GlobalTaxCenter User Documentationdownloads.amana-consulting.de/gtc/man/GTC_User... · In order to...
Transcript of GlobalTaxCenter User Documentationdownloads.amana-consulting.de/gtc/man/GTC_User... · In order to...
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AMANA consulting GmbH
Veronikastraße 36, 45131 Essen
T +49_201.946 228 00, F +49_201.946 228 99 Sitz und Amtsgericht Essen, HRB 22994
www.amana-consulting.de GF Thorsten Funke, Dr. Jörg Ringelstein, Dr. Philipp Stampfuß Beirat Christian Groove
GlobalTaxCenter
User Documentation Version 10.00 and higher
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AMANA consulting User Documentation – Table of Contents Seite 2 | 125
Table of Contents
GlobalTaxCenter ------------------------------------------------------------------------------------------------- 1
User Documentation -------------------------------------------------------------------------------------------- 1
Table of Contents ------------------------------------------------------------------------------------------------- 2
1. Introduction to the GlobalTaxCenter ---------------------------------------------------------------- 6
2. Function overview ----------------------------------------------------------------------------------------- 8
2.1 Modules in the GlobalTaxCenter --------------------------------------------------------------------------- 8
2.2 Calculation of deferred taxes ------------------------------------------------------------------------------- 9
2.3 Calculation of current taxes -------------------------------------------------------------------------------- 10
3. General Information -------------------------------------------------------------------------------------- 11
3.1 Login and Logout -------------------------------------------------------------------------------------------- 11
3.2 Navigation ---------------------------------------------------------------------------------------------------- 12
3.3 Basic functions ----------------------------------------------------------------------------------------------- 14
3.4 Printout ------------------------------------------------------------------------------------------------------- 15
3.5 Active and archived data sets ------------------------------------------------------------------------------- 17
3.6 Changelog ----------------------------------------------------------------------------------------------------- 18
3.7 Create FAQs -------------------------------------------------------------------------------------------------- 18
3.8 Concurrent access ------------------------------------------------------------------------------------------- 18
4. Master Data -------------------------------------------------------------------------------------------------- 20
4.1 Home ---------------------------------------------------------------------------------------------------------- 20
4.1.1 Select period and company ---------------------------------------------------------------------------- 20
4.1.2 Language ------------------------------------------------------------------------------------------------ 21
4.1.3 Sort ------------------------------------------------------------------------------------------------------- 21
4.1.4 Number format ----------------------------------------------------------------------------------------- 21
4.2 Company ------------------------------------------------------------------------------------------------------ 22
4.2.1 Create and manage company ------------------------------------------------------------------------- 22
4.2.1.1 Company data – General information ---------------------------------------------------------- 24
4.2.1.2 Company data – Employee data ---------------------------------------------------------------- 26
4.2.2 Display options ----------------------------------------------------------------------------------------- 27
4.3 Reporting Dimension --------------------------------------------------------------------------------------- 29
4.3.1 Create and manage reporting dimensions ----------------------------------------------------------- 29
4.3.2 Workflow Reporting Dimension ---------------------------------------------------------------------- 30
4.4 Chart of Accounts Group ------------------------------------------------------------------------------------ 31
4.4.1 Create and manage chart of accounts ---------------------------------------------------------------- 31
4.4.1.1 Account positions data --------------------------------------------------------------------------- 32
4.4.1.2 Account positions in other languages ---------------------------------------------------------- 35
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4.4.1.3 Theoretical background: tips on managing the chart of accounts--------------------------- 35
4.5 CoA Company ------------------------------------------------------------------------------------------------ 36
4.5.1 The distinction between CoA Company and CoA Group ------------------------------------------- 36
4.5.2 Create and manage company accounts -------------------------------------------------------------- 37
4.5.3 Mapping [CoA Company] ----------------------------------------------------------------------------- 38
4.6 Countries------------------------------------------------------------------------------------------------------ 38
4.6.1 Create and manage country --------------------------------------------------------------------------- 38
4.6.1.1 General information ------------------------------------------------------------------------------ 39
4.6.1.2 Tax rates ------------------------------------------------------------------------------------------- 40
4.6.1.3 Theoretical background: tips on tax rates------------------------------------------------------ 41
4.6.1.4 FX Code -------------------------------------------------------------------------------------------- 44
4.6.1.5 Country names in other languages -------------------------------------------------------------- 45
4.7 Periods -------------------------------------------------------------------------------------------------------- 45
4.7.1 Standard period ---------------------------------------------------------------------------------------- 45
4.7.2 Create and manage periods --------------------------------------------------------------------------- 46
4.7.3 Create and manage periods --------------------------------------------------------------------------- 46
4.7.4 Sample configuration ---------------------------------------------------------------------------------- 51
4.7.5 Export and import of periods ------------------------------------------------------------------------- 53
4.8 Interface ------------------------------------------------------------------------------------------------------ 55
4.8.1 General explanations----------------------------------------------------------------------------------- 55
4.8.2 Interface Structure ------------------------------------------------------------------------------------- 55
4.8.3 Mapping [Positions] ----------------------------------------------------------------------------------- 57
4.8.4 Interfaces within the tax portal ----------------------------------------------------------------------- 58
4.9 Toolbox ------------------------------------------------------------------------------------------------------- 58
4.9.1 Toolbox configuration --------------------------------------------------------------------------------- 58
4.9.2 Copy settings -------------------------------------------------------------------------------------------- 60
4.9.3 Theoretical background: toolbox tips ---------------------------------------------------------------- 61
Dialogue configuration ---------------------------------------------------------------------------------------------- 61
4.10 User------------------------------------------------------------------------------------------------------------ 62
4.10.1 Create and manage users ------------------------------------------------------------------------------ 62
4.10.2 Assignment of roles ------------------------------------------------------------------------------------ 63
4.11 Roles----------------------------------------------------------------------------------------------------------- 64
4.11.1 Create and manage roles ------------------------------------------------------------------------------ 64
4.12 Administration ----------------------------------------------------------------------------------------------- 65
4.12.1 Reporting dimensions --------------------------------------------------------------------------------- 65
4.12.2 Broadcast message to users on Home page --------------------------------------------------------- 66
4.12.3 Revaluation surplus ------------------------------------------------------------------------------------ 67
5. Company ------------------------------------------------------------------------------------------------------ 68
5.1 Workflow ----------------------------------------------------------------------------------------------------- 68
5.2 Status ---------------------------------------------------------------------------------------------------------- 70
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5.2.1 Status milestones --------------------------------------------------------------------------------------- 70
5.2.2 Decrease the status of milestones -------------------------------------------------------------------- 72
5.2.3 Copy transaction data ---------------------------------------------------------------------------------- 74
5.2.4 Print company ------------------------------------------------------------------------------------------ 75
5.3 Calculation of deferred taxes ------------------------------------------------------------------------------- 76
5.3.1 Import --------------------------------------------------------------------------------------------------- 76
5.3.1.1 Import from the previous system --------------------------------------------------------------- 76
5.3.2 B/S Comparison ---------------------------------------------------------------------------------------- 77
5.3.2.1 Basic functions ------------------------------------------------------------------------------------ 77
5.3.2.2 Structure of the ‘B/S Comparison’ dialogue --------------------------------------------------- 79
5.3.2.3 Subdialogue ‘Local GAAP – Tax Balance’ ------------------------------------------------------ 79
5.3.2.4 Subdialogue ‘IFRS – Local GAAP’ -------------------------------------------------------------- 81
5.3.2.5 Subdialogue ‘Additional Tax’ -------------------------------------------------------------------- 82
5.3.2.6 Subdialogue ‘Total IFRS – Tax’ ----------------------------------------------------------------- 83
5.3.2.7 Subdialogue ‘Other deferred taxes’ ------------------------------------------------------------- 84
5.3.2.8 Validations in the ‘B/S Comparison’ dialogue ------------------------------------------------- 85
5.3.2.9 Theoretical background: balance sheet comparison tips ------------------------------------- 86
5.3.3 LCF ------------------------------------------------------------------------------------------------------- 87
5.3.3.1 Tax losses carry forward ------------------------------------------------------------------------- 87
5.3.3.2 Subdialogue ‘Rollforward LCF’ ------------------------------------------------------------------ 90
5.3.3.3 Theoretical background: ‘LCF’ dialogue tips -------------------------------------------------- 91
5.3.4 Other disclosures --------------------------------------------------------------------------------------- 93
5.3.4.1 Input options for other deferred taxes --------------------------------------------------------- 93
5.3.5 Summary ------------------------------------------------------------------------------------------------ 94
5.3.5.1 Functionality of ‘Summary’ dialogue ----------------------------------------------------------- 94
5.3.5.2 Deferred taxes: additions and disposals ------------------------------------------------------- 98
5.3.6 Tax rate reconciliation [TRR] ------------------------------------------------------------------------- 98
5.3.6.1 Preliminary notes to TRR ------------------------------------------------------------------------ 98
5.3.6.2 Tips for validation errors ------------------------------------------------------------------------ 100
5.3.7 Reports in ‘Company’ dialogue ----------------------------------------------------------------------- 106
5.3.7.1 Report DT ------------------------------------------------------------------------------------------ 106
5.3.7.2 Report DT [LCF] ---------------------------------------------------------------------------------- 107
5.3.7.3 Report TRR ---------------------------------------------------------------------------------------- 108
5.4 Calculation current taxes [foreign countries] ------------------------------------------------------------- 109
5.4.1 Taxable income ----------------------------------------------------------------------------------------- 109
5.4.2 Utilisation/addition loss carry forward -------------------------------------------------------------- 110
5.4.3 Current taxes and other income taxes relating to other periods ---------------------------------- 111
5.5 Validation ----------------------------------------------------------------------------------------------------- 111
5.6 Comments ---------------------------------------------------------------------------------------------------- 112
5.7 Snapshots – historisation of processing states ----------------------------------------------------------- 114
5.7.1 Create snapshot ----------------------------------------------------------------------------------------- 114
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5.7.2 Restore a snapshot ------------------------------------------------------------------------------------- 115
6. Reports -------------------------------------------------------------------------------------------------------- 117
6.1 Tax reports --------------------------------------------------------------------------------------------------- 117
6.2 Reports B/S Comparison ----------------------------------------------------------------------------------- 121
6.3 Reports Questionnaire [Own Reports] -------------------------------------------------------------------- 122
6.4 Differences ---------------------------------------------------------------------------------------------------- 123
6.5 Tax expense--------------------------------------------------------------------------------------------------- 125
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AMANA consulting Introduction to the GlobalTaxCenter – Modules in the GlobalTaxCenter Seite 6 | 125
1. Introduction to the
GlobalTaxCenter
This user guide describes the functions and processes in the GlobalTaxCenter [GTC]. GTC is the most extensive
part of the AMANA tax portal, which also includes a tax accounting module / E-Bilanz [SmartTaxBalance;
STB] and a VAT module [VAT@GTC]. These modules are connected to the GTC via direct interfaces. Their
functionality is documented separately and not included in this manual.
The GTC is a standardized web application that is primarily used for calculation of deferred and current taxes.
In order to work with the GTC the user simply needs a web browser [e.g. Microsoft Internet Explorer].
The structure of this manual is based on the menu navigation in the GTC that usually consists of the following
main dialogues:
Master Data [chapter 5]
Company [chapter 6]
[Sub-]Group [chapter 7]
Reports [chapter 8]
Here is a short summary of the invividual chapters of this manual:
Chapter 3 offers a general function overview of individual GTC modules and their objectives based on tax ac-
counting requirements.
Chapter 4 explains cross-programme functions that can be found in numerous GTC dialogues [e.g. generate
Excel view]. You will also find general information on the programme use here.
Chapter 5 describes how to create and manage your master data. Some technical instructions on how to con-
figure individual parameters are listed in this chapter.
Chapter 6 contains the description of process steps for an individual company in the GTC. This chapter focuses
on calculation of deferred and current taxes and electronic submission of tax returns.
Chapter 7 explains the main dialogue [Sub-] Group that contains a group overview and organisation functions.
For example, it includes the summary of deferred taxes and tax rate reconciliations that can be used for ex-
planatory notes to consolidated financial statement.
Chapter 8 describes evaluation options in the main dialogue Reports. Various configuration options are ex-
plained in this chapter.
Chapter 9 contains the FAQs.
The functions described in this manual are based on the standard GTC configuration. Some functions and
dialogues have been developed by AMANA according to customers’ specifications. Therefore, some screen-
shots and descriptions in this manual can differ from your GTC version.
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Technical requirements that result from the complexity of accounting standards and tax laws are not included
into this manual. If you have any technical questions, either company-specific or initiated by the legislator, our
expert contact persons in AMANA will be pleased to help you.
We would be very grateful for your hints and suggestions for the further improvement of this manual. Please
send your ideas to [email protected] with the subject ‘GTC Manual’.
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AMANA consulting Function overview – Modules in the GlobalTaxCenter Seite 8 | 125
2. Function overview
2.1 Modules in the GlobalTaxCenter As an IT tool the GTC supports companies in complying with Tax Accounting requirements. Although the
relevant specialist literature does not provide a uniform and clear definition of this complex concept, the fol-
lowing areas represented in the table below can be assigned to the concept Tax Accounting:
Tax Accounting Area Explanation
Tax Reporting
Calculation of deferred and current taxes for financial statement pur-
poses [annual balance sheet, consolidated financial statement, interim
financial reporting];
Preparation of tax disclosures in accordance with German Commercial
Code [HGB] and IFRS
Internal reporting of tax positions [e.g. to the Management Board, Su-
pervisory Board, Controlling]
Tax Compliance
Tax declaration [electronic tax return; E-Bilanz];
Compliance with legal requirements for tax payments and record re-
quirement
Tax Planning
Tax planning as a part of corporate planning;
Database for assessing the recoverability of deferred taxes
IAS 34, quarter tax rate
Tax Risk Management
Calculation, planning and management of tax risks
Table 1: Tax Accounting Areas
In addition to the core functionality that enables users to calculate deferred and current taxes, there is a variety
of additional modules and functions in the GTC. These modules are integral components of the GTC and offer
further range of applications to comply with the Tax Accounting requirements. The following table offers an
overview:
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AMANA consulting Function overview – Calculation of deferred taxes Seite 9 | 125
GTC Module / Function Explanation
GTC Basic Module Calculation of deferred and current taxes for the annual balance sheet
[German Commercial Code [HGB] and IFRS]. Providing the database for tax disclosures.
Tax Planning*
[module]
Create planning periods in the GTC [IAS 34]
Tax Compliance*
[module]
Control the compliance with declaration deadlines and payment terms by domestic and foreign companies.
Tax Questionnaire*
[module]
The module supports the management of tax information. Structured [company-specific] questionnaires are designed to acquire various tax in-formation [e.g. tax audit, country-by-country reporting etc.]. Reports pro-vide automated evaluation and analysis.
Tax Risk Management*
[module]
Using risk-oriented active questionnaires you can calculate and monitor risks. ActionPlans help you to manage the risks and monitor the handling.
Tax Audit*
[module]
Acquisition of tax audit findings and tax audit risks for status tracking. Using this module corresponding impacts on groups for different tax as-sessment periods can be considered.
Tax Declaration [ELSTER]
[module]
Send the electronic tax return from the GTC [incl. Snapshots module].
Snapshots
[function]
Different temporal processing states can be ‘frozen’ which makes a subse-quent recovery possible [e.g. useful for simulated computations].
Flexible Validation
[function]
Import of indicators to the GTC that can be then validated using calcu-lated values [useful to validate for e.g. general ledger and subledger]. In addition, there are also other validation possibilities [partly automated].
Import and Export of Periods
[function]
Reporting date-related inquiries can be exported completely or selectively to another GTC system. The data sets copy is possible without IT support. This facilitates for e.g. mapping of sales.
Table 2: Modules in the GlobalTaxCenter
The modules marked with an * in the GTC are documented separately and are not included into this manual.
The relevant documents may be requested from AMANA.
2.2 Calculation of deferred taxes Calculation of deferred taxes can be carried out in accordance with Commercial Code [HGB], IFRS and US
GAAP. Since these accounting standards are based on a [balance sheet] temporary concept, deferred taxes can
be calculated considering the following standards:
Commercial Code [HGB] IFRS US GAAP
§ 274 German Commercial Code [HGB]: individual finan-cial statement
IAS 12: consolidated financial state-ment
Topic 740
§ 306 German Commercial Code [HGB]: consolidated fi-nancial statement
IAS 34: interim financial statement
Table 3: Accounting standards supported by the GTC
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AMANA consulting Function overview – Calculation of current taxes Seite 10 | 125
Individual accounting standards have very important differences, for example option to capitalise for the over-
hang of deferred taxes in the Commercial Code [HGB] individual financial statement [not consolidated finan-
cial statement]. A relevant differentiation is ensured by individual master data parameters and distinction be-
tween German Commercial Code [HGB] and IFRS reporting periods in the GTC.
Calculation of deferred taxes for accounting temporal differences is based on the comparison of balance sheets.
Deferred taxes are calculated in the GTC for loss carry forward, interest deductions, tax credits and other tax
advantages. The data calculated on this basis appears in the summary that can be used as a book entry. The
GTC milestone concept ensures that the predefined process steps and reviews are observed.
In addition to calculation of deferred taxes, further aspects are considered by the GTC. These are, for example,
distinctions in the affecting P/L statement [profit and loss statement] and not affecting P/L statement [OCI]
processes, tax rate changes, exchange rates or corporate restructuring.
