GOLD LINE JOINT POWERS BOARD AGENDA

11660 Myeron Road North, Stillwater, Minnesota 55082 Phone: 651-430-4300 • Fax: 651-430-4350 • TTY: 651-430-6246

www.co.washington.mn.us Equal Employment Opportunity

GOLD LINE JOINT POWERS BOARD AGENDA

Wednesday, April 22, 2020 10:30 A.M.

Call: 1-404-397-1516 Access Code: 285 488 929

Due to the COVID 19 Pandemic, board members and staff are conducting this meeting electronically. Members of the public who wish to share their comments or concerns may

email [email protected] or by telephone at 651-430-4300.

I. CALL TO ORDER

II. ROLL CALL

III. ACTION ITEMS -

a. Meeting Agendab. Jan. 22 Meeting Minutes *c. Resolution #2020-02 Legal Counsel Joint Representation Conflict of Interest

Acknowledgment and Agreement *

IV. INFORMATION ITEMS -

a. METRO Gold Line Project Update *b. Executive Change Control Board (ECCB) Operating Proceduresc. 2020 METRO Gold Line Regional Solicitation applications

i. Multi-use Trail along Hudson Rd between Century Ave and GreenwayAve in the City of Oakdale

ii. Parking Structure at I-494 Park and Ride Station in the City ofWoodbury

d. Communication and Legislative Update *e. Next Meeting – May 27, 2020, 10:30 AM-12:00 PM, location TBD

V. ADJOURNMENT

* Attachments

Public Works Department

Donald J. Theisen, P.E. Public Works Director

Wayne H. Sandberg, P.E. Deputy Director/County Engineer

11660 Myeron Road North, Stillwater, Minnesota 55082 Phone: 651-430-4300 • Fax: 651-430-4350 • TTY: 651-430-6246

www.co.washington.mn.us Equal Employment Opportunity

GOLD LINE JOINT POWERS BOARD

DRAFT MINUTES

January 22, 2020

CALL TO ORDER

Chair Karwoski called to order the Gold Line Joint Powers Board (JPB) meeting at 10:31 a.m.

The meeting was held in the 3M Community Room at the Sun Ray Library, located at 2105

Wilson Ave, St. Paul, Minnesota.

ROLL CALL

Members Present: Washington County Commissioner Stan Karwoski

Washington County Commissioner Lisa Weik

Ramsey County Commissioner Rafael Ortega (joined at 10:40 a.m.)

Ramsey County Commissioner Jim McDonough

Members Absent: None

Staff Present: Andy Gitzlaff, Brian Isaacson, Erica Ellefson, Jan Lucke, Jennifer Oehler,

Kevin Magnuson, Kris Longhenry, Lyssa Leitner, Mike Rogers, Sara

Allen, Tabatha Hansen

Others Present: Brian McClung, Chris Beckwith, Marc Briese, Shannan Watson

ACTION ITEMS FOR APPROVAL

Approval of Agenda

A motion to approve the agenda was moved by Commissioner McDonough, seconded by

Commissioner Weik. All in favor. Motion carried.

Approval of Minutes from Previous Meeting

A motion to approve the minutes from the December 12, 2019 meeting was moved by

Commissioner Weik, seconded by Commissioner McDonough. All in favor. Motion carried.

Strategic Communications Contract

Sara Allen presented a follow up to the Strategic Communications Contract, first approved at the November 20, 2019 meeting. The deadline for the Request for Proposal (RFP) was January 8, 2020, of which four applicants responded. After joint review with both Washington and Ramsey County staff, two consultants were interviewed. After interviews, due to demonstrated ability to manage and develop strategic messaging and advocacy, and experience with creation and maintenance of a strategic communications plan, staff would like to recommend for approval, MZA+Co. Brian McClung was present on behalf of MZA+Co.

A motion to approve MZA+Co. was moved by Commissioner McDonough, seconded by Commissioner Weik. All in favor. Motion carried.

