Goldfields Library Corporation | - North Central Goldfields ... · Web view2014 / 2015 BUDGET...
44
Goldfields Library Corporation INSERT TITLE HERE GOLDFIELDS LIBRARY CORPORATION Goldfields Library Corporation 2014 -2015 BUDGET INTRODUCTION 2 1. BUDGET SUMMARY 3 Contributions from Member Councils.............3 State Government Funding.......................3 Services.......................................4 Staffing.......................................4 Other Expenditure..............................5 2. BUDGET SUMMARY - OPERATING AND CASH 6 3. OPERATING INCOME – TOTAL INCOME 8 Government Income - State/Local/Other..........8 Other Income...................................9 NORTH CENTRAL GOLDFIELDS REGIONAL LIBRARY CORPORATION TRADING AS GOLDFIELDS LIBRARY CORPORATION
Transcript of Goldfields Library Corporation | - North Central Goldfields ... · Web view2014 / 2015 BUDGET...
Goldfields Library Corporation
INSERT TITLE HERE
GOLDFIELDS LIBRARY CORPORATION
Goldfields Library Corporation 2014 -2015 BUDGET
INTRODUCTION
2
1. BUDGET SUMMARY
3
Contributions from Member Councils.............................................3State Government Funding............................................................3Services..........................................................................................4Staffing...........................................................................................4Other Expenditure..........................................................................5
2. BUDGET SUMMARY - OPERATING AND CASH 6
3. OPERATING INCOME – TOTAL INCOME 8
Government Income - State/Local/Other........................................8Other Income..................................................................................9
4. OPERATING EXPENDITURE – TOTAL EXPENDITURE 10
Labour Costs................................................................................10Depreciation.................................................................................15
NORTH
CENTRAL
GOLDFIELDS
REGIONAL
LIBRARY
CORPORATION
TRADING AS
GOLDFIELDS LIBRARY CORPORATION
5. CAPITAL EXPENDITURE 15
6. RESERVE TRANSFERS 15
7. FACILITY OPERATIONS 16
8. REGIONAL HEADQUARTERS 17
Administration...............................................................................18Collections....................................................................................18Services........................................................................................19
9. STRATEGIC RESOURCE PLAN 21
Standard Statements - Income Statement………………..….22 Standard Statements - Balance Sheet……………………..…23 Standard Statements - Cash Flow Statement……………..…24 Standard Statements - Capital Works…………………………25
GOLDFIELDS LIBRARY CORPORATION PLAN 2013-17…27Strategies for Dynamic Learning in the 21st Century………..27
1 Meeting Community Needs.......................................................................................282 Resources.................................................................................................................283 Partnerships and Stakeholders.................................................................................294 Working Smarter........................................................................................................295 Communications and Marketing................................................................................29
Budget Process ...........................….……………… ……… ……… 31Proposed Public Notice of Preparation of Budget............................ 31Proposed Notice of Motion to Adopt the Corporation Budget.......... 32Proposed Public Notice of Adoption of Budget................................ 32
INTRODUCTION
The North Central Goldfields Regional Library Corporation (trading as Goldfields Library Corporation), was
established in January 1996 to provide library and information services to the City of Greater Bendigo,
Loddon Shire Council, Macedon Ranges Shire Council and Mount Alexander Shire Council.
Based along the Calder Highway, the service covers an area of 12,979 square kilometres, one of the
largest library regions in the State of Victoria. Goldfields Library Corporation has approximately 53.5 EFT
and reaches a population of over 175,000. There are almost 300,000 items in the collection, of which are
loaned over 1.6 million times per year. The Goldfields Library Corporation libraries also support almost
982,000 visitors per year.
The Goldfields Library Corporation (GLC) comprises ten libraries - Bendigo, Castlemaine, Eaglehawk,
Gisborne, Heathcote, Kangaroo Flat, Kyneton, Pyramid Hill, Romsey and Woodend. The Corporation also
provides a Mobile Library service to outer Bendigo and Loddon regions as well as some areas of Buloke
Shire and Central Goldfields Shire. The Mobile Library currently services 17 stops throughout these
1
regions. A Home Library service also operates to major special accommodation centres and housebound
patrons predominantly in the City of Greater Bendigo and Loddon Shire Councils.
Responsibility for the provision and management of the Library Service rests with the Board of the
Corporation, comprising two representatives from each of the four member Councils who meet bi-monthly.
The Chief Executive Officer, appointed by the Library Board manages the Corporation.
1. BUDGET SUMMARY
This Budget represents the operations of the Goldfields Library Corporation for the twelve months from 1
July 2014 to 30 June 2015.
The budget contains provision to implement projects in the Goldfields Library Corporation’s
Library Plan 2013-2017. The Goldfields Library Corporation’s Library Plan outlines the directions of the
Corporation 2013-2017. The Plan is a requirement under section 125 of the Local Government Act 1989,
and establishes objectives and strategies to assist the Corporation provide a contemporary library service
within a sustainable budget.
The Library Plan identifies the future priorities of the Corporation and establishes the basis on which
performance will be measured. The aim is to complete the actions identified for Year 2 of the Plan and
continuously improve key performance measures using the financial resources available in the budget.
2
Roms
ey
CONTRIBUTIONS FROM MEMBER COUNCILS
The Budget is prepared on a base contribution of $ 23.99 per capita from the four member Councils to
cover capital and operating expenses. Member Councils cover all maintenance and utility costs directly
associated with operating the libraries. Population figures are based on ABS statistics and estimated
population growth.
Member Council2013/14 at $ 22.85
per capita
22014/15 at $ 23.99
per capitaABS ERP Population
City of Greater Bendigo $ 2,366,118 $2,488,550 103,722
Loddon Shire $ 171,169 $180,568 7,526
Macedon Ranges Shire $ 991,027 $1,043,506 43,493
Mount Alexander Shire $ 406,524 $428,698 17,868
$ 3,934,839 $4,141,321 172,609
STATE GOVERNMENT FUNDING
The State Government funding estimates are based on ABS’ estimated population figures, with minor
adjustments for areas with a growing or declining population. State Government Funding for 2014-15 has
been calculated based on the actual funding received from the State Government the previous year.