The key output of the GTC is data that is essential for creating disclosures. Thus, for example, reports contain
either deferred taxes per balance position or deferred taxes attributable to the tax loss carry forward. The GTC
can also generate TRR [Tax Rate Reconciliation].
2.3 Calculation of current taxes The GTC enables users to calculate current taxes. The typical system for tax calculation of balance-sheet and
off-balance-sheet corrections is also implemented in the GTC. Automated result attribution or transfer of tax
bases in the context of group taxation / tax group is ensured. In addition, proposed values calculated in the
GTC [e.g. tax-balance additional profit / reduction in profit] simplify handling and serve validation.
The functions of tax calculation differ for German companies and companies in other countries:
German companies
The dialogue structure designed in accordance with the national tax law is available to German companies.
The dialogues in the tool are based on tax forms [KSt 1 A, Anlage AE etc.]. Extensive detail requirements re-
sulting from German tax law are also taken into account. These include issues relating to income tax group
and partnerships.
Tax calculation can be carried out in a shortened dialogue [Current Taxes dialogue] or by means of the above-
mentioned form dialogue. The shortened dialogue can be used for annual balance sheet, it speeds up the clos-
ing process. The use of the form dialogue is necessary if the tax return is submitted from the GTC to the tax
office via ERiC [optional ELSTER module].
Companies in other countries
The focus of tax calculation for foreign companies is on the provision of necessary data for reporting purposes
and TRR.
To meet the requirements of relevant tax jurisdiction, it is possible to provide each country from a pool with
individual tax calculation [so-called Toolbox]. This pool can be supplemented by individual issues and naming.
This facilitates preparation of foreign tax calculations and ensures top data quality for TRR generation.
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AMANA consulting General Information – Login and Logout Seite 11 | 125
3. General Information
3.1 Login and Logout The GTC has a user authentication module [Login with username and password]. This prevents unauthorised
access by third parties. When integrating the application into a company portal, SSO can be used [Single Sign
On]. In this case the login dialogue is not shown at all.
Login
When you open the GTC in a web browser [e.g. Microsoft Internet Explorer], the login dialogue appears. Enter
your login and password and then click the Login button or press Enter. Your personal login data can be man-
aged in the master data dialogue User.
Fig. 1: Login to the GTC
After the first login to the GTC the user is asked to change the initial password [the same applies after password
reset]:
Fig. 2: Change password
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AMANA consulting General Information – Navigation Seite 12 | 125
User account is blocked after entering a wrong password tree times or if the last login was more than 120 days
ago [this parameter can be changed in accordance with individual company’s requirements].
Fig. 3: User account expired
If a user account has expired, the administrator has to assign a new initial password to the user concerned.
This can be done only by a GTC user with the corresponding rights for the ‘User’ dialogue.
Logout
Both manual and automated logouts from the GTC are possible. For the manual logout there is a Logout button
in the upper right corner of the GTC [ ]. Please always log out from the system using this button,
when finished working in the web tool, instead of just closing the web browser. In this way, the resources will
be saved and other users will have the possibility to work with previously locked companies.
If you are not working in the system for a long time [60 minutes], you will be logged out automatically. For this
reason, regularly save the data you work with, in order to avoid the loss of important information and applied
changes.
3.2 Navigation The standard GTC version consists of the following four main dialogues:
Master Data
Maintenance of master data [e.g. countries, tax rates, companies, balance sheet structure and user]
Company
Operative core area [calculation of current and deferred taxes]
[Sub-]Group
Group overview and management functions [e.g. for consolidated financial statement]
Reports
Evaluation area containing various reports [reports can
also be created by a GTC user individually]
Table 4: Overview of the GTC main dialogues
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AMANA consulting General Information – Navigation Seite 13 | 125
The individual GTC main dialogues are divided into further subdialogues [see the figure below with an example
of the Report main dialogue]. The content and use of individual dialogues are explained in this manual. Addi-
tional main dialogues are shown if additional GTC modules [e.g. Tax Questionnaire module] are used.
Fig. 4: GTC main dialogue ‘Reports’
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AMANA consulting General Information – Basic functions Seite 14 | 125
3.3 Basic functions A lot of symbols and buttons with clearly defined functions are used in the GTC. The buttons are often de-
scribed directly [e.g. ] or the explanation appears on mouseover.
Magnifying glass
Show data set
Blank sheet
Create a new data set
Pencil
Edit data set
Diskette Save data set
Recycle bin
Delete [archive] data set
Recycling symbol
Restore archived data set
Orange starlet
Indicates mandatory fields
Blue starlet
Indicates mandatory fields in a tax
return
Yellow memo Open comment / edit
Yellow warning triangle with a
black exclamation mark
Warning [e.g. there is something
wrong in the balance sheet calcula-
tions]
Three dashes
---
In choice boxes stands for ‘standard
values’ or ‘no choice’ / ‘no assign-
ment’. In period selection three
dashes stand for a standard period.
Hand
Indicates a proposed value calcu-
lated in the GTC
Small plus symbol Add a new data set
Crossed circle Indicates an error message
Big plus symbol
Show menu
Cross symbol
Hide menu
Lock
Fix table columns
Info button
Click on the button shows infor-
mation/explanation
Release notes Opens the Release notes
User documentation Opens the User documentation
Detailed information Shows the detailed information
Table 5: Basic functions – symbols and buttons
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AMANA consulting General Information – Printout Seite 15 | 125
Filter data in dialogues
Data sets in individual GTC dialogues are often represented in the form of a table [e.g. list of companies in the
‘Company’ master data dialogue]. The view can be sorted by certain attributes of data sets. To sort the data
click on the corresponding attribute:
Fig. 5: Sort data sets in a table
Highlight imported transaction data
Tax transaction data from other periods [e.g. previous period] or from file uploads can be transferred directly
to the GTC in the ‘Company’ main dialogue. Transaction data copied from other periods is highlighted in blue
in the target period:
Fig. 6: Transaction data input fields highlighted in blue
Values from file uploads are highlighted in green [ ].
3.4 Printout
Individual GTC dialogues allow to print out the required data using the ‘Print View’ button [ ].
After clicking the button the currently opened page will be displayed in a print-optimised read mode in a new
tab. You can use standard print functions of your browser to print the page. The programme creates a print
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AMANA consulting General Information – Printout Seite 16 | 125
view of the data currently saved in the database. The adjustments made in the meantime without saving the
data will not be shown in the print view.
You can also use Excel view to print out the required data [ ]. This option is embedded in all
GTC dialogues. The selected data set is displayed in Excel and can be edited there [min Excel version 2000 is
required].
Users have the possibility to print out the whole data set of the selected company in the ‘Company’ tab. To do
so select the option [ ] in the ‘Status’ dialogue. You can check the dialogues to be printed
in the pop-up window:
Fig. 7: ‘Print Company’ option
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AMANA consulting General Information – Active and archived data sets Seite 17 | 125
3.5 Active and archived data sets Data sets created in the ‘Master Data’ tab cannot be deleted completely [e.g. countries or companies]. They can
only be archived [visually deleted]. You can switch between active and archived data views using the dropdown
in the upper right part of every master data dialogue.
Fig. 8: Switch between active and archived data views
Active data is displayed by default. Archived data sets [e.g. deleted companies] can be restored by clicking the
[ ] button in the archived data view.
Data sets in ‘Master Data’ require so-called IDs that uniquely identify them. The GTC assigns some IDs auto-
matically [e.g. when creating periods]; while some IDs have to be assigned by the user [e.g. DE for Germany,
IDs can be selected freely]. Since data sets cannot be deleted for good, please mind that archived IDs cannot
be reused. In this case the GTC will show an error message and indicate that the entered ID already exists:
Fig. 9: Error message when the ID already exists in master data
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AMANA consulting General Information – Changelog Seite 18 | 125
3.6 Changelog
A Changelog function [ ] is available in the GTC Master Data area. All changes in Master
Data are registered in the database. Changelog provides users with an overview of changes saved in the data-
base [who made what changes and when]. Changelog is available only if a GTC user has the corresponding
permissions. The evaluation is displayed in an Excel file.
3.7 Create FAQs The GTC offers the possibility to create a company-specific FAQ list. The FAQ function can be selected in the
upper right corner of the programme [ ]. When clicking on the button, a new tab is opened in your
web browser. The FAQ list is available to all GTC users.
In the FAQ tab you can categorise questions, answers and language versions [e.g. Company]. It is also possible
to attach files:
Fig. 10: FAQ dialogue in the GTC
3.8 Concurrent access In case when several users try to work with the same data simultaneously [the same company and period], the
GTC has created write protect features to avoid inconsistencies or mutual overwriting of data.
A person trying to open the same data set [dialogue] that has already been opened by another user/s sees a
warning. This warning contains the information about the user who is currently working on the same com-
pany’s data. If this user has entered his/her contact data in the GTC Master Data, this contact data will be
displayed as well.
Fig. 11: Concurrent access
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Despite the warning, the dialogues can still be viewed in the read-only mode [no edit rights]. If you click the
Continue Anyway button, the data can be edited. In this case when the person who was first to edit the data
tries to save the changes, s/he sees a warning with the Save Anyway button. As soon as one of the users actually
saves the data, this option is not available for other users anymore. In this case all other users have to reload
the dialogue, after that they can make their adjustments to the changed data set. User management and per-
missions should be configured accordingly to avoid concurrent access.
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4. Master Data
4.1 Home The start view in the Master Data main dialogue is the dialogue Home. The parameters selected here are de-
scribed in the following chapters.
Fig. 12: Dialogue ‘Home’
In the right part of the Home dialogue you will find Application and Database version. This information is
important for AMANA enquiries [GTC version you use].
4.1.1 Select period and company In the GTC the majority of master data is period-based. One period corresponds to one set of master and trans-
action data for all related companies. This can be an annual balance sheet, interim financial reporting or a tax
return on a specific date. This ensures that the changes in group structures are displayed over a period of time.
Periods and companies created in the GTC can be selected by users for editing independently from one another.
Basically, period and company can be selected in the dialogue header of all main dialogues. In the period-
dependent master data dialogues you can select the periods that have to be edited or viewed. Data sets belong-
ing to the selected period will be listed below.
Dialogues in the ‘Master Data’ tab Period-dependent Company-dependent
Company yes no
Reporting Dimension yes no
CoA Group yes no
CoA Company yes yes
Countries yes no
Periods no no
Interface yes no
User no no
Roles no no
Administration no no
Table 6: Dependency of dialogues in the ‘Master Data’ area
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4.1.2 Language The following languages are currently available:
Fig. 13: Select language
The selected language version is saved individually for every user, so that you do not have to select the language
every time you open the GTC.
Data sets [e.g. balance sheet items or list of countries] have to be created in several languages.
4.1.3 Sort You can sort the data presented in the table [Companies, Countries], using the sort option. The following op-
tions are available: sort by ID [company and country IDs created in the GTC Master Data] and sort by name
[alphabetically]. Alternatively, the sorting can be performed using Search in every dialogue.
Fig. 14: Sort table
4.1.4 Number format Number format can be selected in the corresponding dropdown list [Number Format]. Number format speci-
fies how the numbers are presented in the GTC. This function is necessary since many countries use different
number formats. For example, in Germany decimal numbers are separated with a comma and a dot is used as
thousand delimiter[e.g. 1.000.000,00]; while in the English-speaking countries decimal numbers are often
separated with a dot and comma is used as thousand delimiter[e.g. 1,000,000.00].
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The user can freely select one of four international number formats. This ensures that the GTC reports can be
used without Excel reformatting.
Fig. 15: Number format
4.2 Company
4.2.1 Create and manage company In the master data dialogue Company you can view all companies created in the currently selected period. The
main attributes of a company such as e.g. country, legal owner or legal form are represented in tabular form:
Fig. 16: View dialogue ‘Company’
In the first column of the table there is a pencil symbol [ ] – you can edit company information after clicking
on this symbol. When clicking on the magnifying glass symbol [ ], you can view the selected data set but
not change it. A click on recycle bin [ ] archives the selected company. After that the company will not be
shown as active any more, you can find it under ‘archived’. Click on ‘Create’ button [ ] in the se-
lected period to add a new company.
Bulk edit
Using this function [ ] you can change certain data for several companies simultaneously [e.g.
local tax rate or settings for tax allocation calculation]. The companies to be changed can be selected using the
dropdown list that contains checkboxes in the Bulk Edit dialogue. This dropdown contains all companies in
the currently selected period. The important advantage of this function is that the required attribute can be
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edit for several companies simultaneously, which saves a lot of time. Activate the attributes to be changed in
the Modify? column and enter new value in the Values column.
Fig. 17: Bulk edit of the company data
Using the GTC for the first time
When creating a group structure for the first time in the GTC, first of all create a parent unit. This should be
done because a lot of companies are subsidiaries and have a parent company [optionally]. In addition, it is
recommended to create countries and the corresponding tax rates before creating companies. Every company
has to be assigned to a certain country.
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Company data – General information Required fields are marked with a yellow starlet [ ]. Fields required for an electronic tax return are marked
with a blue starlet [ ]. The same applies to master data that is needed for E-Bilanz. This data can be trans-
ferred to tax balance module SmartTaxBalance via an interface [web service].
Fig. 18: Master data when creating a new company
Required data has to be entered in the Company Data tab. Other tabs are relevant for electronic tax return
and E-Bilanz.
ID [ ]
ID is a unique identifier for a company. It can consist of up to 20 symbols [letters and figures]. ID can be
assigned only once and is not an object for a subsequent change [valid across periods]. The company ID should
match other relevant accounting systems [e.g. SAP] in order to ensure the functionality of possible interfaces.
Name [ ]
The company name should include its legal form. This is requirement is necessary if a company sends its tax
return via the GTC.
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Shortname
This information is optional. The shortname should also match other relevant accounting systems. Shortname
[e.g. SAP company code] is relevant for reports.
Country [ ]
In this field enter the name of a country where the company / company management is domiciled. You can
select any country from the available dropdown list [all countries created in the Countries dialogue]. The cor-
responding tax rates and exchange rates of the selected country will be used to calculate current and deferred
taxes for the company and convert reports into reporting currency.
Companies that are not assigned to Germany can configure their data in the so-called Toolbox [country-specific
tax calculation] after entering the country name. Tax calculation rules are defined in the master data dialogue
Toolbox.
Tax number
Tax number is required for German companies that send their tax returns electronically via the GTC.
Fig. 19: Tax return - tax number
Local tax office
The indication of a local tax office is necessary for the German companies if they send their tax returns elec-
tronically via the GTC. The local tax office is determined automatically from the tax number [first four sym-
bols].
Fig. 20: Local tax office number
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Business activity / Business area [ ]
This information is optional; it is used as extension of possible filter options in Reports or Excel views. For
example, you can sort the view in the Company master data dialogue by business areas. Do not confuse this
attribute with Reporting Dimensions.
Local tax rate
When filling up this data field mind to differentiate between the companies that belong to Germany and other
countries. If the selected company is a German company, enter the local tax rate that together with the tax base
[indicated in the master data dialogue Countries] lead to effective trade tax rate. For local companies enter the
local income tax rate.
The local tax rate for German companies corresponds to local tax rate in % [e.g. 250%, 400%]. Alternatively,
you can enter the deviating local tax rate in the main dialogue Company [master data tab]. Usually the tax rate
is taken from the master data and used for calculation of trade tax.
For foreign companies this value is used as a proposed value for the local foreign income tax [local tax]. In
order to consider regional differences in local tax rates you can specify the deviating tax rate in the Trade Tax
column [local tax] of the Current Taxes dialogue.
To enable calculation of local income tax for foreign companies, activate the Local tax column in Toolbox
checkbox for every company in the master data dialogue Company [see the corresponding chapter Company].
This value is used only for calculation of current taxes and is not relevant for calculation of deferred taxes.
Non-calendaric fiscal year / Additional non-calendric fiscal year / Short fiscal year
This information is necessary for the electronic tax return.
Company data – Employee data Responsible person for tax / unit
Employee data entry is optional and serves only information function. Company-specific permissions have
nothing to do with this information.
It is reasonable to enter this information if the financial statement data [accounting] and tax data [tax depart-
ment] are often handled by different people. In addition, this information can be useful for foreign companies
when working in the GTC.
You can select the required username from the available dropdown list that contains all GTC users. The GTC
users are administered in the User dialogue in the Master Data tab.
Fig. 1: Employee data
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4.2.2 Display options In the Master Data dialogue Company the users may select one of the three display options:
Figure 1: Display options in the “Company” dialogue
List
The companies are usually displayed in the tabular form when opening the dialogue:
Figure 2: Display option “List”
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Group structure
This display option visualizes the master data based on the data in the Tax payer of group column. Companies
defined as “[sub-] group” are highlighted in colour. Brackets indicate those companies that are connected to
the superior entity, but consolidated with another superior entity.
Figure 3: Display option “Group structure”
Tax group structure
This display option visualizes the master data based on the data in the Current Tax Charge - group data. A
colour distinction is made between tax payer of group, intermediate parent of tax group and member of tax
group. Companies that are not part of any group are grey-coloured. The green check mark indicates that the
option “Deferred taxes” is activated for this company.