Brian addressed the board and thanked them, stating his group was grateful for the work they’ve been involved in for the previous four years, and excited for the opportunity to continue.

Approval of Gold Line Bus Rapid Transit Cost, Budget, Scope, and Schedule at 30% Design

Sara Allen wanted to remind everyone, as stipulated in the Gold Line funding commitments, that the project office is here to seek approval at 30% design, and they will also return at 60% and 90%.

Chris Beckwith updated the board that we received our “Finding of No Significant Impact” on Friday, February 17, meeting the Sunday deadline. She presented a PowerPoint on the new design estimate at 30% (from the previous 15%), cost, budget, scope, and schedule of the project while noting expectations and approvals received from the Federal Transit Administration (FTA). She noted that the use of electric vehicles is still being decided, as they would like to evaluate the cost and maintenance of electric, and there have been a few issues with electric chargers. Lyssa Leitner added that they would like to get through one winter in order to have an accurate evaluation of all factors. Chris made note that they are pushing the right-of-way acquisition piece as far out as possible, so there is an accurate representation of what is needed, with use of appraisals and assessments, at minimal risk.

A motion to approve the Gold Line Bus Transit Cost, Budget, Scope, and Schedule at 30% Design was moved by Commissioner McDonough, seconded by Commissioner Weik. All in favor. Motion carried.

INFORMATION/UPDATES

Commissioner Weik asked for an update on the Community Business Advisory Committee. Chris stated that it is in the Metropolitan Council Chair’s office for review, and they are meeting next week. Lyssa has updated the applicants on the status as well. They are also continuing to work with the cities. Chris stated that the report typically comes out mid-February, however they likely may not be where they need to be to get to the next phase, but it is moving forward.

Page 2 of 3

of 3

OTHER BUSINESS

Next Meeting – February 2020, date TBD due to scheduling conflicts

ADJOURNMENT

Motion by Commissioner Weik, seconded by Commissioner Ortega, to adjourn the meeting. All in favor. Motion Carried.

Meeting adjourned at 11:18 a.m.

Respectfully submitted,

Jennifer Oehler, Clerk

GOLD LINE JOINT POWERS BOARD REQUEST FOR BOARD ACTION

AGENDA ITEM NO. III c. 4/17/2020

Gold Line Joint Powers Board Legal Counsel Joint Representation Conflict of Interest Acknowledgment and Agreement

BOARD ACTION REQUESTED:

Approval of Resolution 2020-02 Legal Counsel Joint Representation Conflict of Interest Acknowledgment and Agreement.

BACKGROUND/JUSTIFICATION

Resolution to formally acknowledge the potential for conflicts of interest to exist during the course of Gold Line Joint Powers Board Counsel’s representation of the Board, and to establish a process for addressing such conflicts of interest, should they arise.

PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED

N/A

RECOMMENDATION (SELECT ONE)

Board Approval

ATTACHMENTS Resolution #2020-02 Legal Counsel Joint Representation Conflict of interest Acknowledgment and Agreement

Gold Line JPB Legal Counsel Joint Representation Conflict of Interest Acknowledgement and Agreement

RESOLUTION GL JPB #2020-02

WHEREAS, the Joint Powers Agreement Establishing the Gold Line Joint Powers Board (“JPA”) authorizes the Gold Line Joint Powers Board (“Board”) to contract with a party to the JPA to provide legal services that are necessary or convenient for the Board; and

WHEREAS, on January 14, 2020, Washington County, which is one of the Parties to the JPA, and the Board entered into the Agreement for Financial Services for Gold Line Joint Powers Board (“Services Agreement”), in which Washington County agreed to provide general counsel services to the Board as the Board directs; and

