GOVERNMENT OF INDIA - laghu-udyog.gov.in · GOVERNMENT OF INDIA ... /2005-SENET 2nd January 2006...

AMC OF DESKTOP

FOR THE O/o,

GO

Tender

2n

Developme

7th floor, ‘A’

Tender for AMC of c

Visit our website at: www

TENDER FOR

COMPUTERS, PERIPHERALS & UPS

DC (SSI), MINISTRY OF SSI,

VERNMENT OF INDIA

No. 2(34)/2005-SENET d January 2006

nt Commissioner Small Scale Industries,

wing, Nirman Bhawan, New Delhi -110 001.

Tel: 23012680

omputer hardware (PC, Printer, UPS) at O/o, DC (SSI)

.laghu-udyog.com & www.smallindustryindia.com 1

INDEX

SECTION I INVITATION FOR BIDS

SECTION II INSTRUCTIONS TO BIDDERS. 1. Qualification Criteria 2. Content of Bidding Documents 3. Bid Price 4. Bid security 5. Period of validity of bid 6. Submission of bids 7. Last date of receipt of bids 8. Opening of bids 9. Clarification of bids 10. Evaluation of bids 11. Purchaser’s right to accept or reject any or all bids 12. Performance security SECTION III GENERAL CONDITIONS OF CONTRACT.

1. Starting of work and period 2. Prices 3. Termination by default 4. Resolution of disputes 5. Applicable Law 6. Notices 7. Taxes and duties

SECTION IV SPECIAL CONDITIONS OF CONTRACT. 1. General 2. Payment 3. Terms of payment 4. Resolution of disputes

Tender for AMC of computer hardware (PC, Printer, UPS) at O/o, DC (SSI)

Visit our website at: www.laghu-udyog.com & www.smallindustryindia.com

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5. Notices SECTION V TECHNICAL SPECIFICATIONS.

1. INTRODUCTION

Technical Specifications Annexure A LIST OF COMPUTER & PERIPHERALS SECTION VI BID FORM AND PRICE SCHEDULE. SECTION VII BID SECURITY FORM. SECTION VIII CONTRACT FORM. SECTION IX PERFORMANCE SECURITY FORM.

SECTION X SAMPLE FORM (BANK GUARANTEE FOR ADVANCE PAYMENT).

SECTION XI AUTHORIZATION FORM



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SECTION -I

INVITATION FOR BID (IFB) Date of issue: 26-12-2005 Tender No. 2(34)/2005-SENET 1. On behalf of President of India, Development Commissioner (SSI), Ministry of Small Scale Industries, invites sealed bids under Two bid system (Technical and Commercial bid) from leading Authorised Service provider of WIPRO/Compaq Computer System for providing support of Computer Hardware and s Peripherals. Bidders who have successfully carried out similar work of minimum value of Rs. 7 Lakhs in a single order for the similar type of work, during the last two years (2003-2004, 2004-2005) are eligible. 2. Tender Document can be purchased from the office of Development Commissioner (Small Scale Industries), Information Facilitation Counter, Near Gate No. 4, Ground floor, Nirman Bhawan, New Delhi -110 001 at a cost of Rs. 50/- (Rupees Fifty) by cash/demand draft in favour of PAO (SSI), payable at New Delhi or can be download from the website deposited while submitting the tender).

3. Details of Bid:

a) Bid reference : Tender No. 2(34)/2005-SENET b) Last date and time of receipt of bid : 2nd January 2006 1300 hrs. c) Date & Time for opening of the bid : 13-01-2006 1500 hrs d) Place of opening of bid : O/o, Development Commissioner (Small Scale Industries), 7th floor, A-wing, Nirman Bhawan New Delhi -110 001. e) Address for communication : O/o, Development Commissioner

(Small Scale Industries), 7th floor, A-wing, Nirman Bhawan, New Delhi -110 001.

