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Request for Tender

2017 School Stationery and Consumables Tender

Reference No. 161712

Date of Release:13th September 2016

Ministry of Education

(Tenderers can tender to supply Stationery and/or Consumables, however for Stationery tenderers must tender for whole of the works in that particular section as specified in Appendix B Specifications but for Consumables tenderers can tender for part of the works as broken down in Appendix B Specification (Note if tendering for part consumables than Tenderers must tender for all items in that part). An exception will be made for items that have proprietary restrictions to which tenderer are not able to supply. )

Glossary and Definitions

Term

Explanation

RFT

Request for Tender

Tender Management Team

The team that is responsible for the management of this Tender, including the evaluation and administrative functions

Evaluation Committee

The group of people within the Tender Management Team that will evaluate this Tender

Policy

The Cook Islands Government Purchase and Sale of Goods and Services Policy

Ministry of EducationRequest for Tender No.161712

Page 4 of 32

Table of Contents

Glossary and Definitions2

Introduction (Mandatory with each of its components)4

Summary of Requirement4

Submission of Tender/Offer4

Tender/Offer Closing Time4

Contact Officer5

Selection Process5

Notification of Acceptance5

Probity (Mandatory)5

Statement of Requirement(s) (Mandatory)6

Conditions of Tendering (Mandatory)6

Standard Conditions (Mandatory)6

Special Conditions7

APPENDIX A9

Form of Tender9

Schedule of Prices11

Proposed Subcontractors11

Preliminary Delivery Programme12

Referees who may be Contacted12

APPENDIX B13

Tender Specifications13

Specifications/ Schedule of Prices/ Schedule of ParticularsError! Bookmark not defined.

APPENDIX C20

APPENDIX D29

Evaluation Criteria29

Introduction Summary of Requirement

Through this RFT, the Ministry of Education wishes to procure School Stationery and Consumables for the year 2017.

Submission of Tender

Tenders shall be submitted either:

Hard copy - in two complete hard copies, packaged and labelled CONFIDENTIAL and have the following information clearly exhibited on the outside:

To: Ministry of Education

Postal Address:P O Box 97, Rarotonga, Cook Islands

Titled: Ministry of Education 2017 School Stationery and Consumables Tender

RFT#: 161712

Tenders must be placed in the Tender Box located at the Ministry of Education Building, in Nikao and submitted in the form specified in Appendix A and B by the due date. Failure to do so will result in the tender being disqualified.

OR

Electronic copy: By emailing the tender bid as a pdf file to [email protected] with the subject line Ministry of Education 2017 School Stationery and Consumables Tender. Tenders must be received to the inbox of [email protected] in the form specified in Appendix A and B by the due date. Failure to do so will result in the tender being disqualified. The receipt time on the inbox will be used as the receipt time for the purposes of ensuring a tender is within the time limits.

Tender Closing Time

Tenders close at 4.00pm on Wednesday 28th September 2016. The Tender Box is located at the Ministry of Education Building, Nikao (or submitted electronically to the email address detailed above) and tenders should be addressed to:

Ministry: Ministry of EducationName of Tender Official: Director of FinanceMinistrys postal address: P O Box 97, Rarotonga, Cook Islands

The tenderer is responsible for ensuring that the tender is placed in the Tender Box or the [email protected] account by the closing time.

Late tenders will not be accepted.

Contact Officer

Negotiations will not be permitted between the Tender Team and any prospective tenderers during the tender advertising period. However, prospective tenderers may seek clarification of the tender documents prior to submitting their tenders.

Any enquiries in relation to this tender should be directed to the Contact Officer identified below. Tenderers should note that to ensure no disadvantage to any tenderers, responses to questions pertaining to this RFT will be circulated to all those who have registered their interest. Notice to Tenderers may also be uploaded to procurement.gov.ck.

Any enquiries in relation to this tender should be directed to the Contact Officer at the address given below.

Name of Person: Terangi CharlieTitle: Procurement, Health & Safety OfficerAddress: P O Box 97, Rarotonga, Cook IslandsPhone: (682) 29357E-mail: [email protected]

Prospective Tenderers must register their interest to participate by advising the Contact Officer by email or telephone. Only registered tenderers will receive Notices to Tenderers directly when issued. It is the responsibility of the tenderer to ensure they are properly registered for this tender.

Selection Process

All tenders deposited in the Tender Box or emailed by the Closing Time will be considered. Tenders submitted in the form specified in Appendix A and Appendix B to this RFT will then proceed to the evaluation stage.

Evaluation of the responses to this RFT will be in accordance with the Evaluation Criteria described in AppendixD. Failure to comply with the Standard Conditions will result in immediate exclusion from the Evaluation process.

Notification of Acceptance

Tenders shall remain open for acceptance and shall not be withdrawn for a period of sixty (60) days from the Closing Date of the tender. Unsuccessful tenderers shall be notified in writing by the Principal or their representative within 10 working days of acceptance of the successful tender.

If no tender is accepted by the Principal within twenty (20) working days after the Closing Date, each tenderer will be notified in writing by the Principal or their representative whether their tender is still under consideration or is no longer being considered.

The Tender Team reserves the right to contact referees and/or customers regarding the performance of the tenderer as it may pertain to this RFT.

The Principal shall not be bound to accept the lowest priced tender or the highest scored tender or any tender.

When the preferred supplier has been identified by the Tender Team, the Principal will invite the supplier to enter into negotiations based on the draft contract at Appendix C to this RFT. Only when the parties have agreed to the terms of the contract and executed the contract will the Principal issue to the successful tenderer a Letter of Acceptance.

Probity

No gifts or entertainment of any nature will be permitted between any parties involved throughout the tender process, including: tenderers or potential tenderers, tender team members, evaluation team members, the Head of Ministry, or any other member or organisation that may have an involvement with any aspect of the tender process.

Statement of Requirement(s)

The School Stationery and Consumables Specification is fully described in Appendix B. Product Specification

To enable to supply the School Stationery and Consumables, Tenders should include provision for the Tenderer, at the Tenderers own cost to;

Assess and, if successful, acquire all or part of School Stationery and Consumables required;

Arrange and pay for delivery of materials to the Ministry of Education, Rarotonga, Cook Islands; and

Arrange for insurance coverage for the School Stationery and Consumables required during shipment.

Tenders for the Contract shall be prepared and submitted in accordance with the attached condition of Tender. A valid tender requires the submission of a completed tender form together with a copy file of:

1. A proposed timeframes to complete the contract

2. Details of tender background and past experience of services

Conditions of Tendering

The Standard Conditions are theMandatory Criteria for applying to this Tender. Any offer that does not meet the terms specified in the Standard Conditions below is nonconforming and will not be evaluated.

Standard Conditions

1. Tenders must be completed in the format contained in Appendix A and Appendix B of this RFT. If offers do not comply with this format, they will not be accepted.

2. Tenders must be deposited in the required form in the Tender Box (or submitted electronically to the email address detailed above) by the closing time as specified above.

3. All proposals and related documentation in respect of this RFT must be in the English language.

4. Tenderers can tender to supply for Stationery and/or Consumables, however for Stationery tenderers must tender for whole of the works in that particular section as specified in Appendix B Specifications but for Consumables tenderers can tender for part of the works as broken down in Appendix B Specification (Note: if tendering for part consumables then Tenderers must tender for all items in that part). An exception will be made for items that have proprietary restrictions to which tenderers are not able to supply.