State Government Core Funding:
2013 -2014 2014 -2015
TOTAL $1,124,926 $1,147,425
This money is distributed based on population percentages throughout the member Councils.
State Government Local Priorities Funding:
Council 2013 -2014 2014 -2015
City of Greater Bendigo $ 29,757 $36,235
Loddon Shire $ 4,490 $3,020
Macedon Ranges Shire $ 13,771 $15,098
Mount Alexander Shire $ 6,939 $6,038
TOTAL $59,207 $60,391
SERVICES
The Budget contains provision for lease payments to cover the Library Management System, photocopiers
and the automated voicemail system, as well as ongoing support for the IT area, including software and
hardware. Funds are also allocated for the replacement of PCs to meet demand. 3
RFID (Radio Frequency Identification) was introduced across the Corporation in January 2014 to bring the
service in line with other large library services across the State. RFID technology is designed to change
the way services are provided in libraries and free up staff to:
attend to library customers assisting with information and reference enquiries;
more efficiently locate materials that have been mis-shelved;
assist users with their research and support on the Internet;
allocate more time to engage with people and organisations, and
develop and implement new programs and services.
STAFFING
Circulation, memberships, visits and attendance to programs in Goldfields Libraries over the past 12
months has been stable and increased in some areas. The Corporation has continued to improve access to
and the availability of online databases, e-books, and e-audio resources. The new website is providing a
better online experience for library patrons and there is increasing use for accessing the catalogue,
reserving materials online, accessing social media networks or undertaking research activities online.
The total staffing costs include Enterprise Agreement (EA) increments and the movement of staff within
their Bands. The staffing level will be approximately 52.2 Effective Full Time (EFT). The staffing allotment
allows for better community engagement and programming, communications and promotion, corporate
governance and human resource support. The Budget also contains an allocation for relief staff to cover
annual leave, sick leave, long service leave and staff training.
OTHER EXPENDITURE
Operating Costs have increased based on the previous year’s actual budget and some CPI increases.
While some costs have risen, most costs are being maintained at current levels and in line with the 10 Year
Financial Plan.
The Corporation budget does not include any transfers for new projects or initiatives as the previous
financial year saw the final payments to the Bendigo Library and Headquarters’ Redevelopment and the
introduction of RFID.
The Corporation budgets an annual transfer of $60,000 to the Plant and Equipment Replacement Reserve.
Funds held in the Plant and Equipment Replacement Reserve ensure that sufficient funds are available for
the scheduled replacement of capital items. The Corporation has also set aside $100,000 to go into the
Defined Benefits Superannuation Reserve.
Capital Resources4
New and current stock has a significant impact in all the Goldfields Libraries, reflected with the increase in
circulation and visits over recent years.
Capital Resources include books, audio-visual resources and devices, DVDs, MP3 discs, and compact
discs. Excluded are non-capital items such as newspapers, periodicals, online databases and e-resources.
The Corporation continues to focus on improving the book stock by regularly evaluating its collections and
upgrading the stock while maintaining the collections unique to the Goldfields area. The amount allocated
for Capital Resources is $991,246 and is funded from the allocation received from the State Government.
Database costs have increased and now include the purchase of all on-line resources including ebooks.
Demand for these resources is growing alongside internet use. Database costs and e-resources are
funded from the State Government – Local Priorities Grant.
IT Capital Expenditure
Information Technology capital expenditure includes computer hardware and servers, internet needs, some
minor hardware and other associated equipment. The demand for internet and wireless technologies grow
and affect services across all Branches. The use of portable mobile devices is changing the profile of
library users who now come to the library free Wi-Fi access.
The wide area network consists of 152 PCs and the replacement of Windows XP PCs is a priority for the
Corporation. This year will see us replacing our Virtual Server host with similar server specifications to
meet current requirements. The HP Fibre switch is intended to be included with the new server and helps
the interconnection between servers and the Network Attached Storage as well as the network backup
platform. The Switch allows high-speed communication as well as redundancy in the event of network
failure.
Six network switches are intended for the Branch libraries to convert current dumb switches to managed
switches. This allows remote management and greater flexibility with configuration of the branch networks.
The Capital IT budget for 2014 -2015 is $99,200.
IT Capital
36 X PCs Replacement schedule(@ $1800) 64800
HP Proliant Server @ 22000
HP 8 Port Fibre Switch @ 5200 5200
6x 24 Port HP Managed Switch @1200 7200
TOTAL $ 99,200
Other Capital Expenditure
5
$15,300 is allocated to update furniture and equipment for Goldfields Libraries while smaller items of
furniture and equipment are covered in the Operating Budget under Minor Equipment Purchases (non-
capital).