4. Bidding procedure All bids must be delivered to the office of the Information Facilitation Counter, Office of the DC(SSI), Nirman Bhawan, New Delhi – 110 001

a) Not later than 1300 hrs on 13-01-2006 in a sealed cover and will be opened at 1500 hrs on the same day in the presence of the bidders’ representatives who choose to attend. b) All bids must be accompanied by a bid security for the amount of Rs. 10, 000/- (Rupees Ten Thousand) in the form of a Bank guarantee / bank draft/Bank Pay order issued by any Nationalized Bank in favor of PAO (SSI), payable at New Delhi. c) Bids not accompanied by bid security will be rejected.

Note: Fax / Telex and incomplete offers will be rejected. The DC (SSI) Ministry of Small Scale Industries, the right to accept or reject any or all bids received at their absolute discretion without assigning any reasons whatsoever.



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SECTION II INSTRUCTIONS TO BIDDERS

1. Qualification Criteria:

1.1 The Bidder should be a leading Authorised Service provider of WIPRO/Compaq/IBM Computer System for providing support of Computer Hardware, Software, Peripherals and should have extensive experience of providing support to WIPRO/Compaq systems. Bidder should have successfully carried out similar work of minimum value of Rs. 7 Lakhs in a single order for similar type of work during the last two years (2003-2004, 2004-2005). 1.2 The firms shall have authorization to provide support for any BRANDED Computer: Principle's certificate to this effect, shall be attached. 1.3 The firm shall have established service setup facility at Delhi. 1.4 The firm is required to have valid Income Tax Clearance Certificate.

2. Content of Bidding Documents:

2.1. The modifications required, bidding procedures and contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include:

a) Instruction to bidders. b) General Conditions of Contract. c) Special Conditions of Contract.

d) Technical Specifications. f) Bid security form e) Performance security form f) Bank Guarantee for advance payment form. j) Manufacturer’s Authorization Form k) Performance Statement

3. Bid Price:

a) Bidder shall quote for the entire package on a single responsibility basis for the services it proposes to provide under the Contract. b) The price schedule should include price of services at site including all duties and sales and other taxes already paid.

4. Bid Security.

i. The Bidder shall furnish as part of its bid, Bid security to the amount of Rs. 10,000.00 (Rupees Ten Thousand only) in the form of a Bank Guarantee issued by a nationalized / scheduled bank in favor of PAO (SSI), payable at New Delhi in the form provided in the bidding documents and valid for 30 days beyond the validity of bids, or a nationalized bank / scheduled bank pay order or demand draft. ii. Unsuccessful bidder’s bid security will be discharged / returned as promptly as possible without any interest.



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iii. The successful bidder’s Bid Security will be discharged upon the bidder’s signing the Contract and furnishing the performance security. iv. The Bid Security may be forfeited:

a) If a Bidder withdraws his bid during the period of bid validity specified by the bidder. b) In case of a successful bidder, if the bidder fails to sign the Contract or to furnish performance security within five working days.

5. Period of validity of bid: The bid shall remain valid for 60 days after the date of bid opening. If any bidder withdraws his tender before the said period shall without prejudice to any other right or remedy, be at liberty to forfeit the Bid Security absolutely.

6. Submission of Bids: a) Bids are invited on a two envelope system

1. First envelope containing technical bid along with the comments if any, on all terms and conditions and Technical Specifications. 2. Second envelope containing the Price Bid.

b) The first envelope shall be superscribed with the name of work and the words "Technical Bid" in capital letters. The first envelope shall be opened on the date of opening of tender. The bidder should specifically provide full technical details of the service offered and also shall provide full details of deviation they intend to make from the technical specifications and contract terms detailed in the Bid. No price details shall be given in this envelope. Violation to this would result invalidation of tender. The Bid Security shall be enclosed with the envelope marked "Technical Bid". c) The second envelope shall be super scribed with the name of work and the words "Price Bid" in capital letters. It shall contain full details of the price & commercial conditions. Any deviation from our standard conditions shall be specifically spelt out. d) Any deviation of any sort e.g. Technical or Commercial terms and conditions shall be specifically indicated in the Technical Bid itself. e) Silence or use of the word "Noted" against any of the Bid conditions shall mean bidder agrees to comply with that/those conditions of Bid. f) The firms who have submitted the bids and whose offers are found technically suitable shall be informed of the opening date of the second envelop i.e. "Price Bid" g) All offers shall be made available in hard and soft copies as specified in the technical specifications and should be signed by the authorized signatory of the firm on all the pages of the hard copy. h) All prices and other information in this regard having a bearing on the price shall be written both in figures and words in the prescribed offer form. i) The bid should be submitted in the prescribed bid form given in Part VI of this document. All columns of the bid form should be filled. Any additional information should be enclosed separately and referred to in the relevant column of the bid form. All relevant product literature must be enclosed with the bid. j) Late bids will be rejected. k) No bid may be modified subsequent to the deadline for submission.



