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Government Integrated Financial Management Information System (GIFMIS)

PAGBA

Iloilo City April 4-5, 2013

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Agenda

• PFM Governance Structure• GIFMIS Conceptual Design• Current Status• Next Steps• Conceptual Design Contents• Coverage and Features• Scope• Interfaces• Blueprint• Key Decision Points• Phasing• Timelines• GIFMIS Project Unit

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PFM Governance StructurePRINCIPALS

(COA Chair, DBM and DOF Secretary)

PFM COMMITTEE

PROGRAM MANAGEMENT OFFICE

PROCUREMENT UNIT/Inter-agency BAC

PIU GIFMIS

DEVT PROJECT

PIU BUDGET

REPORTING & PERFORMANCE

STANDARDS PROJECT

PIU IMPROVEMENT OF TREASURY

CASH MANAGEMENT

PROJECT

PIU LIABILITY

MANAGEMENT PROJECT

PIU CAPACITY BUILDING PROJECT

TRACK 2 TRACK 1

PIU ACCOUNTING

AND AUDITING REFORMS PROJECT

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GIFMIS Conceptual Design

• Conceptual Design– Blueprint for the system

• Business processes to be supported (scope)• Public sector units to be covered (coverage)• Nature and extent of the support (functionality)

– Roadmap for implementation

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Current Status

• GIFMIS Conceptual Design– PricewaterhouseCoopers (PwC) started on

July 03, 2012– Draft Report on GIFMIS Conceptual Design

submitted to GoP on December 05, 2012– Review Report and Comments submitted to

PwC on February 06, 2013– PwC expected to submit Final Report on

GIFMIS Conceptual Design on March 2013

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Next Steps

• Next Steps– March 29, 2013 – Detailed functional design,

data digitization and migration requirements– April 30, 2013 – Detailed technical design,

systems quality assurance approach and requirements

– May 31, 2013 – Draft Bidding Documents for acquisition of goods and services

– June 30, 2013 – Final Bidding Documents for acquisition of goods and services

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Conceptual Design Contents

• PwC Draft Report on Conceptual Design– Introduction– Current Environment– PFM Processes and Systems Assessment and Improvement Opportunities

• Per Function/Process– Overview of Current Environment– Key Observations– Recommended Changes (with GIFMIS support)– Benefits of Proposed Changes

– Overview of GIFMIS Scope and Functionality• Scope, coverage and functionality

– Functional Requirements for GIFMIS• Per Function/Process

– Change Management Needs• Training • Communication

– Implementation Approach and Planning• Phasing• Timelines• Key Decision Points and Recommendations

– Changes to the Regulatory Framework

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Coverage and Features

• Coverage– National Government Agencies

• Features– Support for the Treasury Single Account

(TSA)– Support for the Unified Account Code

Structure (UACS)

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GIFMIS

Budget Preparation

Budget Execution

Expenditure

Cash Management

DB

DBM

COA

DOF/BTr

Spending Agencies

AuditTrailDW Business

Rules

Integration

Budget Management

Revenue

Business Intelligen

ce

Report Generato

r

Fiscal Reporting

Transparency Portal

Accounting Engine

Gov’tPortal

Access Control

Common Objects(Org Chart, Creditors, Banks, etc.)

UACS\BC CoA TSA

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Scope

• Scope of GIFMIS– Fiscal Simulation (i.e. Macro-economic Forecasting)– Budget Preparation – Budget Management– Commitments Management– Payments Management– Receipts Management– Cash Management– Accounting and Fiscal Reporting– GIFMIS Portal– Data Warehousing, Business Intelligence, Analysis and

Reporting Tools

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Interfaces

• Interfaces with other PFM Systems/Functions– Asset Management– Debt Management (DMFAS)– Human Resource Management (GMIS/GHRIS)– National Payroll System (NPS)– Tax and Revenue Management (e-TIS, Customs System)– Auditing Management (IRRBAS)– Public Procurement Management (PhilGEPS)– Banking Systems (Systems at the Central Bank, GSB and

Commercial Banks, etc.)– Government Executive Information System (GEIS)– Securities Management (BTr)

Fiscal Simulation

Budget Preparation

Budget Management Budget Execution

Commitment Management

Payments Management

Receipts Management

Cash Management

Accounting & Fiscal Reporting

GIFMIS

DataWarehousing

Business Intelligence

Portal

User

Fiscal Simulation

Budget Preparation

Budget Management Budget Execution

Commitment Management

Payments Management

Receipts Management

Cash Management

Accounting & Fiscal Reporting

Asset Management

Procurement(PhilGEPS)

Debt Mgmt(DMFAS)

Human Resources Management

Payroll(NPS)

Plantilla(GMIS)

Revenue Management

Customs (BOC)

Internal Revenue (BIR)

Auditing Mgmt (IRRBAS)

Securities Management

GIFMIS

DataWarehousing

Business Intelligence

Government EIS(GEIS)

Central Bank &

Government Servicing

Banks(TSA)

Commercial Banks

CreditorVendor/Supplier

Public Employee

Portal

Fiscal Simulation

Budget Preparation

Budget Management Budget Execution

Commitment Management

Payments Management

Receipts Management

Cash Management

Accounting & Fiscal Reporting

GIFMIS

DataWarehousing

Business Intelligence

Portal

Fiscal Simulation

Budget Preparation

Budget Management Budget Execution

Commitment Management

Payments Management

Receipts Management

Cash Management

Accounting & Fiscal Reporting

Asset Management

Procurement(PhilGEPS)

Debt Mgmt(DMFAS)

Human Resources Management

Payroll(NPS)

Plantilla(GMIS)

Revenue Management

Customs (BOC)

Internal Revenue (BIR)

Securities Management

GIFMIS

DataWarehousing

Business Intelligence

Government EIS(GEIS)

Central Bank &

Government Servicing

Banks(TSA)

Commercial Banks

CreditorVendor/Supplier

Public Employee

Portal

User

Auditing Mgmt (IRRBAS)

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Key Decision Points

• Processing model– Centralized processing of transactions, with

centralized release of cash and decentralized payment approval by all agencies

• Deployment model– Centralized deployment of the system

• Hosting– iGov Initiative – National Government Data

Centre, Disaster & Recovery and VPN

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Key Decision Points

• Application Development Approach– Best market offer: COTS or LDSW or hybrid– Appraised on scope, quality, time and cost

• Procurement Approach– First procurement package: all products,

services and infrastructure for GIFMIS – ICB – 1 Step

– Second procurement package: infrastructure for end users – NCB

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Phasing

• Phasing– Single phase for GIFMIS functions/modules– Pilot

• Oversight Agencies– DBM– COA– DOF– BTr

• Revenue Agencies– BIR– BOC

• Spending Agencies– DepEd

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Timelines

• Indicative timelinesJune 2013 Finalize bidding documents

July 2013 Bidding and selection (procurement) process

February 2014 Sign contract with Systems Integrator

August 2014 Finalize business process review and requirements

April 2015 System development, configuration and customization

June 2015 User acceptance testing

September 2015 User training

October 2015 Phase I go-live for Pilot Agencies

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GIFMIS Project Unit

• GIFMIS Project Unit (a.k.a. Blue Team)– Hiring process already started for the

Functional Team– Procurement of the Change Management

Team under way

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GIFMIS Project Unit

Change Management

LeadFunctional Lead

Quality Management

LeadTechnical Lead

Central Contact Center Lead

Project Manager

Support StaffProject Coordinators

Technical TeamChange

Management Team

CCC Team QM TeamFunctional

Team

NPS/GHRIS AND GIFMIS

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THANK YOU!