Gotr presentation site liaison f11
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22-Oct-2014 -
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Transcript of Gotr presentation site liaison f11
Welcome to Girls on the Run!
here’s what we have planned for today…
1. Brief Introductions
2. GOTR Overview
3. The Lollipop 5k Run
4. Site Liaison
5. Pre Season
6. Ongoing
7. Preparation for Lollipop
8. Shoe Program
9. Q&A
Girls on the Run prepares young girls for a
lifetime of self-respect and healthy living.
“Now that I’ve done this, I can do anythin
“It’s what’s inside that matters.”
This fall, we have 27 programs serving over
400 girls in schools and community centers
all over the Bay Area.
Girls on the Run of the Bay Area serves the counties of
Marin, San Francisco, San Mateo, Alameda, and Contra Costa.
Our Lollipop 5k Run draws girls from all of these places!
different lessons provide a
tool kit for girls to remain
strong during adolescence20
The girls complete a 10 week training for their first
5k run, which will be the culminating event of the
PHYSICAL, EMOTIONAL and SOCIAL education.
The girls celebrate their season by walking or
running together in a 5k (3.1 mile) event.
The Lollipop 5k Run is a family
friendly, community event
that strives to share the tools and
inspiration for healthy living and
self-confidence from the
Girls on the Run after-school
programs, with all members of
the Bay Area Community.
Every Girls on the Run
program participant is paired
with a volunteer Running
Buddy (male or female) to
support her in her goal of
completing the season-
culminating 5k run! About 400
buddies are needed to make a
1-on-1 match
OVER
500 VOLUNTEERS
For Fall 2011:85 Coaches
27 Site Liaisons
Over 120 Race Day Volunteers
Volunteer Board
Office Volunteers and Interns
Why is the Liaison SO
important?• The SL is our primary contact person for the school.
• The SL assists with getting the word out there about
the program and making sure that the program is
full.
• The SL is there to help coaches with getting oriented
with the school and assist in handling discipline
issues.
• The SL also helps get the word out about the Lollipop
Run including assisting with getting transportation
for the girls to the event.
Pre Season
Responsibilities
Before the season starts
• Secure practice space for GOTR® for 1 hour and 15 minutes two days per week
• Make sure you have a space for the coach box, snacks and materials at school
• Figure out schedule with GOTR office.
– Why is this important?
• Will we be doing online or paper registrations or both?
Girl Recruitment
• Distribute registration materials and go out of their way to make sure the program is full. We can help, but you need to ask and give proper notice
• Collect registration and scholarship forms, payments
• Follow up with parents regarding payments
Ongoing Responsibilities
• Provide staff and coaches with the completed team rosters by the end of the first week of practice.
• Mail in all completed registration forms and payment to the Girls on the Run office on the first Friday after the first week of practice
• We would prefer online registration but it does depend on each site
• Assist with collecting payment. Only give program t-shirts to girls with all of their information returned and payment collected. Talk to coaches about this (we will be talking to them as well).
• GOTR® staff will send communication via newsletters and reminder emails to liaisons. Please read, check and respond when necessary. Provide ongoing communication and feedback to staff
• If there are changes in the schedule please inform the staff and coaches ASAP.
Ongoing Responsibilities
• Let Marya know of any participant cancellations from the program.
• Maintain regular communication with coaches regarding program and facility, school closure dates, early dismissals or any behavioral issues
• At challenging schools, the site liaison will need to make themselves available to assist coaches with behavioral issues
• Identify language barriers; notify coordinator when assistance is needed
• If not a coach, attend at least one on-site GOTR® practice to ensure things are running smoothly, and that girls and coaches are having fun
• Assist coaches in identifying and reserving space for end of season party on the last session
• *If not on-site, please designate a day-to-day contact (i.e., a school secretary)
Leading up to Lollipop
We want the Lollipop to be an everyone event
• Help create camaraderie and excitement at the school or site
around the Lollipop Event. Help put flyers around the site to
help promote the run.
– Speak to teachers, parents and other students to encourage school
participation. Speak to PTA, staff meeting and all school assemblies
about the race and encourage everyone to participate.
• Assist coaches in finding running buddies to participate with
girls in the race.
• Assist coaches to ensure that each girl gets to the Lollipop 5k
Run; help arrange car pools with parents if needed
Shoe Program
• We only receive a certain number of shoes from our
national office.
• Fleet Feet is only the distributer of shoes they do not
donate shoes.
• Shoes are not guaranteed for each girl; shoe
distribution is based on several factors:� Some of the factors in determining need for shoes:
� Income level of the girl’s family.
� Girl has received shoes in past seasons
� Girl does not have ANY type of athletic shoe to participate in the program.
Process to Receive Shoes
• The coaches will assess which girls need shoes by sensitively asking them
if there is a need.
• The coaches or site liaisons will send the shoe sizes via the “Shoe Request
Form” to Marya in the main office no later than 2 weeks after the season
starts.
� Shoe requests are not guaranteed. GOTR reserves the right to decline
requests due to above mentioned criteria.
� When filling out shoe size, remember to mark up ½ a size larger than
the girl’s regular shoe size.
� Shoes are given on First Come First Served bases-so coaches/liaisons
who get these in earlier do get the sizes they need.
• GOTR office will send approved requests to New Balance
• GOTR office will receive shoes within approximately 2 weeks of order
• GOTR and site will discuss best way to get shoes to girls/site
THANK YOU!!!