Figure 4: Display option “Tax group structure”
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4.3 Reporting Dimension
4.3.1 Create and manage reporting dimensions To make group reporting more comfortable you can create reporting dimensions in the master data dialogue
Reporting Dimensions. This allows to separate a group company from other companies according to specific
characteristics. In the Reports tab there is a filter for every dimension that allows to sort the data.
Individual dimension characteristics can be grouped under certain reporting dimensions.
Example
Region [Reporting Dimension]
Europe [dimension characteristic]
Asia
North America
South America
Business Unit [Reporting Dimension]
Automotive [dimension characteristic]
Industry
When creating a new dimension characteristic please define the following attributes:
Fig. 21: Create a new dimension
ID [ ]
ID is used to uniquely identify a certain dimension. An ID can contain both numbers and letters; it is not a
subject for subsequent change.
Name [ ]
Every dimension needs to have a name. A subsequent name change is possible.
Type [ ]
Here every dimension characteristic has to be assigned to one of the reporting dimensions. Reporting dimen-
sions are managed in the Administration dialogue in the Master Data tab [described later in this manual].
Fig. 22: Manage Reporting Dimensions in the ‘Administration’ dialogue
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4.3.2 Workflow Reporting Dimension First of all create reporting dimensions in the Administration dialogue.
Fig. 23: Reporting Dimension administration in the ‘Administration’ dialogue
After that create dimension characteristics in the Reporting Dimension dialogue.
Fig. 24: Dimension characteristic administration in the ‘Reporting Dimension’ dialogue
After that reporting dimensions can be assigned to individual business units in the Company dialogue.
Fig. 25: Assignment of reporting dimensions in the ‘Company’ dialogue
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4.4 Chart of Accounts Group
4.4.1 Create and manage chart of accounts This overview dialogue shows chart of accounts of a group in the selected period. The attributes of an account
position [e.g. maturity] are displayed in a table:
Fig. 26: Overview dialogue CoA Group
Chart of accounts structure created in the CoA Group dialogue represents a common for all companies binding
framework and is basis for the dialogue B/S Comparison in the Company tab. The only exception here is the
CoA Company dialogue – chart of accounts in this dialogue can be extended company-specifically.
Fig. 27: Dropdowns and toolbar CoA Group
Creation of a chart of accounts is essential for calculation of deferred taxes under IFRS, German Commercial
Code [HGB] and US-GAAP [so-called temporary concept]. Adjustments to chart of accounts in the CoA Group
dialogue affect only the currently selected period. Other GTC periods are not affected [also see Theoretical
background to this chapter].
You can create a new account position in the selected period by clicking the Create button [ ]. The
attributes defined in a chart of accounts are described below.
An existing data record can be edited by clicking on the pencil symbol. The magnifying glass symbol opens the
selected data set in a read mode. Delete [archive] data sets using the recycle bin symbol.
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Account positions data The following attributes have to be created for every new account position that is an entry position. Entry
positions are subordinate to superior account positions [e.g. technical equipment and machines belong to entry
position which is subordinate to the superior account position Property plant and equipment].
Fig. 28: Detail view Group Accounts
Account ID [ ]
Every account must have an individual ID. Once created, the ID cannot be edited anymore and even after
deletion cannot be used again.
This field cannot be used to enter the name of an account position. This happens after clicking the Create
button in the newly appeared table area [see chapter Account positions in other languages].
Reporting Dimension
The standard reporting dimension [---] is preselected during the consolidated balance sheet administration;
this dimension cannot be edited. This attribute can only be changed company-specific in the CoA Company
dialogue.
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Superior account position
By specifying the superior account position, the structure of the balance sheet is determined. Superior account
position is the sum of all subordinate positions. In the overview dialogue and the B/S Comparison dialogue
the structure is represented with the help of dot leaders displayed below the corresponding superior positions:
Fig. 29: Superior account position in the chart of accounts structure
Relevant for current taxes
This attribute defines whether an account position has influence on tax profit/loss. For German companies
these are internal tax deviations [acc. sect. 60 par. 2 of Income Tax Ordinance]. Only differences between the
German Commercial Code [HGB] / or local GAAP and tax balance sheet will be considered further.
The change of tax balance corrections affecting the profit and loss statement is calculated automatically by the
GTC and used for calculation of current taxes: it is displayed in the Current Taxes dialogue as a proposed value:
Fig. 30: Account relevant for current taxes as proposed value in the ‘Current Taxes’ dialogue [here: Toolbox]
Account is relevant for deferred tax
Certain account positions such as e.g. equity or tax positions are excluded from the calculation of deferred
taxes. When working with these positions the checkbox Account is relevant for deferred tax should not be
checked. In this case the GTC ignores any balance sheet differences in these positions. Positions that are rele-
vant for the calculation of deferred taxes [or TRR] are classified as temporary or permanent. So you need to
activate the Account is relevant for deferred tax checkbox. When this checkbox is selected, the rows of the
chart of accounts can be edited by entering allocation of balance-sheet gross differences.
Thereof columns offer standard allocation options for the purposes of balance sheet differences split. Defini-
tion of the following attributes results in automated split option in the B/S Comparison dialogue.
Temporary differences P/L
Temporary differences OCI
Permanent differences P/L
Permanent differences OCI
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Permanent balance sheet differences [e.g. in German tax law shares in affiliated companies section 8b of KStG
[Corporation Tax Code]] do not result in deferred taxes. Activate the Account is relevant for deferred tax
checkbox, since effects for tax rate reconciliation [TRR] can result from them.
Relevant for True Up
Results in temporary difference
In case of balance sheet differences the calculation of deferred taxes is started for the account positions marked
as temporary. Activate this checkbox also for all account positions, where taxable [passive deferred taxes -
DTL] or deductible [active deferred taxes - DTA] differences can arise. In addition, it is necessary to select the
Account is relevant for deferred tax checkbox.
On the contrary, account positions that are not classified as temporary are regarded as permanent. Permanent
differences do not lead to the calculation of deferred taxes but can be relevant for tax rate reconciliation [TRR].
Income statement-related
Account positions marked as P/L statement-related have a profit and loss statement effect during the calcula-
tion of deferred taxes. The profit and loss statement effect of deferred taxes is reflected in Summary and TRR
dialogues.
You have to select between P/L statement-related and temporary difference affecting equity. Profit-related
effect of deferred taxes booking depends on underlying balance-sheet situation. If the changes in account po-
sition [e.g. depreciations] are booked in the P/L statement, the applying deferred taxes have to be considered
as income statement-related.
Temporary difference affecting equity
Account positions marked as temporary difference affecting equity do not have a profit and loss statement
effect during the calculation of deferred taxes. They are reflected in the P/L statement-neutral OCI [other com-
prehensive income]. Temporary difference affecting equity bookings can be seen in IFRS, e.g. under financial
instruments [IAS 39] or pensions [IAS 19]. Deferred taxes related to this value change should be booked as not
income statement-related. The OCI effect deferred taxes is reflected in the dialogue Summary.
Temporary difference affecting equity bookings can be assigned to a certain OCI issue [e.g. AFS securities].
Individual issues can be managed in the master data dialogue Administration in the Revaluation surplus area.
Goodwill
This attribute is relevant only for the period type Closing v1.
Short-term temporary difference
This attribute defines maturity of an account position. The GTC enables division of deferred taxes into short
and long-term positions. When the Short term temporary difference checkbox is activated, deferred taxes re-
lated to this account position are also classified as short-term.
Maturity structure effects the netting of deferred taxes in the tool: short-term DTA are netted with short-term
DTL and long-term DTA with long-term DTL. The classification of account positions as short- or long-term is
not necessarily made.
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Disclosed major class of deferred tax
Activate this checkbox for account positions that have to be analysed for disclosure purposes. These account
positions are aggregated in the Report DT dialogue. Either upper or lower level can be displayed for every
position in the notes. This prevents double-counting of account positions.
The generated [shortened] chart of accounts structure has to match the chart of accounts structure of the an-
nual report. This ensures that the disclosures of the deferred taxes per account position can be taken directly
from the GTC.
Tax non-recognition
Balance sheet differences calculated in the GTC dialogue B/S Comparison have to be assigned to the
above-mentioned columns [Temporary differences P/L, Temporary differences OCI, Permanent dif-
ferences P/L, Permanent differences OCI]. If the Split differences checkbox is activated, the differ-
ences are grouped automatically. Otherwise, gross differences have to be grouped manually. This, for
example, makes sense if a part of gross difference is classified as temporary and another as perma-
nent.
Automatic distribution of differences can be carried out in the B/S Comparison dialogue by clicking the [
] button.
Account positions in other languages Language settings can be made in the GTC dialogue Home. To view the data set in a local language, create it
first. If no text is defined for a language, the data set can be identified only by account ID after selecting the
language.
Fig. 31: Account positions in other languages
The Language table area [see the figure above] appears only after clicking the Create button when creating a
new account position.
Theoretical background: tips on managing the chart of accounts Chart of accounts created in the GTC is usually an extract from the chart of accounts of a group or a company.
Number of account positions
It is recommended to limit the number of account positions to no more than 100. It must be ensured that the
account position-related disclosures acc. to IFRS and German Commercial Code [HGB] requirements can be
fulfilled. In addition, the aggregation level has to be sufficient to assign tax balance sheet values.
Furthermore, a very detailed chart of accounts can increase processing time. A balance sheet value must be
specified for every account position containing IFRS or German Commercial Code [HGB] value in the B/S
Comparison dialogue.
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Creating chart of accounts
Position balance [e.g. ID 00000] should be the superior position of the chart of accounts. To identify the po-
sition as superior, select the entry [---] as superior position for the selected item. It means that the sum of all
subordinate positions [e.g. 10000 assets and 20000 credits] amounts to zero [if not an error message appears
in the B/S Comparison dialogue]. The GTC does not differentiate between assets and credits positions, that is
why add a minus sign before a position to indicate that it is credit [SAP logic].
4.5 CoA Company
4.5.1 The distinction between CoA Company and CoA Group The balance sheet structure maintained in the Chart of Accounts Group dialogue is used by all GTC companies
for balance sheet comparison. The CoA Company dialogue allows to expand this balance sheet structure ac-
cording to the individual company’s needs.
First, select the period and company you want to work with:
Figure 5: Select the period and company in the “CoA Company” dialogue
The Chart of Accounts Company dialogue displays the balance sheet structure created in the Chart of Accounts
Group dialogue. Once created, accounts cannot be deleted or edited. However, it is possible to categorise the
new items. The new company-specific balance account positions can have a superior account position.
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4.5.2 Create and manage company accounts The following attributes have to be defined for each account. Accounts have superior account positions [e.g.
the superior account position for the plant and machinery is property, plant, equipment].
Figure 6: Company account data in the “CoA Company” dialogue
Account ID [ ]
Every account must have an ID. Once created account ID cannot be edited or deleted and is not available even
after the position has been deleted.
This field does not contain the account name. It can be added after clicking on the Create button in a new table
area [it will be displayed in the same dialogue on the right].
Superior account position
Only the position from the lowest level of the balance sheet structure can be selected as a superior account
position from the CoA Group dialogue. Adjustments are therefore limited to one level. The dropdown contains
only positions that meet this criterion.
For other attributes see the CoA Group chapter.
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4.5.3 Mapping [CoA Company] If account positions created in the previous period have been deleted in the current period, the Mapping sub-
dialogue in the CoA Company dialogue can be used to ensure that the correct changes in deferred taxes per
balance sheet item are determined for report purposes. For this purpose, non-existent balance sheet items
from the previous period are assigned to a current balance sheet item.
The function can be selected using the [ ] button and is described in the Mapping [CoA Group]
section. In the CoA Group dialogue, company-specific accounts from the previous period which have been
deleted in the current period, can be assigned to a current balance sheet item.
4.6 Countries
4.6.1 Create and manage country This overview dialogue shows all countries created in the selected period. The main country attributes, such as
tax rates and FX rate are displayed in a table:
Fig. 32: Dialogue Countries
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By clicking the Create button [ ], you can add a new land in the selected period. Country attributes
to be defined are described later in the manual.
It is necessary to create countries, in order to create companies. Every company is assigned to a certain country
and uses its tax rates to calculate current and deferred taxes.
General information The following attributes have to be defined when adding a new country:
Fig. 33: Attributes of a country
Country ID [ ]
ID is used for a unique identification of a country. Up to three characters can be used; an ID can be assigned
only once; a subsequent change is not possible.
It is recommended to use the abbreviations in accordance with ISO 3166-1-ALPHA-2 for country IDs [two-
letter country codes, e.g. DE, GB, FR]. Regions or specific demands on tax rates can be created using for e.g.
US1, US2, US3, […].
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Tax template
Tax template defines the structure of the dialogue used for calculation of current taxes in Company. If tax
calculation for a certain country is defined in the master data dialogue Toolbox, leave the default tax template
[---], which is preselected. After that you can work with the Current Taxes dialogue:
Fig. 34: How the ‘Company’ dialogue looks like when the tax template [---] is selected
If you select tax template Germany, tax detail dialogues appear; they can be used for calculation of current
taxes. Further details will be described later in this manual.
Fig. 35: How the ‘Company’ dialogue looks like when the tax template [Germany] is selected
Tax rates Corporate tax rate [ ]
This tax rate is used for calculation of German corporate tax or corporate income tax. This information is rel-
evant for all countries in the GTC.
This value is used only for calculation of current taxes. It does not apply to the calculation of deferred taxes.
Local tax rate [ ]
It is important to distinguish here between Germany and other countries. For other countries: it is also possible
to enter a zero value if no local income tax has to be payed or if it is not relevant for the GTC.
Germany
Enter basic federal rate of 3.5% [section 11[2] of Trade Tax Act [GewStG]] into this field. The basic federal rate
is multiplied by calculated in the GTC trade income. The resulting base value is multiplied by local tax rate of
a company in order to determine the final trade tax. Local tax rate is administered individually for every com-
pany [in the master data dialogue Company].
Other countries
For other countries this value is used for local foreign income tax [local tax]. You can enter a tax rate into the
column Trade Tax [local tax] in the Current Taxes dialogue in order to consider regional differences. If a local
tax rate is entered in the master data dialogue Company, this value will be displayed as a proposed value.
Overall current tax rate [ ]
Identifies an overall current tax rate for the current year. This is the sum of the corporate tax and the local tax.
This tax rate is used for calculations in the TRR line Expected income tax expenses/earnings. Difference be-
tween the country tax rate of the parent company and the country tax rate multiplied by earnings before tax
represents TRR reconciliation item. This will be discussed in detail later in this manual.
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Overall deferred tax rate [ ]
Identifies a tax rate used for calculation of deferred taxes. This tax rate generally corresponds to the average
tax rate for the current year and/or the sum of two types of income tax [corporate tax and trade tax].
A deviation between the average tax rate for deferred taxes and average tax rate [current year] can result from
the change [future] of the country tax rate. The IAS 12 underlying liability method applies to the future tax
rate.
Deferred tax rate local tax [ ]
Specify here how much of the average tax rate of the deferred tax applies to the trade tax [local income tax].
The difference between both tax rates is applicable to corporate tax [Germany incl. solidarity tax].
This information is especially relevant for German partnerships. It is ensured, for example, that the share of
deferred tax for the corporate tax attributable to an external shareholder will not be displayed in the group. In
addition, the trade tax share of the deferred tax rate is used in the ‘LCF’ dialogue as a proposed value for cal-
culation of deferred taxes on the trade tax loss carry forward.
Additional tax rate [ ]
Here you should enter solidarity tax relevant for Germany [5.5%]. If a country has a different tax law, data
entries in this field do not result in any calculations in the GTC.
Theoretical background: tips on tax rates Below you will find different [made up] examples and their representation in the Countries dialogue.
Example 1: tax rates of a German corporation
An example GmbH [parent company] is based in a community with a local tax rate in the amount of 420%.
The corporate tax rate amounts to 15%, additional tax rate to 5.5% and the local tax rate is 3.5%. Tax rates
correspond to a combined corporate tax rate that is why in this example they represent the reference rates
when creating a country [Germany].
Fig. 36: Tax rates of a German corporation – ‘Countries’ dialogue
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In the Company dialogue for a GmbH enter 420% in the Local tax rate row:
Fig. 37: Tax rates of a German corporation – ‘Countries’ dialogue
When creating other German companies different local tax rates are taken into account in every individual
data set in the Company dialogue. This can result in a difference to the average tax rate according to corporate
tax rate. This deviation automatically leads to reconciliation item in the TRR [deviation from the corporate
tax rate].
Example 2: deviating deferred tax rate
The corporate tax rate for the current business year 2014 amounts to 20%. The parliament of the country ap-
proved an increase of the corporate tax rate by 5% to 25%. The corresponding law was passed in December
2014 by the parliament and it has to be obeyed starting from the subsequent business year.
Current taxes have to be calculated with the tax rate of 20% in the business year 2014. For deferred taxes the
tax rate of 25% applies. Thus the accrued effect of deferred taxes is taken into account. In addition, IAS 12
underlying liability method applies to the future tax rate.
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Fig. 38: Deviating deferred tax rate
For IFRS the new tax rate according to IAS 12.46 has to be enacted or substantively enacted. Different thresh-
olds apply to each country. In Germany, for example, Federal Council of Germany [Bundesrat] has to pass the
relevant law, the signature of the Federal President is not required.
Eventual TRR effects that result from the change of tax rate for deferred taxes are calculated automatically by
the GTC.
