goAML XML - ia.gov.ae

goAML XML REGISTRATION GUIDE 1

goAML XML REGISTRATION GUIDE


OBJECTIVE OF THIS USER GUIDEThe objective of this guideline is to define and outline the steps to be followed when an organization registers as a reporting entity with the Financial Intelligence Department (FID).

All accountable and reporting entities are required to register on the goAML platform in order to submit reports. By completing registration on the FID’s new reporting platform, goAML. All reporting entities will have the right to escalating reports to the FID.

ACCESS TO THE REGISTRATION PORTALIn order to register as an organization with the FID, the concerned reporting entity must access the online portal provided by the FID, conditional that the reporting entity has been granted access to the Central Bank of the UAE’s network.

DISCLAIMERThe FID reserves the right to amend, modify or change the contents of this document when deemed necessary.

TERMS AND DEFINITIONSNo. Terms & Definitions Description

1.1 AML / CFT Anti-Money Laundering / Countering Financing of Terrorism

1.2 STR Suspicious Transaction Report

1.3 SAR Suspicious Activity Report

1.4 AIF Additional Information File

1.5 ECDD Enhanced Customer Due Diligence

1.6 Report Any STR, SAR, AIF or ECDD based report.

1.7 FID Financial Intelligence Department

CONTENTS1. INTRODUCTION 3

2. GOAML WEB ICONS 4

3. HOW TO REGISTER ON THE GOAML PLATFORM AS AN ORGANIZATION 5

3.1 STARTING THE REGISTRATION PROCESS 5

3.2 REGISTRATION TYPE 5

3.3 REGISTERING ORGANIZATION 6

3.4 PHONES 6

3.5 ADDRESSES 7

3.6 REGISTERING PERSON 8

3.7 ATTACHMENTS 8

4.0 APPROVING A REGISTRATION 0

5.0 HOW TO REGISTER ON THE GOAML PLATFORM AS A PERSON 10

5.1 STARTING THE REGISTRATION PROCESS 10

5.2 APPROVING A REGISTRATION REQUEST 10

5.3 APPROVING A REGISTRATION REQUEST 11

5.4 SETTING ACCESS RIGHTS FOR USERS UNDER A REGISTERED REPORTING ENTITY 12


1.0 INTRODUCTIONThe Financial Intelligence Department (the FID) has been involved in a program, which commenced in early 2017, in an effort to enhance its current online reporting and database management infrastructure.

As of 27 June 2019, all reporting entities in the United Arab Emirates are required to submit various types of informational reports, such as suspicious transaction reports (STRs), electronically to the UAE Financial Intelligence Department using the “goAML” portal. Developed by the United Nations Office on Drugs and Crime (UNODC), “goAML” is intended for use by financial intelligence units as a means for gathering regulatory reporting information, and for allowing reporting entities and law enforcement authorities to quickly, securely and confidentially analyze and share information that can help identify criminal activity.

The introduction of such a system will enable the FID to:

• Strengthen and broaden its capability to meet and discharge its legislative objectives and functions• Ensure that the UAE’s financial system stays relevant and effective in the fight against money laundering and terrorism

financing;• Enable the FID to collaborate more effectively with various stakeholders such as reporting entities, supervisory bodies

and law enforcement agencies• Standardize and streamline all reporting requirements and ensure that the UAE is aligned with the Anti-Money

Laundering and Combatting Of Terrorist Financing standards of the Financial Action Task Force (FATF).

Additionally, the introduction of the aforementioned system will bring in the following benefits to its end-users:

• It will be easier to manage a reporting entity’s registration information• It introduces a single, standardized reporting definition and format for all reporting types • Failed reporting will be simplified by requiring the user to only re-submit the remediated failed report• The ‘Message Board’ function gives the user the ability to communicate with the FID in a centralized manner• Users will be able to track online all reporting related requests and responses between a reporting entity and the FID


2.0 goAML Web IconsIcon Description

Add

Add the captured detail

Cancel the captured detail

Close

Preview

Print

Remove the uploaded document

Refresh

Upload a document

Approve a registration

Reject a registration

Verify registration details

Finalize approval of the registration

Recall to reverse delegation


3.0 HOW TO REGISTER ON THE GOAML PLATFORM AS AN ORGANIZATION3.1 STARTING THE REGISTRATION PROCESSOnce registration is completed, the institution will gain access to the system and acquire a goAML organizational identity number (Org ID). An Org ID will be used by an institution as the unique identifier for that institution and allows goAML users belonging to that particular institution to have access to information relating to that institution.