5. Tenders must be presented in hard copy and/or soft copy format as specified in this RFT. Telefax proposals will not be accepted.

6. All prices quoted must be in New Zealand dollars and inclusive of freight landed in Rarotonga.

7. In order for foreign companies to carry on business in the Cook Islands, an application for approval must be sought from the Business Trade and Investment Board (BTIB). Any fees associated with the registration are to be covered by the bidder.

Special Conditions

The following special conditions of Tender apply to this Contract:

1. The Principal shall provide the contractor with a copy of the contract document signed by both principal and tenderer.

2. The tenderer is required to submit, on placement of the Tender application, a proposed work plan outlining the days and the duration, considered necessary to complete the contract work; from the time of execution of the contract to the contract completion.

3. Upon awarding of the contract works, it is deemed that the tenderer has assessed the project and that all cost both direct and indirect to complete the contract works has been covered in the tendered price.

4. The Principal may ask the tenderer to provide a list of proposed subcontracts and subcontractors before accepting the tender.

5. The Principal may ask the tenderer to provide additional information during the tender evaluation. The tenderer must supply that information in the form and within the time stated in the Principals request.

APPENDICES

APPENDIX A

Form of Tender

To :Secretary

Cook Islands Ministry of Education

PO Box 97

Avarua

RAROTONGA

Re :SUPPLY OF SCHOOLS 2017 STATIONERY AND CONSUMABLES

Having examined the Tender Documents in relation to Tender Reference No. ________ and dated _______, released by the Ministry of Education, we submit the following offer.

We offer to complete, handover to the Principal and remedy defects in the whole of the said Tender Specifications in conformity with these Tender Documents for the sum of [insert the price offered in text with the value in numbers thus (NZD$__________.__)] stated exclusive of Value Added Tax, together with such other sums as may be ascertained in accordance with the Contract.

We undertake to complete and handover the whole of the Contract Goods within the period stated in the Conditions of Tendering.

We agree to abide by this Tender for a period of sixty (60) days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted by you at any time before the expiry of that period.

Unless and until a Contract is prepared and executed, this Tender together with your written acceptance thereof, shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any Tender you may receive.

We understand that no contract shall come into existence, and no legal or other obligations shall arise between us and you (or between us and any other agent of the Principal) in relation to the conduct, outcome or otherwise of the Tender process, prior to and apart from your acceptance of our Tender.

We understand that you may contact the referees nominated by us in this offer and make whatever enquiries you deem necessary regarding our financial health and ability to deliver the Contract Goods. Further, during the assessment stage we understand and agree that you may request specific information from all tenderers in order to assist your assessment. We acknowledge that a failure to provide such information may result in disqualification from the process.

We provide the following information required to be submitted with this Tender:

Completed Schedule of Prices

Proposed Subcontractors (if relevant)

Preliminary Delivery Programme

List of Referees you may contact in relation to this offer.

Signature:

_______________________________________________________________________

Printed Name:

_______________________________________________________________________

Position Held:

_______________________________________________________________________

Tenderer:

_______________________________________________________________________

Address:

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

Date:

_______________________________________________________________________

E-mail Address:

_______________________________________________________________________

Phone No.:

_______________________________________________________________________

Facsimile No.:

_______________________________________________________________________

Schedule of Prices

Item

Total Cost (Excl.VAT)

Total Cost (Incl..VAT)

2017 School Bulk Stationery Order

2017 School Bulk Consumable Order

Total VAT

Total Cost Incl VAT

Proposed Subcontractors

Name:

________________________________________________________________

Company:

________________________________________________________________

Address:

________________________________________________________________

________________________________________________________________

________________________________________________________________

E-mail Address:

________________________________________________________________

Phone No.:

________________________________________________________________

Facsimile No.:

________________________________________________________________

Works/Skills to be performed.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Educational/Technical Qualifications:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Work Experience:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Preliminary Delivery Programme

Arrange and pay for delivery of materials to Rarotonga, Cook Islands;

Referees who may be contacted

Name:

________________________________________________________________

Company:

________________________________________________________________

Address:

________________________________________________________________

________________________________________________________________

________________________________________________________________

E-mail Address:

________________________________________________________________

Phone No.:

________________________________________________________________

Facsimile No.:

________________________________________________________________

Nature of Relationship with Tenderer:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

APPENDIX BTender Specifications/Schedule of Rates

2017 School Bulk Stationery Order

$ Exclusive VAT

Stock Code

Description

Unit Price

Order Qty

Order Units

Order Cost

113202

Exercise Book (100bbks/ctn) -1A5

800

each

113205

Exercise Book (100bks/ctn) -1B5

14500

each

113220

Exercise Book (100bks/ctn) -1A4

1000

each

113230

Exercise Book (100bks/ctn) -1F4

1300

each

113232

Exercise Book (100bks/ctn) -1U4

1500

each

113505

Exercise Book (100bks/ctn) -1H5

1600

each

113510

Exercise Book (100bks/ctn) -1E5

1900

each

113520

Exercise Book (100bks/ctn) -1H4

205

each

113705

Exercise Book (100bks/ctn)-1L4

200

each

115115

Exercise Book - Refill (100bks/ctn)-14J5

46

each

115740

Exercise Book - Refill (100bks/ctn)-14B8

600

each

113610

Exercise Book (100bks/ctn) -1B8

332

each

113619

Writing & Drawing Book (100s) 230x180 (WDB)

821

each

113905

Warwick Notebook (200bks/ctn) -5B1

425

each

113310

Spiral Notebook -8B4 50Lf

108

each

105070

Scrapbook Super Blank Page A4 28 leaf

500

each

105025

Warwick Scrap Book Full On - A3

600

each

112010

WB Artwork Sketch Books-Art Spiral A3

60

each

123070

Dixon Wall Clock

116

each

296116

Chalk Crayola 100 sticks per box -White

49

box

296117

Chalk Crayola 100 sticks per box -Colour

54

box

296112

Felt Pens Cascade Artwork-12pns/pkt

196

pack

296083

Pencils Coloured Crayola 12/pkt full size-lge

372

pack

296084

Pencils Coloured Crayola 12/pkt 1/2 size-sml

106

pack

117379

Pencils HB with Erasers-6pnls/pkt

1615

pack

228004

Micador 2B Sketching pencils-20pnls/pkt

65

pack

228005

Micador 4B Sketching Pencil 20pnls/pkt

25

pack

228006

Micador 6B Sketching pencils-20pnls/pkt

30

pack

EXTRAFAB

Pencils -Faber Castell Classic Colour Pencils, Lge (12pcs/pkt)

