Goal setting workshop report
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Transcript of Goal setting workshop report
“A true friend knows your weaknesses but shows you your strengths; feels
your fears but fortifies your faith; sees your anxieties but frees your spirit;
recognizes your disabilities but emphasizes your possibilities.”
William Arthur Ward
Goal Setting Workshop Report Accomplishments, Challenges & Outcomes
Edmore MasendekeEndless PossibilitiesApril 2014
Goal Setting Workshop Report
Page 2
Goal Setting Workshop Report Accomplishments, Challenges & Outcomes
Figure 1: Students and facilitators pose for a photo on their way to lunch.
Contents
EXECUTIVE SUMMARY 2
MARKETING AND PROMOTION 2
PRESENTATIONS 3
CONSULTATIONS 4
VENUE & CATERING 5
BUDGET, SPONSORSHIP AND IN KIND SUPPORT 5
GENERAL COMMENTS ABOUT THE EVENT 5
APPENDIX A: SCHEDULE OF PRESENTATIONS 6
APPENDIX B: BUDGET 7
APPENDIX C: HIGHLIGHTS OF THE EVENT GROUPED BY THEME 8
Executive Summary The Goal Setting Workshop was held from 9am to 5pm on Saturday 5th April 2014 at the Celebration Center. The event was a highly interactive, participatory gathering with 14 attendees from the University of Zimbabwe.
The feedback from participants, both via a formal survey and from anecdotal conversations on the day, indicated a very high level of satisfaction with the event. There were 8 partial responses to the survey, and 5 full responses. Due to the high response rate, the survey is considered representative of the attendee population.
The event was sponsored by 4 individuals and Celebration Ministries availed the venue to us for free. The event also received in-kind sponsorship from a number of individuals.
A total of $515 was raised in sponsorship. No revenue was raised from the event itself as students were not charged to attend the event (refer Appendix 2 for full financials). The cost of running the event was $896.68 in total, so efforts to secure additional sponsorship are ongoing.
As part of the event, the organisers held one-on-one consultations with all the attendees, with the aim of understanding their future plans, interests and needs. Most of the attendees expressed that the consultations were a relevant platform for students to give feedback and express their concerns.
There were several objectives which the Goal Setting Workshop aimed to fulfill, some of which were realised fully, and some only partially.
To reinforce self-confidence and capacity for overcoming challenges of impairment in all areas of their life: Students were taught how to play to their strengths and overcome challenges. They were also encouraged to believe in themselves and keep their expectations high.
To equip students with goal setting skills and assist them in developing individual migration paths with a particular emphasis on personal, academic and career advancement: Students were given several goal setting strategies. Presenters shared their personal experiences to illustrate how they pursued and attained some of their goals.
Marketing and promotion The event was marketed and promoted through a notice that was put up on the notice board at the Disability Resource Center (DRC). The event was also promoted at one of the students’ meeting with the coordinator of the DRC.
Goal Setting Workshop Report
Page 3
Three days before the event, thirty six (36) students had signed up for the workshop. However, only fourteen (14) students attended the event. Attendees said that some of their colleagues had not shown up because they had other commitments.
Some attendees said that not enough had been done to market and promote the event as some students do not frequently visit the DRC.
Some attendees had only heard about the workshop when the bas arrived to pick up students for the event. The bus waited for an hour for students despite that they had been informed of the pick-up time a few days before the event. This delayed the start of the programme.
The 14 attendees comprised of 11 male and 3 females, with visual impairments and/or albinism, studying for qualifications in arts, political science, social work, law, education and sociology.
In addition to the 14 students, 2 visitors also attended the workshop. The workshop was facilitated a group of organisers, presenters and consultants comprising of 15 individuals, who were also present on the day of the event.
Key recommendations for improvement
Organisers should market and promote future events by visiting the university and speaking directly to the students
Consider involving students in the marketing and promotion of future events
Presentations
Figure 2: Dr Tsitsi Chataika
There were 5 30-minutepresentations given, including a video presentation, as well as 1 1-hour long presentation (please refer to Appendix A for the full
schedule). Most of the presentations were based on material that is in a handbook that the organisers prepared in advance and gave to the attendees on the day of the workshop.
Survey feedback (shown in table 1 below) indicates that the content of the workshop was relevant, comprehensive and easy to understand.
Table 1: Survey Feedback Related to Workshop Content
Additional comments were that content of the workshop was good, helpful, enjoyable and educative. One respondent wrote “The facilitators provided [us] capabilities.”
Survey feedback (shown in table 2 below) also indicates that the workshop handbook supported presentation material, provided useful additional material and is clear and well-organised.
Table 2:Survey Feedback Related to Workshop Handbook
Some attendees added that the handbook was well researched. The handbook, however, was not available in Braille despite efforts to have Braille copies printed when preparing for the workshop. This disadvantaged some of the visually impaired student. Therefore, these students did not respond to the questions relating to the handbook.