Kindly note that all fields denoted with an asterisk (*) in the goAML system are mandatory and must be completed in order to complete the registration process.

On the Navigation bar, navigate to the Register link and then click Register As Organization. This in turn will load and display the registration screen.

The “Register As Organization” page will subsequently open with the following form headings that need to be captured.

• Registration Type • Registering Organization• Registering Person• Attachments

3.2 REGISTRATION TYPE The registration type menu has three options to select from. Hence, all reporting entities that have a reporting obligation to the FID must select the ‘Reporting Entity’ option when registering.


3.3 REGISTERING ORGANIZATION

• Organization Business Type* – Type of business (drop-down menu)

• Name* – The unique name of the registering institution (e.g. XYZ Bank)

• Incorp. Num - Company registration number • Commercial Name - The registered commercial name of

the institution • Incorporation City - e.g. Al Ain• Incorporation Country - (e.g. United Arab Emirates)• Contact Person - Current MLRO full name • Website – Link of company website (if any)

• Is financial – Is it a financial institution with a Swift/Bic code (banks, money remitters, etc.) or not?

• Acronym* – The acronym of the registering institution (if applicable)

• Swift /Bic – Unique swift/bic code• Incorporation Legal Form - Entity type (Ltd, LLC, etc.)• Incorporation State / Province – e.g. Abu Dhabi• Name of holding company – Only if associated with

holding company• E-mail* – A group e-mail account which will be accessible

by all authorized personnel of the reporting entity

3.4 PHONES

• Contact Type* – Drop-down menu to specify the contact type (e.g. Business, Operational, etc.)

• Country Prefix – e.g. 971• Extension – Numeric

• Comm. Type* – Drop-down menu to specify the communication type (e.g. Landline, Mobile, etc.)

• Number* – Kindly enter the number without prefixing "00" or "+" or using any hyphens/spaces.

• Comments – Comments (if any)

Please note that all registering organizations are required to enter the phone details of a suitable compliance department representative.


3.5 ADDRESSES

• Type* – Type of address• Town – Town of residence• Zip/Postal Code – PO box number• State/Emirate – The state name in full letters (or

Emirate in the case of UAE)

• Address* – Address available• City* – City of address• Country* – Country of address• Comments – Comments (if any)

3.6 REGISTERING PERSONThe registration details of the MLRO must be provided in this section. This section registers the individual’s details along with their username and password to be used on the goAML system.

• User Name* – Unique username for logging into the system, no duplicates are allowed

• Password* – Password must be between 5-10 characters, include capital alpha, alphanumeric and special characters (e.g. Goaml321#)

• Gender – Male / Female (drop-down menu)• First Name* – MLRO’s First name• Birth Date – Date of birth ((in MM/DD/YYYY

format)• Nationality – MLRO’s Nationality• ID Number – ID number of any government

issued national identification. Kindly input the number without using any spaces/hyphens

• Email* – MLRO’s Unique business Email • Confirm Password* – Retype the password• Title – e.g. Ms / Dr / Mrs / Sheikh• Last Name* – MLRO’s Surname• Emirates ID – MLRO’s Emirates ID number. Kindly

input the number without using any spaces/hyphens

• Occupation – MLRO’s designation


In case there is an Emirates ID present for the registering person, then kindly note the user must fill in both the ‘Emirates ID’ and ‘ID Number’ field using the same identification number in the appropriate format:

• Passport? – If available select yes• Passport Number* – Passport number without any spaces/hyphens• Passport Country – Country where the passport originates from (drop-down menu)

By clicking the ‘Add’ button on the ‘Phones’ and ‘Address’ forms, the website will expand the forms for phone details and residence address, which are discussed in detail in Section 3.4 and 3.5 respectively.

3.7 ATTACHMENTSIn this section, users are required to attach CBUAE’s Banking Supervision Department’s (BSD) approval to appoint the MLRO and his/her deputy or the equivalent from the reporting entity’s supervisory body as part of the reporting entity’s application to register on goAML.