112

pack

200385

Pencil Sharpener Single Plastic 63

535

each

230040

Pencil Sharpener Desk KW305A Desk Mount

77

each

296085

Crayons - Pack of 8-sml

20

pack

296107

Crayons - Pack of 16-sml

240

pack

296088

Crayons -Standard Jumbo Pk of 12-lge

142

pack

EXTRABK

Crayons -Hard Retsol Grease Crayons, 10's -Black

42

bundle

EXTRADBL

Crayons -Hard Retsol Grease Crayons, 10's -Dark Blue

35

bundle

EXTRALBL

Crayons -Hard Retsol Grease Crayons, 10's -Light Blue

31

bundle

EXTRADGN

Crayons -Hard Retsol Grease Crayons, 10's -Dark Green

34

bundle

EXTRALGN

Crayons -Hard Retsol Grease Crayons, 10's -Light Green

31

bundle

EXTRAUME

Crayons -Hard Retsol Grease Crayons, 10's -Ultra Marine

26

bundle

EXTRABRN

Crayons -Hard Retsol Grease Crayons, 10's -Brown

44

bundle

EXTRATRQ

Crayons -Hard Retsol Grease Crayons, 10's -Turquoise

27

bundle

EXTRARED

Crayons -Hard Retsol Grease Crayons, 10's -Red

41

bundle

EXTRAVIO

Crayons -Hard Retsol Grease Crayons, 10's -Violet

28

bundle

EXTRAPNK

Crayons -Hard Retsol Grease Crayons, 10's -Pink

28

bundle

EXTRAOGE

Crayons -Hard Retsol Grease Crayons, 10's -Orange

47

bundle

EXTRAWHT

Crayons -Hard Retsol Grease Crayons, 10's -White

29

bundle

EXTRAYEL

Crayons -Hard Retsol Grease Crayons, 10's -Yellow

49

bundle

EXTRACRM

Crayons -Hard Retsol Grease Crayons, 10's -Crimson

22

bundle

EXTRAVER

Crayons -Hard Retsol Grease Crayons, 10's -Vermillion

32

bundle

EXTRAGRY

Crayons -Hard Retsol Grease Crayons, 10's -Grey

22

bundle

EXTRAOHE

Crayons -Hard Retsol Grease Crayons, 10's -Ochre

24

bundle

EXTRALIC

Crayons -Hard Retsol Grease Crayons, 10's -Lilac

29

bundle

227637

Crayons -Standard Oil Pastels (12/pkt)

69

pack

255019

Pen -Ball Point (Biro Bic) 10/pkt -Black

62

pack

255020

Pen -Ball Point (Biro Bic) 10/pkt -Blue

110

pack

255023

Pen -Ball Point (Biro Bic) 10/pkt -Red

78

pack

PENGRN

Pen -Ball Point (Biro Bic) 10/pkt -Green

20

pack

PENCLR

Pen -Ball Point (Biro Bic) Multi Colour (4 colours per box)

7

pack

EXP497

Pen -Staedtler Stick 10/pkt -Blue

683

each

EXP498

Pen -Staedtler Stick 10/pkt -Red

363

each

249605

Pen -Uni Laknock Fine Pen SN-100(0.7) -Black

110

each

249606

Pen -Uni Laknock Fine Pen SN-100(0.7) -Blue

90

each

249608

Pen -Uni Laknock Fine Pen SN-100(0.7) -Red

50

each

249265

Pen Eraser - White Uni Correct Pen

281

each

117368

Rubber - Warwick Eraser Small (60/bx)

3087

each

117344

Warwick Rubberband Assorted 500gm

18

pack

348002

Ruler -Warwick Ruler Wooden 10s -1 meter

42

each

384004

Rulers 30cm White School - 300mm

1661

each

133001

Envel. DLE Manila Seal Easi 80gsm Non, (500/bx)-E20E

10

box

133002

Envel. DLE White Seal Easi 80gsm Non, (500/bx)-E20E

10

box

133014

Envel. DLE White Window Seal Easi (500/bx)

6

box

133239

Envel -Croxley C4 White SealEasi 100gsm 500s

4

box

133302

Envel. A4 Manilla Pocket Seal Easi C4 250s

7

box

133078

Envel -Croxley C5E White Self SealEasi 250s

8

box

170592

Carton Fullscap FM Storage - Brown

418

each

170598

Carton Fullscap FM Storage - White

361

each

173507

Folders - Manilla F/P Kraft-100/pkt

2600

each

117141

"Scissors 5" Dixon Grad 133mm"

424

each

177162

"Scissors 175mm (7") Rubber Hand

342

each

117142

"Scissors 8" Dixon Gen 210mm" (Yellow handle)

526

each

222050

Bckngfd Art Brush 5642Flt (12s) -No2

47

each

222051


11

each

222054


110

each

222055


51

each

222056


169

each

222057


363

each

222078


144

each

222246

Bckngfd Art Brush 5008F3 Flat (12s) -No3

13

each

222247


18

each

222248


18

each

222249


98

each

222254

Bckngfd Art Brush 5008R0 Round (12s) -No0

25

each

222255


73

each

222257


13

each

222259


153

each

117454

Student Compass

56

each

384101

Student Taurus Protractor 10cm 180

185

each

117220

Staples - Rapid 26/6

269

pack

EXP098

Staples -Rapid 13/6 (6mm) (pin) -RS1365

128

pack

230023

Staples -KW-Trio 023A, 23/10 staples

2

pack

230024

Staples -KW Staples R13, 23/13 (4mm)

57

pack

230120

Stapler Stand Up Black 57336

117

each

230036

Stapler -KW Heavy Duty Cap 50LB

3

each

230005

Stapler -KW Stapler Long Arm 317mm Throat 5900

14

each

EXP824

Staple Gun Rapid 6mm R13

41

each

230039

KW Staple Pin Remover 506B

122

each

230506

Hole Punch - 2 Hole KW 9760

27

each

117429

Tape -Sellotape Cellulose 12mm*66m

52

each

117430

Tape -Sellotape Cellulose 18mm*66m

144

each

117436

Tape -Masking Tape 24mm * 50m White

228

each

303252

Tape -Sellotape 36mm x 55m -Clear

175

each

303260

Tape -Sellotape Carton Closure 36mmX55m -Tan

81

each

117444

Tape -Sellotape 48mm x 50m -Clear

231

each

EXP175

Tape -Tape Scotch Book 51mm x 15m

21

each

CLOTHTAPE

Tape -Cloth Tape H/Duty M/Surface 50mmx25m -Brown

19

each

444557

Tape -Brother Ptouch Tape TZE-231, (Black on White) -12mm

41

each

444560

Tape -Brother Ptouch Tape TZE-231, (Black on White) -18mm

20

each

444498

Brother Ptouch Machine PTH105 (Tagging Machine)

1

each

309011

Bostik Blu-Tak Standard 75gm (25pkts/bx)

539

each

392200

Dusters Black Felt with Wood Handle

42

each

220043

Whiteboard Duster

166

each

392206

Bio-Clean Whiteboard Cleaner 550ml Trigger

89

each

WHCLOTH

Whiteboard Cloth Wipers

32

each

117393

Marker Warwick Perm Asstd Fine Tip-4/pkt

61

pack

249880

Marker -Uni Inkview Whiteboard Markers-12s -Black

897

each

249882

Marker -Uni Inkview Whiteboard Markers-12s -Blue

918

each

249884

Marker -Uni Inkview Whiteboard Markers-12s -Red

596

each

249886

Marker -Uni Inkview Whiteboard Markers-12s -Green

416

each

257107

Marker -Pilot Marker Bullet Fine Black

70

each

257108

Marker -Pilot Marker Bullet Fine Blue

29

each

257119

Marker -Pilot Super Chisel Tip Jumbo Marker -Black

75

each

257120

Marker -Pilot Super Chisel Tip Jumbo Marker -Blue

74

each

257121

Marker -Pilot Super Chisel Tip Jumbo Marker -Green

68

each

257122

Marker -Pilot Super Chisel Tip Jumbo Marker -Red

68

each

117365

Markers -Warwick Perm Med Markers Bullet Tip, 12's -Blue

96

each

117367

Markers -Warwick Perm Med Markers Bullet Tip, 12's -Black

100

each

117366

Markers -Warwick Perm Med Markers Bullet Tip, 12's -Red

71

each

117364

Markers -Warwick Permanent Marker Bullet Tip Asstd, 12s

92

pack

117367

Markers -Warwick Permanent Marker Bullet Tip Black, 12s

2

pack

EXP148

Pens OHP Non-Permanent Luxor -Pk of 4

12

pack

EXP149

Pens OHP Permanent Luxor-Pack of 4

8

pack

117420

Highlighters Topstar Yellow -bx of 10

139

each

117373

Wwk Highlighter Stubby Asst Colours 4/pk

140

pack

327007

Donaghy Cotton String 60gm 75m

54

each

EXP246

Plastic Whistles

83

each

239709

Sharp Calculator 12 Digit EL124TWH

24

each

200902

Hopax Stick on Notes 76 x 76mm - 100/shts Yellow

174

each

200916

Hopax Stick'n Note Rainbow Neon 400/shts 76 x 76mm

103

each

117235

Paper Fastener 2 piece (50/pk)