2. BUDGET SUMMARY - OPERATING AND CASH
State Government Grant - Core Funding (1,147,425)
State Government Grant - Local Priorities (60,391)
State Government Premiers' Reading Challenge (40,000)
Mobile Library Contributions (108,398)
Fines (51,000)
Revenue Sundry Charges & Materials (1,561)
Inter Library Loans (2,601)
Internet/Prints (15,300)
Book Recovery (6,579)
Photocopying (19,570)
Microfilm/Microfiche Reader (200)
Interest on Investments (70,000)
Proceeds from Sale of Fixed Assets (27,000)
Donated Resources (15,000)
Donations/Contributions/Reimbursements Received (98,200)
Room Bookings (60,000)
NCGRL Contributions Member Councils (4,141,321)
Labour, Leave Loading, Sick Leave and Public Holidays 3,346,182
Superannuation 325,799
Long Service Leave 83,042
Workcover 23,088
Fringe Benefits Tax and Other Taxes 9,000
Telephone Rental and Calls 16,480
Bank Charges and Fees 2,601
Human Resources 20,000
Insurances 59,375
Computer Software Maintenance Services 186,451
Maintenance Services 20,000
Consulting and Professional Services 35,700
Contract Service Fees 4,213
Training/Conferences/Seminars 22,050
Printing and Stationery 27,100
6
Advertisements 8,240
Postage 8,755
Accommodation/Travelling/Parking 12,000
Membership/Industry Training 12,113
Freight/Courier Charges 6,644
Minor Equip Purchases (Non Capital) 30,900
Internet Expense 28,000
Lease - Talking Technology 12,801
Children’s Programs 25,750
Adults Programs 15,450
Periodicals 42,000
Newspapers 18,150
Lease/Rental – Photocopier 46,350
Photocopier Expense 20,000
Microfiche/Microfilm Reader Expenses 500
Processing Supplies 35,000
Libraries Australia subscription 7,725
Inter Library Loan Costs 1,200
Board Costs 1,000
Finance Charge 71,224
Headquarters Rental Charge 40,473
Audit Fee 9,270
Database Costs 133,420
Communications and Marketing 10,000
Library Vehicle Operating Expenses 10,300
Mobile Library and Library Van Operating Expenses 41,200
Written Down Value of Assets Sold 29,063
Depreciation Plant and Equipment at Value 84,868
Depreciation Furniture and Fittings at Value 206,449
Depreciation NCGRL Resources 889,609
Operating Result (Surplus)/Deficit 174,988
Adjustments to Obtain Cash Result
Remove Depreciation (1,180,926)
Add Capital Expenditure – Resources 991,246
Add Capital Expenditure - IT Equipment 99,200
Add Capital Expenditure - Furniture & Equipment 15,300
Add Capital Expenditure- Vehicles 270,0007
Less Fair Value of Assets Donated 15,000
Less Written Down Value of Assets Sold (29,063)
Transfer To Plant & Equipment Replacement Reserve 60,000
Transfer From Plant & Equipment Replacement Reserve (270,000)
Transfer To Defined Benefits Reserve 100,000
Cash Result (Surplus)/Deficit 235,294
3. OPERATING INCOME – TOTAL INCOME
The total income for the Goldfields Library Corporation will be $5,864,545 and includes the following
key items:
GOVERNMENT INCOME - STATE/LOCAL/OTHER
Council Contributions: $ 4,141,321 (172,626 population x $ 23.99)
The per capita increase from local government is based on ABS Estimated Residential Population figures
and will contribute $23.99 per capita for 2014-2015. The Budget foreshadows no changes to services from
the previous financial year, although there may be some changes to service levels and programs that
emerge from the renegotiation of the Regional Library Service and Funding Agreements.
State Government Library Grant - Core Funding $ 1,147,425
The Funding and Service Agreement includes a recurrent operating grant based on a 2% increase of the
State Government’s previous year contribution. This amount includes resources and operating grants for
The City of Greater Bendigo, Loddon Shire Council, Macedon Ranges Shire Council and Mount Alexander
Shire Council.
State Government Local Priorities Grant: $ 60,391
Based on the terms of the Government’s Funding and Service Agreement, the Local Priorities grant for
each member Council is 5%.
Mobile Library Contributions: $ 108,398
This represents monies received from the sale of Mobile Library Services to Buloke and Central Goldfields
Shire Councils.
OTHER INCOME
Donations/Contributions Received $98,200
This consists of donations or monies received for sundry contributions. It also includes a budget for the
management of the Bendigo Regional Archives Centre at the Bendigo Library.8
Fines: $ 51,000
This is an estimate of income from fines for overdue materials.
Interest on Investments: $ 70,000
Interest income is expected to fall to $70,000. The fall is due to the expenditure of reserves in recent years
and lower interest rates. Wherever possible funds not required are invested until needed.
Internet prints: $ 15,300
This amount covers monies received from internet prints. This amount is based on current usage, which
has declined in recent years, largely because many users now download information rather than print it.
Photocopying: $ 19,570
This amount represents monies expected to be received from photocopying charges, which is increasing
with the introduction of colour photocopiers at Branch libraries.
Value of Donated Books: $ 15,000
This amount consists of books donated and valued at the current average price of books.
4. OPERATING EXPENDITURE – TOTAL EXPENDITURE
The total operating expenditure for 2014-2015 is $6,039,534 and covers the day-to-day operations of the
Corporation’s libraries and Headquarters functions.
IT operating costs include the lease of the Library Management System, web, server and software
maintenance. Software maintenance includes our usual yearly renewals including the need for backup
software, Spam filtering, antivirus software and the Internet Booking system.
Software maintenance also includes costs associated with the Library Management System and IT support.
The majority of software at Goldfields Library Corporation is ‘purchased’ under license. License periods are
different across all products, ranging from one to four years.
The Corporation is using Mail Chimp and social media to provide members with information about
important Corporation activities and services and this complements our users’ other online experiences.
Increasingly the Corporation is directing members to our website for information, reducing the use of
phone and postal services.
9
Leasing costs include photocopiers at all Branch libraries where more printing is being directed to new and
more cost effective copiers.
Bringing in outside help in the form of professional services from time to time will support the Board and the
senior management advance plans needed for ongoing development of the Corporation.
The Bendigo Regional Archives Centre (BRAC) Reading Room, located within the Bendigo Library’s
Goldfields Research Centre, opened in 2009. The Goldfields Library Corporation manages and operates
the BRAC Reading Room through funding by the City of Greater Bendigo and the Public Record Office
Victoria.
Major cost areas include:
LABOUR COSTS
Labour costs total $3,346,182
Covers salaries, leave loading, sick leave and public holidays.
OTHER EMPLOYEE RELATED COSTS INCLUDE:
Superannuation: $325,799
Cost of employer superannuation contributions.
Long Service Leave: $83,042
This is separated from labour costs, but part of employee costs.
Workcover: $23,088
The Workcover premium.
Fringe Benefit Taxes: $ 9,000
Tax on CEO’s vehicle and any other FBT expenses.