WHEREAS, in the Services Agreement, Washington County affirmed that, to the best of its knowledge, Washington County’s involvement in the Services Agreement did not result in a conflict of interest with any party or entity which may be affected by the terms of the Services Agreement, and agreed that, should any conflict or potential conflict of interest become known to Washington County, Washington County will immediately notify the Board of the conflict or potential conflict, and Board shall decide by Board resolution whether or not to: 1) waive the conflict or potential conflict and 2) to make alternative arrangements for performance of any of the services to be provided by the Services Agreement; and

WHEREAS, the Board has retained an Assistant Washington County Attorney as legal counsel for the Board to serve as the Board’s legal advisor and representative (“Counsel”); and

WHEREAS, the Board wishes to formally acknowledge the potential for conflicts of interest to exist during the course of Counsel’s representation of the Board and to establish a process for addressing such conflicts of interest should they arise.

NOW, THEREFORE, BE IT RESOLVED that the Board hereby acknowledges and agrees as follows:

1. Counsel is an Assistant Washington County Attorney and while representing the Board may alsoprovide legal advice and services to Washington County concerning legal issues that affect bothclients.

2. Counsel’s professional conduct is governed by the Minnesota Rule of Professional Conduct. Rule 1.7provides that an attorney must represent a client with undivided loyalty and must disclose to the clientany material matter which might impair that loyalty or affect the client’s interest. An attorneyrepresenting multiple parties must reasonably believe that the attorney can provide competent anddiligent representation to each client. A conflict of interest exists if the representation of one client will be directly adverse to another client or if there is significant risk that that the representation of one ormore clients will materially limit the lawyer’s responsibilities to the other client.

3. The Board is not currently aware of any actual or reasonably foreseeable conflicts of interest oradverse effects related to Counsel’s representation of both the Board and Washington County.

4. The Board, however, acknowledges that a conflict of interest may arise in the future. Should Counselbecome aware of any conflict or potential conflict of interest, Counsel shall immediately notify theBoard of the conflict or potential conflict. If the Board or any of its Members becomes aware of any or

Gold Line JPB Legal Counsel Joint Representation Conflict of Interest Acknowledgement and Agreement

potential conflict of interest, the Board or the Member shall immediately notify the Board or Counsel of the conflict or potential conflict.

5. If the Board decides that a conflict exists and is material enough to be of practical importance, it shalldecide by Board resolution whether or not to: 1) waive the conflict or potential conflict and allow thejoint representation to continue or 2) take action to safeguard confidential information or makealternative arrangements for the performance of any of the services Counsel would provide to theBoard.

6. In the event that the Board and Washington County are unable to resolve a legal issue between oramong them without legal proceedings, the Board shall secure separate legal counsel with respect tothe legal issue involved.

BOARD CHAIR ______________________________________ March 25, 2020

ATTEST ______________________________________ March 25, 2020

METRO Gold Line BRTJoint Powers Board Update

April 22, 20201

2

Gold Line Bus Rapid Transit Project Timeline

PRE-PROJECT

DEVELOPMENT

Postponed

Entry

(6 mos)

REVENUE

SERVICE

2024

DESIGN ADVANCEMENT

ENVIRONMENTAL REVIEW

ONGOING PUBLIC ENGAGEMENT

PROJECT DEVELOPMENTJanuary 2018-January 2020

CONSTRUCTION2-3 Years

ENGINEERING1-2 Years

WE ARE HERE

3

New Starts Project Rating

February Annual Report on Funding Recommendation (Fiscal Year 2021)

Overall Project Rating

Point Scale

4

New Starts Project Rating

Anticipated rating after scope modifications(STOPS feedback from FTA on 3/5)

Overall Project Rating

Point Scale

5

DRAFT Roadmap to Entry to Engineering

Base Project + Joint Development (JD)

Decisions on Joint Development | Revision of Financial Management Plan, May

New Starts Resubmittal for Project Rating, May-June

Environmental Review | JD Application, Summer?

FTA New Starts Engineering Reviews, Sept-Dec?

Entry into Engineering, Late 2020/Early 2021?

Key Unknown: COVID-19 Impacts?