37

pack

117232

Warwick Paper Clips 31mm Rainbow Pk 200

145

pack

117274

Drawing Pins -Brass # 3 (200's)

60

pack

781000

Fujitsu Batteries AA Ultra Alkaline - 4/card

201

card

781001

Fujitsu Batteries AAA Ultra Alkaline - 4/card

107

card

781002

Fujitsu Batteries D Ultra Alkaline - 2/card

33

card

781003

Fujitsu Batteries C Ultra Alkaline - 2/card

2

card

781004

Fujitsu Batteries 9V Ultra Alkaline

24

each

309004

Paste School Bostik -500gm bag

29

each

117416

Paste PVA Glue 50ml White Resin

51

each

117417

Paste -Bostik Junior White PVA -250ml

28

each

EXP791

5 Star PVA Paper Gum Clear Paste 250mls Squeeze

113

each

117424

Warwick Glue PVA White Resin General -2 Litres

65

each

309010

5 Star Glue Paper Paste 1.5ltrs

17

each

200002

Glue Stick Amos 8g sml (30/pkt)

2062

each

200000

Amos Glue Stick - Non Toxic 1.23oz/35g

1139

each

451337

Jiffy Kraft Brown Paper - Rolls 900mm*300m

25

each

555000

Teachers Workplan Book 8 Period

200

each

438054

Collins 2017 Diary A5 Size -Blue

120

each

EXP605

Protec Plasters Fabric Strip Dressing

43

pack

EXP843

Digital Electrical Timer (Jastek)