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l) Bidders shall furnish clause-by-clause commentary on all clauses of Bid Document including Technical Specifications.

7. Last date for receipt of bids: All bids in sealed cover must be delivered to office of the DC(SSI), Nirman Bhawan, New Delhi -110 001 not later than 1300 hrs. on 13-01-2006. Bids must be deposited in the nominated Tender Box.

8. Opening of Bids:

a) The purchaser will open the Technical bids in the presence of the bidders’ representatives who choose to attend, at 1500 hrs on 13-01-2006 at office of the DC(SSI), 7th floor, A-wing, Nirman Bhawan, New Delhi -110 011. b) The bidders’ representatives who will be present shall sign in the designated register evidencing their attendance. In the event of the specific bid opening being declared a holiday for the purchaser, the bid shall be opened at the same time and location on the next working day. c) The bidders’ names, bid withdrawals, presence of bid security and such other details as the Purchaser at its discretion may consider appropriate will be announced at the bid opening. d) The firms who have submitted the bids and whose offers are found technically suitable shall be informed of the opening date of the second envelop i.e. "Price Bid"

9. Clarification of Bids: To assist the examination, evaluation and comparison of bids the Purchaser with the help of the consultant may at its discretion, ask the bidder for clarification of its bid. The request for clarification and the response shall be in writing and no change in price or substance of the bid shall be sought, offered or permitted.

10. Evaluation of Bids: a) The Purchaser will examine the bids to determine whether:

i) they are complete. ii) they are free from computational errors. iii) required sureties have been furnished. iv) the documents have been properly signed; and v) clause-by-clause commentary has been submitted.

b) Evaluation of bids shall be done based on the information furnished by the bidder. The conformity of the bids to the technical specifications and commercial terms and conditions shall be examined. Responsiveness of the bid shall be determined based on the technical and financial capability of the bidder to execute the contract. c) The Purchaser with the help of the consultant will examine the bids to determine

i) the correctness of the information furnished by the bidder in its bid. In case any information is found to be incorrect/false, the bid shall be considered as non-responsive.



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ii) The substantial responsiveness of each bid to the bidding. For purposes of these clauses, a substantially responsive bid is one, which conforms to all technical specifications and terms and conditions of the bidding documents without material or commercial deviations. The purchaser's determination of a bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. iii) Arithmetic errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price, which is obtained by multiplying the unit price with quantity, the unit price shall prevail and the total price shall be corrected unless it is a lower figure. If the Supplier does not accept the correction of errors, its bid will be rejected. If there is a discrepancy between words and figures, the amount whichever is lower will prevail.

d) Purchaser may contact and verify bidder’s information, references and data submitted in the bid without further reference to bidders. e) Purchaser reserves the right to use and interpret the bids as it may, in its discretion, consider appropriate, when selecting bidders for granting of the letter of intent/ Notification of Award of contract. f) Purchaser may waive off any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such a waiving does not prejudice or effect the relative ranking of any bidder. g) The purchaser may seek clarification in writing from bidder by fax. Bidder shall be promptly reply by fax within the time limit specified in the clarification letter from the purchaser. h) The comparison shall be of total price of the goods offered inclusive of all taxes.

11. Purchaser’s right to accept or reject any or all bids: a) The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Purchaser's action. b) The acceptance of tender, will rest with DC (SSI) who does not bind himself to accept the lowest bid and reserves himself the right to reject any or all the tenders receive without the assignment of any reason. All the bids in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected. c) The DC SSI does not bind himself to accept the lowest or any tender and reserve to himself the right of accepting the whole or any part of tender and bidder shall be bound to perform the same at the rate quoted. d) Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the bidders who resort to canvassing will be liable to rejection.