• To upload a document, kindly click the Browse button as depicted below:

• The Choose file to Upload window will display > Select the document to attach from the desired location and click Open.


• After selecting a file as an attachment, click the Upload button.

• To delete an already loaded document, click the X button.

Before submitting the request, the user has to type the “Captcha” (sequence of digits that appears on the screen in this case) into the box without making any errors.

• Type in the numbers as they appear in the image and click Submit Request.

Once the registration form has been submitted, a “registration submitted form” will populate with the registration reference number. The reference number is used for any registration related enquiries.

4.0 APPROVING A REGISTRATIONOnce the request has been submitted, the FID will be responsible for authenticating and verifying the registration captured, along with the required document attachments and will approve/reject the registration accordingly. The reporting entity will receive an email[1] from the FID stating the approval or rejection of the registration.

Once the registration has been approved, the reporting entity is required to communicate the Organizational ID to users within their own institution who are permitted to use the system. These users will be required to register as a person, for which guidance is provided on how to do so in the following section.

*An email outlining the outcome of the request will be sent to the email address provided during the registration phase.


5.0 HOW TO REGISTER ON THE goAML PLATFORM AS A PERSON5.1 STARTING THE REGISTRATION PROCESSOn the Navigation bar, navigate to the Register link and then click Register As Person. This in turn will load and display the registration screen.

Once the registration form expands, the correct goAML Org ID must be listed in the Organization ID field in order to be able to submit the registration. The reporting entity and subsequently the FID will then accept or reject the request.

5.2 REGISTERING PERSON


• Organization ID* – Reporting Entity Organization ID• User Name* – Unique username for logging into the

system, no duplicates are allowed• Password* – Password must be between 5-10 characters,

include capital alpha, alphanumeric and special characters (e.g. Goaml321#)

• Gender – Male / Female (drop-down menu)• First Name* – User’s First name• Birth Date – Date of birth

(in MM/DD/YYYY format)• Nationality – User’s Nationality• ID Number – ID number of any government issued

national identification. Kindly input the number without using any spaces/hyphens

• Email* – User’s email address• Confirm Password* – Retype the password• Title – e.g. Ms / Dr / Mrs / Sheikh• Last Name* – User’s Surname• Emirates ID – User’s Emirates ID number Kindly input the

number without using any spaces/hyphens• Occupation – User’s designation

• Passport? – If available select yes• Passport Number* – Passport number without any spaces/hyphens• Passport Country – Country where the passport originates from (drop-down menu)

By clicking the ‘Add’ button on the ‘Phones’ and ‘Address’ forms, the website will expand the forms for phone details and residence address, which are discussed in detail in Section 3.4 and 3.5 respectively.

5.3 APPROVING A REGISTRATION REQUESTAfter logging in, the reporting entity’s admin user (initial registering person i.e. MLRO) will have access to the goAML home page which will be displayed on the information bar.

• On the Menu bar, click on the Admin > User Request Management from the drop down list.

• The User Change Requests page will be displayed with the following fields.


• Clicking Preview > generates and displays the report form.• Click the Expand All link to display the complete report, or click the Collapse All link to see the abridged form.• The information displayed on the report form must be verified, as well as the attachments.• The reporting entity’s admin user will be able to Reject / Approve the request and must ensure to add Comments for each

action. • After the Request has been finalized, the user will receive an email informing them of the status of the request.

5.4 SETTING ACCESS RIGHTS FOR USERS UNDER A REGISTERED REPORTING ENTITYThe FID’s goAML platform is preconfigured with two roles that are defined in the system for both the reporting entity’s admin user (user who registered along with the organization i.e. MLRO) and the reporting entity’s users (user who registered as a person). These roles have been designed with several access rights being allowed for each specific subset of users in the system. The reporting entity’s admin user can specify what roles the organization’s users are to assume as shown below:

• Navigate to Admin, then click User-Role Management

• Click on the desired user within the organization and specify their user.


Should the reporting entity’s admin user feel that the preconfigured user access rights defined are not suitable for their users, then they may add a new role for their entity as shown below:

• Navigate to Admin, then click Role Management

Click on Add a new role for this entity

The system will then allow the reporting entity’s admin to create a new role for their entity, in which they can specify their own access rights for different types of users in the organization.

goAML XML - ia.gov.ae

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