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Example 3: local tax rate for foreign companies
The corporate tax rate amounts to 20%, local tax rate [identical tax base] to 8%. A change of future tax rate is
not foreseeable.
Fig. 39: Local tax rate for foreign companies
To enable the calculation of local taxes in the toolbox, activate the Local tax’ column in Toolbox option in the
Company dialogue for the selected company.
FX Code Euro is preselected in the GTC as a standard currency [ ]:
Fig. 40: FX Code settings by default
A standard currency code is used in the FX Code entry field to identify a foreign currency. Usually, it has to be
a three-symbol FX code [acc. ISO 4217, e.g. EUR, USD], max. 10 symbols can be used.
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Exchange rates have to match the consolidation system. Otherwise, there can be differences between the GTC
and the source system. Therefore it is recommended to import exchange rates from the source system [also as
Excel CSV file].
Indirect quotation is used to specify the exchange rate [e.g. USD: 1.32814 - is price in USD for one EUR].
Avg FX rate [RC to LC] [ ]
Average foreign exchange rate is used for conversion of income statement effects of deferred taxes.
FX rate [cut-off date, RC to LC] [ ]
The cut-off date FX rate is used to convert balance sheet items.
The difference from foreign currency translation is charged or credited to currency difference of equity item in
consolidated financial statement. Exchange rates are also used for reports.
Currency with decimal places
Activate this checkbox if the company values assigned to a country should be displayed with decimal places in
the GTC dialogues. This option is enabled by default.
Country names in other languages Language settings for the GTC can be made in the Home dialogue. In order to view data sets in other languages,
this data sets have to be created first. Otherwise, when trying to view a data set originally created in German
in other language, only a country ID is shown, the field ‘Country Name’ remains empty.
Fig. 41: Country name in other languages
The table area [see the figure above] with a language name appears in the Country dialogue only after clicking
Create button.
4.7 Periods
4.7.1 Standard period In the GTC master data, transaction data and changes in accounting logic depend on the selected period [e.g.
annual or interim financial statements, planning periods]. Data is created in a certain period to a certain due
date.
In case of changes, such as amendment of law, all [previous] periods remain unchanged. Deleted periods are
not deleted physically, they are moved to archived, so that the user can have access to old calculations at any
time.
The so-called standard period [---] is the very first period created in the GTC; it can only be used to manage
master data. When working in the GTC for the first time it is recommended to create master data in the stand-
ard period. After that you can create further periods and use the standard period as a template for master data.
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Basically, it is up to every GTC user whether to keep the standard period always up to date in relation to master
data. For some GTC modules [e.g. Compliance] it is necessary to maintain the standard period.
Fig. 42: Standard period
4.7.2 Create and manage periods
Step-by-step creation of a period can be performed by clicking the [ ] Button.
4.7.3 Create and manage periods Periods should be created centrally by a group. It is recommended to maintain a unified nomenclature [e.g.
IFRS closing 2014-12-31].
To create periods as an expert you can use the button [ ].
In order to create a new period you need to define the following attributes. Info boxes [ ] contain the nec-
essary information.
Fig. 43: Create a new period
NEW
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ID
ID is a number automatically assigned by the GTC to identify the period.
Name [ ]
Period name should be assigned according to a unified nomenclature for financial statements and reporting
dates. The entry is limited to 255 symbols.
End of period [ ]
It is the due date for the selected period [format YYYY-MM-DD; e.g. 2014-12-31].
Tax form
Use the Tax form position to select a suitable tax form for the selected assessment period. Select before 2015
for assessment periods before 2015 and the corresponding year for the periods after 2015 [assessment period
2015: tax form 2015].
Prior period
The prior period can be changed after period creation. This attribute is especially relevant because the GTC
calculates the movement of deferred taxes [P/L statement effect] based on this entry. When working in the
GTC for the first time select [---] as prior period.
Related period [ ]
Specify related period in the new version of a period. Usually an annual financial statement does not have a
related period, while a tax return period has annual financial statement as a related period.
Enter this information if a so-called true up has to be made for an already existing period, otherwise select [--
-].
Type of period [ ]
There are two basic types of periods: closing and planning. Planning periods have a different dialogue struc-
ture due to their different objectives. They are aimed at determining a future tax quote.
On the other hand, closing periods are relevant for calculation of deferred and current taxes. The GTC offers
four possible closing variants that cannot be changed anymore once the period is created:
Closing v3: tax calculation with German form dialogues, 2-step approach for balance sheet comparison,
more automated TRR.
Closing v2: tax calculation without German form dialogues
Closing v1: tax calculation with German form dialogues
Planning
Type of period first of all determines the number of dialogues for calculation of current taxes. Only the types
of period closing v3 and v1 [with form dialogues] contain tax detail dialogues [KSt 1A [corporate income tax],
Anlage WA etc.]. The period type closing v2 [without form dialogues] contains only the dialogue Current taxes.
Types of period are not relevant for the calculation of deferred taxes.
When using the GTC to prepare an electronic tax return, it is necessary to select the Closing v3 type.
The Planning type of period contains shortened dialogues for P/L statement-based calculation of current and
deferred taxes.
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Master data / Tax calculation copy based on [ ]
When creating a new period you can use an existing period as a template. After selecting the period to be copied
you can also choose whether to copy transaction data of the selected period. In addition, if required you can
copy milestone status.
Fig. 44: Master data / Tax calculation copy based on
Basically, when creating a closing period, the system uses master data from an already existing period. Any
changes of tax rates have to be regarded when creating a new period.
The Anlage FE-K 4, which is available for companies, is not included in the transaction data copy.
When creating a true-up period it is recommended to use the Pre-fill new true-up period function; it fills out
the essential fields of the new period and selects options from the period to be copied.
Questionnaire Copy based on
When using the GTC Questionnaire mode you can copy transaction and/or master data of an existing period
to a new period. Every user defines which data sets should be regarded as transaction or master data when
creating a questionnaire.
Fig. 45: Questionnaire Copy based on
GTC version control / active patches
Generally, these two data sets should not be edited by the user when creating a new period, since they display
technical information. These values provide important information on existing GTC configurations of the se-
lected period.
If over time it comes, for example, to a change of tax law, these changes will be saved to a new calculation base.
The same applies if new features are added in the GTC or calculation procedure and automated calculations
changed.
While old periods are calculated using valid [old] calculation bases [according to current law], the latest calcu-
lation base is used for newly created periods. Newly created periods are therefore always [automatically] cre-
ated using the most recent calculation base.
An exception are periods that contain not only master data but also transaction data of an existing period [copy
based on]. In this case calculation base of the copied period is copied too [NOT the most recent calculation
base]. In this case calculation base can be changed by the user.
IMPORTANT
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For example, if you create a new period Closing 2014-12-31 and copy master data and transaction data from
the previous period Closing 2013-12-31, the relevant calculation base [as of 2013-12-31] is copied too. If the
most recent calculation base should be used, the user has to change this setting after creating the new period:
Fig. 46: Change GTC version control in a newly created period
In the appeared dropdown select the period that has the necessary calculation base. The corresponding calcu-
lation base of a period can be found in the overview dialogue Periods in the CB column. The higher the value,
the newer [more current] is the CB.
Tax calculation method
Tax calculation method is relevant for calculation of current taxes. You can select either Annual report(Net)
or Tax return (Gross) option [based on section 12 of the KStG [Corporation Tax Code]; while acc. to section 8
of the KStG [Corporation Tax Code] selection cannot be made for members [=gross]. To this extent this attrib-
ute is relevant only for German companies.
The gross method is used for tax return. Data acc. to section 8 of the KStG [Corporation Tax Code] is considered
on the parent company level. That is why it is necessary to create a separate period for tax returns. If the check-
box Rounding = tax return logic is activated, all values in the current taxes dialogues will be rounded according
to the tax return logic.
Fig. 47: Option for the tax calculation method ‘Gross’
Net method is used for annual balance sheet. Data acc. to section 8 of the KStG [Corporation Tax Code] is
considered on the member level.
Accounting standards [ ]
Here you can choose between IFRS and Commercial Law when creating a new period. The selection is relevant
for the B/S comparison dialogue. IFRS period contain three balance sheet columns [IFRS-balance, Local bal-
ance, local tax balance sheet], while Commercial Law contains only local balance and local tax balance sheet.
This difference affects the Summary dialogue.
Automation current taxes
If this checkbox is activated, current taxes detail dialogues [KSt 1A, Anlage A etc.] are automatically synchro-
nized with the Current Taxes dialogue and proposed values are adopted automatically. This setting is only
available if you select Closing v3 as the type of period and select the before 2015 tax form.
If the tax form 2015 is selected, current taxes are synchronised automatically, no additional settings are re-
quired.
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Tax calculation / Questionnaire / KapESTA deactivated
In an already created period you can deactivate/lock the GTC main dialogues Company [=tax calculation] and
Questionnaire. Questionnaire is the additional module NOT included into the GTC standard.
Fig. 48: Deactivate and lock
The following figure shows the GTC menu including Questionnaire:
Fig. 49: GTC: overview of main dialogues [incl. Questionnaire]
If you select deactivate Questionnaire option, this dialogue is deactivated and not shown in the selected period:
Fig. 50: GTC: overview of main dialogues [Questionnaire deactivated]
Tax calculation / Questionnaire period locked
In a previously created period there is a possibility to close or lock the GTC main dialogues Company [=Tax
calculation] and Questionnaire. After locking, the corresponding dialogues cannot be edited anymore; users
have only reading permissions. Locked periods are marked correspondingly in the overview of the master data
dialogue Periods. In addition, the GTC displays a corresponding notification in the individual dialogues of a
period:
Fig. 51: Tip: period is locked
Locking periods makes sense after all calculations have been made. To perform this action the corresponding
rights are required.
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4.7.4 Sample configuration Annual statement 2016
Figure 7: Period example “Annual statement”
Row Explanation
Tax form 2016
Prior period Annual report 2015 [not Tax return 2015]
Type of period Closing v3 – GTC period after so-called release change
Master data / Tax calculation copy based on
If the master data is maintained in the standard period [---], it can also be used as a template for the new period “Annual statement 2016”. If the an-nual statement 2015 is used as a template, update the master data in the newly created period 2016 [e.g. tax rates]
Tax calculation method For annual report periods use the annual report [net].
Table 7: Period example “Annual statement”
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Tax return 2016 [=True-Up Period]
Figure 8: Period example “Tax return”
Row Explanation
Tax form 2016
Prior period Tax return 2015
Type of period Closing v3
Related period Annual report 2016 – period for true-up
Master data / Tax calculation copy based on
Annual statement 2016 including tax calculation with transaction data: as a result, you just have to update the tax values already available in the annual statement 2016.
Tax calculation method For tax return periods use the tax return [gross].
Table 8: Period example “Tax return”
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4.7.5 Export and import of periods
In the Periods dialogue the users have the possibility to export and import transaction data.
Figure 9: Export and import buttons in the “Period” dialogue
Select the period to be exported from the Periods dropdown menu. During the period export you have the
option to export the period with the compliance data, by activating the checkbox with compliance data. Under
the serialization in GPX file, the database tables that are exported are listed.
The exported database tables are listed under the Serialize to GPX-file header.
Figure 10: Export of a period
Comments are also exported during the period export. The export of the compliance data can also be selected
via the checkbox with compliance data.
During the period import, the period to which the transaction data is to be imported is selected via the Applies
to period dropdown. Use the button Durchsuchen to select the GPX file to be imported and import it with a
click on the Import button.
Figure 11: Import of a period
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After the successful import of the file, the corresponding message with a green checkmark appears and the
object is be displayed. To save the data, click on the Save button.
Figure 12: Successful import of period data
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4.8 Interface
4.8.1 General explanations The Master Data dialogue Interface contains technical configurations for import and export of data. It is pos-
sible to create a fixed [company-specific] import routine or a so-called flexible interface. Please contact
AMANA for further details on these functions and their use in the GTC.
Figure 13: “Interface” dialogue
In short, the Interface Structures allow you to describe the format of import files, whereas you can use Map-
ping [Positions] to define the transformation of source positions to GTC form fields and to specify simple cal-
culation logic.
4.8.2 Interface Structure
Figure 14: Interface structure
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The menu item Interface Structure contains a list of all structures already defined in the GTC with their most
important properties. The interface structure can be edited using the Edit icon [pencil].
Figure 15: Create interface
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The format of the import file can be described here, that is: the file type and the fields are assigned to certain
positions of the import file.
On addition to the file-based import and export, GTC currently supports the following standard technologies:
Web Services
SAP RFC
Web services are interfaces based on the open standards, used for business-to-business communication be-
tween different systems. For example, web services can be used to retrieve and process data from GTC [e.g.
validation] in a consolidation system.
Remote Function Calls [RFCs] are a proprietary SAP protocol for data exchange with SAP systems. The use of
RFCs requires that a corresponding function module exists on the SAP side. In this way, balance sheet and
P&L statement data can be retrieved directly from SAP and processed further, which leads to increased data
security and requires less effort on the part of the GTC users.
As an alternative to the HB / StB deviation, the import of the tax balance sheet can also be defined. Since the
GlobalTaxCenter only stores the difference, it must be calculated from the tax balance value and the HGB value
during the import.
4.8.3 Mapping [Positions] During the Mapping you describe how a source position is mapped to the GTC target fields. The Export icon
[red arrow] can be used to download the template for the mapping file. This is an Excel file that you can edit
locally. The filled out file can be uploaded using the Import button [green arrow].
The mapping supports a number of mappings to GTC positions [possibly also with simple calculations and
GTC-specific instructions]. Please contact AMANA for more details on these functions.
Figure 16: Create mapping
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4.8.4 Interfaces within the tax portal There are predefined interfaces between the individual components of the tax portal, which can be used to
avoid multiple entries of data. The following table provides an overview of these interfaces.
Source Target Contents
GTC TQ e.g.: tax rates
TQ GTC e.g.: exchange rate
GTC VAT Master Data [company]
GTC STB Master Data [company]
GTC STB Audit data
STB GTC Balance sheet and P&L values
Table 9: Interfaces between tax portal components
The interfaces can be used after the activation of certain flags and permissions.
4.9 Toolbox
4.9.1 Toolbox configuration In the master data dialogue Toolbox you can select the configuration for actual tax calculation [calculated in
the Current Taxes dialogue in the Company tab] for every country created in the Countries dialogue. First of
all select the relevant period and country in the dialogue header. Different configurations can be made for every
country and every period.
Toolbox configuration is not possible for countries with tax laws Germany, Austria, Switzerland. These coun-
tries already have their individual tax calculation procedure in the GTC.
Fig. 52: Dialogue header Toolbox
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Next you can activate or deactivate optional lines [grey font / white background] by clicking on them. Some
lines are fix and cannot be changed [grey background].
Fig. 53: Toolbox configuration
The Current Taxes dialogue look in the Company tab changes according to the toolbox configurations:
Fig. 54: ‘Current Taxes’ dialogue after toolbox configuration
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4.9.2 Copy settings Toolbox is usually configured manually, you activate the required lines by selecting the corresponding check-
boxes. The Copy Settings function [ ] offers another possibility of toolbox configuration:
Fig. 55: ‘Copy Settings’ in the ‘Toolbox’ dialogue
[Toolbox settings] …copy to country
This option offers a possibility to copy toolbox settings of the selected country to other countries. The ‘Select
Options’ dropdown list contains all countries of the selected period. You can select one or several countries.
If the Delete existing settings checkbox is activated, toolbox settings of the country to which the information
is copied are overwritten. If the checkbox is deactivated [see the figure above], the settings are preserved and
the copied configuration is added to the existing. The checkbox is deactivated by default.
[Toolbox settings] … copy to period
Using this option you can copy configuration of the selected period and country to another period. Select the
required period from the dropdown list, you can also select several periods. The copy is relevant only for the
currently selected country.
[Toolbox settings] … export to file
Already selected toolbox configurations can be exported to an Excel CSV file [in addition to a normal Excel
view]. There is a possibility to export all countries to an Excel CSV file [identical checkboxes have to be acti-
vated].
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[Toolbox settings] … import from file
Excel CSV files can be imported to the GTC. Manual toolbox configuration is not possible when selecting this
option. Once imported, the GTC reports about the successful import with the corresponding message in the
dialogue header [ ].
4.9.3 Theoretical background: toolbox tips Calculation of current taxes in the GTC is especially important for generation of TRR. German companies can
collect their data in tax detail dialogues [Einkünfte, KSt 1A etc.] and in the Current Taxes dialogue in accord-
ance with country-specific tax requirements.
This detailed tax data collection is available ONLY for the companies assigned to Germany [country]. Excep-
tions are Switzerland and Austria. It is recommended to use toolbox to ensure a country-specific tax calcula-
tion.
The toolbox supports correct country-specific tax calculation. Using toolbox GTC users have to answer fewer
tax-related questions. This is not only time-saving but also increases data quality in the GTC and informational
value of TRR.
More than 200 rows are usually available for the configuration of tax calculation. In addition, there is a possi-
bility to extend the row options in the GTC. Only the grey-highlighted fields are required in the TRR dialogue
and cannot be changed:
Fig. 56: Grey-highlighted fields in the ‘Toolbox’ and ‘Current Taxes’ dialogues
Recommended procedure to configure toolbox
A detailed preliminary analysis is necessary for a targeted initial toolbox configuration [as few rows for the
country-specific issues as possible]. Therefore it is recommended to configure the toolbox in close cooperation
with the local tax department or tax consultant of the selected company.
