of the tender site, will be

valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system.

The bidders should follow this time during bid submission.

(xv) Any bid document that is uploaded to the server is subjected to symmetric encryption using

a system generated symmetric key. Further this key is subjected to asymmetric encryption

using buyers/bid openers public keys. Overall, the uploaded tender documents become

readable only after the tender opening by the authorized bid openers.

(xvi) The confidentiality of the bids is maintained since the secured Socket Layer 128 bit

encryption technology is used. Data storage encryption of sensitive fields is done.

(xvii) The bidder should logout of the tendering system using the normal logout option available

at the top right hand corner and not by selecting the (X) exit option in the browser.

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(xviii) Any queries relating to the tender document and the terms and conditions contained

therein should be addressed to the Tender Inviting Authority for a tender or the relevant

contact person indicated in the tender.

(xix) Any queries relating to the process of online bid submission or queries relating to CPP

Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number

for the helpdesk is 1800 3070 2232.