OTHER KEY OPERATING EXPENSES INCLUDE:
Accommodation/travelling/parking: $ 12,000
Charges associated with staff attending training or conferences.
Adult Programs: $15,450
10
This money will purchase materials needed for events and regular adult activity programs for the
Corporation. It includes activities run in partnership with Councils and other organisations and includes
activities that meet the Corporations programming and community engagement objectives.
Advertisements: $ 8,240
This covers costs of required public notices and advertised vacancies.
Audit Fee: $ 9,270
This covers costs for the compulsory annual audit.
CEO - Vehicle Operating Expenses: $ 10,300
This covers the costs of operating the CEO’s car for fuel, maintenance, tyres, vehicle registration, roadside
assistance and tolls.
Children’s Programs: $ 25,750
This money will purchase materials needed for events, regular story time and toddler time programs for the
Corporation. It includes events such as school holiday programs and literacy promotions.
Computer Software Maintenance: $ 186,451
IT operating costs include software licences and data base maintenance costs, virus software, upgrades,
general maintenance of the servers and the website, ISDN network and the lease of the Library
Management System and interfaces.
Lease of Library Management System (Civica) 75,000
Server Maintenance & Database Maintenance (BendigoIT) 40,000
Software Maintenance (Various Companies) 10,000
Bendigo IT SPAM filter 3,000
Civica SMS gateway Billing 3,000
Pharos booking system (EEMS) 1,500
Microsoft Software Assurance renewals and additional Licenses 20,000
Avaya IP Phone software upgrades 2,000
Vipre Anti-Virus 3 Year Upgrade 8,000
Bolinda 8,500
One Click Digital 5,000
TOTAL $186,451
11
RFID Maintenance $10,451
The Corporation has purchased a five-year maintenance contract with FE Technologies for the
maintenance of the RFID system. The first year of maintenance is provided at no cost and this represents a
partial payment for services from the end of January 2015.
Consulting and Professional Services: $ 35,700
Covers costs of specialist services to be supplied on specific items as required.
Contract Services Fee RTC/Pyramid Hill: $ 4,213
Covers charges for the Rural Transaction Centre to operate the library service at Pyramid Hill.
Data Base Costs: $ 133,420
This includes $73,000 for eBooks and e-audio resources that cannot be capitalised and a number of annual
licence fees for online databases, and other eResources.
Financial Administration Charge: $ 71,224
Covers the costs payable to the City of Greater Bendigo under a service agreement to provide financial and
accounting services, payroll, banking and accounts payable.
Freight/Courier charges: $ 6,644
Freight costs for book delivery to service points and Home Delivery charges (housebound and special
accommodation centres in Bendigo).
Headquarters Lease Charge: $ 40,473
This covers the cost of payment to the City of Greater Bendigo of $27,789 for the rent of part of the first
floor of the Bendigo Library for GLC Headquarters use, $7,194.56 for additional utilities charges for the
meeting rooms and activity spaces at the Bendigo Library from which income is derived and $5,489 for
cleaning and security charges for the Headquarters.
Human Resources: $ 20,000
Covers costs of HR services.
Insurances: $ 59,375
All insurances for the Corporation.
Internet Expense: $ 28,000
12
Charges associated with Internet use for internal and external communications including email and wireless
information and research.
Libraries Australia: $ 7,725
Access and usage charges associated with cataloguing library materials set by the National Library of
Australia.
Lease photocopiers: $ 46,350
Cost of leasing photocopiers for all Branches.
Lease – Talking Technology: $ 12,801
Covers the cost of technology that automatically contacts patrons by telephone for notification of overdue or
reserved items.
Maintenance Services: $ 20,000
Covers the maintenance of non-building items.
Membership/Industry Training: $ 12,113
Covers costs for membership to trade and industry associations.
Minor Equipment Purchases: $ 30,900
This covers purchases of small items that are considered non-capital (under $1,000).
Mobile Library and Library Van Operating Costs: $ 41,200
Costs associated with running the Mobile Library and the Library van such as servicing, maintenance,
tyres, fuel, roadside assistance etc.
Newspapers: $ 18,150
Covers the costs of major daily newspapers at all libraries.
Periodicals: $ 42,000
Covers the costs of magazines and periodicals at all libraries.
Photocopier Expense: $ 20,000
Covers the costs of maintenance and repairs to copiers that are operated by the Corporation.
Postage: $ 8,755
Covers the postage of paper-based overdue notices to patrons not using the Talking Technology system,
email or SMS notices. It also covers general office postage and services for interlibrary loans.13
Printing and Stationery: $ 27,100
Covers all paper related items such as docket printouts, labels, member handouts, paper overdue notices,
and some general printing and stationery. A further 20,000 new plastic membership cards are included at a
cost $6,000.
Processing Supplies: $35,000
Covers the costs of covering items, spine labels, bar codes, identification tags, security tags for A/V
materials and other items needed to make items shelf ready. This amount relates to the number of items
purchased and the necessary repairs to items held in the collection. This item also covers the cost 80,000-
barcoded RFID tags at 38c each.
Telephone rental and calls: $ 16,480
Telephone costs for all libraries.
Training/Conferences/Seminars: $ 22,050
Costs associated for staff training and professional development.
DEPRECIATION
Depreciation Plant and Equipment at Valuation: $ 84,868
Depreciation on Mobile Library trailer and the library motor vehicles. Plant and equipment items are
depreciated on a straight-line formula.
Depreciation on Furniture and Fittings at Valuation: $ 206,449
The depreciation on all other items except for book resources. Furniture and Fittings items are depreciated
on a straight-line formula.
Depreciation NCGRL Resources: $ 889,609
Resources such as book stock are depreciated on a straight-line formula that relates to actual cost to age
of item.
5. CAPITAL EXPENDITURE
Resources: $ 991,246
Expenditure under this item represents the library stock component of the budget. Loan and non-loan
materials that are subject to depreciation are included in this area. In addition to the Capital Expenditure the
Corporation expects to receive Resources up to the value of $ 15,000 free of charge from public donations.