Dialogue configuration The Dialog Configuration dialogue allows the user to configure the visibility and editability of individual rows
and columns of the dialogues Others and TRR.
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Figure 17: Structure of the “Dialog Configuration” dialogue
You can specify which rows should be visible per period and whether the row can be edited. Only users with
the Dialog Restriction Execute permission object can see these changes.
4.10 User
4.10.1 Create and manage users The GTC users are managed in the Master Data dialogue User. The most important attributes of a user, e.g.
roles, assigned companies, and the contact data are displayed in the overview table. Any number of users can
be created.
Users with a yellow warning triangle in the overview dialogue are blocked and have no access to the GTC [e.g.
wrong password]:
Figure 18: Yellow warning triangle – blocked user
User ID
The user ID is assigned automatically as a consecutive number by the GTC. Each ID is assigned only once to a
user. Even after deleting the user, the ID is not reused.
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Figure 19: Detail view user
Login [ ]
The [GTC] Login is freely selectable and can consist of letters, numbers and special characters. A later change
of login after the initial creation of the user is possible.
First name
The entry of the first name is optional.
Surname [ ]
The surname is a required field.
Description / Phone number / Email
These entries are optional. However, it is recommended to save this information for contact purposes. This is
relevant, for example, for cases where users work in one company and thus access to this company is blocked
for other users. In case the contact details are available, they are displayed in the corresponding message [Com-
pany is currently being edited by person John Doe].
Expiration date
A user can be created for a limited period of time. This can be relevant for external consultants who get ac-
cess to the GTC for a limited period of time.
Password / Confirm password [ ]
The administrator of the GTC assigns the initial password for every user. This password must be changed by
the user on the first login into the GTC. This also applies if the password is reset for an existing GTC user.
Elster-Zertifikat
After clicking the [ ] button, the user is saved to the GTC database. It is recommended to add the
Elster-Zertifikat in the My Profile dialogue. This setting applies only to users who want to send their tax dec-
larations for German companies from the GTC [function is not included in the GTC standard].
4.10.2 Assignment of roles After the new user has been created, rights and/or roles can be assigned. This allocation can be made individ-
ually for each company [e.g. local company supervisor] or affect the entire group [e.g. subgroup responsible].
In addition to the manual assignment of roles, the settings can also be made based on existing user configura-
tions. The function copy based on is available here. The use of this copy function makes sense if several people
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are responsible for the same companies and have the same permissions. In this case, the detailed configuration
must be made only once.
Role [ ]
The roles are managed in the Master Data dialogue Roles. For example, an auditor can be assigned the corre-
sponding role Auditor [read-only]. If there are no restrictions, select [---].
Company [ ]
Each role can be limited to one [or more] companies. For example, it can be defined that foreign auditors can
only access certain companies. If there are no restrictions, select [---]. Then the role is not limited to a company.
Reporting Dimension [ ]
The selected role can also be restricted to reporting dimensions that are stored in the Master Data. If there are
no restrictions, select [---].
Country [ ]
Roles can be limited to countries. If there are no restrictions, select [---].
The assignment of individual roles ensures a sophisticated rights allocation system. In this way, for example,
it is possible to ensure the four-eye principle.
4.11 Roles
4.11.1 Create and manage roles Roles and authorisations are managed in the Master Data dialogue Roles. The role concept implemented in the
GTC allows a differentiated control over the data access. This concept supports the four-eye principle for the
data quality assurance. All available roles are listed in the dialogue overview.
A role is the combination of several authorisations – initially without certain assignment to companies. The
authorisations created in the Roles dialogue can be assigned in the User dialogue.
Name [ ]
After clicking on the [ ] button, a subdialogue opens, here you can enter the name for the new role.
The roll name is freely selectable and can be changed at a later date.
Figure 20: Create a new role
The ID is assigned automatically by the GTC.
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Authorisations [Object-Value]
When the role is created, authorizations can be assigned. For this purpose, use the available drop-down menu.
The selection list shows all possible combinations of objects [e.g. Master Data] and values [Read, Edit].
Figure 21: Assign authorisations to the created role
An overview of the possible object-values and the associated authorizations or properties can be requested
from AMANA. The plus symbol allows you to assign multiple authorisations to a role.
Cascading
If the Cascading checkbox is activated, the selected authorisation is assigned cascading [attribute is thus only
relevant for the company-specific authorisations]. For example, if the user is assigned the right to edit the
balance sheet comparison for the parent company in the User dialogue, this authorisation also applies to sub-
ordinate companies. Such situation is typical for a subgroup: the subgroup manager does not need to have a
separate role for each subgroup company. The role must only be assigned to the parent company and then
cascaded for all subordinate companies.
4.12 Administration
4.12.1 Reporting dimensions New reporting dimensions can be created in this area. These data sets are then available for the creation of
dimensions in the Master Data dialogue Reporting Dimension [cp. Fehler! Verweisquelle konnte nicht g
efunden werden.Fehler! Verweisquelle konnte nicht gefunden werden.]. Therefore, reporting di-
mensions must be created before the creation of dimensions. A later change is possible. It has to be taken into
account that this setting is not period-specific.
Figure 22: Create reporting dimensions in the “Administration” dialogue
To delete a data set, select one of the available IDs and overwrite all the languages with a blank name. After
overwriting the last existing name, the record is deleted.
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4.12.2 Broadcast message to users on Home page Settings that influence the functioning of the GlobalTaxCenter are managed in the Master Data dialogue Ad-
ministration.
The Broadcast message to users on Home page area has two main functions: it can be used to edit the welcome
text on the Home page and activate individual GTC functions.
Figure 23: Enter the message to be shown on the Home page
The information saved in this area can be created in several languages and then appears on the GTC Home
page [Dialogue Home]. It can make sense for e.g. to inform the GTC user that they work in the GTC operating
or GTC test system.
Figure 24: A welcome message on the Home page
In addition, this dialogue can be used to manage the GTC functionalities, e.g. enable or disable. For this pur-
pose, copy&paste a code created by AMANA [so-called flag] in the text field and then click on Create. The
system settings are displayed in the Other system configurations area:
Figure 25: System settings
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4.12.3 Revaluation surplus This area can be used to create new items and edit the existing revaluation surplus. These data sets are available
in the Master Data dialogues CoA Group and CoA Company for creation of the balance sheet items not affect-
ing net income [cp. Fehler! Verweisquelle konnte nicht gefunden werden./ 4.5.2 Create and manage
company accounts]. A later change is possible. It must be taken into account that this setting is not period-
specific.
Figure 26: Create revaluation surplus in the “Administration” dialogue
The allocation of balance sheet items not affecting net income to different items [e.g. AFS securities in ac-
cordance with IAS39 or pensions in accordance with IAS19] enables the precise classification of deferred taxes
on the balance sheet items.
To delete a data set, select one of the available IDs and overwrite all the languages with a blank name. After
overwriting the last existing name, the record is deleted.
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5. Company
5.1 Workflow The main dialogue Company is used to calculate current and deferred taxes. Electronic tax return can also be
sent to the tax office from this GTC area. The figure below demonstrates the workflow in the Company area.
Individual dialogues are described later in this manual.
Fig. 57: Workflow between individual dialogues in the ‘Company’ main dialogue
B/S comparison [1]
Use ‘B/S comparison’ tab to calculate deferred taxes arising from temporary differences. Stocks and corre-
sponding profit and loss statement impacts are summarised in the Summary dialogue.
Asset differences between local balance and local tax balance sheet lead to calculation of tax profit differences.
This difference appears in the dialogue Current Taxes / KSt 1 A / Einkünfte / Report StB as a proposed value
[represented by a dashed line].
Current taxes [2]
This dialogue is used for calculation of current income taxes, either as a shortened dialogue or together with
form dialogues [Anlage A etc.]. The calculated taxable income appears as a proposed value [represented by a
dashed line] in the LCF dialogue in the event of loss. In addition, the dialogue shows tax rate reconciliation
effects [tax-free dividends, non-deductible expenses, etc.] for the TRR dialogue.
Tax loss carry forward [3]
Inventory management of tax loss carry forward [corporation tax, trade tax, capital gains, German Interest
Capping Rule / Other]. In case of recoverability of deferred taxes the calculation of deferred taxes takes place.
In case of non-recognition the corresponding effect will be taken into account as TRR reconciliation item in
the TRR dialogue.
Summary [4]
Users cannot enter data in this area. This distinguishes this dialogue from other areas represented here. This
dialogue contains the summary of deferred taxes; current taxes are not shown here. The dialogue can be used
as posting template.
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Other disclosures [5]
Adjustments of previous periods or detection of true-up effects is carried out in the Other Disclosures dialogue.
It ensures that the GTC also takes into account specific circumstances.
TRR [6]
TRR checks the calculation of current and deferred taxes. The TRR dialogue contains links to other dialogues
in the main area Company.
In addition to the mentioned dialogues, the main area Company also contains Reports [e.g. Report DT] and
tax forms:
Fig. 58: ‘Company’ dialogue
Calculation of taxes is carried out in the local currency of every company.
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5.2 Status
5.2.1 Status milestones The workflow in the GTC main dialogue Company is based on a milestone concept. Thus individual activities,
for example, calculation of current and deferred taxes, are systematised. In addition, this concept ensures a
review process [the four-eye principle]. Milestones are created per company and per period. There is a possi-
bility to view statuses for all group companies based on milestones in the main dialogue [Sub-] Group.
By default, there are three milestones or activity areas available [Current Taxes, Deferred Taxes, and Tax Rate
Reconciliation]. The number of milestones can be customised [e.g. add a milestone Review]. The figure below
contains additional milestones Others and Questionnaire.
Fig. 59: Milestones in the ‘Status’ dialogue
The status of the milestones on the figure is not started. Thus, individual dialogues cannot be accessed. When
trying to open one of the dialogues, the corresponding notification is shown:
Fig. 60: Access denied as long as milestone status is ‘not started’
Milestones will always have this status if you work with a company for the first time in a period. The process
in the GTC is started when clicking on the milestone; its status changes to in process. The following table con-
tains possible states:
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not started
Initial status [e.g. when creating a new period]; dialogues cannot
be opened or edited. When clicking on the milestone the status
changes to in process.
in process
Dialogues can be edited. In addition, this status means that the
dialogues have not been saved yet or that validation errors have
been found.
data ok
Dialogues have been saved; validations do not contain errors [a
possible validation error is, for example, not balanced account].
A further processing of dialogues is still possible.
The status can be changed back to in process if the entries result
in validation errors.
finished
The status ‘finished’ is set after clicking on the milestone with
the data ok status. This indicates that, e.g. work on deferred
taxes is finished. In addition, this status means that the corre-
sponding dialogues are closed for editing and can be viewed in
the read mode only.
To change the status back to data ok and enable editing you need
the corresponding permissions in the main dialogue [Sub-]
Group.
Checked
The milestone checked is used to ensure the four-eye principle.
The status is changed to checked when clicking on the milestone
with the finished status.
This status can be activated only by one user with corresponding
permissions. The GTC makes sure that the status finished and
the status checked are not activated by the same user.
For the workflow in the GTC it is enough if the milestones have
the status finished. You can change the milestone status back to
the previous status provided you have the corresponding per-
missions in the main dialogue [Sub-] Group.
Table 10: Milestones status
Next to every milestone you can see the name of the user who was the last to change the milestone status and
the time of change. This information for all companies can be viewed in the main dialogue [Sub-] Group.
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5.2.2 Decrease the status of milestones Decrease the status of milestones in the main dialogue ‘[Sub-] Group’
Overview of the milestones of a group company can be found in the [Sub-] Group tab in the Status dialogue.
Only in this dialogue you can decrease the status of the finished milestones. Opening of a finished milestone
may be reasonable if you have to make some subsequent changes.
To decrease the milestone status click on the required milestone.
Fig. 61: Milestones overview in the ‘Status’ dialogue – ‘[Sub-] Group’ tab
A security query appears when you click on the milestone:
Fig. 62: Security query when decreasing milestone status
After that the selected milestone status is decreased. A milestone with the checked status [blue] receives the
status finished [green]. A further click on the milestone decreases its status to in process [yellow]. The follow-
ing figure shows status overview after decreasing the milestone TRR status from checked to in process:
Fig. 63: Decreased milestone
You can decrease milestone status for individual companies. Please mind that it is not possible to decrease the
status of the milestone Current Taxes Charge for members of tax groups and partnerships [also dependent
companies] if the status of the parent company is finished. In this case the following error message appears:
Fig. 64: Decrease the status of milestones – Error message because of the higher unit
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Decrease milestone status by changing master data in the ‘Company’ dialogue
It is allowed to change data in the Company dialogue [main dialogue Master Data] only if the milestones of
the selected company do not have the status finished. Otherwise, an error message appears:
Fig. 65: Change master data in the ‘Company’ dialogue – Error message since the milestone is ‘finished’
If you still want to change the data in the Company dialogue, decrease the status of the finished milestones
first.
Decrease milestone status by changing master data in the ‘Countries’ dialogue
Data changes [e.g. tax rates] in the Countries dialogue applies to all companies that belong to the selected
country. If some companies that belong to this country have the milestone status finished, a security query
appears. Upon confirmation the milestone status is changed to in process.
Fig. 66: Security query when changing master data in the ‘Countries’ dialogue
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5.2.3 Copy transaction data
The [ ] option can be found in the upper right part of the Status dialogue. Click on the
button and a new dialog opens. Here you can select the transaction data and period to be copied:
Fig. 67: Copy transaction data
The number of copied data sets [per selected row] is shown after copying in the third column of the dialogue
box.
The Anlage FE-K 4, which is available for companies, is not included in the transaction data copy. IMPORTANT
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5.2.4 Print company
The [ ] option can be found in the upper right part of the Status dialogue. Click on the button
and a new dialog box opens. Here you can select the dialogues to print:
Fig. 68: Print company
The print view is displayed in a new tab of your web browser. It can be printed or saved as a PDF.
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5.3 Calculation of deferred taxes
5.3.1 Import Import from the previous system
The dialogue “Import” allows the import of transaction data [e.g. from the SAP system] into the GTC. Data can
be imported into the balance sheet comparison and the tax forms. The Import routine is user-specific and is
documented separately during the project implementation.
Figure 27: Dialogue “Import”
After the import, the uploaded values are displayed in the table below. A successful import of data is marked
by a green checkmark. If the import was unsuccessful, an error message is displayed for each affected row.
Figure 28: Import of values
Click Save to complete the process. Otherwise the imported values are not saved by the GTC.
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5.3.2 B/S Comparison Basic functions
The basic functions of the B/S Comparison dialogue can be found on the button bar of this dialogue.
Fig. 69: Button bar in the ‘B/S Comparison’ dialogue
Save [ ]
The diskette symbol saves a data set. All entries in the B/S Comparison dialogue must be saved; this applies
even if the values are imported and no manual changes have been made.
Import [ ]
The import button calls up the dialogue where you can import values for the B/S Comparison [and tax detail
dialogues]. The dialogue can also be called up directly in the main dialogue Company [ ].
Create comment [ ]
This button can be used to create comments for the B/S Comparison.
Calculate local GAAP [ ]
This function is available in the subdialogue IFRS – Local GAAP. The values from the IFRS balance are copied
to the local balance. The values are copied to the Local GAAP – Tax Balance tab automatically. Please mind
that existing Local GAAP values are overwritten. A subsequent recovery of these values is not possible.
Maintain columns [ ]
A click on this button opens a new subdialogue.
Reset columns [ ]
This button allows the GTC users to reset the contents of all columns to zero. Before that a security query pops
up, upon its confirmation the data is reset. A subsequent restoration of deleted data is not possible.
Fig. 70: Securoty query for ‘Reset Columns’ option
Split differences [ ]
This function depends on the settings for calculated balance sheet differences split in the master data dialogue
CoA Group. The function is activated separately in the subdialogues Local GAAP – Tax Balance and IFRS –
Local GAAP.
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To automate the process it is predefined in the master data whether possible balance differences in the selected
account position are temporal or permanent. In addition, you have to define whether value movement affects
P/L statement [profit and loss statement] or not [OCI].
The Split differences function uses this information for automatic allocation of balance differences to thereof
columns:
Temporary differences P/L [calculation of deferred taxes, affecting P/L statement]
Temporary differences OCI [calculation of deferred taxes, not affecting P/L statement]
Permanent differences P/L [no calculation of deferred taxes, affecting TRR]
Permanent differences OCI [no calculation of deferred taxes]
Thereof columns present in the master data tab have black frames around them [see the figure below]. This
allows the user to identify target columns before using the function. A manual adjustment is possible at any
time.
Fig. 71: Thereof columns in B/S Comparison
Reports [ ]
The Reports button contains a link to the main dialogue Reports – .
To true-up period [ ]
If there exists a prior period with a true-up period for the selected period, you can call up the B/S Comparison
dialogue for the true-up period. To go back to the current period click the [ ] button.
Expand/collapse account positions [ ]
Account positions can be expanded or collapsed to optimise the view. You can expand/collapse account posi-
tions selectively [per position] or altogether [for the whole balance sheet].
Delete all column values [ ]
All values of a column can be deleted by clicking on the recycle bin icon. After doing this save the dialogue.
Only after saving the changes will be applied.
+ and – signs in account positions
B/S Comparison follows the SAP logic. Therefore, enter a ‘+’ sign before assets and a ‘-’ before liabilities.
