GlobalWare via ODBC

2

Agendum

> DBISQLC – the other white meat• What, why, how

> Some things you may not know about using ODBC and/or Access• Linking tables

• Null vs empty/blank

• Invoices with comments and without comments

• Prompts

• Parsing fields

• Report by month, by day of week

• Segments with invoice data (e.g., commission)

• Agent name

3

DBISQLC

> Aka ISQL (“eye see kwul”)

> What is it?• Interactive Structured Query Language

• Native commands – direct access to gblware.db

• Installed with GlobalWare client

> Why?

1. Some things you can’t do in tools like Access

2. Sometimes easier

3. Can see nulls

4. You can use the F9 key

4

DBISQLC

> How?

1. Start, Run, DBISQLC

2. Login as GLOBAL or EDIT and password. Select Gblware32 for Data source name.

5

DBISQLC

> List the Account Ids associated with a Report To Id

> In Access, you’ll get a line for each Account Id

> In DBISQLC, you can get one line for each Report To Id

select ReportToId, list(AccountId) as Accts

from dba.customer

group by ReportToId

order by ReportToId

6

DBISQLC

> Results display, but you can export to file

select ReportToId, list(AccountId) as Accts

from dba.customer

group by ReportToId

order by ReportToId;

Output to c:\rptid.txt

7

Microsoft Access

> Linking tables• Important to select correct fields for primary key

– Comments, InvPayId and LineNum

– Primary key for each table listed in Print DB Structure

• If you get ODBC call failed, try relinking the table

8

Null vs Empty

> Empty/blank: initialized but containing a zero-length value.

> Null: uninitialized or containing no value, not even a zero-length value.

> GlobalWare is not always consistent

> You can see nulls in ISQL but not in Access

9

Null vs Empty

> ISQL

select doctype, traveler, * from dba.invoice

where invoicedate = '2007-08-31' and traveltype = 'a'

and (doctype <> 'exc' or doctype is null)

10

Null vs Empty

> Microsoft Access

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Microsoft Access

> Some things you may not know about using Access• Prompts

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Prompts - Microsoft Access

> Prompt for variable data, like date range• Enter in square brackets [ … ]

• Text within displays to user

> For non-text fields, set up parameters• Validates data at entry

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Prompts - Microsoft Access

14

Microsoft Access

> Some things you may not know about using Access• Invoices with comments and without comments

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Invoices with comments and without comments

> Access – two queries• Query of the comment lines for the specific number

• Query of Invoice table and the 1st query

> ISQL – query with subquery• Query of Invoice table

• Subquery of the comment lines for the specific number

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With/without comments - Microsoft Access

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With/without comments – Microsoft Access

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With/without comments – ISQL

select number(*),

(select data from dba.comments where invpayid = payid and linenum = 92) as Data92,

* from dba.invoice

where invoicedate between '2007-08-31' and '2007-08-31‘ and status <> 'v'

order by data92

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With/without comments – Microsoft Access

> Easy to go from here to find missing comments

> Data is null

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With/without comments - ISQL

select (select data from dba.comments where invpayid = payid and linenum = 92) as Data92,

* from dba.invoice

where invoicedate = '2007-08-31'

and data92 is null

But easier:

select * from dba.invoice

where invoicedate = '2007-08-31'

and payid NOT in (select invpayid from dba.comments where linenum = 92)

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Microsoft Access

> Some things you may not know about using Access• Parsing fields

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Parsing Fields - Microsoft Access

> Get part of a field, e.g.• original ticket number on an exchange is in Savings comment

‘EX – 1234567890’

• Last 4 digits of credit card number

> LEFT, RIGHT, MID

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Parsing Fields - Microsoft Access

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Parsing Fields - Microsoft Access

> More examples

Department: Left(Sort1,1)

DeptNum: Mid(Sort1, 3, 4)

CreditCard: ‘********’ & Right(CCNumber, 4)

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Parsing Fields - Microsoft Access

> Special functions for parsing dates

> Allows, for example• Month by month sales totals

• How much business do I do on the weekend?

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Parsing Fields - Microsoft Access

> Get the month from a date:• InvMonth: Month([invoicedate]) 1 - 12

• InvMonth: Format([invoicedate],'mmm') Jan - Dec

• InvMonth: Format([invoicedate],'mmmm') January - December

> You need one to sort on and one to print

> If spanning years, need year and month for sorting

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Parsing Fields - Microsoft Access

> Get the weekday from a date:• InvDay: weekday([invoicedate]) 1 - 7

• InvMonth: Format([invoicedate],‘ddd') Sun - Sat

• InvMonth: Format([invoicedate],‘dddd') Sunday - Saturday

> You need one to sort on and one to print

28

Microsoft Access

> Some things you may not know about using Access• Segments with invoice data (e.g., commission)

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Segments with Invoice data - Microsoft Access

> Data from Invoice repeats on each segment row

> Which means, amount fields will be multiplied by the number of segments in totals and subtotals

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Segments with Invoice data - Microsoft Access

> Quick and dirty, get amounts on 1st segment only

Comm: Iif (SegmentNum = 1, CommAmount, 0)

Doesn’t work if there is no segment #1 (can happen on partial refunds)

> Apportion to all segments (divide by the number of segments)• Query the number of segments in each Payid

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Segments with Invoice data - Microsoft Access

> Apportion to all segments (divide by the number of segments)• Query the number of segments in each Payid

• Include that query in the main query and divide

Comm: CommAmount / NumSeg

32

Microsoft Access

> Some things you may not know about using Access• Agent Name

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Agent Name - Microsoft Access

> If agents’ sine <> account Id (which sometimes has to be):

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EDIT user

> Original set of fields fairly limited

> Insert and Delete rights to Comments added in 3.40

> Insert, update, delete rights to HccRecData for a modest fee

> Other fields and tables possible for fee – let’s discuss – such as• TempCashRcpt

– Get Cash Receipts reads this, so this could provide a CR import

• Credit card data (some of you have this already)

• Account Id date open (bug has been fixed but historical could be wrong)

• Others? (can’t be true accounting; “in sync” fields, maybe)

35

Access – What else?

> I know we didn’t cover all of these topics in PHX

> If you have questions, please feel free to email me – my email address is in the attendee list