Furniture and Equipment: $ 15,300
14
The costs associated with upgrading furniture and equipment at various GLC libraries.
IT Capital Costs: $ 99,200
IT capital costs covers the upgrades and replacement of the new server, PCs, laptops, and other IT
equipment.
Motor Vehicles - $270,000
This year the Corporation will replace the prime mover for the Mobile Library, the CEO car and the Delivery
Van at a cost of $260,000.
6. RESERVE TRANSFERS
Transfer to Plant and Equipment Reserve: $ 60,000
Annual transfers to this Reserve will allow the Corporation to have adequate funds for the next changeover
of GLC vehicles when they fall due.
Transfer to Defined Benefit Reserve: $ 100,000
Funds transferred to cover any future shortfalls with the Superannuation Defined Benefit Scheme
(unfunded Superannuation liability). The Corporation had two Superannuation calls in the past two years
and monies from the accumulated surplus were used to pay the Superannuation liability.
Transfer from Plant and Equipment Reserve: $270,000
Funds will be transferred from the Reserve to purchase the Prime Mover, the CEO vehicle and the delivery
van.
7. FACILITY OPERATIONS
This program incorporates the operation of the Goldfields Libraries, service point libraries, Mobile Library
and Outreach Services. Staff costs are apportioned against each facility. The Corporation will have a total
of 56 (with approximately 22 casual staff) employees on the payroll with an Effective Full Time (EFT), of
52.2 The Corporation also employs a number of staff on a casual basis to cover annual leave, sick leave
and long service leave, training and professional development, meetings etc.
This allocation also includes the Bendigo Regional Archive Centre as well as the Mobile Library service, the
home delivery service and the delivery service to the special accommodation centres located
predominantly in the Bendigo area.
15
The proposed budget includes the continuation of current opening hours at all libraries. Library hours will be
reviewed during 2014-2015.
Headquarters Operation – 10.77 EFT
Headquarters operation has two full time staff which is the Chief Executive Officer and the Web Manager.
Other staff move between Headquarters duties and other Library duties.
Bendigo Library – 15.45 EFT
The Bendigo Library has a staff of 15.45 EFT and provides services to the public for 48 hours per week.
This includes 1 EFT BRAC position.
Castlemaine Library – 5.37 EFT
The Castlemaine Library has a staff of 5.37 EFT and provides services to the public for 47.8 hours per
week.
Eaglehawk Library –0.80 EFT
The Eaglehawk Library has a staff of approximately 0.80 EFT and provides services to the public for 12
hours per week.
Gisborne Library – 2.46 EFT
The Gisborne Library has a staff of 2.46 EFT and provides services to the public for 41.5 hours per week.
Heathcote Library 0.42 EFT
The Heathcote Library has a staff of approximately 0.42 EFT and provides services to the public for 14.0
hours per week.
Kangaroo Flat Library – 2.84 EFT
The Kangaroo Flat Library has a staff of 2.84 EFT and provides services to the public for 41.5 hours per
week.
Kyneton Library 2.26 EFT
The Kyneton Library has a staff of 2.26 EFT and provides services to the public for 41.5 hours per week.
Romsey Library 1.63 EFT
The Romsey Library has a staff of 1.63 EFT and provides services to the public for 41.5 hours per week.
This library is assisted by employees of the Macedon Ranges Shire Customer Service Centre who support
library business as well as Council business.
16
Woodend Library – 1.76 EFT
The Woodend Library has a staff of 1.76 EFT and provides services to the public for 41.5 hours per week.
This library is assisted by employees of the Macedon Ranges Shire Customer Service Centre who support
library business as well as Council business.
Outreach Services and Mobile Libraries – 3.80 EFT
This combined service operates one Mobile Library service, the home delivery service, the special
accommodation delivery service, and the Pyramid Hill Rural Transaction Centre. This service has a staff
total of 3.80 EFT. The Mobile Library is on the road for 39.25 hours per week and open to the public for 24
hours.
8. REGIONAL HEADQUARTERS
The GLC’s Regional Headquarters provides the technical and administrative support for the Corporation’s
library service. The section is divided into the following categories:-
Administration
Collections
Services
ADMINISTRATION
The Administration section is responsible for the overall management of the Goldfields Library Corporation.
The Corporation is administered from the first floor of the Bendigo Library.
Chief Executive Officer
The CEO provides leadership to the Corporation and is accountable for the management of staff and
delivery of services in accordance with the Library Plan and Budget.
Regional Headquarters
The Headquarters are an area of the Bendigo Library leased from the City of Greater Bendigo.
Finance and Investments
Accounting services, payroll and banking services are provided to the Corporation through a Service
Agreement with the City of Greater Bendigo.
COLLECTIONS
The Collections section is responsible for selecting and organising new stock from the time items enter the
service. Most of the stock arriving at the Corporation is shelf ready so invoices and catalogue details need
17
to be checked before stock is distributed and placed on shelves. Branch Managers are also ordering for
their communities. The Collections are managed under the general supervision of the Collections Manager
and includes staffing and associated costs.
Acquisitions
The acquisitions section provides the preparation of new material for cataloguing and processing. It
includes staffing and associated database and stationery costs.
Cataloguing
The Cataloguing section maintains the Library Management System database. It includes cataloguing staff
for the GLC libraries and costs associated with retrieving records from the National Library of Australia’s
Libraries Australia database.
Processing
Processing provides the physical preparation and repair of items.
Periodicals
The periodicals section provides the acquisition and processing of magazines and newspapers for the
Corporation.
SERVICES
The Services Section is responsible for the delivery of programs and services to the public. They manage
and support the programs and services delivered in Branches including the Mobile Library and Outreach
Services.
The Services Section is also responsible for the provision and maintenance of the Library Management
System and the Information Technology Networks.