12. Performance Security

a) Within 15 days of the receipt of Letter of Intent/Notification of Award from the Purchaser, the successful Bidder shall furnish the Performance Security in accordance with the Conditions of Contract, in the Performance Security Form provided in the bidding Documents. b) Failure of the successful Bidder to comply with the requirement as above shall constitute sufficient grounds for the annulment of the award and forfeiture of



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the bid security, in which event the Purchaser may make the award to the next lowest evaluated bidder or call for new bids.



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SECTION -III General Conditions of Contract 6. Starting of work and period 1.1 The successful bidder will start providing support from March 2005 and the contract will be awarded for one year, this can be extended for one more year depending on the performance of the service in the first year. 1.2 The successful bidder shall be solely responsible to ensure the following:

a) Providing timely service to the entire listed Computer systems and Networking equipments. b) Replacing the defective parts including UPS batteries within 24 hrs., incase the replacement repair needs more time standby should be provided. c) One Service Engineer should be deputed for full time basis with proper communication device for attending day-to-day complaints.

2. Prices: Price charged by the bidder for any goods and services under the Contract shall not vary from the prices quoted by the Supplier in its bid. 3. Termination by default: 3.1 The Purchaser may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to Supplier, terminate the Contract in whole or part:

a) If the Supplier fails to provide services/rectify the fault within the time period specified in the Contract or any extension thereof granted by the Purchaser. b) If the Supplier fails to perform any other obligation(s) under the Contract.

3.2 In the event the Purchaser terminates the Contract in whole or in part, pursuant to the Purchaser may procure, upon such terms and in such manner, as it deems appropriate, services similar to those undelivered for any excess costs for such similar goods. However, the AMC provider shall continue the performance of the Contract to the extent not terminated 4. Resolution of Disputes 4.1 The Purchaser and the AMC provider shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract.

4.2 If, after thirty (30) days from the commencement of such informal negotiations, the Purchaser and the the AMC provider have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to the formal mechanisms specified in the Special Conditions of Contract. These mechanisms may include, but are not limited to, conciliation mediated by a third party, adjudication in an



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agreed national forum. The mechanism shall be specified in the Special Condition of Contract.

5. Applicable Law 5.1 The Contract shall be interpreted in accordance with the laws of the Union of India. 6. Notices 6.1 Any notices given by one party to the other pursuant to the Contract shall be sent in writing or by fax / telex / cable and confirmed in writing to the address specified for that purpose in the Special Conditions of Contract. 6.2 A notice shall be effective when delivered or on the notice's effective date, whichever is later. 7. Taxes and Duties

7.1 Supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the Contracted Goods to the Purchaser. No tax or duty will be payable by the purchaser.



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SECTION -IV

Special Conditions of Contract 1. General 1.1 The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is conflict provisions herein shall prevail over those in the General Conditions of Contract. 2. Payment 2.1 The payment to the Contractor under the Contract will be made by the Purchaser as per the clause 3 and guidelines specified herein below. 2.2 Payment will become due and payable by the Purchaser within 15 days from the date of receipt of Contractor's invoice by the Purchaser, provided the documents submitted are complete in all respect. Application for payments shall be accompanied by invoices, performance security (50% of the total contract value), other relevant documents and necessary certifications etc. 3. Terms of Payment 3.1 The terms of payment for the supply items will be regulated as under: - 3.2 Fifty percent (50%) advance against submission of Bank Guarantee of equal amount of the total contract value. The Bank Guarantee shall be in one of the following forms:

a. A Bank guarantee issued by a nationalized / scheduled bank located in India, and in the form provided in the Bidding Documents or another form acceptable to the Purchaser; or b. A Nationalized / Scheduled bank's pay order or demand draft in favour of PAO (SSI), payable at New Delhi. c. Bank guarantee shall be valid for a period of one year.