8

each

EXP846

Protec Plasters Plastic (19x72mm) 100s

30

pack

V95037

Verbatim DVD+R Blanks 50pk Spindle 4.7GB 16x

2

pack

201254

Dixon Resealable Bags 130*200mm 50s

57

pack

201255


86

pack

201256


74

pack

117236

Warwick Letter Clip (Bulldog) 144pcs/pk - 32mm

1694

each

117253

Warwick Foldback Clips (Bulldog) 12/pk -41mm

206

each

117234

Warwick Foldback Clips (Bulldog) 8pcs/pk -50mm

130

each

230555

KW Trio A4 Paper Guillotine 3922 -Metal

2

each

245645

Fellowes Spectra A3 Laminator

6

each

235829

Fellowes Binder Quasar Plus Manual Binding Machine

3

each

278010

Filemaster 100 A4 Copysafe Pockets

106

pack

278018

Filemaster 10 A5 Copysafe Pockets

8

pack

S12721

FM Classic Ring Binder A4 2/26 - Molted Black

35

each

172124

FM Ring Binders - Impact Classic Lever Arch A4 Black

32

each

172300

FM Vivid Binder A4 (Ringbinder) -Lime Green

64

each

172302

FM Vivid Binder A4 (Ringbinder) -Burnt Orange

33

each

172304

FM Vivid Binder A4 (Ringbinder) -Shocking Pink

29

each

172305

FM Vivid Binder A4 (Ringbinder) -Ice Blue

66

each

172306

FM Vivid Binder A4 (Ringbinder) -Passion Purple

34

each

172308

FM Vivid Binder A4 (Ringbinder) -Aquamarine

25

each

172330

FM Vivid Polyprop Expanding File -Ice Blue

12

each

279317

FM Vivid Black Document Wallets A4 Cat Black

246

each

279319

FM Vivid Black Doc Wallets A4 (3file/Pk) -Black/Lime Green

21

file

279321

FM Vivid Black Doc Wallets A4 (3file/Pk) -Black/Shocking Pink

35

file

169902

FM Magazine File No.2 White 80x250x230

340

each

169904

FM Magazine File No.3 White 100x280x25

395

each

170700

FM Archive Box White Standard Strength 3

152

each

171400

FM A4 5 TAB Coloured Cardboard Indices

32

set

171405

FM A4 10 TAB Coloured Cardboard Indices

15

set

174315

FM Clear Clipboard Fullscap Transparent

54

each

220026

FM Magnetic Whiteboard 355x431mm Marker, 2x Magnets

15

each

235405

Plastic Binding Coil (100/bx) -8mm

20

box

235410


21

box

235415


20

box

235420

Plastic Binding Coil (100/bx) - 14mm

15

box

175080

OMX Plastic Binding Coils (25/bx)-20mm

3

box

175118

OMX Plastic Binding Coils (25/bx)-25mm

1

box

245506

Glossy Lamin Pouches 100's A4-80micron

164

pack

245521

Glossy Lamin Pouches 100's A3-80micron

50

pack

278212

Clear Files -FM Display Book A4 -10 pockets

234

each

278222


183

each

278242


327

each

278252


450

each

278262


83

each

278272

Clear Files FM Display Book A4 -100 pockets

42

each

278370

FM Refillable DisplayBk Refill A4 (loose) -10/pack

16

pack

278543

FM L Shaped Clear Holder A4 Clear-12/pkt

56

pack

278545

FM L Shaped Clear Holder A4 Yellow-12/pkt

67

pack

278547

FM L Shaped Clear Holder A4 Green-12/pkt

62

pack

278555

FM L Shaped Clear Holder A4 Mulberry-12/pkt

70

pack

278556

FM L Shaped Clear Holder A4 Light Purple-12/pkt

52

pack

300003

Filemaster Magazine File # 5 Woodgrain

140

each

280300

Reflex P/Copy Paper White A3 (500s)-80gsm

23

ream

280320

Reflex P/Copy Paper Blue Tinted A4 (500s)-80gsm

21

ream

280324

Reflex P/Copy Paper Green Tinted A4 (500s)-80gsm

27

ream

280326

Reflex P/Copy Paper Pink Tinted A4 (500s)-80gsm

21

ream

280330

Reflex P/Copy Paper Yellow Tinted A4 (500s)-80gsm

24

ream

A5TINTB

Photocopy Paper Blue Tinted A5 (500s) -80gsm

8

ream

280956

Crd A1 Olympic Card Coloured Assorted (100s)-160gsm

21

ream

280958

Crd A2 Olympic card Coloured Assorted (100s)-160gsm

29

ream

280962

Crd A2 Olympic Fluoro Assorted (50s)-210gsm

3

ream

280954

Crd A3 Olympic Card Bright 5 Colours -160GSM

38

ream

280965

Crd A4 Assorted Bright Colours 200s -160gsm

52

ream

EXP827

Paper Standard Cartridge A2 P/Offset White 250s -120gsm

2

ream

300428

Trophee Paper 80gsm A4 500s -Sunflower

5

ream

300429

Trophee Paper 80gsm A4 500s -Pink

5

ream

300450

Crd A4 Trophee 160gsm 250s -Billiard Green

15

ream

300453

Crd A4 Trophee 160gsm 250s -Chamois

11

ream

300454

Crd A4 Trophee 160gsm 250s -Ivoire Cream

21

ream

300455

Crd A4 Trophee 160gsm 250s -Dark Blue

23

ream

300456

Crd A4 Trophee 160gsm 250s -Flame Orange

11

ream

300459

Crd A4 Trophee 160gsm 250s -Lilac

15

ream

300460

Crd A4 Trophee 160gsm 250s -Jade

14

ream

300461

Crd A4 Trophee 160gsm 250s -Pink

13

ream

300463

Crd A4 Trophee 160gsm 250s -Steel Grey

7

ream

300464

Crd A4 Trophee 160gsm 250s -Sunflower

7

ream

300468

Crd A4 Trophee 160gsm 250s -Nature Green

14

ream

300475

Crd A4 Trophee 160gsm 250s -Intensive Blue

14

ream

300478

Crd A4 Trophee 160gsm 250s -Intensive Orange

14

ream

300479

Crd A4 Trophee 160gsm 250s -Intense Red

13

ream

300480

Crd A4 Trophee 160gsm 250s -Intense Yellow

16

ream

300500

Crds-Trophee Card 210gsm A4 250s -Billiard Green

6

ream

300505

Crds-Trophee Card 210gsm A4 250s -Dark Blue

6

ream

300506

Crds-Trophee Card 210gsm A4 250s -Flame Orange

11

ream

300512

Crds-Trophee Card 210gsm A4 250s -Royal Blue

8

ream

300514

Crds-Trophee Card 210gsm A4 250s -Sunflower

8

ream

300515

Crds-Trophee Card 210gsm A4 250s -White

9

ream

300525

Crds-Trophee Card 210gsm A4 250s -Intensive Blue

12

ream

300528

Crds-Trophee Card 210gsm A4 250s -Intensive -Red

10

ream

300529

Crds-Trophee Card 210gsm A4 250s -Intensive Yellow

11

ream

280594

Crds-Trophee Card 210gsm A4 100s -Lilac

10

ream

280603

Crds-Trophee Card 210gsm A4 100s Intensive Green

8

ream

CA2235

Canon P/Copy Paper White A3 Office 500's

63

ream

CA2253

Canon P/Copy Paper White A4 Office 500's

4370

ream

CA2262

Photocopy Paper White A5 (500s) -80gsm

75

ream

179305

OMX OHP Transparent Film 3M A4 -100/pkt

6

pack

EXP173

Newsprint A1 Reams 500s -45gsm

11

ream

EXP825


8

ream

EXP516


7

ream

EXP178


21

ream

224370

5 Star NZ Aquacryl (SA) Paint 2ltrs -Black

17

each

224372

5 Star NZ Aquacryl (SA) Paint 2ltrs -Burnt Sienna

5

each

224374

5 Star NZ Aquacryl (SA) Paint 2ltrs -Cool Blue

25

each

224375

5 Star NZ Aquacryl (SA) Paint 2ltrs -Cool Red

15

each

224376

5 Star NZ Aquacryl (SA) Paint 2ltrs -Cool Yellow

21

each

224379

5 Star NZ Aquacryl (SA) Paint 2ltrs -Green

13

each

224380

5 Star NZ Aquacryl (SA) Paint 2ltrs -Orange

16

each

224383

5 Star NZ Aquacryl (SA) Paint 2ltrs -Violet

8

each

224384

6 Star NZ Aquacryl (SA) Paint 2ltrs -Leaf Green

9

each

224386

5 Star NZ Aquacryl (SA) Paint 2ltrs -Warm Red

8

each

224388

5 Star NZ Aquacryl (SA) Paint 2ltrs -White

28

each

224389

5 Star NZ Aquacryl (SA) Paint 2ltrs -Yellow Ochre

4

each

224391

5 Star NZ Aquacryl (SA) Paint 2ltrs -Ultra Marine

3

each

EXP838

5 Star NZ Aquacryl (SA) Paint 2ltrs -Warm Yellow

8

each

EXP840

5 Star NZ Aquacryl (SA) Paint 2ltrs -Warm Blue

11

each

EXP841

5 Star NZ Aquacryl (SA) Paint 2ltrs -Red Oxide

3

each

EXP046-16

SA Tempera Powder Paint Bag 200gsm -Cobalt Blue

6

each

EXP047-16

SA Tempera Powder Paint Bag 200gsm Crimson

6

each

EXP048-16

SA Tempera Powder Paint Bag 200gsm -Yellow

6

each

EXP337-16

SA Tempera Powder Paint Bag 200gsm Green

6

each

EXP338-16

SA Tempera Powder Paint Bag 200gsm -Orange

6

each

EXP339-16

SA Tempera Powder Paint Bag 200gsm -Brown

6

each

EXP760-16

SA Tempera Powder Paint Bag 200gsm -Ultra Blue

6

each

EZIDYEBLU

Ezi Dye 500ml -Blue

7

each

EZIDYEGRN

Ezi Dye 500ml -Green

5

each

EZIDYERED

Ezi Dye 500ml -Red

5

each

EZIDYEYLW

Ezi Dye 500ml -Yellow

5

each

EZIDYEOGE

Ezi Dye 500ml -Orange

5

each

EZIDYEBWN

Ezi Dye 500ml -Brown

4

each

FBDYEBLK

Fabric Dye 1 ltr -Black

18

each

FBDYEBLU

Fabric Dye 1 ltr-Blue

20

each

FBDYECRN

Fabric Dye 1 ltr-Crimson

18

each

FBDYEGRN

Fabric Dye 1 ltr-Green

23

each

FBDYERED

Fabric Dye 1 ltr-Red

19

each

FBDYEWTE

Fabric Dye 1 ltr-White

16

each

FBDYEYLW

Fabric Dye 1 ltr-Yellow

19

each

FBDYEOGE

Fabric Dye 1 ltr-Orange

17

each

FBDYEBWN

Fabric Dye 1 ltr-Brown

15

each

240189

Verbatim PinStripe USB 2.0 Drives 8GB -Black

270

each

240190

Verbatim PinStripe USB 2.0 Drives 16GB -Black

114

each

EXP156

Head -Deskscrub (Soft - Indoor Use)

6

each

EXP157

Handles for Deskscrub

4

each

EXP158

Disinfectant 5 Litres

170

each

EXP159

Sunlight Soap (4/pk)

19

pack

EXP161

Squeeze Mop Sponge - Head Only

52

each

EXP162

Squeeze Mop Sponge -Complete Set

18

each

EXP209

20 OZ Round Mop (Cotton) Sabco -Head Only

37

each

20 OZ Round Mop (Cotton) Sabco -Handle Only

22

each

EXP163

Jiff 5 Litres

25

each

EXP818

Ajax Spray & wipe Triggers - 375ml

130

each

EXP819

Sunlight Liquid 5 Litres

72

each

EXP820

Toilet Soap 50g - 100/ctn

891

each

EXP821

Hand Towel 1 Ply Interleaved (200's) (16pk/ctn)