Children’s and Family Services
The Children’s and Family Services section develops programs to stimulate and encourage reading by the
young members of the Library Service. It includes staffing costs and other costs associated with the
provision of programs and materials across the region.
Adult Programs
Adult Programs seek out partnerships with organisations and groups and engagement with the community
in line with the priorities of the Corporation. The service includes staffing costs and other costs associated
with the provision of programs and materials across the region.
18
Outreach Services
Outreach Services provides the Mobile Library Service; supervision for the Heathcote library and the library
housed at the Pyramid Hill Rural Transaction Centre. The Mobile Library services 17 stops throughout the
Loddon, Bendigo, Buloke and Central Goldfields Shires. Outreach Services provides a Home Delivery
Service that operates at major special accommodation centres and housebound patrons within the general
Bendigo area.
Reference Services
Reference Services provide reference and information programs and materials for the Corporation.
Audio Visual
This department acquires music, DVD, Audio, CD, and MP3 collections for the Corporation.
Interlibrary Loans
Interlibrary Loans provide all interlibrary loans services.
Information and Education
The Information and Education Manager handles all information, educational and reference enquiries and
contributes to content on the Corporation’s website.
Goldfields Research Centre
The Goldfields Research Centre provides services for the development and acquisition of materials in
family and local history and special collections region-wide. The Bendigo Regional Archive Centre (BRAC)
is co-located with the Goldfields Research Centre. Costs to operate the BRAC are borne by the City of
Greater Bendigo and the budget is managed by the Corporation.
Circulation, Overdues and Casual Staff
The circulation officers and casual staff have a staffing cost only. The Overdues section coordinates the
retrieval of items not returned by the due date.
Information Technology Services
The Information Technology Services manages the hardware and software of the various networks,
systems and library servers, internally and externally. The IT services also support the management of
new technologies in the Bendigo Library and the use of new technologies to communicate with members.
Library Management System
The Library Management System manages the maintenance and ongoing support of the Library’s
catalogue, software and hardware licenses.19
9. STRATEGIC RESOURCE PLAN
The Strategic Resource Plan incorporates the resources required, both financial and non-financial to
achieve the objectives and strategic activities identified in the Goldfields Library Corporation Library Plan
2013-2017
The Goldfields Library Corporation Budget
The Budget represents the operations of the Goldfields Library Corporation for the twelve months July 2014
to June 2015.
The Budget is prepared on the basis of a base contribution of $ 23.99 per capita, from the four member
Councils to cover capital and operating expenses. Member Councils cover all utility costs associated with
library operations. Population figures are based on ABS statistics and estimated population growth.
Member Council 2013/14 at $ 22.85 per capita
22014/15 at $ 23.99
per capitaABS ERP
Population
City of Greater Bendigo $ 2,366,118 $2,488,550 103,722
Loddon Shire $ 171,169 $180,568 7,526
Macedon Ranges Shire $ 991,027 $1,043,506 43,493
Mount Alexander Shire $ 406,524 $428,698 17,868
20
$ 3,934,839 $4,141,321 172,609
State Government Funding
The State Government funding is based on the estimated population figures, with minor adjustments for
areas with a growing or declining population. State Government Funding for
2013-14 has been calculated based on the actual funding received from the State Government the previous
year.
State Government Core Funding:
Council 2013 -2014 2014-2015
TOTAL $1,124,926 $1,147,425
State Government Local Priorities Funding:
Council 2013 -2014 2014-2015
City of Greater Bendigo $ 30,352 $36,235
Loddon Shire $ 4,580 $3,020
Macedon Ranges Shire $ 14,046 $15,098
Mount Alexander Shire $ 7,078 $6,038
TOTAL $ 56,056
21
BUDGETED STANDARD INCOME STATEMENT
2014/15 2015/16 2016/17 2017/18$ $ $ $
REVENUES
Member Contributions 4,141,321
4,407,448 4,690,677
4,992,106
Grants 1,247,816
1,231,972 1,256,611
1,281,744
User Fees, Charges and Fines 361,848 377,27
4 393,415 410,30
5Interest 70,000 70,000 70,000 70,000Other Income 1,561 1,592 1,624 1,656Proceeds From Sale of Fixed Assets 27,000 - 15,000 -Assets Received Free of Charge 15,000 15,000 15,000 15,000
Total Revenues 5,864,54
5 6,103,28
6 6,442,327 6,770,81
1
EXPENSES
Employee Benefits 3,809,16
1 4,284,05
6 4,167,002 4,358,36
7
Plant and Equipment Costs 376,227 399,65
6 408,679 417,93
3
Depreciation 1,180,92
6 1,194,80
0 1,208,854 1,223,09
0Administration and Maintenance Charges 360,192
375,732 392,155
409,528
Other Expenses 283,965 293,28 302,932 312,9022
8 8Written Down Value of Assets Sold 29,063 - 15,000 -
Total Expenses 6,039,53