Next Steps

• Feedback needed on optional scope:– Update base scope needed to obtain improved project rating

• Add 350 Park and Ride stalls and structured parking at I-494Park and Ride

– Option: add Joint Development to base scope

• Ongoing coordination with FTA HQ and Region 5 staff– Project rating update– Environmental review for project changes– Engineering entry timeline

• JPB future action on updated 30% Cost Estimate after FTARisk Assessment

6

CMC Preview

• Corridor Management Committee meeting May 7– FTA Rating and Joint Development Update – Platform Height Recommendation – Shelter Design Input

7

8

For more information:www.metrotransit.org/gold-line-project

Chris BeckwithDeputy Director/Project Manager

(651) [email protected]

Charles CarlsonDirector of BRT Projects


Questions?

Lyssa LeitnerDeputy Project Manager


Ed SandersonManager of Design & Engineering


http://www.metrotransit.org/gold-line-project

mailto:[email protected]





AGENDA ITEM NO. IV b. 4/17/2020

Executive Change Control Board (ECCB) Operating Procedures


Information and discussion about the ECCB Operating Procedures.


The purpose of the ECCB is to ensure orderly and appropriate coordination of significant changes to the project cost and budget, including the use of the contingency funds, relating to the Gold Line Bus Rapid Transit Project.

Gold Line County Funding Commitment Resolutions directed the creation of an ECCB document, to provide funding partner oversight in the use of project contingency funds.


N/A


Information

ATTACHMENTS N/A


AGENDA ITEM NO. IV c. 4/17/2020

2020 METRO Gold Line Regional Solicitation Applications


Information about two 2020 METRO Gold Line Regional Solicitation applications.


Two Regional Solicitation Applications for METRO Gold Line are being prepared by Washington County staff in advance of a May 15, 2020 deadline. i. Multi-use Trail along Hudson Rd between Century Ave and Greenway Ave in the City of Oakdaleii. Parking Structure at I-494 Park and Ride Station in the City of Woodbury


N/A


Information

ATTACHMENTS N/A


AGENDA ITEM NO. IV d.

4/17/2020

Communication and Legislative Update


Information about communications and government relations at the state and federal level.


Update from State and Federal communications consultant staff.


N/A


Information

ATTACHMENTSMZA + Co. Memo

MZA+Co 1

DATE:

TO:

FROM:

RE:

Agenda Item # IV. d.

April 17, 2020

Gold Line Joint Powers Board

Brian McClung, MZA+Co

Gold Line Joint Powers Board Communications and Government Relations Update

Even in the midst of the COVID-19 pandemic, the Minnesota legislature is continuing to meet. Committee hearings are being held remotely via Zoom. The House and Senate are also planning to hold floor sessions, with some members voting remotely.

We’ve been continuing to stay in touch with community partners and legislators as we stay apprised of the action happening in and around the Capitol.

Government Relations – The four legislative leaders held a press conference in March to announce that the legislature would continue working, although not be operating in the same fashion as they normally would. They said at the time that the legislature will scale back traditional work to focus on COVID-19 response.

For the remainder of the legislative session – until May 18 – the primary focus will be three buckets of legislation: (1) legislation to address COVID-19; (2) a bonding bill; (3) legislation with consensus and bipartisan agreement.

A bonding bill is expected to be taken up, both to make progress on needed infrastructure improvements and as a “jobs bill,” providing stimulus-related work opportunities.

We will continue to monitor legislative hearings as the session is now in its final month.

Strategic Communications & Social Media – In February we provided messaging for meetings with federal delegation and staff. We also assisted with the letter to the federal delegation and related talking points.

We continue to share social media from Gold Line and Metro Transit. The @GoldLinePrtnrs Twitter account is now at 286 followers.

We have continued to stay in touch with the Saint Paul Area Chamber, East Metro Strong and other community business partners to keep connected and supportive of Gold Line BRT.

GOLD LINE JOINT POWERS BOARD AGENDA

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