Overall, attendees felt that the workshop was well-paced, had sufficient breaks and contained a good mix between listening (presentations) and activities (shown in table 3 below).
Table 3: Survey Feedback Related to the Workshop in General
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
2. The workshop content was:
a) Relevant 0% 0% 15% 85% 0%
b) Comprehensive 0% 0% 38% 46% 15%
c) Easy to understand 0% 0% 15% 77% 8%
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
3. The workshop handbook:
a) Supported
presentation material 0% 0% 23% 54% 23%
b) Provided useful
additional information 0% 0% 15% 46% 38%
c) Is clear and well‐
organized8% 0% 15% 38% 38%
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
4. The workshop was:
a) Well paced 0% 0% 46% 38% 15%
b) Breaks were
sufficient0% 0% 31% 69% 0%
c) A good mix
between listening and
activities
0% 8% 31% 54% 8%
Goal Setting Workshop Report
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Attendees also felt that the workshop was well organized and “a good interactive learning process.”
Finally, attendees felt that the presenters were knowledgeable, well-prepared and responsive to their questions (shown in table 4 below). They encouraged us to keep on inviting specialists from different disciplines and people with disabilities among our facilitators.
Figure 3: Tafadzwa Nyamuzihwa Table 4: Survey Feedback Related to Workshop Facilitators
Videos of presentations were captured and will be made available as soon as the video post-production process is completed.
Key recommendations for improvement
Produce Braille copies of the handbook for the benefit of students with visual impairments
Continue inviting people with disabilities as facilitators
Consultations
The afternoon sessions included group discussions and one-on-one consultation sessions with the students. Groups were tasked to do some of the activities in the handbook as consultants carried on with consultations at the same time.
Survey feedback (shown in table 5 below) also indicates that the group discussions were useful learning experiences for most students.
Table 5: Survey Feedback Related to Workshop Activities/ Group Discussions
Students also said that the group discussions allowed them to socialize and network as well as to share their goals.
According to survey feedback (shown in table 6 below) the consultations were a relevant platform for students to give feedback and express their views.
Table 6: Survey Feedback Related to Consultations
The objectives of the consultations were to:
Identify the students’ goals Identify the challenges students are facing
when pursuing their goals Identify student training needs Give students advice that will help them
attain their goals Answer any questions that the students had
in relation to the workshop or Endless Possibilities in general
Students also used this platform to share what they had learnt and to air their views and opinion. The data gathered during the consultation session is valuable to Endless Possibilities as it helps us identify the students’ training needs. Thus, it serves as input in planning for future programs.
Attendees felt that the presenters were knowledgeable, well-prepared, friendly and responsive to their questions (shown in table 7 below).
However, there was one student felt that there was poor interaction between the consultant and himself.
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
7. The facilitators were:
a) Knowledgeable 0% 0% 15% 69% 15%
b) Well‐prepared 0% 0% 38% 54% 8%
c) Responsive to
participants’ questions 0% 0% 15% 69% 15%
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
0% 8% 15% 69% 8%
5. The activities/group
discussions were useful
learning experiences
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
0% 8% 23% 62% 8%
6. The consultations
were a relevant platform
for students to give
feedback and express their
concerns
Goal Setting Workshop Report
Page 5
Table 7: Survey Feedback Related to Consultants
Key recommendations for improvement
Facilitators should play a more active role during the group discussions in order to improve their effectiveness
Consultants should improve their interaction with students
Venue & Catering
Figure 4: The table is set for lunch.
The venue was considered to be very suitable for the event. Survey feedback (shown in table 8 below) indicated that the venue was comfortable and well located; and the food and refreshments were adequate.
Table 8: Survey Feedback Related to the Venue/Catering
Key recommendations for improvement
Provide range of cold drinks and soft drink other than just Mazoe orange crush
Budget, sponsorship and in kind support A total of $515 was raised in sponsorship. No revenue was raised from the event itself as students were not charged to attend the event.
The cost of running the event was $896.68 in total, therefore expenses exceeded income by $381.68(refer Appendix 2 for full financials). Efforts to secure additional sponsorship are ongoing.