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Structure of the ‘B/S Comparison’ dialogue In addition to the LCF dialogue, the B/S Comparison dialogue is the central dialogue for calculating deferred
taxes. It consists of several subdialogues. The balance sheet structure corresponds to the structure created in
the master data for the selected period. The structure in subdialogues is the same.
Fig. 72: Subdialogues in the ‘B/S Comparison’ dialogue
Companies that are saved as partnerships in master data [and are regulated by the German tax law] in addition
to four main tabs have the subdialogue Supplementary tax balance sheet:
Fig. 73: Subdialogues in the ‘B/S Comparison’ dialogue – partnerships
Companies that are not regulated by the German tax law [foreign companies] can additionally switch on the
Additional Tax subdialogue. To do this activate the following checkbox in the master data dialogue Company:
Fig. 74: Subdialogues in the ‘B/S Comparison’ dialogue – foreign companies
Applies to all dialogues: assets should be entered with a ‘+’ sign before them, liabilities – with a ‘-’ sign, in
accordance with the SAP logic.
Subdialogue ‘Local GAAP – Tax Balance’ The local balance [for German companies: commercial balance sheet] is displayed in the Local Balance column
of the Local GAAP – Tax Balance subdialogue. The Correction to the local tax balance column [in case it is a
German company] contains deviations acc. to sect. 60 para. 2 of EStDV [Income Tax Ordinance]. The Local
tax balance sheet column displays results from the columns Local balance and Correction to local tax balance.
Tax balance sheet values cannot be entered directly, they are always taken from these two columns.
Fig. 75: ‘B/S Comparison’ dialogue – subdialogue ‘Local GAAP – Tax Balance’
The column Import shows balance sheet values imported via the interface; these values cannot be edited. The
column Manually is available for the manual input of information, e.g. reclassification or adjustments to im-
ported values. The column Total displays the values relevant for calculation of balance sheet differences.
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If you want to use the Manually column in the Local GAAP – Tax Balance subdialogue, you need to activate
the [ ] checkbox in the master data dialogue Company first. This
checkbox is usually activated by default and B/S Comparison can be edited manually.
Fig. 76: ‘B/S Comparison’ dialogue – columns for import and manual adjustments
Balance sheet differences between local balance and local tax balance sheet calculated in the GTC are displayed
in the column Relevant Differences Gross. These differences have to be allocated to the Thereof columns and
serve as a tax base for calculation of deferred taxes. Balance-sheet gross differences are multiplied by the coun-
try tax rate saved in the master data dialogue Countries:[ ].
The following figure displays two balance sheet differences. In the position Rechte and Lizenzen there is a
difference of -50,000 and in the Land and buildings - +15,000. Both differences are temporary and affecting
P/L statement [thereof differences – P/L statement – 30%]. A tax rate of 30% is saved in the master data:
Fig. 77: Example of balance sheet differences
The Summary dialogue displays deferred taxes from both periods. Balance sheet difference of – 50,000 in the
current period results in the deferred tax liabilities long-term of -15,000 [= 50,000 x 30%]. In this example in
the Land and buildings position there is the deferred tax asset of 4,500 [= 15,000 x 30%]. This results in a
total thereof P/L of 10,500 [plus sign: expenses; minus sign: income].
Fig. 78: Effects of the ‘Local GAAP – Tax Balance’ subdialogue in the ‘Summary’ dialogue
In the example above the relevant account positions are marked as long-term, therefore the GTC calculates
long-term deferred taxes.
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Subdialogue ‘IFRS – Local GAAP’ The subdialogue IFRS – Local GAAP displays IFRS balance and the local balance. The Local balance column
is copied from the Local GAAP – Tax Balance subdialogue.
Fig. 79: ‘B/S Comparison’ dialogue – subdialogue ‘IFRS – Local GAAP’
The Import column shows balance sheet values imported via the interface; these values cannot be edited. The
column Manually can be filled out by the user, e.g. reclassification or adjustments of imported values. The
column Total displays the values relevant for calculation of balance sheet differences.
If you want to use the Manually column in the IFRS – Local GAAP subdialogue, you need to activate the [
] checkbox in the master data dialogue Company first. This check-
box is usually activated by default and B/S Comparison can be edited manually.
Fig. 80: ‘B/S Comparison’ dialogue - columns for import and manual adjustments
Balance sheet differences between IFRS balance and local balance calculated in the GTC are displayed in the
column Relevant Differences Gross. These differences have to be allocated to the Thereof columns and serve
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as a tax base for calculation of deferred taxes. Balance-sheet gross differences are multiplied by the country tax
rate saved in the master data dialogue Countries: .
The following figure displays balance sheet difference between IFRS and local balance. In the position Rechte
and Lizenzen there is a difference of -20,000. The difference is classified as temporary and affecting P/L state-
ment [thereof differences – P/L statement – 30%]. A tax rate of 30% is saved in the master data:
Fig. 81: Example of balance sheet differences IFRS – Local GAAP
The Summary dialogue displays deferred taxes from the period. Balance sheet difference of -20,000 in the
current period results in the deferred tax liabilities long-term of -6,000 [= 20,000 x 30%]. This results in a
total thereof P/L of 6,000 [plus sign: expenses; minus sign: income].
Fig. 82: Effects of the ‘IFRS – Local GAAP’ subdialogue in the ‘Summary’ dialogue
In the example above the relevant account position is marked as long-term, therefore the GTC calculates long-
term deferred taxes.
Subdialogue ‘Additional Tax’ The subdialogue Additional Tax is displayed only for those companies that are not regulated by the German
tax law. The aim of this dialogue is to take account of differing tax bases for the local income tax.
Fig. 83: ‘B/S Comparison’ dialogue – Subdialogue ‘Additional Tax’
The Correction to local tax balance column can be filled out by the user. Other balance sheet columns are
linked to the corresponding subdialogues [e.g. IRFS balance with the subdialogue IFRS – Local GAAP].
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If you want to use the Additional Tax subdialogue, you need to activate the [ ]
checkbox in the master data dialogue Company first. This checkbox is not activated by default.
When using this subdialogue it is assumed that users will make use of [ ] function to split
the differences. Balance sheet differences are displayed in the columns Correction to local tax balance and
IFRS Balance.
The following figure represents a balance sheet difference between IFRS Balance and Local tax balance sheet.
In the position Rechte and Lizenzen there is a difference of 100,000. The difference is classified as temporary
and affecting P/L statement [thereof differences – P/L statement – 20%].
Fig. 84: Example of balance sheet differences IFRS - ‘Correction to local tax balance’ and ‘IFRS Balance’
The Summary dialogue displays deferred taxes from the period. Balance sheet difference of 100,000 in the
current period results in the deferred tax of 20,000 [= 100,000 x 20%]. This results in a total thereof P/L of -
20,000 [plus sign: expenses; minus sign: income].
Fig. 85: Effects of the ‘Additional Tax’ subdialogue in the ‘Summary’ dialogue
In the example above the relevant account position is marked as long-term, therefore the GTC calculates
long-term deferred taxes.
Subdialogue ‘Total IFRS – Tax’ The subdialogue Total IFRS – Tax provides an overview of all assets and liabilities in IFRS balance, local bal-
ance and local tax balance sheet. The values for these columns cannot be edited, since they are taken directly
from other dialogues. The Relevant Differences Gross column shows the difference between the IFRS balance
and Local tax balance sheet [local tax balance sheet value minus IFRS balance value].
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Fig. 86: ‘B/S Comparison’ dialogue – subdialogue ‘Total IFRS – Tax’
Values in the subdialogue Total IFRS – Tax are linked to the following subdialogues:
Local GAAP – Tax Balance
IFRS – Local GAAP
The following subdialogues are not relevant for the Total IFRS – Tax subdialogue; they are used for calculation
of deferred taxes and displayed in the Summary dialogue:
Supplementary tax balance sheet
Additional Tax
Other deferred taxes
Subdialogue ‘Other deferred taxes’ The Other deferred taxes subdialogue allows for direct calculation of deferred taxes per account position [e.g.
adjustments from tax audit]. This subdialogue works so far without balance differences. The calculated de-
ferred taxes can be entered either into the column affecting P/L statement or OCI. The classification of de-
ferred taxes with regard to their maturity depends on the settings in the master data dialogue CoA Group.
The following figure displays the entry in the Other deferred taxes column. In the position Land and buildings
there is a deferred tax of 2,500 €.
Fig. 87: Example in the ‘Other deferred taxes’ subdialogue
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The Summary dialogue displays deferred taxes from the period. Positive entry in the affecting P/L statement
column results in a corresponding affecting P/L statement deferred tax of 2,500 €:
Fig. 88: Effects of the ‘Other deferred taxes’ subdialogue in the ‘Summary’ dialogue
In the example above the relevant account position is marked as long-term, therefore the GTC calculates long-
term deferred taxes.
Validations in the ‘B/S Comparison’ dialogue A number of validations are implemented in the B/S Comparison dialogue. In case of any inconsistencies, the
corresponding error messages are displayed in the dialogue header. The milestone Deferred Taxes cannot be
closed if there are validation errors.
Validation rules are applied to every subdialogue, i.e. both for the Local GAAP – Tax Balance and IFRS – Local
GAAP.
Fig. 89: Error messages in the ‘B/S Comparison’ dialogue
The balance sheet isn’t balanced or isn’t saved
Balance sheet can be saved by clicking on the Save symbol [ ].
If the balance sheet is not balanced [sum of assets unequal sum of liabilities], an error message pops up. In
addition, an exclamation mark appears in the upper B/S comparison row:
Fig. 90: Error message if the balance sheet is not balanced
The upper row of the balance sheet has to contain zero values [a ‘balanced’ balance sheet]. The only exception
here is the column Relevant Differences Gross: it may contain non-zero values and this does not result in a
validation error.
Fig. 91: Column ‘Relevant Differences Gross’
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Allocation of difference incomplete
Calculated balance sheet differences have to be allocated to different thereof columns. The validation rule Al-
location of difference incomplete checks whether this requirement is met. Not allocated differences are marked
in the table view with an exclamation mark:
Fig. 92: Error message if the allocation of difference is incomplete
Theoretical background: balance sheet comparison tips Basically, there are four possible scenarios that can result in temporary differences and deferred taxes:
Balance sheet assets:
1. IFRS value > tax value [taxable temporal difference / deferred taxes liability]
2. IFRS value < tax value [deductible temporal difference / deferred taxes asset]
Balance sheet liabilities:
3. IFRS value < tax value [taxable temporal difference / deferred taxes liability]
4. IFRS value > tax value [deductible temporal difference / deferred taxes asset]
Asset values in the GTC are displayed with a ‘+’ sign, while liability values with a ‘-’ sign. This results in the
following gross differences for every individual column:
Balance sheet Sign for ‘Gross Differences’ column
Assets [-] deferred taxes liability [DTL]
Assets [+] deferred taxes asset [DTA]
Liabilities [-] deferred taxes liability [DTL]
Liabilities [+] deferred taxes asset [DTA]
Table 11: Sign for ‘Gross Differences’ column
A ‘+’ sign in the ‘Relevant Differences Gross’ column results in deferred taxes asset; a ‘-’ sign – in deferred taxes
liability:
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‘Relevant Differences Gross’ column: ‘+’ sign:
Fig. 93: Example of a ‘+’ sign in the ‘Relevant Differences Gross’ column – ‘B/S Comparison’ dialogue
Fig. 94: Example of a ‘+’ sign in the ‘Relevant Differences Gross’ column – ‘Summary’ dialogue
‘Relevant Differences Gross’ column: ‘-’ sign:
Fig. 95: Example of a ‘-’ sign in the ‘Relevant Differences Gross’ column – ‘B/S Comparison’ dialogue
Fig. 96: Example of a ‘-’ sign in the ‘Relevant Differences Gross’ column – ‘Summary’ dialogue
5.3.3 LCF Tax losses carry forward
The LCF dialogue is used to administer and evaluate tax losses carry forward [keyword recoverability of de-
ferred tax assets]. Several LCF categories [or future tax advantages] can be selected, depending on tax law and
legal form:
Tax losses carry forward corporate tax
Tax losses carry forward local tax
German Interest Capping Rule
Tax losses carry forward § 15a EStG [has to be created in ‘Master Data’]
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Tax Credits [foreign countries only]
Capital losses [foreign countries only]
The roll forward of tax losses carry forward is performed in the Rollforward LCF subdialogue [
]. This subdialogue displays the gross amount of a tax loss carry forward and will be ex-
plained in detail later in this manual.
Gross amount
The Gross amount column contains losses carry forward from the current and previous periods. When the
Show details checkbox is activated, expiration date can be specified. No deferred taxes are calculated for the
gross amount.
Fig. 97: Column ‘Gross amount’ in the ‘LCF’ dialogue
Gross amount short/long term usable
The assessment of the future realisability of losses carry forward [recoverability check] is performed in the
Gross amount short term usable and Gross amount long term usable columns. Short-term items have a time
frame of 12 months. The gross amount can be divided into short- and long-term.
The gross amount usable serves as a tax base for calculation of deferred taxes. If the allocation is made to the
expiration date, a usable amount has to be allocated to every year.
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If there are no restrictions regarding the expiration date, the LCF can look like in the following figure: EUR
10,000,000 gross amount – thereof EUR 7,000,000 long-term usable.
Fig. 98: ‘Gross amount long term usable’ column in the ‘LCF’ dialogue
Reassessment – gross amount [-]
LCF value adjustments should be entered with a ‘-’ sign. Calculate tax base not tax effects.
Fig. 99: ‘Reassessment – gross amount [-]’ column in the ‘LCF’ dialogue
Do not enter expiration date in the reassessment column. The allocation is done automatically according to
data in the columns Gross amount short term usable and Gross amount long term usable.
Deferred tax rate current period
Tax rate used for calculation of LCF must be created by the user. A proposed value taken from the master data
is displayed here [see the figure above: 15%]. Please consider tax rates for different types of LCF [tax losses
carry forward corporate tax or tax losses carry forward local tax].
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Calculation of deferred taxes – ‘Summary’ dialogue
The usable LCF amount [here EUR 7,000,000] is multiplied by a tax base [here: 15%]. This results in EUR
1,050,000 of deferred taxes. In addition, reassessment of EUR 1,000,000 [EUR [-150.000 tax effect] has to be
taken into account. Calculation steps are summarised in the Summary dialogue:
Fig. 100: LCF the ‘Company’ dialogue
Subdialogue ‘Rollforward LCF’
The subdialogue Rollforward LCF can be opened from the LCF dialogue:[ ]. This subdia-
logue displays opening balance of the fiscal year per LCF type.
Fig. 101: Subdialogue ‘Rollforward LCF’
Amount prior period
An amount prior period taken from the prior period defined in the GTC is displayed in this column. It serves a
starting point for further calculations.
Adjustments prior period
Adjustments of prior period can result from true-up effects. If a true-up period was created in the GTC, an
adjustment amount calculated on this basis is displayed as a proposed value. This column can also be used for
manual adjustments of the prior period. TRR reconciliation items result from adjustments prior period.
Utilisation / addition current period
The column is linked to the tax detail dialogues and cannot be edited.
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Utilisation Addition
Inland [German tax
law]
Dialogue ‘Current Taxes’
Corporate tax:
row 43.2 [column ‘Total’]
Local income tax:
row 38.2 [column ‘Total’]
Dialogue ‘Current Taxes’
Corporate tax:
row 28 [column ‘Total’]
Local income tax:
row 37 [column ‘Total’]
Foreign countries
Dialogue ‘Current Taxes’
Corporate tax:
row 12 [column ‘Corporate Tax’]
Local income tax:
row 12 [column ‘Local Tax’]
Dialogue ‘Current Taxes’
Corporate tax:
row 13 [column ‘Corporate Tax’]
Local income tax:
row 13 [column ‘Local Tax’]
Table 12: Utilisation / Addition current period
No proposed values are displayed for the members of tax group. Utilisation and addition of LCF is carried out
on the parent company level.
Expiry and other adjustments current period
This column can be used for manual entry of adjustments for the current business year [the cell where the tax
law provides expiry of tax LCF].
Current period
The current period value is calculated automatically. The value in the LCF dialogue per type of loss is forwarded
to the Gross Amount column [row unlimited].
Theoretical background: ‘LCF’ dialogue tips Deferred taxes in accordance with IAS 12 are recognised only when the requirements IAS 12.24 and IAS 12.34
are fulfilled. Recoverability check must be carried out for every balance sheet due date.
When checking recoverability of LCF according to IAS 12 it is necessary to distinguish between Loses without
recognition of deferred taxes and Recoverability. Loses without recognition of deferred taxes are considered
only if there are LCF in the reporting period. A reassessment is carried out if LCF that come with the deferred
tax are classified as non-recoverable.
The situation is different for US GAAP [SFAS 109]: deferred tax assets are recognised on LCF and reassessment
is carried out only in a second step. This also applies to LCF that appear in the current period. Both approaches
can be realised in the GTC.
Loses without recognition of deferred taxes
This criterion is applied to LCF that arise in the current reporting period. The assessment whether deferred
taxes should be calculated for such losses has to be carried out in the year of their appearance.
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Example 1 – loss is not recoverable
A company has a tax loss of €12,500,000 in the reporting period. The applied corporate tax rate [incl. Solidarity
tax] amounts to 15.825%.