4 6,547,53
2 6,494,622 6,721,82
6
Comprehensive Result (174,988
) (444,24
6) (52,29
4) 48,985
Net Increase / (Decrease) in Reserves 110,000 140,00
0 (115,00
0) (160,00
0)
Total Changes in Equity (64,988
) (304,24
6) (167,29
4) (111,01
5)
BUDGETED STANDARD BALANCE SHEET
2014/15 2015/16 2016/17 2017/18 $ $ $ $
CURRENT ASSETS
Cash Assets 854,8
09 # 572,9
88 # 635,9
61 # 822,4
49
Receivables 18,0
00 # 19,8
00 # 21,7
80 # 23,9
58
Other Financial Assets 151,2
00 # 126,2
00 # 101,2
00 # 76,2
00
Total Current Assets 1,024,0
09 # 718,9
88 # 758,9
41 # 922,6
07
NON-CURRENT ASSETS
Plant, Resources and Equipment 6,155,4
34 # 6,058,2
97 # 5,989,2
24 # 5,898,2
34
Total Non-Current Assets 6,155,4
34 # 6,058,2
97 # 5,989,2
24 # 5,898,2
34
Total Assets 7,179,4
43 # 6,777,2
85 # 6,748,1
65 # 6,820,8
41
CURRENT LIABILITIES
Payables 61,9
65 # 64,4
43 # 67,0
21 # 69,7
04
Employee Benefits 936,0
00 # 973,4
40 # 992,9
09 # 1,012,7
67
Total Current Liabilities 997,9
65 # 1,037,8
83 # 1,059,9
30 # 1,082,4
71
23
NON-CURRENT LIABILITIES
Employee Benefits 54,2
37 # 56,4
07 # 57,5
35 # 58,6
85
Total Non-Current Liabilities 54,2
37 # 56,4
07 # 57,5
35 # 58,6
85
Total Liabilities 1,052,2
02 # 1,094,2
90 # 1,117,4
65 # 1,141,1
56
NET ASSETS 6,127,2
41 5,682,9
95 5,630,7
01 5,679,6
85
EQUITY
Member Contributions 2,466,6
38 # 2,466,6
38 # 2,466,6
38 # 2,466,6
38
Asset Revaluation Reserve 1,306,7
84 # 1,306,7
84 # 1,306,7
84 # 1,306,7
84
Discretionary Reserves 505,9
07 # 365,9
07 # 480,9
07 # 640,9
07
Accumulated (Deficit) / Surplus 1,847,9
12 # 1,543,6
66 # 1,376,3
72 # 1,265,3
56
TOTAL EQUITY 6,127,2
41 # 5,682,9
95 5,630,7
01 5,679,6
85
BUDGETED STANDARD CASH FLOW STATEMENT
2014/15 2015/16 2016/17 2017/18 $ $ $ $
Inflows/ (Outflows
)
Inflows/ (Outflows
)
Inflows/ (Outflows
)
Inflows/ (Outflows
)Cash Flows from Operating ActivitiesPayments
Employee Related Costs (3,762,27
5) (4,219,44
7) (4,121,40
5) (4,312,35
7)
Plant and Equipment Costs (413,85
0) (439,62
2) (449,54
7) (459,72
6)
Administration and Maintenance Charges (396,21
1) (413,30
5) (431,37
1) (450,48
0)
Other Expenses (343,20
0) (319,89
0) (330,39
0) (341,25
0)
GST paid on Investing Activities (137,57
5) (108,26
6) (113,97
8) (111,71
0)
GST submitted to the ATO (578,15
5) # (601,64
9) (635,53
5) (668,36
3) (5,631,26
5) (6,102,17
9) # (6,082,22
5) # (6,343,88
7)Receipts
Member Contributions 4,555,45
4 4,848,19
3 5,159,74
5 5,491,31
7
Grants 1,372,59
7 1,355,16
9 1,382,27
3 1,409,91
8
User Fees, Charges and Fines 400,23
3 413,02
2 430,57
9 448,94
0Interest 70,00 70,00 70,00 70,00
24
0 0 0 0
Other Revenue 1,71
7 1,75
1 1,78
6 1,82
2
GST received from Investing Activities 2,70
0 - 1,50
0 -
GST received form the ATO 242,41
6 214,88
6 224,09
7 225,47
9 6,645,11
7 6,903,02
1 # 7,269,97
9 # 7,647,47
5
Net Cash Inflow/(Outflow) from Operating Activities
1,013,852
800,842 #
1,187,754 #
1,303,588
Cash Flows from Investing Activities
Proceeds from Sale of Assets 27,00
0 - 15,00
0 -Payment for Plant, Resources and Equipment
(1,375,746)
(1,082,663)
(1,139,781)
(1,117,099)
Net Cash Inflow/(Outflow) from Investing Activities
(1,348,746)
(1,082,663) #
(1,124,781) #
(1,117,099)
Cash Flows from Financing ActivitiesNet Cash Inflow/(Outflow) from Financing Activities - - - -
Net Increase/(Decrease) in Cash & Cash Equivalents
(334,894)
(281,821)
62,973
186,488
Cash and Cash Equivalents at the Beginning of Year
1,189,703
854,809
572,988
635,961
Cash and Cash Equivalents at the End of Year
854,809
572,988 #
635,961 #
822,449
BUDGETED STANDARD CAPITAL WORKS STATEMENT
2014/15 2015/16 2016/17 2017/18 $ $ $ $
Resources 991,2
46 966,8
65 982,6
69 998,6
57
Plant and Vehicles 270,0
00 - 40,0
00 -
Computer Equipment 99,2
00 100,1
92 101,1
94 102,2
06
Furniture and Equipment 15,3
00 15,6
06 15,9
18 16,2
36
Total Capital Works 1,375,7
46 1,082,6
63 1,139,7
81 1,117,0
99
25
Represented by:
Renewal 1,145,7
46 1,032,6
63 1,089,7
81 1,067,0
99
Upgrade - - - -
Expansion - - - -
New Assets 230,0
00 50,0
00 50,0
00 50,0
00
Total Capital Works 1,375,7
46 # 1,082,6
63 # 1,139,7
81 # 1,117,0
99
GOLDFIELDS LIBRARY CORPORATION PLAN 2013-17
STRATEGIES FOR DYNAMIC LEARNING IN THE 21ST CENTUR Y
OVERVIEW
1 Meeting Community Needs
We will enhance the capacity of our member communities by continuing to identify and develop programs
and services for:
Children and young families
youth demographic
Home Library Service patrons
Outreach services
emerging and established CaLD communities
ageing in place
people with disabilities to support all access inclusion
reader development and literacy and learning.
2 Resources
26
We will continue to develop and maintain a resource base, both print and digital, that is responsive to users’
reading and resource needs now and into the future. We will utilise the physical space to generate
additional income which will be used to enhance services to the community.
3 Partnerships and Stakeholders
We will continue to work with our communities, governments and a broad range of partners to further the
transition from passive, product-based libraries to a service that delivers active, service-based experiences
for our communities.