520

each

EXP822

Toilet Paper - 48 rolls/ctn

454

carton

227640

Teach Me Time Clock

6

each

227389

Write On/Off Clock Dials

6

each

227406

Jumbo Fractions Set 51

6

set

227435

Plastic Needles Pack 32

3

pack

231202

Polywally Wallets (Red/Pink)

10

each

200906

Hopax Stick N Notes

5

box

333001

Admission Tickets (5rolls)

1

pack

269114

Olfa Cutter XA-1 Comfort Grip

7

each

273200

Dixon Stamps, round, Smiley Face Large Red

7

each

273402

Dixon Stamp Refill Ink, 15ml -Red

4

each

273024

Dixon Stamp Impressions -Approved

1

each

273043

Dixon Stamp Impressions -Checked

1

each

273025

Dixon Stamp Impressions -Paid (Blue)

1

each

273029

Dixon Stamp Impressions -Paid (Red)

1

each

200222

Warwick Homework Bags, Large Block 360x290mm -Pink

30

each

200220

Warwick Homework Bags, Large Block 360x290mm -Camo

30

each

227432

Threading Pony Beeds, Christmas colours 1000 pieces

3

pack

235627

A4 Binding Covers, 250gsm 100s -Blue

3

pack

Blackboard Paint, 1Ltrs -Black

10

each

113376

Warwick Lecture Pad Perforated at Top75lf

15

each

113808

Warwick Spiral Notebooks 7mm Ruled100x165mm 50lf -8B3

20

each

303190

Sellotape Double-Sided Tape 18mmx33m

8

each

300388

Waste Bins -Beige

6

each

240326

Verbatim OTG USB 3.0 Drives 16GB -Black

12

each

240007

Verbatim Class 10 Micro SD Cards 8GB

50

each

240268

Verbatim SDHC and Micro SD Cards

8

each

113618

Exercise Printing Book -BWB

2

each

A4 Tracing Paper (50s)

1

pack

A1 Coloured Poster Cards

10

sheet

A3 Cards 160gsm -100 sheets

1

ream

Instant Hand Sanitiser 500ml

15

each

A4 Portable Whiteboards

10

each

Sellotape Dispenser 18mm x 2

2

each

174312

FM Magnet Clipboard -Black

1

each

169915

FM Mesh Desk Set -Black

5

each

172328

FM 3 Grid Document Holder -Black

5

each

302100

Post-It Pagemarkers -Jaipur 25x76mm, 53shts/Pad, 4Pads/Pack

8

pack

302039

Post-It Durable Tabs -Blue, 50 Flags

1

each

302042

Post-It Durable Tabs -Yellow, 50 Flags

1

each

130285

Croxley Envelopes -Max POP 120x235mm, White Seal Easi Wallet 80gsm 500s

1

box

133253

Croxley Envelopes -C4 Short Side Opening 324x229mm White Petel & Seal Pocket 100gsm 250s

1

box

301366

Mailing Tubes -Rolls Including Endcaps 66Dx1.5x385mm

2

each

231429

3L Index Tabs 40mm Pack 48 Coloured

1

pack

273016

Dixon Stamp Impressions -"Posted"

1

each

273039

Dixon Stamp Impressions -"Received"

1

each

273018

Dixon Stamp Impressions -"Cancelled"

1

each

273400

Dixon Stamp Refill Ink, 15ml -Blue

2

each

200906

Hopax Stick'n Notes Neon Mix 38x50mm 12s

2

box

302086

Post-It Durable Tabs Twin Pack 25x43mm -50 Flags per dispenser -Red

2

pack

302089

Post-It Durable Tabs Twin Pack 25x43mm -50 Flags per dispenser -Blue

2

pack

302090

Post-It Durable Tabs Twin Pack 25x43mm -50 Flags per dispenser -Blue

2

pack

384001

Taurus Rulers 150mm Clear

2

each

302113

Scotch Sticky Tape Dispenser 500 18mmx25m

2

each

302117

Scotch Sticky Tape Tower 500 18mmx33m, 8s

2

pack

278690

FM L Shaped Holder Assorted Clear, Blue, Red, Green, Yellow A4 -10s

3

pack

117249

Warwick Foldback Clips 24s -15mm

3

each

117250

Warwick Foldback Clips 24s -19mm

3

each

VAT

$ -

Total Cost Incl VAT

$ -

2017 School Bulk Consumable Order

$ Exclusive VAT

Stock Code

Description

Unit Price

Order Qty

Order Units

Order Cost

PART 1

BR0736

Brother LC47Bk -Black

11

each

BR0736C

Brother LC47C -Cyan

4

each

BR0736M

Brother LC47M -Magenta

5

each

BR0736Y

Brother LC47Y - Yellow

6

each

444010

Brother Ink LC73BLKR Toner -Black

6

each

444011

Brother Ink LC73CR Toner -Cyan

4

each

444012

Brother Ink LC73MR Toner -Magenta

4

each

444013

Brother Ink LC73YR Toner -Yellow

4

each

444903

Brother LC133-BK Ink Cartridges -Black

6

each

444904

Brother LC133-C Ink Cartridges -Cyan

4

each

444905

Brother LC133-M Ink Cartridges -Magenta

4

each

444906

Brother LC133-Y Ink Cartridges -Yellow

4

each

447449

Brother HL-3170CDW Toner -TN-251BK -Black

6

each

447450

Brother HL-3170CDW Toner -TN-255C -Cyan

7

each

447451

Brother HL-3170CDW Toner -TN-255M -Magenta

7

each

447452

Brother HL-3170CDW Toner -TN-255Y -Yellow

7

each

444485

Brother HL-2250DN Drum Unit -DR-2225

23

each

444487

Brother HL-2250DN Cartridge -TN-2250

42

each

447545

Brother MFC2700DW Toner Cartridges -TN-2345

11

each

PART 2

550026

Canon 640XL Toner -Black

7

each

550024

Canon 641XL Toner -Colour

7

each

PART 3

770057

HP Laserjet HP CE285A Toner HP85A -Black

3

each

PART 4

OKIC300BK

OKI 300/500 3.5K toner -Black

4

each

OKIC300C

OKI 300/500 3.5K toner -Cyan

3

each

OKIC300M

OKI 300/500 3.5K toner -Magenta

3

each

OKIC300Y

OKI 300/500 3.5K toner -Yellow

3

each

OKIB4114K

OKI B411d/B411dn/B431d/B431dn Toner 4K

27

each

OKIB431K

OKI B431 12K Toner

2

each

OKIC301BK

OKI C301/321 Toner 2.2K -Black

2

each

OKIC301C

OKI C301/321 Toner 1.5K -Cyan

2

each

OKIC301M

OKI C301/321 Toner 1.5K -Magenta

2

each

OKIC301Y

OKI C301/321 Toner 1.5K -Yellow

2

each

OKIC300BK

OKI C310dn/330dn/MC361/C510, (OKI C300K) 3.5K toner -Black

3

each

OKIC300C

OKI C310dn/330dn/MC361/C510, (OKI C300K) 2K toner -Cyan

3

each

OKIC300M

OKI C310dn/330dn/MC361/C510, (OKI C300K) 2K toner -Magenta

3

each

OKIC300Y

OKI C310dn/330dn/MC361/C510, (OKI C300K) 2K toner -Yellow

3

each

OKIC530BK

OKI C510/530 7K Toner -Black

3

each

OKIC530C

OKI C510/530 7K Toner -Cyan

2

each

OKIC530M

OKI C510/530 7K Toner -Magenta

2

each

OKIC530Y

OKI C510/530 7K Toner -Yellow

2

each

OKI5650BK

OKI C5650/C5750 Toners -Black

3

each

OKI5650C

OKI C5650/C5750 Toners -Cyan

2

each

OKI5650M

OKI C5650/C5750 Toners -Magenta

2

each

OKI5650Y

OKI C5650/C5750 Toners -Yellow

2

each

OKI B412 Toner

2

each

OKI C5650/C5750 Image Drum -Black

2

each

OKI C5650/C5750 Image Drum -Cyan

2

each

OKI C5650/C5750 Image Drum -Magenta

2

each

OKI C5650/C5750 Image Drum -Yellow

2

each

VAT

$ -

Total Cost Incl VAT

$ -

APPENDIX C

TERMS AND CONDITIONS FOR SUPPLY OF PRODUCT

The Supplier agrees to supply the Product described and detailed in the Purchase Order issued by the Government of the Cook Islands (the Government) on the following terms and conditions:

1. APPLICATION

These terms and conditions apply to all purchases of Product except where the Government agrees in writing that they be varied or do not apply. These terms and conditions supersede any contrary provisions in the Suppliers terms and conditions of supply including those terms that the Supplier normally uses. No right under these terms and conditions shall be deemed to be waived except by notice in writing by each party. In the event that any one or more of the provisions contained in these terms and conditions are declared invalid by an order, decree or judgment of any Court of competent jurisdiction, these terms and conditions will be read as if such provision had not been inserted.

2. PRICES

2.1. The prices stated on the Governments Purchase Order are fixed, unless there is a written agreement stipulating the price may be varied, when it may be varied and how the price is to be determined.

2.2. The price includes freight, insurance, packaging, crating, local cartage, customs duty and/or any other services in the delivery of the Product.

2.3. The price shall be in New Zealand dollars unless otherwise specified in the Purchase Order.

2.4. The price is exclusive of VAT.

2.5. The Supplier is not entitled to claim expenses, surcharges or margins or disbursements except if otherwise agreed in advance and in writing by the Government.

3. DELIVERY

3.1. The time of delivery of the Product is a fundamental element of these terms and conditions.

3.2. The Product shall be delivered and rendered in a prompt and timely manner on or within the delivery dates specified in the Purchase Order. All Product must be delivered within the Government business hours (normal business hours are 8:00 am to 4:00 pm, Monday to Friday), unless otherwise specified in the Purchase Order.

3.3. The Supplier shall notify the Government in writing immediately when the Supplier becomes aware there may be a delay in the delivery of Product to the Government.

3.4. The Government is entitled to cancel the Purchase Order or change its specification (without incurring additional charges) if the Product is not supplied on the supply dates or times specified in the Purchase Order.

3.5. All Product must be supplied to the address specified in the Purchase Order. The Supplier shall make itself aware of any special requirements when supplying the Product to Government property.

3.6. When Product is delivered to the Government it shall be accompanied by a delivery docket that records the Purchase Order number, the description, quantity with the applicable units of measure, unit rates and dollar values of the Product delivered. The delivery docket must be signed for and retained by a Government officer.

3.7. All Product shall be packaged in a manner to prevent damage or deterioration when being delivered to the Government.

3.8. The Government may use other suppliers for the supply of Product, or product of the same nature as the Product, at any time.

4. IDENTIFICATION

4.1. The Purchase Order number must be shown on all packages, invoices and correspondence relating to the Product. Product supplied against an invalid Purchase Order or without a Purchase Order, will be returned to the Supplier at the Supplier's expense including the cost of packaging, transportation, insurance and handling of the Product.

4.2. Where applicable, the Supplier grants the Government access to the Suppliers premises, facilities and staff concerning the delivery and identification of the Product. The Government shall have the right to audit and inspect the Suppliers records concerning delivery of the Product. These rights are for both the Government and any other party that has the use or benefit of the Product.

5. QUALITY, INSPECTION AND ACCEPTANCE

It is a condition of these terms and conditions and the Supplier warrants that:

5.1. All Product shall be in accordance with any requirements set out in these terms and conditions and/or in the Purchase Order and shall be free from defects in workmanship, materials and design. These obligations survive acceptance of the Product and payment.

5.2. The Supplier shall use the highest reasonable standard of skill, care and quality and employ techniques, methods, procedures and materials of a high quality and standard in accordance with best professional practice in providing the Product.

5.3. The Supplier will comply with all relevant (a) Cook Island standards and international standards (if not in conflict) (both general and industry-specific); (b) statutes; (c) regulations; (d) by-laws; (e) ordinances; and (f) Government policies, applicable in respect of the supply of the Product.

5.4. Where the Supplier has the benefit of any warranties or covenants from a third party in respect of the Product, the Supplier shall disclose and assign the benefit of the warranties and/or covenants to the Government.

5.5. The Product, its material and workmanship, shall be subject to inspection and testing at all reasonable times and places by the Government (or those parties to whom the Government supplies the Product) before, during or after delivery.

5.6. If inspection and testing is to be conducted on the premises of the Supplier or the Suppliers sub-contractors, the Supplier shall provide (without additional charge) all reasonable facilities and assistance for the safe and convenient inspection and testing required by the Government's inspectors in the performance of their duty.

5.7. The Supplier acknowledges that the signing of a delivery note or similar on behalf of the Government does not constitute acceptance of any Product. The Government may reject any Product, even after it has been accepted, that: (a) are not of merchantable quality; (b) are not fit for purpose as stipulated in the Purchase Order; (c) are in an unsatisfactory condition or not functioning in the way they are designed to function; or (d) do not otherwise meet the requirements (including requirements relating to delivery) of these terms and conditions, ("Rejected Product").

5.8. For any Rejected Product the Supplier will, within ten (10) business days of receiving notice of Government's rejection of the Rejected Product, at the Government's sole and absolute discretion and at the Supplier's sole risk and expense: (a) repair the Rejected Product; (b) replace the Rejected Product; (c) remove the Rejected Product for full credit or reimbursement.

5.9. Title to the Rejected Product will pass back to the Supplier on the earlier of the replacement of the Rejected Product or, refund or credit of any amounts paid by the Government as specified in clause 5.8(c).

5.10. Clauses 5.7 and 5.8 do not limit or negate any other rights or remedies that the Government may have under these terms and conditions or at law.

5.11. The Governments failure to inspect does not relieve the Supplier of any responsibility to perform its obligations according to these terms and conditions.

6. OWNERSHIP AND RISK

6.1. Subject to clauses 5.7 and 5.8:

a. title in the Product passes to the Government when the Product is delivered to the Government or when the Government completes payment for the Product, whichever is the earlier date;

b. the Product remains at the Suppliers risk until the Product is delivered to the Government.

6.2. Where the Product is delivered to the Government to be installed and/or commissioned, the Product remains at the Suppliers risk until the completion of installation and commissioning.

7. PAYMENT

7.1. The Supplier shall provide to the Governments Contact Person, within five (5) business days of the end of the month following delivery of the Product, a VAT tax invoice for each delivery of the Product, stating Purchase Order number, date of delivery and full description of the Product and quantity delivered. Invoices received without all of these details will be returned to the Supplier, unpaid.

7.2. If monthly charges are applicable, the Supplier shall supply to the Contact Person specified in the Purchase Order a monthly statement of that months deliveries not later than the tenth business day of the month following delivery.