Fig. 102: Example 1 – Loses without recognition of deferred taxes – ‘Current Taxes’ dialogue
Due to a negative budgeting the LCF should not be subject to deferred tax assets. No entries in the columns
short term usable and long term usable:
Fig. 103: Example 1 – Loses without recognition of deferred taxes –‘LCF’ dialogue
As a result, the Summary dialogue is not affected. In the TRR dialogue there is a reconciliation effect resulting
from loses without recognition of deferred taxes [12,500,000 x 15,825 % = 1,978,125.00]. The TRR effect is
also displayed in the Local GAAP [1] and IFRS columns [3] [rows: Effect from tax losses current year]:
Fig. 104: Example 1 – Loses without recognition of deferred taxes – ‘TRR’ dialogue
The same original data – due to budgeting €10,000,000 from the resulting loss [€12,500,000] can be used
further and therefore are a subject to deferred tax:
Fig. 105: Example 2 – Loses without recognition of deferred taxes – LCF
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In the Summary dialogue the deferred taxes for LCF are displayed separately. In the TRR dialogue a TRR
effect results from loses without recognition of deferred taxes: €2,500,ooo [2,500,000 x 15,825 % =
395,625.00]:
Fig. 106: Example 2 – Loses without recognition of deferred taxes – ‘TRR’ dialogue
If a LCF is fully recoverable, there is no TRR reconciliation item.
Valuation allowance of deferred tax assets
Valuation allowance applies to deferred tax assets [acc. to IAS 12] that appeared in the previous reporting
periods. Valuation allowance for losses in the current period are not considered here [unlike US GAAP].
5.3.4 Other disclosures Input options for other deferred taxes
The Other Disclosures dialogue offers the possibility to calculate deferred taxes outside B/S Comparison and
LCF dialogues. The dialogue is divided into table areas described below; it can be partially configured to suit
the needs of your company:
Fig. 107: Dialogue ‘Other Disclosures’
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Adjustments related to other periods [TRR disclosure]
It is necessary to take into account deferred taxes from other periods for the purposes of TRR. There is a dis-
tinction between effects from B/S Comparison and LCF. If true-up periods are used in the GTC [described
separately] the system automatically provides a proposed value.
Entries produce a TRR effect in the TRR row deferred taxes. Deferred taxes in Summary remain unchanged.
Valuation allowances on other deferred taxes
For valuation allowances on other deferred taxes enter a tax [value] not a tax base. The corresponding P/L
statement effect or value movement can be represented as OCI using ‘Thereof’ rows. The entries appear in the
Summary [displayed in the table area Deferred taxes [current period]]. Deferred taxes attributable to LCF are
revalued directly in the LCF dialogue. Entries are also displayed in the Report DT dialogue.
Other deferred taxes [country-specific position] [P&L]
Entries appear in the Summary [displayed in the table area Deferred taxes [current period]]. Foreign compa-
nies can enter their further current or deferred taxes here. In addition, this area can be used to enter other
relevant issues; they are displayed in the Report DT dialogue.
Other, Prior year adjustments - OCI
Entries appear in the Summary [displayed in the table area Deferred taxes summary in the Adjustment of
prior periods column]. Deferred taxes from previous years can be corrected. The corresponding value move-
ment is displayed in OCI.
Adjustments GTC DT opening balances
Entries appear in the Summary [displayed in the table area Deferred taxes summary in the Adjustment of
prior periods column]. Deferred taxes from previous years can be corrected.
Always adjust previous year values if there is a difference between opening balance sheet of the current year
and annual balance sheet of the previous year. This can happen if manual postings in the previous year have
been changed on the reporting data level but not taken into account in the GTC.
5.3.5 Summary Functionality of ‘Summary’ dialogue
The Summary dialogue summarises calculated deferred taxes and can be used as a posting template. Here you
can view both stocks and value movements [P/L and OCI]. Current taxes are not included into this dialogue.
The dialogue consists of three table sections:
Deferred taxes summary
Comprehensive Income
Deferred taxes [current period]
Deferred taxes [prior period]
Table section ‘Deferred taxes summary’
The upper table section consists of the following six columns:
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Column Data Origin / Explanation
[1] Current period Data origin can be viewed in details in the ‘Deferred taxes [current
period]’ table section [bottom row: Total]
[2] Additions and disposals
Data origin: ‘Others’ dialogue
Area: change in consolidation
[3] Adjustment of prior period
Data origin: ‘Others’ dialogue
Areas: Others, Prior year adjustments –OCI and Adjustment of prior
year
[4] Prior period Data origin can be viewed in details in the ‘Deferred taxes [prior pe-
riod]’ table section [bottom row: Total]
[5] Change Difference between prior period [5] and current period [1] – incl. cor-
rections
Table 13: Columns of the ‘Deferred Taxes Summary’
Fig. 108: Deferred Taxes Summary
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Table section ‘Comprehensive Income’
Some categories of Comprehensive Income are created and managed in the master data dialogue Admin-
istration. According to the selected assignment in the master data dialogue CoA Group, the GTC assigns OCI
effects to individual categories. The result is displayed in a separate section of the Summary dialogue:
Fig. 109: Comprehensive Income
Table section ‘Deferred taxes [current period]/ Deferred taxes [prior period]’
This table section displays the summary of deferred taxes based on a dialogue [e.g. LCF dialogue] and a sub-
dialogue [e.g. IFRS – Local GAAP in B/S Comparison].
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Column Data Origin / Explanation
Total deferred tax assets and lia-
bilities from B/S Comparison -
Netting
Netting of effects that [‘IFRS – Local GAAP’ and ‘Local GAAP – Tax
balance’] are calculated on the same account position across periods.
Not to be confused with across-period offsetting of current and de-
ferred taxes.
Valuation allowance on deferred
tax assets [tax losses / tax credits]
Valuation allowance from the ‘LCF’ dialogue. Not to be confused with
valuation allowance of current taxes from ‘B/S Comparison’.
Other deferred tax assets and lia-
bilities
Data origin: ‘Others’ dialogue
Area: change in consolidation
Valuation allowance on other de-
ferred taxes
Data origin: ‘Others’ dialogue
Areas: Valuation allowance on other deferred taxes
Calculation of valuation allowance on the overhang of deferred taxes
from ‘B/S Comparison’.
Offsetting
Offsetting of deferred taxes, taking into account the maturity. Long-
term deferred tax assets are set off with long-term passive deferred
taxes.
Table 14: Columns of the ‘Deferred taxes [current period]’
Fig. 110: Deferred taxes of the current period
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Deferred taxes: additions and disposals In the master data dialogue Company you can activate the Deliver deferred taxes checkbox. In this case addi-
tions and disposals of deferred taxes are displayed in the Summary dialogue. This is relevant for local GAAP
periods related to members of tax groups [formal approach].
The following summary is displayed in the company level [member of tax group]:
Fig. 111: Deferred taxes summary – Transferred deferred taxes
Transferred deferred taxes for parent companies are displayed as follows. The milestone status of the company
that delivers taxes is documented as well:
Fig. 112: Deferred taxes summary – Received deferred taxes
5.3.6 Tax rate reconciliation [TRR] Preliminary notes to TRR
Technical remarks
Tax rate reconciliation [TRR] is in accordance with IAS 12.81 [c] required disclosure which illustrates relation-
ship between tax expense [tax revenue] in accordance with P/L statement and tax balance result before taxes.
Using the reconciling items Quotentreiber are disclosed and tax rate is deduced. Tax rate is a key indicator of
tax accounting.
The starting point of the TRR is the product from the tax balance result before taxes and applied tax rate. The
following tax rates are regarded, acc. to IAS 12.85:
[1] national tax rate in a country where a parent company is based
[2] for companies that operate in several tax law circles; a combined tax rate
Although the first variant [1] is far more common, the GTC supports both variants. If you want to use a com-
bined tax rate, create a dummy corporation with an average tax rate as a parent company.
The structure of TRR is not stated in the IAS 12. The GTC uses the most frequently used TRR positions.
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Data origin TRR columns
The ‘TRR’ dialogue consists of the following three [four] columns:
Column:
Local GAAP Late Adjustments
[optional]
Adjustment
IFRS
IFRS
Content
Calculation of ex-
pected income tax
expense based on
tax balance result
before taxes acc. to
local GAAP
Deferred taxes are
not considered in
the output value of
tax expense acc. to
P/L statement; they
represent a TRR
item
Calculation of ex-
pected income tax
expense based on tax
balance result before
taxes acc. to local
GAAP [for late ad-
justments to current
taxes]
Calculation of ex-
pected income
tax expense
based on tax bal-
ance result before
taxes [for IFRS
result adjust-
ment]
Calculation of ex-
pected income tax
expense based on
tax balance result
before taxes acc.
to IFRS
Sum from prior
columns
Display
The column is al-
ways displayed
The column is dis-
played only if the
calculation of cur-
rent taxes from
late adjustments is
activated in the
master data dia-
logue ‘Toolbox’
The column is
always dis-
played
The column is
always dis-
played
Data Origin
‘Current Taxes’ di-
alogue
‘Current Taxes’ di-
alogue [when us-
ing Toolbox, for
foreign companies]
rows 19.1-19.13
Dialogue:
B/S Comparison
LCF
Others
Summary
Sum from prior
columns
Table 15: TRR columns
Difference: Germany / other countries
Depending on whether it is a German company [German tax law] or a company from other country [toolbox],
the selected rows are displayed or hidden. This will be explained in the next chapter. The dialogue TRR in the
main area [Sub-]Group offers an overview of all TRR items.
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TRR tooltips
TRR items displayed in the TRR dialogue have tooltips [ ]. Click on a green square to view the explanation
to a TRR item. It displays the dialogue of origin, the relevant row and the tax base.
Fig. 113: Tooltip in the ‘TRR’ dialogue
Click on to switch to the origin dialogue.
Validation: P/L and tax expense/profit and calculated tax expense/earnings
TRR is validated directly in the dialogue header and any potential differences are displayed here. It is checked,
whether TRR items explain the difference between effective income tax expense [original + deferred taxes] and
expected income tax expenses [EBT x company tax rate].
Fig. 114: TRR validation
TRR item Other tax can amount to max. 5% of the expected income tax expenses. If this amount is exceeded,
a yellow warning triangle with an exclamation mark appears and user has to add a comment. Otherwise, the
status of the Deferred taxes milestone cannot be changed to data ok. The 5% rule is not fixed in the IAS 12; it
has been taken from the earlier US GAAP regulation and is widely used.
Tips for validation errors Creation of a TRR in tax accounting belongs to one of the most time-consuming activities. The GTC facilitates
the process significantly. However, there are certain requirements that have to be fulfilled for the highest pos-
sible degree of automation. The following points should be considered in case of validation errors:
Allocation of tax balance sheet corrections in tax calculation
Balance sheet differences local GAAP / tax comparison do not correspond tax balance sheet corrections
Rollforward LCF has not been performed
Changes in balance sheet differences IFRS / Local GAAP do not correspond the IFRS / Local GAAP result
difference
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Allocation of tax balance sheet corrections in tax calculation
In the B/S Comparison dialogue there is a local GAAP / tax balance deviation of 100,000. Thereof 60,000 –
temporary and 40,000 – permanent. Tax rate is 30%:
Fig. 115: Allocation of tax balance sheet corrections in tax calculation – ‘B/S Comparison’ dialogue
Proposed values for tax profit are displayed for tax calculation purposes [Current Taxes dialogue]:
Fig. 116: Allocation of tax balance sheet corrections in tax calculation – ‘Current Taxes’ dialogue
The taxable income of 100,000 has a 20% tax rate, which results in 20, 000 taxes. Deferred tax assets amount
to -12,000 [60,000 temporary difference x 20%]. The TRR:
Fig. 117: Allocation of tax balance sheet corrections in tax calculation – ‘TRR’ dialogue
There is only one IFRS-TRR item resulting from permanent balance sheet difference:
Fig. 118: Allocation of tax balance sheet corrections in tax calculation – ‘TRR’ dialogue
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If the allocation of the tax balance sheet corrections in the Current Taxes dialogue differs from the proposed
value, this results in the same taxable income [100,000]:
Fig. 119: Allocation of tax balance sheet corrections in tax calculation – ‘Current Taxes’ dialogue
The TRR validation fails because of wrong allocation of tax balance sheet corrections:
Fig. 120: Allocation of tax balance sheet corrections in tax calculation – ‘TRR’ dialogue
Fig. 121: Allocation of tax balance sheet corrections in tax calculation – ‘TRR’ dialogue
Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance
sheet corrections
In the B/S Comparison dialogue there is a Correction to local tax balance of 100,000 classified as temporary.
The tax rate is 20%:
Fig. 122: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘B/S Compari-son’ dialogue
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For purposes of tax calculation a proposed value is displayed for the tax profit differences [Current Taxes dia-
logue]. The proposed value can be viewed in the Local GAAP – Tax Comparison report [
/ main dialogue Reports / dialogue Tax Reports]:
Fig. 123: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘Current Taxes’ dialogue
The taxable income amounts to 100,000 and results in 20,000 taxes with the tax rate of 20%. Deferred tax
assets amount to -20,000 [100,000 temporary difference x 20%]. There are no TRR items in the TRR dialogue:
Fig. 124: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘TRR’ dia-logue
If the calculated tax balance sheet correction differs from the proposed value in the Current Taxes dialogue,
this may arise from the non-considered in the GTC data in the previous year tax return [true-up]. In this case
another correction amount has to be entered for tax calculation:
Fig. 125: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘Current Taxes’ dialogue
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The TRR validation fails, because the tax balance sheet correction differs from the proposed value:
Fig. 126: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘TRR’ dia-logue
The reason for this is that the deferred taxes [P/L statement effect, here 20,000] are calculated based on the
balance sheet comparison. If the resulting proposed value is not accepted in the Current Taxes dialogue, the
TRR validation fails.
Creation of a true-up effect in the Others dialogue solves the problem: -30,000 x 20% = -6,000. The true-up
effect is explained in a separate chapter and can be calculated in the GTC automatically. Then the proposed
value is displayed:
Fig. 127: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘Others’ dia-logue
A prior-period effect from the adjustment in the previous year results in TRR items in the Deferred taxes re-
lated to other periods row. The validation is successful:
Fig. 128: Balance sheet differences Local GAAP / Tax Balance do not correspond to local tax balance sheet corrections – ‘TRR’ dia-logue
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Balance sheet differences IFRS / Local GAAP do not correspond to IFRS / Local GAAP result
difference
In the B/S Comparison dialogue there is a difference of 100,000 between IFRS and local GAAP. The difference
is temporary:
Fig. 129: Balance sheet differences IFRS / Local GAAP do not correspond to IFRS / Local GAAP result difference – ‘B/S Comparison’ dialogue
If the tax rate amounts to 20%, deferred taxes are 20,000. IFRS-EBT is 100,000 because of the balance sheet
deviation. The validation is successful:
Fig. 130: Balance sheet differences IFRS / Local GAAP do not correspond to IFRS / Local GAAP result difference – ‘TRR’ dialogue
If a deviating IFRS-EBT is detected, the TRR multiplied by the amount of difference does not equal the tax
rate. Effect on earnings is traceable in this simple case. In real life it is not always evident whether asset differ-
ences between local GAAP and IFRS [documented in the GTC] have the right impact on earnings. The report
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‘Transition P&L results local GAAP / IFRS’ [ ] is helpful here. The
report shows whether the adjustments of balance sheet differences correspond to result differences:
Fig. 131: Report ‘Transition P&L results local GAAP / IFRS’
5.3.7 Reports in ‘Company’ dialogue Report DT
Report DT displays all deferred taxes calculated in the B/S Comparison and LCF dialogues. In addition, de-
ferred taxes from the Others dialogue are also taken into account. The report DT distinguishes the maturity of
individual account positions and can be used as disclosure acc. to IAS 1.61 / 12.81g.
The structure of the [shortened] balance sheet in the Report DT depends on the settings in the master data
dialogue CoA Group. Only [superior] account positions where the Disclosed major class of deferred tax is
activated are displayed in the report DT. An incorrect configuration can result in differences between deferred
taxes in the Report DT and Summary dialogues.
All subdialogues from the B/S Comparison dialogue are scanned for deferred taxes [also e.g. eventually avail-
able supplementary tax balance sheets]. The row Other country-specific positions is taken from the Others
dialogue. The same applies to the row Reassessment.
Fig. 132: Dialogue ‘Report DT’
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The Report DT coordinates with Summary:
Fig. 133: Coordination of ‘Report DT’ and ‘Summary’
It must be pointed out that the Report DT dialogue does not contain received deferred taxes [e.g. tax groups].
It displays only the deferred taxes of the selected company.
Report DT [LCF] The Report DT [LCF] displays all deferred taxes calculated in the LCF dialogue and provides an overview. The
report can be used as disclosure acc. to IAS 12.81e. Reassessments of deferred tax assets from LCF are also
displayed here [IAS 12.80g].
Fig. 134: Dialogue ‘Report DT [LCF]’
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The Report DT [LCF] coordinates with Summary:
Fig. 135: Coordination of ‘Report DT [LCF]’ and ‘Summary’
It must be pointed out that the Report DT [LCF] dialogue does not contain received deferred taxes [e.g. tax
groups]. It displays only the deferred taxes of the selected company.