In kind support was received in the following ways:
Venue hire by Celebration Ministries International and Connections Restaurant
Workbook layout, art and design by Rudo Chakanyuka
Additional graphic design by Raymond Gwindi
Key recommendations for improvement Make every effort to raise enough funds and
all pledges paid up before the event Clearly articulate sponsorship benefits in
both the project proposal and cover letter
General comments about the event The following is a list of the attendees’ responses to the question ‘What did you like best about this workshop?’:
They (the organisers) accommodated us I liked the consultation session It was educational and inspirational [The session on] How to achieve our goals [It] Was educational and encouraging
Other general comments made relating to the workshop were:
I enjoyed a lot I have learnt a lot of things about setting
goals and achieving them
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
8. The consultants were:
a) Knowledgeable 0% 0% 0% 69% 31%
b) Well‐prepared 0% 0% 15% 54% 31%
c) Friendly 0% 0% 15% 62% 23%
d) Responsive to
participants’ questions 0% 0% 0% 69% 31%
Strongly
Disagree Disagree Agree
Strongly
Agree
No
Response
1. The workshop venue was:
a) Comfortable 0% 0% 8% 85% 8%
b) Well located 0% 0% 15% 69% 15%
c) Food and
refreshments were
adequate
0% 0% 8% 77% 15%
Goal Setting Workshop Report
Page 6
Appendix A: Programme 0730 Registration and Breakfast 0830 Welcome Remarks & Introduction Tendai Tenga 0900 Session 1: Define Success for Yourself Tendai Tenga 0930 Session 2: “Do not DIS my ABILITIES”: Understand your strengths and weaknesses. Play to your strengths. Dr Tsitsi Chataika 1030 TEA BREAK 1045 Session 3: Set Personal, Academic, and Career Goals Kuda Mzembe 1115 Session 4: Develop Strategies to Reach Your Goals TBA 1145 Session 5: Keep Your Expectations High Tafadzwa Nyamuziwha 1215 Session 6: The F* word Evan Mawarire (video presentation) 1230 Groups; Instructions; Announcements Gift Tenga 1245 LUNCH 1345 Consultations and Group Discussions Consultants: Tinashe, Shasha, Kuda, Simbarashe, Pamela, Vimbai Standby: Gift, Kelvin, Tsitsi 1600 Round-up, Recap, Question and Answer, Evaluation & Closing Remarks Gift Tenga 1700 Close
Goal Setting Workshop Report
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Appendix B: Budget Income
Sponsorship
Rumbi $ 20.00
Dr. M Wazara $ 95.00
Mr. T Matanga (pledge still to be fulfilled) $ 100.00
Mr. S Sibanda (pledge still to be fulfilled) $ 300.00
TOTAL INCOME $ 515.00 Expenses (see breakdown of expenses below) $ 896.68
SHORTFALL $ 381.68 Expenses
Quantity Item Description Unit Cost Total Cost
13.33 Fuel Transport & Logistics $ 1.50 $ 20.00
3.33 Fuel Transport for DJ Nyamz $ 1.50 $ 5.00
20 Pens $ 4.30
20 Exam Pads $ 0.60 $ 12.00
6 Mineral Water 5L $ 1.90 $ 11.40
6 Mineral Water 2L $ 0.80 $ 4.80
2 Sweets $ 1.50 $ 3.00
4 Drinks 2L Mazoe Orange $ 2.99 $ 11.96
1 Coffee $ 5.65 $ 5.65
1 Powdered Milk $ 2.70 $ 2.70
1 White Sugar $ 1.90 $ 1.90
1 Rooibos Tea $ 3.00 $ 3.00
3 Fruit Juice $ 1.99 $ 5.97
Buscuits Assorted $ 10.00
DJ Nyamz Gratuity $ 15.00
2 Transport To ferry students to venue and back $ 10.00 $ 20.00
10 Printing Sponsorship Proposals $ 1.20 $ 12.00
60 Printing Sponsorship Letters $ 0.25 $ 15.00
1 Printing Sample Workshhop Handbook $ 8.00 $ 8.00
30 Printing Workshop Handbook $ 5.00 $ 150.00
3 Stationary Blank CDs for video recordings $ 5.00 $ 15.00
10 Catering Breakfast and lunch $ 30.00 $ 300.00
8 Training Disability Awareness Workshop $ 20.00 $ 160.00
10 Meeting Strategic Planning $ 10.00 $ 100.00
TOTAL $ 896.68
Goal Setting Workshop Report
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Appendix C: Highlights of the event grouped by theme Venue
- Comfortable - The venue was excellent and the
refreshments were good - The administration succeeded - Palatable meals were provided - The venue was well set and accessible
Workshop content
- Good - Everything was relevant, comprehensive and
understandable - It was understandable and helpful - It is good… enjoyed, educative - The facilitators provided capabilities - Learnt greatly
Handbook
- Perfect - The handbook is full of relevant material - Was not accessible to the visually impaired - Well researched and well prepared
Presentations
- Well organized - A good interactive learning process
Activities/group discussions
- The activities were well organized - The activities allowed socialization and
networking - I also get some goals of others - Funny
Consultations
- Yes as students we were able to share what we have learnt
- I really enjoyed the consultation session - I managed to air my views and comments
Facilitators
- Facilitators were excellent - Keep on inviting specialists from various
disciplines - Keep on inviting PWDs as facilitators - They were well prepared
Consultants
- Active and well prepared - Interaction was poor
What did you like best about this workshop?
- They accommodated us - I liked the consultation session - It was educational and inspirational - [The session on] How to achieve our goals - [It] Was educational and encouraging
General feedback
- I enjoyed a lot - I have learnt a lot of things about setting
goals and achieving them