7.3. Invoices and statements are to be addressed to the address specified in the Purchase Order.

7.4. Subject to clause 5, payment for Product delivered, once accepted, will be effected on the first Wednesday on or after the 20th of the month following the date of the Suppliers VAT tax invoice or receipt of the delivery of the Product, whichever is the later.

7.5. Any invoices provided by the Supplier which have not met the requirements of this Payment clause will not be effected.

7.6. Payment will be effected by Electronic Funds Transfer (EFT) (direct credit).

8. CONFLICT

8.1. The Supplier confirms it has no knowledge of any conflict of interest in providing the Product.

8.2. If any conflict arises or has the potential to arise during the supply of the Product, the Supplier shall immediately inform the Government in writing and the Government will decide on the appropriate steps to be followed in such event, which may include the right of the Government to terminate the Purchase Order with immediate effect.

9. ASSIGNMENT

The Supplier must not assign, transfer or sub-contract any rights or obligations applicable under these terms and conditions without the prior written consent of the Government, such consent to be given at the Governments absolute discretion.

10. NOTICES

10.1. All correspondence shall include the Purchase Order number and addressed to the Governments Contact Person named on the Purchase Order form.

10.2. All correspondence shall be in writing sent by email, mail with postage prepaid or by hand delivery to the address for notices as set out above or such other address as a party has notified in writing.

10.3. Subject to clause 10.4, notice given in person is deemed to be served upon delivery or by post three (3) business days after the date of posting. Any notice served on a non-business day is deemed to have been served on the first business day after that day. Any notice by email shall be deemed to be received on the first business day after such email has reached the receivers designated information system for receiving emails or, in all other situations, when the email comes to the receivers attention.

10.4. The Government shall only be deemed to have received delivery of a notice upon the Government acknowledging in writing receipt of the notice.

11. INDEMNITY

The Supplier indemnifies the Government in respect of all costs (including legal costs), claims, liabilities, losses, damage and expenses suffered or incurred by the Government and any other person claiming through the Government as a direct or indirect consequence of any unlawful, negligent, tortious, criminal, reckless or dishonest errors, acts or omission of the Supplier in the performance of its obligations under these terms and conditions. This indemnity survives the termination of these terms and conditions.

12. REMEDIES

The Supplier shall not be entitled to anticipatory profits or to special (including multiple or punitive), incidental or consequential damages or losses.

13. INSURANCES

13.1. The Supplier shall take out and maintain at its own cost, at all times during the continuance of these terms and conditions, such insurances as specified in the Purchase Order. All such insurance shall be on such terms and with such insurers as the Government may reasonably require.

13.2. The Supplier shall, if requested by the Government, provide the Government with written evidence that all insurances are in force and shall produce, whenever reasonably required by the Government, the relevant policies and evidence of payment of the current premiums. If the Supplier fails to provide such evidence the Government may, after notifying the Supplier in writing, arrange or keep in force that insurance and may, for the purpose of doing so, pay the relevant premiums and deduct a corresponding amount from any moneys payable by Government to the Supplier under these terms and conditions.

14. LAW

These terms and conditions are governed by the laws of the Cook Islands. The parties agree to submit to the exclusive jurisdiction of the High Court of the Cook Islands.

15. TERMINATION FOR CONVENIENCE

Notwithstanding anything to the contrary contained in these terms and conditions, the Government shall be entitled to cancel any applicable Purchase Order, at its convenience, on 10 days' written notice to the Supplier; provided the Government will pay for all Product delivered to the satisfaction of the Government in respect of any Purchase Order, prior to the date of notice of cancellation.

16. GENERAL WARRANTIES

The Supplier represents, warrants and undertakes that:

16.1. it has full power, capacity and authority to execute, deliver and perform its obligations under these terms and conditions or any Purchase Order;

16.2. it has and will continue to have, all necessary consents, permissions, licences and rights to enter into and perform its obligations under these terms and conditions or any Purchase Order;

16.3. there are no existing agreements, undertakings or arrangements which prevent it from entering into these terms and conditions or which would impede the performance of its obligations under these terms and conditions or any Purchase Order;

16.4. it has not offered any inducement in connection with the entering into or negotiation of these terms and conditions or any Purchase Order and;

16.5. it has not (nor is any of its representative directors or employees) a party to any litigation, proceedings or disputes which could adversely affect its ability to perform its obligations under these terms and conditions or any Purchase Order.

PURCHASE ORDER

Government: Her Majesty the Queen acting by and through the Ministry of Education

Signed:_____________________________

Name:

Position:

Date:

Supplier: [Insert Supplier details]

Signed:_____________________________

Name:

Position:

Date:

_____________________________________________________________________________________

Product: [insert details of product to be supplied including the purpose for which the product and service is being purchased]

Delivery: [insert details of where product should be delivered to and when] The Supplier must start work to supply consignment within 24 hours of the date this agreement is signed and shall complete the work within the allocated time frame.

Price: Payment will be made in lump sum after delivery

Guarantee: The Supplier guarantees all Product supplied for one year from the date of delivery to Rarotonga.

Insurance: Supplier to take out full insurance for goods in transit.

Contact Person:

Government Contact: Terangi CharlieTitle: Procurement, Health & Safety OfficerAddress: P O Box 97, Rarotonga, Cook IslandsPhone: (682) 29357E-mail: [email protected]

Supplier Contact: [insert details]

APPENDIX D Evaluation Criteria

The Evaluation Criteria has been drawn from the Statement of Requirements, Standard Conditions and Special Conditions as articulated in the RFT. In accordance with clause 24.5 of the Policy, Tenders that do not meet the Standard Conditions are deemed noncompliant.

Standard Conditions

Criterion

CompliesYes or No

1. Tender is completed in the format contained in Appendix A and Appendix B of the RFT.

2. Tenders must be deposited in the required form in the Tender Box or emailed (refer details on page 4 Submission of tender/offer) by the closing time specified in the RFT

3. Proposal and related documentation must be in the English language.

4. Tenderers must tender to provide the whole of a Section of the works/goods/services for Stationery and/or whole/part of consumables as specified in the RFT (see details at page 6 Standard Conditions.

5. Tenders must be presented in hard copy and/or soft copy format as specified in the RFT.

6. All prices must be in NZ dollars and inclusive of freight landed in Rarotonga.

Special Conditions:

A Weighted Criteria methodology will apply to the evaluation of the Special Conditions of this RFT. The assignment of weightings is based on the following principles:

The Special Conditions that reflect the critical elements of the project will be assigned a weight

Weightings will reflect the relative importance of each criterion

Scores will be based on the information provided in the submitted Tender

Criteria

Weight (%)

Non-Price Attributes

1. Acceptance with contract terms

5

2. Locally based company and resources

5

3. Tenders have proven track records

5

3. Support and Warranty Options timeframe (12 weeks)

10

4. Quality of product

20

Total Non-Price Elements

45

Price (realistic & cost effective)

55

TOTAL WEIGHTING

100

Risk Evaluation

Evaluation Committee will conduct a Risk Assessment for each Tender submitted. This will identify the most significant risks presented by the Tender and consider the likelihood of the risk occurring; the consequence of that risk; and a risk mitigation strategy. In conclusion, the mitigated risk will be determined to form an overall measure of the risk represented by each Tender.

The Risk Mitigation Strategy may include the inclusion of specific clauses in the executed contract. Therefore, a Tender considered to be High Risk might still be selected subject to the Tenderers willingness to accept the proposed contract amendments.

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