3.3 The following documents shall be submitted/ completed before the release of payment:-

a) Submission of Bank Guarantee of amount equal to 50% of the total contract value; b) Signing of Maintenance Contract Agreement c) Invoices

3.4 The rest 50% will be paid in advance after satisfactory completion of six months. 4. Resolution of Disputes In a case of dispute between Purchaser and the AMC provider, the dispute shall be referred to arbitration in accordance with Indian Laws (Indian Arbitration and Conciliation Act, 1996 or any statutory modification thereof following rules of Indian Council of Arbitration).



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5. Notices 5.1 For the purposes of all notices, the following shall be the address of the Purchaser and the AMC provider: Purchaser: Development Commissioner (SSI),

Ministry Of Small Scale Industries Govt.of India 7th floor, A-wing, Nirman Bhawan,

New Delhi -110 011 Supplier: (To be filled at the time of Contract signature)

.................................................



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SECTION V

1. INTRODUCTION Hardware, software, their components and accessories 1.1 Scope of Work Maintenance and service Intel desktops, AMD Desktops Peripherals, Network active- passive devices, UPS and all associated activities linked with the work. The following shall also be covered under the scope of this work:

a) Maintenance & service of Desktops/clients at various locations at the office of DC (SSI) Nirman Bhawan, the office of Director S & D, office of DC SSI, at AGCR building, I.T.O. New Delhi and Director Publication, office of DC SSI, A Barracks, Janpath, New Delhi – 110 001. b) Maintenance & service of Networking active-passive devices as per distribution of clients at Nirman Bhawan, at AGCR building, I.T.O. c) Supply, installation and commissioning of LAN as per distribution of clients at Nirman Bhawan. d) Maintenance & service of UPS including batteries as per distribution of server and clients e) Maintenance & service of system software and other Software packages/ material and customization of system as and when required. e) Testing of the complete system as and when required.

1.3 Service warranty a) The bidder should cover services provided including the quality of workmanship under warranty.



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Annexure A LIST OF Hardware SL No. Item Operating System Qty 1.1 Intel Make Wipro PC P III 933 Mhz, with

133 Mhz FSB Intel 815e Chipset 128 MB SDRAM HDD 20 GB With CD ROM Floppy Drive 15” Coloured SVGA Monitor Multimedia Kit

Window 2000 Professional

90

1.2 Intel Make Wipro PC P IV 1400 Mhz, with 133 Mhz FSB Intel 815e Chipset 256 MB RDRAM HDD 20 GB With CD ROM Floppy Drive 15” Coloured SVGA Monitor Multimedia Kit

Window 2000 Professional

20

1.3 Compaq PC AMD Window 2000 Professional

21

1.4 IBM Pantium IV Window 2000 Professional

9

1.5 Compaq Pantium II Window 2000 Professional

20

1.6 Assembled Pantium III/IV Window 2000 Professional

20

TOTAL PC 180 2.1 U.P.S. (0.8 kva) 160 3 PRINTER 3.1 HP Laserjet 1000/1010 49 3.2 HP Laserjet 1100/1160/1150 13 3.3 HP Laserjet 1200 40 3.4 HP Laserjet 4L/6L 9 3.5 HP Laserjet 2300/2420 DN Network Printer 4 3.6 HP Laserjet 8150DN Network Printer 1 3.7 HP Laserjet 2100 Network Printer 1 3.8 HP Inkjet 5500 2 3.9 HP Office Jet G 55 1 3.10 HP Office Jet K 80 1 3.11 Samgsung ML1510 3 Nos 3.12 Wipro Dotmatrix LQ 2F 5860 1 3.13 LIPI T6100 1



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SECTION –VII

BID SECURITY FORM

Whereas..............................................(hereinafter called "the Bidder") has submitted its bid dated..........20...... for providing services of maintaining Computer Hardware ( PC, Printer, UPS)…………………………..(hereinafter called "the Bid"). KNOW ALL MEN by these presents that WE.........................of.........................having our registered office at..................................(hereinafter called "the Bank") are bound unto DC Ministry of Small Scale Industries, Govt. of India (hereinafter called "the Purchaser") in the sum of...........................for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common seal of the said bank this.........day of...........20........ THE CONDITIONS of this obligation are: 1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the bid form; or 2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity:

a) fails or refuses to execute the Contract Form if required; or b) fails or refuses to furnish the Performance Security, in accordance with the Instructions to Bidders; we undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including thirty days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date. (Signature of the Bank)