4 Working Smarter
We operate in an environment of constant change and our effectiveness will be dependent on our ability to
work smarter and to marshal our human, physical and technological resources in a flexible way that
focuses on our key goals.
5 Communications and Marketing
We will use contemporary communications and marketing techniques to promote all of our services,
facilities and events and to encourage our communities to engage with their library service.
27
1 MEETING COMMUNITY NEEDS
We will enhance the capacity of our member communities by continuing to identify and develop programs
and services for:
Children and young families
youth demographic
Home Library Service patrons
Outreach services
emerging and established CaLD communities
ageing in place
people with disabilities to support all access inclusion
reader development, literacy and learning.
Actions - Year 2
1. Review the library plan in the next 12 months and include broad community consultation, drawing
on the learnings of best practice both in Australia and overseas.
2. Continue to review the Mobile Library timetable, service location, frequency and other opportunities
such as new programs.
3. Promote and develop the new Bendigo Library.
Performance Measures
Complete the Library Plan review.
Complete the Review of the Mobile Library timetable.
Improved satisfaction rating in user consultations.
Increase programs and room bookings in Bendigo Library by 25% from last quarter in 2013/2014.
2 RESOURCES
We will continue to develop and maintain a resource base, both print and digital, that is responsive to users’
reading, learning and entertainment needs now and into the future.
Actions - Year 2
1. Research and develop an Electronic Resources Strategy that responds to the increasing demands
of the community.
Performance Measures
Complete an Electronic Resources Strategy.
28
3 PARTNERSHIPS AND STAKEHOLDERS
We will continue to work with our communities, governments and a broad range of partners to further the
development from passive, product-based libraries to a service that delivers active, engaging experiences
for our communities.
Actions – Year 2
1. Review and renegotiate the 2011-2014 Regional Library Agreement and the 2011-2014 Service &
Funding Agreement between the member Councils and the Goldfields Library Corporation.
Performance Measures
Library Agreements adopted.
4 WORKING SMARTER
We operate in an environment of constant change and our effectiveness will be dependent on our ability to
work smarter and to marshal our human, physical and technological resources in a flexible way that
focuses on our key goals. We will utilise the physical space to generate additional income which will be
used to enhance services to the community.
Actions - Year 2
Structure the Corporation around the principles of flexibility and creativity and position it to meet current and
future needs.
1. Develop a Code of Conduct for Staff.
2. Develop a fundraising strategy, including philanthropic activities to benefit the GLC.
Performance Measures
Corporation structured with changes to achieve GLC future needs.
Code of Conduct endorsed by the Library Board and communicated to staff.
Fundraising strategy developed.
5 COMMUNICATIONS AND MARKETING
We will use contemporary communications and marketing techniques to promote all our services, facilities
and events and to encourage our communities to engage with their library service.
Actions - Year 2
1. Develop a communications and marketing strategy.
29
Performance Measures
Communications and marketing strategy developed and adopted.
KEY STRATEGIC PERFORMANCE INDICATORS FOR 2014-2015
1. Standard of library collection - The proportion of the library collection that has been purchased in the
past 5 years.
2. Library Collection usage - turnover rate of items in the collection.
3. Active library members - the percentage of the people in the member Councils who are active
library members.
4. Satisfaction rating per Council survey - customer satisfaction with library service.
5. Completion of actions in Year 2 of the 2013-2017 Goldfields Library Corporation Plan.
30
Budget Process
In accordance with Section 129 (1) of the Local Government Act 1989 the Corporation must prepare a
budget for each financial year commencing 1st July.
As soon as practicable after the Corporation has prepared its Budget, the Corporation must advertise via a
public notice that the budget has been prepared. The notice must:
(a) contain the prescribed particulars.
(b) advise that copies of the budget are available for inspection at the Corporation’s libraries during
normal business hours for at least twenty eight days after the publication of the public notice;
The public notice will also include the date on which the Corporation will meet to adopt its Budget. A
person may make a written submission on any proposal contained in the Budget, not less than twenty eight
days after the date on which the public notice is published.
After the Corporation has complied with this procedure under the Act, the Corporation may adopt the
Budget. The Corporation must then give public notice that it has adopted the Budget.
The Budget must be adopted by 31st August, 2014.
Proposed Public Notice of Preparation of Budget.
Notice of intention to adopt a budget pursuant to Section 129 (1) of the Local Government Act 1989.
Copies of the 2014-2015 Budget are available for inspection at the public libraries at Bendigo, Castlemaine,
Eaglehawk, Gisborne, Heathcote, Kangaroo Flat, Kyneton, Pyramid Hill RTC, Romsey, Woodend and
Mobile Library. Any person may make a written submission to the Board on any proposal contained in the
Budget by Monday 9th June 2014 and sent to the address below. Submitters may request to present at the
meeting of the Corporation Board to be held at the Mount Alexander Shire Civic Centre, Lyttleton St,
Castlemaine, Friday, 27th June 2014, at 3.00pm.
Sue Howard INTERIM CHIEF EXECUTIVE OFFICER
North Central Goldfields Regional Library Corporation,
PO Box 887,
Bendigo, 3552.
31
Proposed Notice of Motion to Adopt the Corporation Budget
That the 2014-2015 Budget be adopted by the Corporation and the Chief Executive Officer be authorised to
give public notice of this decision to adopt such Budget, in accordance with Section 130(2) & (3) of the
Local Government Act 1989.
Proposed Public Notice of Adoption of Budget
In accordance with Section 130(9) of the Local Government Act 1989 notice is given that the Goldfields
Regional Library Corporation at its meeting held on Friday, 27th June 2014 at 3.00 pm adopted its Budget
for the year July 1, 2014 to June 30, 2015.
Chris KellyCHIEF EXECUTIVE OFFICER
Goldfields Library Corporation
32
33
North Central Goldfields Library
Corporation trading as
Goldfields Library Corporation
251-259 Hargreaves St
PO Box 887, Bendigo 3552
p: 5449 2700
www.ncgrl.vic.gov.au