Report TRR Report TRR displays a summary of tax rate reconciliations calculated in the ‘TRR’ dialogue for an annual re-
port. The report can be used as disclosure acc. to IAS 12.81c.; no fixed TRR structure is predefined by standard
setter.
The dialogue contains both permitted modes of representation:
A TRR between tax expense [tax effort] and expected income tax expense [IAS 12.81c i]
A TRR between the average effective tax rate and applicable tax rate [IAS 12.81c ii]
Fig. 136: Dialogue ‘Report TRR’
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5.4 Calculation current taxes [foreign countries]
5.4.1 Taxable income Tax calculation for foreign companies is performed in the Current Taxes dialogue. Unlike German companies,
income calculation is carried out without using tax detail dialogues. The structure of the Current Taxes dia-
logue is configured individually for every country in Master Data [dialogue Toolbox]; and described separately.
Usually during income calculation only the corporate income tax is taken into account:
Fig. 137: Structure of the ‘Current Taxes’ dialogue for foreign companies
If the checkbox Local tax column in Toolbox is activated in the master data dialogue Company [
], this local tax column is considered during the income calcula-
tion. Thus, different tax bases can be used for these tax types:
Fig. 138: Structure of the ‘Current Taxes’ dialogue for foreign companies [incl. local tax]
In addition, it is possible to add a comment for every line.
Initial value: Profit before tax
Income calculation starts with profit before tax calculated acc. to local commercial law [not profit before tax
acc. to IFRS]. Afterwards inner balance sheet and off-balance sheet corrections are considered.
Inner balance sheet corrections [Surplus-/ Deficient result]
Row 2 displays surplus-/ deficient result and thereof temporary and permanent differences:
Fig. 139: Surplus-/ Deficient result
Proposed values are taken from the B/S Comparison dialogue [subdialogue Local GAAP – Tax Balance]. Based
on the prior period [which is determined when creating a period] the GTC calculates the changed differences
between local balance and local tax balance sheet. In addition, the changes of temporary and permanent dif-
ferences in B/S Comparison are taken into account.
Proposed values [thereof temporary differences; thereof permanent differences] per account position can be
traced using the report Local GAAP – Tax comparison [ ].
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Off-balance sheet corrections
Off-balance sheet corrections are entered by the user [there is also the possibility of an automated import of
e.g. Excel tax calculation sheets]. Rows available in the dialogue are selected during the Toolbox configuration.
In addition to off-balance sheet corrections non-period taxes and eventual LCF can be considered. These two
issues are described in separate chapters.
Used tax rates
Taxable income is multiplied by a tax rate [determined in Master Data] for purposes of corporate tax rate. Tax
rate of local income tax is used for calculation of local tax.
Fig. 140: Tax rates saved in ‘Master Data’ relevant for the ‘Current Taxes’ dialogue
For TRR purposes: individual off-balance sheet corrections in the Corporate Tax Rate column are considered
issue-related in TRR [e.g. tax-free dividends or non-deductible expenses]. Off-balance sheet corrections for
purposes of local income tax are processed in the TRR row Local tax [only foreign countries] in total.
Special circumstances
Further special circumstances such as e.g. withholding tax or current taxes OCI and equity can be added at the
end of the dialogue.
5.4.2 Utilisation/addition loss carry forward Utilisation/addition tax loss carry forward is carried out in the toolbox rows 12 and 13 and for purposes of
deferred taxes calculation linked to the LCF dialogue.
Scenario: addition to loss carry forward
If the income calculation results in a tax loss, the row 13 [Taxable income for corporate/local tax] is relevant
for addition to loss carry forward:
Fig. 141: Loss carry forward in the ‘Current Taxes’ dialogue
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The calculated LCF is linked to the Rollforward LCF subdialogue in the LCF dialogue:
Fig. 142: Loss carry forward in the ‘Rollforward LCF’ subdialogue
Scenario: utilisation of loss carry forward
If the income calculation results in a tax profit and at the same time there are tax LCFs, enter the info into the
row 12.1 [Utilization of Tax Loss Carry Forward]. Utilisation of loss is also taken into account in the LCF dia-
logue.
Taking into account corporate tax rate and local tax
If the Local tax column in Toolbox option is activated in the Master Data, the corresponding addition/utilisa-
tion of LCF is taken into account in terms of local income tax [in the LCF dialogue: Tax losses carry forward
local tax].
5.4.3 Current taxes and other income taxes relating to other
periods Current taxes and other income taxes relating to other periods are not calculated in the GTC, only saved [rows
25ff. in the Current Taxes dialogue]. The entries result in corresponding TRRs in the TRR dialogue.
5.5 Validation The Validation dialogue allows you to compare the taxes posted in the ERP system with the current and de-
ferred taxes calculated in the GTC [items can be determined by the user]. For this purpose, a configured import
file is uploaded to the GTC.
Figure 29: Validation dialogue
Figure 30: Result of import in the Validation dialogue
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In addition to this type of validation, there are numerous other variants. For more information please contact
AMANA, since this function is customer-specific and should be integrated into the existing system landscape.
5.6 Comments Comments can be created in the Comments dialogue or directly in detail dialogues [where possible].
Fig. 143: Create a comment in the ‘GewSt 1 A’ dialogue
In addition to creating comments using the Create comment button [see fig. above], it is possible to create a
comment directly for the selected row. To do so, right click the corresponding row and the function Create
comment appears.
Fig. 144: Create a comment for the selected row
When creating a comment, you can enter a certain amount, a comment in a free text field and add attachments
[e.g. a PDF file]:
Fig. 145: Create a comment - subdialogue
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Comments to rows are indicated by a yellow note [ ]. In addition, the Comments dialogue offers an overview
of all created comments:
Fig. 146: Comments and attachments in the ‘Comment’ dialogue
Add Excel attachment
The GTC offers the possibility to upload a previously defined value from an Excel file directly to the tool [more
precisely: to the commented row]. To do this, add the name ‘GTC’ for the relevant cell using the Define Name
function:
Fig. 147: Define names for Excel import
When creating a comment activate the Amount from excel-attachment checkbox. After saving the comment
activate the checkbox in the Get Data column and click on the [ ] button:
Fig. 148: Save data in the ‘Comment’ dialogue
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After that the value will be highlighted in green and the corresponding GTC row imported:
.
5.7 Snapshots – historisation of processing states
5.7.1 Create snapshot Aim of snapshots
Snapshots are used to create different processing states within a period [freeze] and call them up again if re-
quired. The functionality makes it possible to run simulated computations [what if…]. Data status is backed up
in the following dialogues:
B/S Comparison
LCF
TB Transfer
Current Taxes [incl. form dialogues and Local GAAP – Tax Balance dialogue]
Create new snapshot
Snapshots are managed in the Snapshots dialogue. Every processing state needs to have a description [once
created it cannot be changed]. A new snapshot is created by clicking the [ ] button, this is confirmed in
the dialogue header:
Fig. 149: Create a new snapshot
A table containing all existing snapshots can be viewed in the Snapshots dialogue. Every snapshot has an ID.
A click on the recycle bin deletes the frozen processing state; it cannot be restored.
Fig. 150: Overview of created snapshots
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Click on the magnifying glass symbol [ ] to open a new subdialogue where the processing state of the
selected snapshot can be viewed. Select the dialogues to be displayed and click the Show button – the dialogues
will be opened in a read mode in a new tab of your browser.
Fig. 151: Show processing state of individual dialogues
5.7.2 Restore a snapshot Restore a snapshot for a company
Click on the recycling symbol [ ] to restore the processing state of the selected snapshot. Before overwriting
data of tax calculation by the snapshot data the user needs to confirm a security query:
Fig. 152: Security query when restoring a snapshot
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The successful overwriting of data is confirmed in the dialogue header:
Fig. 153: The snapshot was restored successfully
Use a snapshot of a member of tax group for the TB Transfer
In the Relevant for subsequent/superior calculation? column the user can select a snapshot that should be
used, for example, by a parent company. The snapshot can be selected only provided that the milestone Current
Taxes does not have the finished status. To select a snapshot you have to confirm the security query that pops
up.
Fig. 154: Snapshot is relevant for subsequent/superior calculation
Data transfer for tax calculation purposes is marked by a camera symbol in the TB Transfer dialogue of the
parent company. A tooltip with further information is displayed on a mouseover:
Fig. 155: Dialogue ‘TB Transfer’ after restoring a snapshot for a subcompany
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6. Reports
6.1 Tax reports Various [predefined] reports can be opened from the Tax Reports dialogue. The selected report is opened in
an Excel file and can be partially configured by the user [e.g. period to compare or FX code].
Parameters to be set
Every report is based on the selected parameters. Individual settings can be made in the dialogue header; they
are described further.
Fig. 156: Parameters for Tax Reports
Parameter Description
Applies to period The period must be specified; defines the period under consideration
Company
The company must be specified. Depending on the ‘Display [ ]’ parame-ter, e.g. a tax group or a subgroup is evaluated. In addition, parameter ‘FX
Code [ ]’ is also relevant for the selected company.
Country One or several countries can be selected here. The dropdown list content is
determined by the period selected above.
Business Unit
[or Reporting Dimension]
One or several reporting dimensions can be selected here. The dropdown list content is determined by the period selected above or the content of the ‘Reporting Dimension’ dialogue.
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Period to compare [ ]
The dropdown list ‘Period to compare’ contains all periods created in the GTC. Prior period defined for the selected period is automatically proposed as a period to compare [so-called standard selection]. However, any other period can be selected. Period to compare must be selected for reports of the balance development category.
FX Code [ ]
In own currency
Report uses the currency of the selected company.
If the ‘group structure’ is selected in the ‘Display’ parameter and the com-pany is a company from the USA [classified as a subgroup], all companies that belong to this group, e.g. also Canadian or South American have USD as their currency.
In group currency
Report uses the currency of the company defined as the parent company of the group [EUR] – independently of selected company.
If the ‘group structure’ is selected in the ‘Display’ parameter and the com-pany is a company from the USA [classified as a subgroup], all companies that belong to this group, e.g. also Canadian or South American have EUR as their currency.
In local currency
Report uses local currency defined in the ‘Master Data’. Currency is not converted.
If the ‘group structure’ is selected in the ‘Display’ parameter and the com-pany is a company from the USA [classified as a subgroup], all companies that belong to this group, e.g. Canadian or South American still have their local currency.
Display [ ]
This parameter is relevant only for those companies for which the user is authorised.
Company
Only the selected company is displayed in the report.
List
All companies created in the ‘Master Data’ are displayed in the report. The content of the dropdown list is determined by the period selected above. If, in addition, a country or a reporting dimension is selected [depending on scope of individual reports], there is a further restriction of the generated report.
Group structure
All companies belonging to a group are displayed. This selection parameter is available for those companies that are defined as ‘[sub-]group’ in the ‘Master Data’. When selecting this display option select a company that is defined as a [sub-]group.
Tax group structure
All tax groups are displayed. . This selection parameter is available for those companies that are defined as ‘parent company’ in the ‘Master Data’. When selecting this display option select a company that is defined as a parent company.
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Columns / Rows [ ] This parameter determines the order of the generated Excel reports. Com-
panies [values] can be displayed in columns or rows.
Table 16: Parameter for Tax Reports
Select list Reports
Column ‘Favourites’
Report list can be sorted by columns [e.g. favourites or data origin]. Frequently used reports can be marked as
favourites [click on a star symbol]:
Fig. 157: Create and sort favourites in Tax Reports
Columns ‘Data Origin’ and parameter settings
Report list can be divided into the following areas [‘Data Origin’ column]:
1. Balance Development [e.g. Local GAAP – Tax comparison]
2. ERiC Transfer [e.g. ERiC delivery status]
3. Deferred Taxes [e.g. Rollforward deferred taxes]
4. Others [e.g. Comments]
5. Master Data [e.g. Countries master data]
6. Current Taxes [e.g. dialogue § 8b KStG]
7. Technical Details [e.g. Database table of current tax calculation]
8. TRR [e.g. Translation P&L results local GAAP/IFRS]
Depending on the data origin certain parameters/attributes must be specified. Settings made by the user are
marked by green ticks per report. For the Translation P&L results local GAAP/IFRS report it is necessary to
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specify the period to compare [a green star]. Other parameters are irrelevant, e.g. FX Code does not affect the
report.
Fig. 158: Required parameters per report
Column ‘Scope’
Every report is based on a scope/viewpoint. The scope provides possible restrictions regarding the relevant
companies:
Scope Description
Company Report cannot be restricted with respect to the ‘Display’ parameter. Only
the data for the company selected in the ‘Company’ dropdown menu is dis-played.
[Sub-]Group Report can be restricted by selecting a classified as a [sub-]group company
[with the corresponding ‘Display’ option ‘Group Structure’].
Tax Group Structure Report can be restricted by selecting a classified as a parent company [with
the corresponding ‘Display’ option ‘Tax Group Structure’].
Country Report can be restricted by selecting one or several countries [with the cor-
responding ‘Display’ option ‘List’].
Reporting Dimension Report can be restricted by selecting one or several reporting dimensions
[with the corresponding ‘Display’ option ‘List’].
Table 17: Scope of Tax Reports
Button ‘Show/hide columns’
Using the [ ] button, the technical report IDs can be displayed in a separate column.
Fig. 159: Column ‘ID’ of Tax Reports
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Since report names in the GTC are revised and standardised, you can view additional column Name [alt]. This
column helps the user to find the report under its original name.
Generate report
Reports are generated with a click on the Excel symbol. After that the report can be saved locally or opened.
The report runtime varies according to the configuration of individual parameters and depends on the hard-
ware used by the GTC server.
6.2 Reports B/S Comparison A preconfigured evaluation of a company is possible in the Reports B/S Comparison dialogue. First select the
period and company in the dialogue header. The report is based on the B/S Comparison dialogue [main dia-
logue Company] and can be viewed as an Excel file.
Fig. 160: Reports B/S Comparison
Individual balance sheet levels can be viewed selectively [e.g. Local GAAP – Tax Balance or IFRS – Tax Bal-
ance]. Using the available checkboxes, additional parameters [columns] can be shown [see the figure below]:
Gross differences
Gross differences from the prior period
Change of gross differences
Adjustment for deferred taxes
Adjustment for deferred taxes [prior period]
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Fog. 161: Reports B/S Comparison – Adjustment for deferred taxes
6.3 Reports Questionnaire [Own Reports] In the Reports Questionnaire dialogue [in the GTC system without the main dialogue Questionnaire, this is
the Own Reports dialogue] users can create individual reports for data analysis [e.g. for KPI analysis, disclo-
sures].
This function exists to ensure the analysability of the existing GTC data independently of the reports predefined
in the tool. Both calculation logic and the design of a report can be defined individually, using the templates.
Figure 31: “Reports Questionnaire” dialogue
Individual report creation process is described in a separate document. If you are interested in creating your
own report, please contact AMANA.
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6.4 Differences A user-configurable evaluation of deferred taxes is possible in the Differences dialogue [report]. The report is
based on the B/S Comparison dialogue [main dialogue Company] and can be viewed as an Excel file. In addi-
tion to deferred taxes the corresponding gross differences are displayed here.
Parameters to be set
The report is based on the selected parameters. Individual settings can be made in the dialogue header; they
are described further. Having configured the parameters, click on the Show button [ ].
Fig. 162: Parameters for report ‘Differences‘
Parameter Description
Applies to period The period must be specified; defines the period under consideration
Company The company must be specified. Depending on the selected ‘Structure’ pa-
rameter, e.g. a tax group or a subgroup is evaluated here.
Balance type Balance type defines the level of the considered balance sheet differences.
It can be determined whether, for e.g. IFRS – Tax balance or Local GAAP – Tax Balance should be included in the analysis.
CoA Company By selecting an account position the number of considered differences can
be limited [optionally] by another parameter.
Show as from In this entry field you can [optionally] set a limit for the displayed differ-
ences. In this case, account positions that have their balance sheet differ-ences under the defined limit are not shown in the report.
Country You can [optionally] select a country here. The content of the dropdown list
is determined by ‘Countries’ dialogue of the period selected above.
Reporting Dimension You can [optionally] select a reporting dimension here. The content of the
dropdown list is determined by the ‘Reporting Dimension’ dialogue of the period selected above.
Period to compare The dropdown list ‘Period to compare’ contains all periods created in the
GTC. This entry is optional.
Structure
There are five display options. This parameter is relevant only for those companies for which the user is authorised.
Company
Only the selected company is displayed in the report.
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List
All companies created in the ‘Master Data’ are displayed in the report. The content of the dropdown list is determined by the period selected above.
Group structure
This selection parameter is available for those companies that are defined as ‘[sub-]group’ in the ‘Master Data’. When selecting this structure option select a company that is defined as a [sub-]group.
Tax group structure
This selection parameter is available for those companies that are defined as ‘parent company’ in the ‘Master Data’. When selecting this display op-tion select a company that is defined as a parent company.
Tax group structure + partnerships
See description of a tax group structure.
Table 18: Parameter for report ‘Differences’
Other parameters [Show unit sum / Details] allow additional limitations of the generated report.
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6.5 Tax expense The Tax Expense dialogue provides an overview of calculated deferred and current taxes [for a selected com-
pany]. In addition, there is the possibility to enter other taxes manually:
Fig. 163: Dialogue ‘Tax Expense’
In the right upper corner of the dialogue header there is the Reporting modus checkbox. If this checkbox is
activated, the income tax for all companies of the selected period will be included in the overview [transposed
view].