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SECTION VIII

CONTRACT FORM

THIS AGREEMENT made the ..........day of ............., 20....... between ________________ (Name of Purchaser) of.............(Address of Purchaser) (hereinafter "the Purchaser") of one part and.................(Name of Service provider) of .............(Address of Service provider ) (hereinafter "the Supplier") of the other part: WHEREAS the Purchaser is desirous that certain services should be provided by the Supplier, viz,.............................(Brief Description of Services) and has accepted a bid by the Service Provider for the services in the sum of................(Contract Price in Words and Figures) (hereinafter "the Contract Price") NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz:

(a) the Bid Form and Price Schedule submitted by the Bidder; b) the Technical Specifications; (c) the General Conditions of Contract; (d) the Special Conditions of Contract; and (e) the Purchaser's Letter of Award.

3. In consideration of the payments to be made by the Purchaser to the Service Provider as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Services and to remedy defects therein in conformity in all respects with the provisions of the Contract. 4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of modification in networking and cabling services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written. Signed, Sealed and Delivered by the said.............................. (For the Purchaser) in the presence of........................................ Signed, Sealed and Delivered by the said.............................. (For the Supplier) in the presence of........................................



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SECTION IX

PERFORMANCE SECURITY FORM

To _____________________________________(Name of Purchaser) WHEREAS ................................(Name of Supplier) hereinafter called "the Supplier" has undertaken, in pursuance of Contract No................dated........ 20.... to provide services .............................................. (Description of Goods and Services) hereinafter called "the Contract", AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the Contract, AND WHEREAS we have agreed to give the Supplier a Guarantee, THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of.....................................(Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limit of................(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the ...... day of ........ 20......... Signature and seal of Guarantors Date...................20....... Address:........................



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SECTION X

SAMPLE FORM BANK GUARANTEE FOR ADVANCE

To ________________________________(name of Purchasers) _______________________________ (address of Purchaser) ________________________________(name of Contract) Gentlemen: In accordance with the provision of the above-mentioned Contract, ____________________(name and address of Supplier) (hereinafter called "the Supplier") shall deposit with_________________________(name of Purchaser) a bank guarantee as a Advance security at firm’s premises under the relevant Clause of the Contract in an amount of____________________(amount of guarantee) ________________(in words). We, the_______________________________(bank or financial institution), as instructed by the Supplier, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to_____________________(name of Purchaser) on his first demand without whatsoever right of objection on our part and without his first claim to the Supplier, in the amount not exceeding _____________ (amount of guarantee) ______________________ (in words) We further agree that no change or addition to or other modification of the terms of the Contract to be performed thereunder or of any of the Contract documents which may be made between __________________________________________(name of Purchaser) and the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification. This guarantee shall remain valid and in full effect for 365days from the date of submission, and shall be extendable to cover the deliveries of equipment/material on request from DC MINISTRY OF SMALL SCALE INDUSTRIES Yours truly, Signature and seal : _____________________________ Name of bank/ financial institution : _____________________________ Address : _____________________________ : _____________________________ Date : _____________________________



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SECTION XI

AUTHORISATION FORM



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To Development Commissioner Small Scale Industries, Nirman Bhawan New Delhi Dear Sir: We (Name of the ASP) who are established and reputable Service Provider of (name and / or description of the goods) having office at (address of factory) do hereby declare (Name and address of Service Provider) is authorized service provider of the products listed in the bid No. 2 (34)/2005-SENET manufactured by us. Yours faithfully, (Name) for and on behalf of M/s ___________ (Name of manufacturers) Note: letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included by the Bidder in its bid.

GOVERNMENT OF INDIA - laghu-udyog.gov.in · GOVERNMENT OF INDIA ... /2005-SENET 2nd January 2006...

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